Deployable Health Capability · RFT Approach Single Open Approach to Market RFT Structure ... (TTT)...

Joint Project 2060 Phase 3 Industry BriefingDeployable Health Capability

Integrated Soldier Systems Branch26 Jul 17

JP2060 PH3 Industry Briefing

This Industry Briefing is UNCLASSIFIED

Classification

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Agenda• Introduction & Joint Project 2060 Phase 3 Scope

• Mission System overview

• Support System summary

• Evaluation Timeframes

• Considerations for Request For Tender (RFT) Responses

• Australian Industry Capability

• Questions

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• This Industry Briefing is conducted for the purpose of providing context.

• Tenderers must NOT rely on a statement made at this Industry Briefing as an amendment or addition to the RFT.

• Any amendment or addition to the RFT will be formally confirmed by the Commonwealth in writing via AusTender.

• If a Tenderer’s question and the Commonwealth’s answer are relevant to potential Tenderers generally, then the Commonwealth will circulate the question and answers to all potential Tenderers.

• Note that neither the source of a question nor any Commercial-In-Confidence information will be disclosed.

• This presentation will be released via an addendum on AusTender.

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Introduction & JP2060 Ph 3 Scope

Key Stakeholders• Health Program – Joint Capabilities Group• Joint Project 2060 Phase 3 (JP2060 Ph3) Sponsor – Army• Tech Authority – Joint Health Command (JHC)• Capability Users – Single Services• Delivery Group – Capability Acquisition and Sustainment Group (CASG)

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JP2060 Ph 3 Scope• JP2060 Ph3 is for the acquisition and support of a modern Deployable Health

Capability (DHC) that will enable best practice deployed military healthcare.

• The DHC will support ADF elements on operations from war fighting to humanitarian assistance and disaster relief.

• The DHC will be expected to:– Operate independently, – Operate as part of a coalition (as a lead nation in some cases),– Support Australian Government Agencies, and– Support non-Government Organisations,according to situation.

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The Commonwealth is seeking:• A Commonwealth Owned, Commonwealth Operated, Contractor supported DHC.

• To introduce a DHC system (Materiel System), inclusive of all necessary Medical and Dental Equipment (MDE) and MDE consumables (but not general health consumables), which is designed to operate as an integrated, modular, flexible and scalable capability.

• A long term relationship with a single Prime Contractor with appropriate partnering/supplier relationships to:

– Design,– Deliver,– Support, and– Evolve

the DHC throughout its life.

• A sustainment model that:– is responsive to changes in the operational tempo/demands, and – adapts to the evolving military health environment.

• To reduce the administrative and transactional overhead on the Commonwealth in managing the capability.

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Scope Exclusions – JP2060 Ph 4 • Ph3 is designed to deliver a Mission System capable of integrating with, but not

including, a Health Knowledge Management (HKM) System.

• The current intention, pending government approval, is that JP2060 Ph4 will overlay an integrated health IT system, incorporating primary and secondary health care information systems, and transfer of data to and from the health Mission System acquired under Ph 3.

• Subject to Government approval, the HKM System will be sourced by a separate procurement activity.

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RFT ApproachSingle Open Approach to Market

RFT Structure• ASDEFCON Complex Materiel Volume 2 V2.3 • ASDEFCON Support V3.1 • RFT includes some material changes that are in accordance with ASDEFCON

Acquisition and Support Linkages Module (Strategic) and ASDEFCON (Strategic).

• Structure:– Part 1 Conditions of Tender (COT) (for Acquisition and Support)– Part 2

• Conditions of Contract (COC) (Acquisition)• Statement of Work (SOW) (Acquisition)

– Part 3 • Conditions of Contract (COC) (Support)• Statement of Work (SOW) (Support)


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Mission System

Concept of Employment – outlined in OCD

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Mission System

Point of Injury

Medical Personnel

Primary Health Care

Primary and Secondary Health care

Primary and Secondary Health care with Surgery

Primary and Secondary Health care, Surgery and

specialists

Patient Evacuation kits for Platforms

Evacuation

Primary Health

Resuscitation

Casualty Holding

Role 1 CapabilitiesTriage and Stabilisation

Dental

Psych

Prevention

Role 2 Capabilities

C2

Secondary Health

Surgery

Lab Services

Role 2E Capabilities

Specialist Surgery

Intensive Care

Rehab Support

Pharmacy

Casualty Evacuation

Role 3Role 2ERole 2Role 1

Manoeuvrable Surgical Capability

Triage

Advanced Resuscitation

Surgery

Role 2LM

• Tactical requirements drive the health facility (ie. ‘what’) required in the Area of Operations (ie. ‘where’).

• Clinical requirements drive where a casualty may enter the continuum of care.

Health Facility Modular construction concept

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Mission System

System Breakdown Structure

DHC System comprises of:

•System level requirements•Health Facility (HF) level Requirements•52 x Module level requirements

•Close Health Environment considerations•General Health Environment considerations

•Acquisition of 551 Modules

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Mission System

System Level Health Facility attributes• Modular - each Module has a unique purpose.• Flexible – reconfigurable deployed footprint, able to interchange modules.

Scalable - able to grow each HF by at least 25% of the number of baseline modules to deliver the same health effects.

• Commonwealth to provide the following to the HF:– Power distribution to the HF,– Potable water delivery,– Waste water removal, and – Specialist water provision.

• Contractor provides the following inside the HF:– Power distribution inside the HF,– Water management system inside the HF,– Waste management system inside the HF, and– Environmental control inside the HF.

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Mission System

System Level Health Facility attributes

• Packaging– ‘Inners’ & collective ‘outers’ where required to meet Transport mode

requirements.– No requirement for collective outer packaging in the Close Health

environment due to different platform types with different load capacitiesand load configurations.

• Specialist Support and Test Equipment (S&TE).– S&TE requirements are to be provided as part of the Module requiring it

(eg any CT module S&TE equipment comes with it).

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Mission System

Roll-out Training• Required to establish the Mission System on delivery and as part of the

Support contract services.

• Contractor Obligations:The Training Recommendations report shall detail the costed solutions for:– Contractor delivered Training - IAW Materiel Release Numbers [2729

pers], and– Train-The-Trainer (TTT) - to ADF Capability Implementation Team (CIT).

• ADF Obligations:– Integration of new equipment and lessons into ADF courses– Potential ADF CIT (up to 30 pers)– Course panelling & ADF Training Record Management

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Mission System

Roll-out Training• Contractor Obligations:

Training is to:– Provide an overview of the Stock Item, including new functionality and

safety,– Demonstrate the set-up (if required),– Demonstrate the pack-up (if required), and– Explain the requirements for storage (if required).

Each Stock Item is to be accompanied with a:– Operator lesson (CAMPUS compatible),– Operator manual,– Maintainer lesson (CAMPUS compatible), and– Maintainer manual.

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Support System Overview - Contents1. Rate of Effort for Support System

2. Support locations

3. Support requirements

a) Project Office

b) Preventative maintenance support to units

c) Joint Bulk Storage Warehouse (JBSW)

d) Warehousing and Distribution

e) Collective Training at JBSW

f) Biomedical Equipment Maintenance (BIOMED) Course

g) Sterilisation Services

h) Capability Refresh & Training

i) Capability Enhancement & Training

SUPPORT SYSTEM OVERVIEW

Rate of Effort for DHC


Scenario 1 Scenario 2 Scenario 3 Scenario 4 Scenario 5 Scenario 6 Scenario 7Training 3 2 2 1 1 0 0Limited Duration Deployment (<6m) 0 1 0 1 0 1 0Enduring Deployment (12m) 0 0 1 1 2 2 3

Note: numbers in the table refer to the number of indicative elements

SURGESTANDARD RATE OF EFFORT

Training profile:In use 20 weeks / year indicatively consisting of:

Indicative 'Element' composition: 3 x R1, 1 x R2, 1 x R2E,1 x R2LM, 1 xRSCR3 and Unassigned Modules

1 x 2 week exercise Feb1 x 4 week exercise May/Jun/Jul1 x 2 week exercise Oct12 weeks of non contiguous ‘in Barracks’ training

(Non role based Modules)

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NORTHERN TERRITORYDarwin

WESTERN AUSTRALIAPerth

Amberley

VICTORIABonegilla / Bandiana

NEW SOUTH WALESRAAF Williamtown / Richmond

QUEENSLANDTownsville

Sth AustraliaAdelaide / Keswick Bks

NEW SOUTH WALESRandwick

TASMANIAGlenorchy

QUEENSLAND

Brisbane / Enoggera

NEW SOUTH WALESHolsworthy

QUEENSLAND

Service – Maintenance Support locations

AK12101445

JBSW


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• Option for Contractor Team at Health Systems Program Office (HLTHSPO) CASG

• Non-exhaustive list of functions includes:– General project management functions,– Liaison & co-ordination,– Performance measurement,– Technical Certification support,– Technical publication development (CMT-L),– Fleet Support (MILIS, Codification & Cataloging),– Configuration Control Board support,– Capability Refresh planning/reporting,– Capability Enhancement planning/reporting,– Efficiency analysis, and– Contract Change Proposals.

Support Requirement – Project Office


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The Commonwealth intends to use a Performance and Productivity Based Support Contract with the following Key Performance Indicators (KPI’s):

KPI – Preventative Maintenance (PM of Unit equipment),

KPI –Customer wait time (Module Issue from Joint Bulk Storage Warehouse (JBSW)), and

KPI – Demand Satisfaction Rate (Manage Repair pools and meet demands).


Key Performance Indicators

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Unit Responsibilities:• Storage of equipment in appropriate facilities,• Conduct of Operator Maintenance,• Conduct of Non-Technical Inspections,• Conduct of Break-down Maintenance (BIOMED Technicians),• Liaison for PM co-ordination, and• Return of Red-tagged equipment via Defence supply chain to the Warehouse

Contractor Services• Co-ordinated PM regime to minimise stream of Contractors at unit• Conduct of PM including:

– Liaison with ADF at least 3 months prior to work,– Technical Inspections,– Calibration, and– Software Updates.

• Conduct of suitable repairs on-site by exception.• Pre-Deployment PM if required (during unit mobilisation).

Maintenance Concept – At Unit location


Initial JBSW option:• Contractor provided• Within 30km of Amberley

– Strategic lift proximity– Training objectives

• Allows Transition to GovernmentFurnished Facility if required

• Novatable lease in case Off-Ramp is necessary

Indicative JBSW Facility requirements including:•Node in ADF Supply chain •Storage Areas:

– Unpowered– Powered– Batteries– Temperature controlled areas

•Mechanical Handling Equipment (MHE)•Maintenance Area•Administrative Area:

– ADF LOGIS– 2 x ADF Resident Personnel

•Training Area – Collective area - 50m x 50m – BIOMED technician course

•Hardened surfaces – Heavy Vehicles•Security cleared workers

Support Requirement –Joint Bulk Storage Warehouse (JBSW)


Unit WarehouseAT&E 3

CMR‐1 (CCM#3) 106 0CMR‐2 (CCM#4) 147 13CMR‐3 (CCM#5) 102 24CMR‐4 (CCM#6) 41 18CMR‐5 (CCM#7) 50 47

TOTAL 446 105551

TOTAL MODULE STORAGE

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Stock:– MILIS Stock Management (not Medical consumables),– Module issue and receipt, and– MILIS Demands.

Indicative Non-exhaustive Services:– All Maintenance (Operator and Technical) for equipment in Warehouse,– Provision of sterilisation services (option),– Training Services,– ADF Supply chain bookings,– Load/unload with MHE,– Handover / Takeover (HO/TO) services,– Engineering Services, and– Module remediation.

Services at the JBSW


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• Unit submits demand for Modules

• Contractor has an uninterrupted period to prepare for HO/TO

• Contractor time finishes once ready for HO/TO

• HO/TO conducted with CoA Resident Personnel / Unit representatives

• Module then ready for ADF transport from Warehouse

• HO/TO point: JBSW (as a node in the Defence supply chain)

JBSW Hand Over Take Over Concept


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• Units to provide 2 weeks notice of training dates and Module Requirements

• Contractor to provide:– 50m x 50m area inside the JBSW to accommodate CoA training activities,– This area may be a 'multi-purpose' space in the Warehouse, so when not used for

training it could be used by the Contractor,– Requested Modules in Transport mode, and– Physical security for the equipment when not in use by unit.

• Unit personnel:– Arrive,– Deploy equipment on site,– Conduct training (up to 1 week at a time arriving and departing daily), and– return equipment to storage mode.

Training Support Service –Collective training at JBSW


• Contractor Obligations:– Registered Training Organisation,– Develop Course lessons and maintain currency,– Deliver 1 x BIOMED course per year for 10 students at JBSW, and– Options for additional courses / students.

• ADF Obligations:– Provide BIOMED Course Learning Management Package, and– Course panelling & ADF Training Record Management

Training Support Service –Delivery of Biomedical Technician Course at JBSW


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• Option for sterilisation of Medical and Dental Equipment (MDE).

• Storage of sterilised equipment in the JBSW.

• Issue of sterilised equipment with appropriate transport packaging.

• This is intended to eliminate the need for a deployed Hospital to re-steriliseequipment on arrival, before first patients.

Maintenance Support – Sterilisation Services


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• Refresh option drivers:– Technology development (Improved clinical outcomes) – Legislative changes (Therapeutic Goods Administration requirements)– Improved performance (Reliability, Availability, Maintainability)– Supportability (Obsolescence management)– Commonwealth initiated

• Capability Refresh Contractor Activities– Ongoing Market Analysis– Identification of refresh requirement/opportunity, or Commonwealth initiation– Development of Refresh Business Case considering:

• Identification of the Benefit in refreshing,• Configuration Management of the DHC,• Acquisition costs,• Through life support costs,• Technical Certification Requirements,• Codification & Cataloguing, and• Training requirements.

– Implementation of the Refresh activity if approved by the Commonwealth – Disposal of replaced / obsolete equipment

Engineering Support – Capability Refresh


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• Capability Enhancement initiation:– Commonwealth User Requirement to enable development of additional

modules in response to emerging threats / requirements

• Capability Enhancement Contractor Activities– Task Plan to develop Business Case– Development of Enhancement Business Case considering:

• Identification of the Benefit in refreshing,• Configuration Management implications & documentation across the

DHC,• Acquisition costs,• Through life support costs,• Technical Certification Requirements,• Codification & Cataloguing,• Training requirements,

– Implementation of the Capability Enhancement if approved by the Commonwealth.

Engineering Support – Capability Enhancement


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Evaluation Planning Timeframes

• Subject to the conditions of tender, the proposed schedule for evaluation is:

– RFT Closure: 09 November 2017 at 12 noon ACT Local time• AusTender does not allow late submission of tenders

– Evaluation Period: November 2017 – October 2018

• Tenderers should:– note that the above schedule is subject to change at any time and is not to

be relied on by tenderers as final and definitive.– familiarise themselves with the staged tender evaluation process.

Timeframes

• Tenderers should submit a complete Tender response:

– Acquisition & Support

– Partial responses will not be accepted

• A lack of evidence / detail in responses will represent an increased level of risk to the Commonwealth. Eg.

• Completing the Tender Specification compliance and evidence/notes,

• Summary points of how Health Effect requirements are being met (ie. Annex B to Attachment B to COT), and

• Pricing Spreadsheet (Appendix 1 to Annex D to Attachment to COT).

• Government Furnished Equipment (GFE): – The Tendered Mission System solution not to include potential GFE. – Use of proposed GFE discussed in the potential Risk Mitigation Activity.

RFT Responses

Points for RFT responses

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RFT Responses

Budget: • The acquisition cost for JP2060 Ph 3 is anticipated to be in the middle of the band

of $250 million to $450 million.

Capability:• Mission System requirements are defined in DEF(AUST) 11314.• DHC Life Of Type currently planned for 15 years.• Support Contract initial 5 year Award term with two 5 year extension options.

– (Note. The Support Contract potential Award Terms depicted is an illustrative example only aligned with the planned 15 year life of type.)

Schedule:• Tenderers are required to propose a single date nominating the soonest they can

achieve CCM1, noting it should be no later than 01 March 2021.

• In selecting the date, Tenderers are to ensure due regard to Mission System design and Support System requirements (without reliance on relaxation of technical integrity or design task requirements) and the Commonwealth’s requirement to achieve value for money.

Points for RFT Responses

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RFT Responses

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RFT Responses

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RFT Responses

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Additional context slides for Contract Concurrency overview diagrams• Intent – indicative diagram to show the linkages between the Acquisition and

Support Contracts• Yellow line – Timescale with significant events

• Above the line: Acquisition Contract– CCM1 – Ready to commence CoA AT&E– 5 x Contracted Materiel release Packages:

• CMR 1 – linked to IOC declaration• CMR 2-5 – linked to FOC declaration

• Below the line: Support Contract– 4 x Facilities Milestones to establish the JBSW– CCM 3-7 – Indicates Support availability for CMRs– CCM 3 & BIOMED Course – linked to IOC declaration– CCM 4-7 – linked to FOC declaration– ATDD – Follows FOC 37


• Diagram shows the sequencing of milestones and the planned duration between events.

• Task on Industry:– Determine the soonest you can achieve CCM1:

• Due regard for Technical integrity / design requirements• No Later than 01 Mar 21

– Indentify an achievable contract master schedule based on the logic flow of the diagrams (timescale adjustable)

• CCM’s:– CCM 1 – Links AT&E (Acquisition) with Facility availability (Support)– CCM 2 – Links TXRR (Acquisition) with Facility Fully Functional (Support)– CCM 3 – Links CMR 1 (Acquisition) with Support readiness (Support)– CCM 4 – Links CMR 2 (Acquisition) with Support readiness (Support)– CCM 5 – Links CMR 3 (Acquisition) with Support readiness (Support)– CCM 6 – Links CMR 4 (Acquisition) with Support readiness (Support)– CCM 7 – Links CMR 5 (Acquisition) with Support readiness (Support)

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• AIC

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• Questions

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