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Department of Athletics & Recreation Student-‐Athlete Handbook

2014/15

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Table of Contents Message from the Director of Athletics & Recreation 3 Objectives of the Interuniversity Athletic Program 4

About the KPU Eagles 4 KPU Eagles Administrative & Coaching Staff Directory 5 KPU Eagles Organizational Chart 6 Athletic Facilities 7

Gym Bookings 7 Fitness Centre 7 Department of Athletics & Recreation Facility Rules and Regulations: Gymnasium & Fitness Centre 8

Sports Information & Marketing Portfolio 9 KPU Eagles Department of Athletics & Recreation Social Media Accounts 9 Student-‐Athlete Social Media Usage Guidelines 9

Athletic Therapy 11 About Athletic Therapy 11 The Clinic 11 Appointments, Hours of Operation, and If Injury Occurs 11 Student Trainers 12 KPU Eagles Concussion Protocol 12 Sport Accident Insurance Coverage 14 CCES Anti-‐Doping Program 14 Prohibited Substances 14

Student-‐Athlete Code of Conduct 15 Definitions 15 Guidelines 15 PACWEST Student-‐Athlete Code of Ethics 15

Student-‐Athlete Responsibilities 16 Team Responsibilities and Rules 17

Absence from Class due to Team Commitments 17 Missed Classes 17

Additional Student-‐Athlete Requirements 18 Grievances, Disciplinary Process & Sanctions 19

Grievances 19 Disciplinary Process 19 Disciplinary Sanctions 19 Appeals 19 Related Policies 19

Academics & Eligibility 20 Good Academic Standing 20

Student-‐Athlete Academic Success & Eagles Soar 21 Exclusive Student-‐Athlete 3-‐Credit Course Available at KPU 21 Eagles Soar 21 Academic Advising 22 Academic Warning, Academic Probation or Continuing Academic Probation 22

Counseling 23 Financial Assistance 24 KPU Eagles Department of Athletics & Recreation Athlete Scholarships 24 British Columbia Athlete Assistance Program 24 Student Loans 24

Varsity Athletics Team Travel Guidelines 26

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Message from the Director of Athletics & Recreation

Greetings new and returning student-‐athletes, On behalf of myself, and the entire KPU department of athletics and recreation, welcome to the KPU Eagles family and a new PACWEST/CCAA season! While introducing the KPU Surrey City Centre project, KPU President Dr. Alan Davis spoke to KPU’s future. He said the university has a vision to become bigger, bolder, better. I truly believe that our department of athletics and recreation are well on our way in embodying this mission. You will notice that we have not only new faces, but also new facets within our department. I extend a warm welcome to our new and returning head coaches, coaching and administrative staff members. This summer we established our first Athletic Therapy Clinic, managed by our new Head Athletic Therapist. Our KPU athletes will be able to receive in-‐house therapy, assessment, referral, and treatment options at home on the Surrey Campus. We also established our own communications portfolio, managed by our Sports Information & Marketing Coordinator. These areas join our existing coaching and administrative staff to provide you, our KPU Eagles athletes, with a multidisciplinary team ready to make your athletics experience the best it can be. I am also proud to announce the establishment of our ‘Eagles Soar’ program, a joint initiative between the KPU Eagles and the KPU Learning Centre. Our first-‐year student athletes will register with the program and receive free support with their academics to ensure they are on the path to success in their inaugural university year. I wish you all the best as you make your mark as an Eagle in the 2014/15. Enjoy your time with us; play strong and play smart. With kind regards, David Kent Director of Athletics & Recreation

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Objectives of the Interuniversity Athletic Program The primary objective of the KPU Eagles varsity athletics program is to assist students’ progress toward their personal, academic and athletic potential by providing high quality interuniversity athletic experiences in a manner which will help them build self-‐esteem and develop the life-‐long qualities of leadership, fair play, respect, self-‐ discipline and perseverance. Some specific objectives of the interuniversity athletics program would include those associated with helping student-‐ athletes:

• Develop a high level of sport specific performance and physiological fitness. • Learn new skills under the direction of qualified and experienced coaches. • Learn teamwork and co-‐operation with other individuals. • Learn the value of self-‐control and fair play. • Learn how to lose gracefully and win modestly. • Develop lifetime friendships through participating in a program that tests courage, strength,

self-‐discipline, perseverance, performance and the ability to co-‐operate. • Meet individuals from other communities and colleges and broaden the athletic, cultural and

social horizons of the participants through association with those individuals. • Appreciate and respect the athletic abilities and skills of other individuals. • Cultivate respect for officials, opponents and spectators through the promotion of Fair Play

principles. • Achieve both team and individual success.

About the KPU Eagles In 2014/15 the KPU Eagles Department of Athletics & Recreation enters its 14th season of interuniversity competition. The Eagles are members of the PACWEST conference and play in the Canadian College Athletic Association (CCAA) with 100 student-‐athletes participating on eight varsity teams in men’s and women’s basketball, soccer, badminton and golf. KPU athletics plays its home games at the Eagles’ Nest (Surrey Campus), Northview Golf & Country Club, Newton Athletic Park, all located in Surrey, BC and the Ace Badminton Centre in Richmond, BC. The Eagles are active in the conference with staff members on various advisory committees and competing to host both provincial and national championships. The student-‐athletes are mainly from the lower mainland but KPU’s rosters have included student-‐athletes from North America, South America, Asia and Europe. Venue Information

Sport Practice Venue Home Game/Match Venue Badminton Ace Badminton Center

9151 Van Horne Way, Richmond Eagles’ Nest 12666-‐72 Ave Surrey

Ace Badminton Center 9151 Van Horne Way, Richmond

Basketball Eagles’ Nest 12666-‐72 Ave Surrey

Golf Surrey Golf Course Northview Golf & Country Club 6857-‐168 St Surrey

Soccer Newton Athletic Park 7395-‐128 St Surrey

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KPU Eagles Administrative & Coaching Staff Directory

ADMINISTRATIVE STAFF NAME POSITION PHONE EMAIL

David Kent Director of Athletics & Recreation

604.599.2005 [email protected]

Darren Stolz Coordinator, Athletics 604.599.2427 [email protected] Codie Hindle Coordinator, Events 604.599.3241 [email protected] Loren Dillane Emily Taylor

Coordinator, Recreation 604.599.2307 [email protected] [email protected]

Junelle Mah Coordinator, Sports Information & Marketing

604.599.2170 604.786.0804

[email protected]

Sarah Poole Head Athletic Therapist 604.599.3166 [email protected] COACHING STAFF HEAD COACHES

NAME POSITION/SPORT PHONE EMAIL Morgan van Heukelom Head Coach, Badminton 604.773.7018 [email protected] Vladimir Nikić Head Coach, Men’s Basketball 778.834.3557 [email protected] Dan Nayebzadeh Head Coach, Women’s

Basketball 604.808.1487 [email protected]

Matt Palsenbarg Head Coach, Golf 604.773.7589 [email protected] Srdjan Djekanovic Head Coach, Men’s Soccer 604.366.1007 [email protected] Julie King Head Coach, Women’s Soccer 778.549.5713 [email protected]

ASSISTANT COACHES NAME POSITION/SPORT PHONE EMAIL

Lelinh van Heukelom Assistant Coach, Badminton 604.773.7018 [email protected] Codie Hindle Assistant Coach, Men’s

Basketball 604.599.3241 [email protected]

John Shin Assistant Coach, Golf [email protected] Srdjan Djekanovic Head Coach, Men’s Soccer 604.366.1007 [email protected] Aleksandar Borojevic Assistant Coach, Men’s Soccer 604.513.9819 tempofootballschool@

hotmail.com Paul Pedersen Assistant Coach, Men’s Soccer 604-‐753-‐8260 [email protected] Gus Karvelis Goalkeeper Coach, Men’s

Soccer 778-‐881-‐9413 [email protected]

Joan McEachern Assistant Coach, Women’s Soccer


Brittany McNeill Apprentice Coach, Women’s Soccer


Amelia Ng Goalkeeper Coach, Women’s Soccer


OFFICE LOCATIONS Director of Athletics & Recreation, Sports Info & Marketing Coordinator Cedar 1028 Events & Facilities Coordinator Cedar 1288 Athletic, Recreation Coordinators Cedar 1029 Head Athletic Therapist, Athletic Therapy Clinic Cedar 1035

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KPU Eagles Organizational Chart

David Kent Director of Athlekcs &

Recreakon

Darren Stolz Athlekcs Coordinator

Codie Hindle Athlekcs Events &

Facilikes Coordinator

Student Assistants Event Coordinakon

Student Assistants Athlekcs Desk

Kwinten the Eagle

Sarah Poole Head Athlekc Therapist Student Trainers

Junelle Mah Sports Informakon & Markekng Coordinator

Student Assistant Athlekcs

Emily Taylor/Loren Dillane Recreakon Coordinator

KSA/Athlekcs Commilee

Student Assistants Recreakon

Fitness Instructors

Head Coaches Assistant Coaches

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Athletic Facilities The KPU Eagles’ Nest gymnasium is located in the Cedar Building on the Surrey Campus, and is the only athletic venue that is managed by the Department of Athletics & Recreation. All inquiries regarding other practice or game/match venues must be addressed with the Athletics Coordinator. The gymnasium is used on a daily basis for varsity sports, intramural and recreational activities and special events. For up-‐to-‐date schedules, please refer to the Gymnasium Schedule, located at the Fitness Centre Desk

• Student-‐athletes are not permitted to use the gymnasium unsupervised after posted hours. • Student-‐athletes must be mindful of other teams using the gymnasium before or after them,

and must start and finish their training and/or practices at the predetermined times. • Teams are reminded to put all equipment back in the appropriate storage areas, and sweep the

floor before the conclusion of their practice time. • Student-‐athletes are permitted to use the gymnasium at the specified “open gym times” while

being mindful that non-‐varsity individuals and other KPU students, staff, and faculty are allowed to also use the space at those determined times.

• Student-‐athletes are responsible for disposing of their own garbage, putting their equipment away, and taking their belongings with them after their training/practice sessions

Gym Bookings The Department of Athletics & Recreation is responsible for booking all interuniversity athletics team practice and competition facilities. Student-‐athletes wishing to book the Gymnasium for outside personal use must complete a booking request online at: http://www.kpu.ca/athletics/gymnasium-‐fitness-‐centre/gym-‐rentals/bookgym Additional practice times and exhibition games will be requested by the team’s Head Coach through the Department of Athletics & Recreation and will not be the responsibility of the student-‐athletes.

Fitness Centre Student-‐athletes are permitted to use the KPU Fitness Centre, free of charge, within regular business hours. Student-‐athletes must sign-‐in at the Fitness Centre desk with a valid student ID prior to each use and adhere to all Fitness Centre rules and regulations, which can be found online on the Eagles’ homepage or posted at the Fitness Centre. http://www.kpu.ca/athletics/gymnasium-‐fitness-‐centre/kwantlen-‐fitness-‐centre Lockers Lockers are pay-‐per-‐use, first-‐come/first-‐serve. Basketball athletes will be assigned a locker and provided a lock. Please sign up with the Events & Facilities Coordinator in Cedar 1288. Equipment All equipment is the property of KPU and must not be borrowed without signed permission from a Department of Athletics & Recreation staff member. Equipment must be signed out with a valid KPU ID and could be subject to a damage deposit.

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Uniforms All competition uniforms, warm-‐up/ jerseys, and other identified items such as golf bags are purchased by the Department of Athletics & Recreation and are the sole property of KPU. The Event & Facilities Coordinator is responsible for the dispersal and collection of all uniforms. Uniform Distribution Uniforms are distributed to student-‐athletes at each varsity competition and must be returned to the head coach (or designate) prior to leaving the competition site. Do not take the uniforms home. Student-‐Athletes who fail to return uniforms in good condition on or before the assigned date will automatically have their course marks withheld until the property is either returned in satisfactory condition or paid for in full. PLEASE NOTE: Student-‐athletes are asked to report any damages/breakages and/or losses to uniforms, equipment or supplies immediately to the Events & Facilities Coordinator.

Department of Athletics & Recreation Facility Rules and Regulations: Gymnasium & Fitness Centre

1. Valid memberships are required to use the Fitness Centre 2. Members must check in at the Fitness Centre Desk with their valid KPU ID or membership card

and photo ID (if not a KPU staff or student) 3. Athletic clothing, including shirts and proper court shoes (non—black soles) must be worn at all

times. Denim, high heels, street wear, bare feet, or sandals are not permitted 4. Absolutely no food or drink. Water is allowed only in sealed plastic containers 5. Offensive language, disorderly conduct, and/or abuse of staff or patrons will not be tolerated

and will result in removal from the facility 6. Abuse of equipment, hanging off basketball rims, and spitting is strictly prohibited 7. Disorderly conduct or unsportsmanlike behavior will not be tolerated 8. Users are responsible for all costs associated with any damages resulting from disorderly

conduct or misuse of equipment. 9. Please store all belongings in a secured locker. KPU is not responsible for any lost or stolen items 10. Please refrain from using scented body lotions or spray 11. Rules and regulations are enforced at all times by department staff. Violators of the above rules

may be required to leave the facility 12. Please direct all questions, concerns, broken equipment, and general maintenance issues to a

staff person on duty Additionally for Fitness Centre Users 13. Please do not drop the weights on the floor 14. Please return plates, dumbbells, and bars to their proper place. 15. Please spray and wipe equipment with sanitizer after use 16. Please use personal devices considerately i.e. turn off your cell phone 17. Please be courteous and allow others to work-‐in with you

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Sports Information & Marketing Portfolio The role of the KPU Eagles Sports Information & Marketing Coordinator is to actively promote, communicate, and market all aspects of the KPU Eagles department of athletics & recreation which includes (but is not limited to):

• All press releases, departmental marketing, and promotions • All print media (posters, scorecards, magazines, schedule cards) • All digital media (website content, social media accounts) • All media interaction (press conferences, media inquiries) • Coordination of all department photography

o The KPU Eagles are pleased to welcome back Bob McGregor of Tree Frog Imaging as the official photographer of the department

o Out of respect for Bob and Tree Frog Imaging, all professional photos are only available through his website, http://www.treefrogimaging.com/.

All press releases, head & shoulder/team photos, events and varsity schedules will be posted online at kpu.ca/eagles. Please familiarize yourself with this site, as this will become a main source of information about the Department of Athletics & Recreation.

KPU Eagles Department of Athletics & Recreation Social Media Accounts Twitter @KPUEagles All up-‐to-‐the-‐moment home game/match updates, press

release links, Athlete of the Week notifications, banquet information, orientations, fundraisers, etc

@KPU_Rec All KPU Recreation & Active KSA events @Kwinten_thEagle The Official tweets of KPU’s favourite mascot, Kwinten Facebook www.facebook.com/kpueagles All KPU Eagles information, press releases, events, some

photos www.facebook.com/KPURec All KPU Recreation & Active KSA events Flickr https://www.flickr.com/photos/kpueagles/ Photos of orientation, fundraisers, practices: all free

downloads

Student-‐Athlete Social Media Usage Guidelines In recent years, Facebook, Twitter, LinkedIn, Instagram, Snapchat, and other social networking sites have become key tools in personal and professional communications. As a student-‐athlete, there is potential for you to be tagged in various KPU Eagles posts or pictures through our social media outlets as well as an opportunity for you to retweet, ‘like’, or share material that KPU publishes. This participation is meant to promote the KPU Eagles programs, athletes, and coaches; but it does come with responsibilities. KPU becomes a public figure, and all members are accountable for all actions and portrayal online, therefore it is extremely important that you maintain a professional social media image. Student-‐athletes and coaches may not be aware that third parties including the media, faculty, staff and future employers can easily access their profiles and view all personal information. This includes all

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pictures, videos, comments and posters. Inappropriate material found by third parties affects the perception of you as a student-‐athlete, the Athletic Department and KPU. Participating in Social Media Commenting on features that appear on KPU’s website or newsfeeds, such as Facebook and Twitter, to promote intelligent discussion are acceptable within the KPU community. By commenting, you agree to four principles of commenting:

• Be Legal. You should not post comments that are libelous, defamatory, obscene, pornographic, abusive or contain otherwise illegal content. Please do not post pictures, videos, comments or posters that:

o Condone drug related activity. This includes but is not limited to images that portray the personal use of marijuana, and drug paraphernalia

o Do not post alcohol-‐related content

• Be Respectful. You should not threaten or abuse, written, verbally, or otherwise, other commenters or authors. You should not make other commenters feel unsafe or unwelcome.

o Do not post threats of violence or derogatory comments in reference to any person(s)’s age, race, gender, gender-‐identity, religion, ability, or sexual orientation.

o You should keep your language relatively appropriate for a university community

• Be Relevant. Your comments should be on-‐topic and not self-‐promoting. “Spam” comments and advertising are strictly forbidden. Comments should encourage discussion about important issues to the university community, as well as promote an educational and positive experience.

o Be Aware. KPU reserves the right to use, copy, transmit, excerpt, publish, distribute, publicly

display, publicly perform, create derivative works of, host, index, cache, tag, encode, modify and adapt in any form or media now known or hereinafter developed, any comment posted by you to kpu.ca/eagles or any other site owned by or controlled by KPU.

Protect Yourself Online For your own safety, please keep the following recommendations in mind as you participate in social networking websites:

• Set your security settings so that only your friends can view your profile. • Do not post your email, home address, local address, telephone number(s), or other personal

information as it could lead to unwanted attention, stalking, identity theft, etc. • Be aware of who you add as a friend to your site – many people are looking to take advantage of

student-‐athletes or to seek connection with student-‐athletes. • Consider how the above behaviors can be reflected in all Facebook, Twitter or associated

applications. • Be careful what you write in an email and/or text, as it can be forwarded to other individuals.

If you are ever in doubt of the appropriateness of your online public material, consider whether it upholds and positively reflects your own values and ethics as well as those of the Department of Athletics & Recreation and KPU.

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Athletic Therapy The KPU Eagles Athletic Therapy Clinic (the Clinic) provides care for varsity programs. The Clinic is used for health resources and referrals, assessments, therapies, and rehabilitation plans for athletes, and is home to the KPU Eagles student trainer program. The Head Athletic Therapist (AT) manages the clinic, as well facilitates, organizes, and implements medical coverage for all practices and games (exhibition and regular season).

About Athletic Therapy Athletic Therapy is the only profession that focuses exclusively on musculoskeletal injuries in athletes and is the most common profession to work with university, National, and professional level athletes in Canada. A Certified Athletic Therapist completes their degree through an accredited institution that includes either a 1-‐3 years of postgraduate studies or 4 years of undergraduate training, and includes the completion of over 1200 clinical and field practical hours. Additionally, they must complete rigorous practical and written exams in both on field and in clinic situations. Clinical treatment is similar to physiotherapy with a focus on high performance athletes and rapid return to play. If you have never worked with an AT before then please ask about it or refer to www.athletictherapy.org

The Clinic The Clinic treats KPU student-‐athletes at no additional fee during clinic hours. The Clinic will provide:

• Sports injury assessment • Active rehabilitation prescription • Injury treatment including soft tissue release, massage, joint mobilizations, ultrasound, IFC,

muscle stimulator and hydrotherapy • Concussion and musculoskeletal injury return to play planning and baseline concussion testing

PLEASE NOTE: Before participating in any game, medical forms and baseline concussion tests must be completed. Student-‐athletes will not be eligible to play until both these forms are done, and this includes any exhibition game where KPU is being represented. The AT will initiate any referrals to the KPU Eagles’ preferred providers network of Physicians and Allied Health Professionals, as well as coordinate the purchase of any required supplies and braces.

Appointments, Hours of Operation, and If Injury Occurs Clinic appointments and hours of operation are available through the KPU Eagles website, all athletes must make an appointment. If a student-‐athlete is injured during a practice, it is their responsibility to sign themself up for the next available time to see the AT. Appointments can be made at the Surrey Campus Fitness Center in person, or by phone 604-‐599-‐2980, between the hours of 8:00am and 8:00pm, Mondays to Fridays. NO VOICEMAIL APPOINTMENTS WILL BE ACCEPTED.

• Appointments are limited. If a student-‐athlete is unable to make an appointment, they must cancel as soon as possible to allow for someone else to take over that spot.

• If an appointment is missed, the head coach of the student-‐athlete’s will be notified. If the spot if not filled a $10 .00 charge will be applied to the team, repeat infractions may result in a student-‐athlete’s privileges being suspended

• Monday morning is reserved for new injuries that happened that weekend • For a new-‐injury sign-‐up please allow for a 40 minute appointment, for a follow up treatment

sign up for a 20 minute appointment

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• Priority will be given to in-‐season, eligible athletes. Out-‐of-‐season athletes are asked to limit their sign-‐ups unless otherwise directed by the AT

• If there are free appointments are available, student -‐athletes can drop-‐in to follow up on an older injury

If a student-‐athlete gets injured:

• Let the AT or designated student-‐trainer know right away. Many injuries can be treated most effectively if seen as soon as possible.

• Student-‐athletes are required to tell the AT, their student-‐trainer, and Coach if you sustain any injury or sustain a medical condition as per the student-‐athlete handbook and your medical form

• Additional treatment that is needed outside of the part time AT’s hours will be the responsibility of the student-‐athlete and not covered by the Department of Athletics & Recreation. It is recommended student-‐athletes do not opt out of their KSA expended medical benefits plan so that they can use this as well any other extended benefits for their injury needs. Whenever possible the Department will assist with getting priority appointments with sport specific therapists

• The AT must be seen for clearance prior to any return-‐to-‐play following injury, this includes participation in any KPU practice and games. Only KPU-‐designated physicians can clear a KPU athlete to return to contact practice or games to ensure consistent care for student-‐athletes

Student Trainers Student trainers are kinesiology students or recent kinesiology graduates who provide varsity programs with basic injury assessment, first aid, and referrals to the AT. They provide support and communicate athlete health concerns and status between the athlete, coaches, and the AT. They provide on-‐the-‐field/court strapping and taping, and travel with their assigned team and attend all practices and games. In addition to their post-‐secondary studies, they hold basic first-‐aid certification and have completed course work in strapping, taping. Student-‐athletes must keep the AT and student trainer up to date on any medical conditions or injuries that might affect any aspect of their participation in KPU athletics, as per the student-‐athlete handbook and their signed medical form declaration. Practices and Games On the court or field, the AT or designated student trainer:

• Performs pre-‐game taping/strapping, ensures all athletes are medically fit to participate • If a student-‐athlete requires taping, they must arrive to practice or game-‐day warm-‐up at least

30 minutes prior. Student-‐athletes may need to arrive even earlier if multiple players on the team require taping

• Provides First Aid, emergency medical management, and on-‐field/court return-‐to-‐play assessments during games and practices

• Provides post-‐game injury evaluation, treatment planning, referral, ice and recovery

KPU Eagles Concussion Protocol Concussions are mild traumatic brain injuries that occur commonly following a hit to the head, or hard body hit. Most concussions are mild and get better quickly.

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Concussions that are treated properly with rest and immediate removal from play do not have long-‐term effects. Concussions that are not rested result in long term health effects such as post concussion syndrome, more symptoms with less of a hit, depression, suicide risk and symptoms similar to Alzheimer’s disease and Parkinson’s disease early in life. Second Impact Syndrome can also occur if someone continues to play with a concussion and sustains another hit; this could lead to massive brain damage or death. Due to the serious nature of the long-‐term effect, all suspected concussions must be reported to allow for evaluation. A Sport Concussion Assessment Tool 3 (SCAT3) is the form that is used to evaluate any athlete with a suspected concussion. The AT or student trainer will complete a SCAT3 on a student-‐athlete when deemed necessary, for example: a collision with opponent or ground with head/neck involvement. A SCAT3 may be completed for a witnessed or un-‐witnessed event when student-‐athlete presents or reports symptoms. Concussion signs/symptoms to watch for:

• A student-‐athlete holding their head after a hit • Significant facial injury • Difficulty getting up • Does not complete plays properly • More emotional than usual • Doesn’t act like themselves • Repetitive questioning • Reports ‘feeling out of it’ • Complains of headache, dizziness, pressure in head, and/or nausea

If the SCAT3 results indicate a concussion has been sustained, student-‐athlete will be IMMEDIATELY removed from play. Any new symptoms following a hit to the head is considered a concussion. If symptoms get worse, the student-‐athlete will be sent to hospital immediately. Procedure Following a Concussion:

1. The student-‐athlete, once removed from play, will not participate in any physical activity or training. Initially they will be instructed to rest and not to take any medications (as these may mask a change in symptoms)

2. The student-‐athlete must check-‐in with the AT daily to report any and all changes in their symptoms

3. Once the student-‐athlete has been symptom-‐free for 24 hours and has been cleared by the KPU-‐designated physician, then a graduated Return-‐to-‐Play can begin

PLEASE NOTE: The student-‐athlete will not participate in a full practice or game situation until medically cleared. Return-‐to-‐Play Outline: Each Step is 24 hours apart

1. Light Aerobic Activity (bike or light jog) 2. Anaerobic Activity (Intervals: sprints or on the bike) 3. Sport Specific Exercise/ Non-‐contact practice 4. Full Contact Practice 5. Return to Competition

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If at any point throughout the Return-‐to-‐Play process the student-‐athlete reports a return of symptoms, then the process will start from the beginning again with rest until 24 hours symptom-‐free. In extenuating circumstances such as a continual return of symptoms then further intervention may be required and evaluation/return to play process will change accordingly. This includes referral to KPU-‐designated physicians. If there are any questions or concerns regarding Athletic Therapy, please do not hesitate to contact the Head Athletic Therapist.

Sport Accident Insurance Coverage It is important for you to have proper medical coverage if you were to get injured. KPU’s student-‐athletes are insured under KPU’s Sport Accident Policy. This policy cannot contravene any Federal or Provincial statutory requirements with respect to hospital or medical plans, nor shall it duplicate any benefits, which are provided under any Federal or Provincial Hospital or Medical Plans, or any other policy providing a reimbursement indemnity. Some student-‐athletes opt out of their KSA coverage as they are covered as a dependent under their parent or guardian’s plan. If you are unsure of your status, please talk to the AT or the KSA office for an appropriate referral.

CCES Anti-‐Doping Program Student-‐athletes are required to complete a Canadian Centre for Ethics in Sport (CCES) anti-‐doping seminar for each year of athletic participation. This is a mandatory requirement for CCAA athletic participation. These sessions are held prior to the beginning of each athletic season. All student-‐athletes must sign a University Consent Form in which the student-‐athlete consents to random testing for substances banned by the CCES. By signing the consent form, student-‐athletes agree to submit any and all tests ordered by the CCAA in order to detect unauthorized substance use and practices. This consent allows for the limited release of test results, as outlined in the CCAA procedures, as a condition of the student-‐athlete’s eligibility. All student-‐athletes enrolled at KPU on a team competition or practice roster may be subject to CCES testing. This includes, but is not limited to, rostered athletes, red-‐shirts, academically ineligible, and medically ineligible student-‐athletes.

Prohibited Substances Before student-‐athletes take anything (medications, supplements, vitamins, etc), please visit the site below to avoid taking a prohibited substance that could cause the student-‐athlete, or their program, to become athletically ineligible. Even supplements can include banned substances that are not listed on the label. If anyone has any further questions or are unsure of anything related to prohibited substances, please consult the AT. To review the most up-‐to-‐date prohibited substance list, please visit www.globaldro.com/ or iPhone users can download the WADA app from the app store.

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Student-‐Athlete Code of Conduct The Department of Athletics & Recreation, and KPU (KPU) are proud of the success of our Athletics Program. As a representative of KPU, student-‐athletes, coaches, and support staff are expected to behave in a manner that is consistent with the values of the Department and the University. This includes representation at any on or off campus-‐KPU sanctioned event; and attendance at team practices, league or exhibition games, and tournaments.

Definitions • Student-‐Athlete: a full-‐time student completing a minimum of 9 credits of course work per

semester (or full-‐time equivalent) of athletic participation, who is rostered on one of KPU’s interuniversity athletics teams

• Athletic activities: include any on or off campus KPU sanctioned event, attendance at team practices, league or exhibition games, and tournaments

• Coaches: any person (paid or volunteer) who teach, develop, instruct, train, and manage all aspects of on-‐field/court /course operations of a KPU varsity athletics program. Will include the roles of a head coach, assistant coach, or apprentice coach.

• Support Staff are defined as: any other position in direct contact with the student-‐athletes and includes, but is not limited to: student trainer, strength and conditioning trainer, external team manager, equipment manager, head athletic therapist, sports information & marketing coordinator, events & facilities coordinator, varsity coordinator, student assistants.

Guidelines Participation in varsity athletics is a privilege, which comes with the responsibility and expectation that everyone involved in the varsity athletics program fulfill their role as a representative of KPU. All athletes, coaches, and support staff must act in a manner that positively reflects on KPU and the Department of Athletics & Recreation. All athletic activities are governed by all applicable KPU and Department of Athletics & Recreation policies and regulations including KPU’s Student Conduct Policy (C.21), the PACWEST and CCAA Code of Ethics as well as all associated sport-‐specific rules. This includes representation at any on or off campus-‐sanctioned event; and attendance at team practices, league or exhibition games, tournaments, KPU, or other related events

PACWEST Student-‐Athlete Code of Ethics • I believe that the true essence of sport is to strive for personal achievement and excellence through full

and honest effort. • I am committed to participating in sport with integrity, and to striving to win only by legitimate means. • I pledge to learn, understand and adhere to both the written rules of my sport and the spirit and intent

of fair play. • I believe that violence and physical intimidation are harmful in sport, and I refuse to use such tactics in

an attempt to gain an unfair advantage. • I understand that officials, teammates and opponents are integral to sport and are worthy of my

respect. • It is my responsibility to maintain self-‐control. I will accept official’s decisions without argument, play

aggressively but without hostility, and behave graciously in triumph or defeat.

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Student-‐Athlete Responsibilities All representatives of the Eagles Athletics Program are visible ambassadors of our University. Whether it is on campus, at another institution or in the community, you are required to demonstrate a commitment to your fellow student-‐athletes, coaches, officials and to the University by treating everyone with consideration and respect. Student-‐Athletes

• Commit to the team throughout the entire training period for their sport. In the event that any conflicts arise that may interfere with the fulfillment of these expectations, it must be communicated well in advance to the head coach

• Keep the competitive area, locker rooms/change rooms both at home and visiting facilities, hotel rooms and any other area of a visiting or home facility clean, tidy and without damage

• Treat University property, including institutional team uniforms and equipment with due care and adhere to return policies of such items

• Respect self, team, fellow-‐students/athletes, staff, and opponents regardless of the person(s)’s age, race, gender, gender-‐identity, religion, ability, or sexual orientation.

Student-‐Athlete Responsibilities to the Department of Athletics & Recreation As an Eagles student-‐athlete, you have a responsibility to:

• Conduct yourself in accordance with the KPU’s Student Conduct Policy (C.21) and with KPU’s Student-‐Athlete Code of Conduct

• Demonstrate a commitment to academic progress through achieving the University’s minimum academic standards, taking the appropriate steps to work towards graduation, while maintaining academic eligibility to compete in the PACWEST and the CCAA

• Complete a pre-‐participation Medical Information Form, Athlete Information Form and sign an Athlete Photo Waiver prior to annual participation on a varsity team

• Demonstrate exemplary behavior and treat opponents and officials with due respect, both in victory and defeat

• Complete an annual Canadian Centre for Ethics in Sport (CCES) Anti-‐Doping educational course • Adhere to any specific dress standard set forth by team coaches or by the Athletic Department • Hold valid and current medical insurance (i.e. Blue Cross Extended Medical Coverage or the KPU

Student Association Student Benefits Plan) and provide a contact number of someone who could be reached in the event of an emergency

• Be physically prepared before practicing or competing with a KPU athletic team • Immediately notify trainer, coaches and/or the Director of Athletics & Recreation of any injuries

sustained during interuniversity practices/competitions. Report all injuries and/or accidents in writing as soon as possible, to the Director of Athletics & Recreation, and to seek medical attention as early as possible and to follow complete medical rehabilitation

• Do your part to and be an active member of the Eagles Athletics Program. Get involved with the community, be enthusiastic, always strive to improve and help others reach their goals

• Use social media responsibly as outlined in the Social Media Usage Guidelines • Pay the compulsory Athletic Fee on an annual basis. This $150 fee includes a varsity apparel

package, athletic banquet ticket, and a free 12-‐month membership to the KPU Fitness Centre. The Athletic Fee must be paid prior to the Student-‐Athlete Orientation annually. Payment is non-‐refundable.

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Team Responsibilities and Rules The head coach is responsible for the establishment and implementation of team rules, behavioral expectations and team philosophy. Each student-‐athlete is responsible to comply with all team rules as provided by the head coach and the Department of Athletics & Recreation. Within the interuniversity athletic program, all decisions directly related to team performance, i.e., playing time, position, recommendation for scholarships, and composition of traveling squad, are under the jurisdiction of the head coach. Head coaches are required to provide student-‐athletes with an overview of team rules that refer to expectations, training and conduct prior to the beginning of the season. All sports have written rules. You have a right to appeal any decisions concerning any alleged situation you consider being unjust.

Absence from Class due to Team Commitments In the event a student-‐athlete will be absent from a class or exam due to a scheduled varsity athletics event, the student-‐athlete is required to do the following:

• KPU’s teaching faculty are not required to approve rescheduling requests, therefore student-‐athletes are encouraged to be pro-‐active and notify their instructors at least four (4) weeks in advance during each semester when classes will be missed due to approved varsity travel. The date and time missed must be referenced.

• Get important assignments, handouts and announcements from instructors, and notes from

classmates.

• The Director of Athletics & Recreation may, at the student-‐athlete’s request, provide a letter or email to support a student-‐athlete rescheduling request, providing the student-‐athlete has already contacted their instructor in advance.

Missed Classes Participation on a varsity team may require student-‐athletes to miss class time. In the event that you are required to miss a class or classes due to a league varsity event/travel, you must:

• Personally contact the respective professor(s) at least four (4) weeks in advance during each semester when classes will be missed due to approved athletic travel. Ensure to note the day and time missed. Your coach will provide you with the season schedule and pertinent itinerary information at the beginning of the season.

• Clearly communicate with your professors regarding your upcoming absence. The Department of Athletics & Recreation does not “force” the professor to excuse you or reschedule tests. You need to ask politely well in advance.

• Get important assignments, handouts and announcements from professors, and notes from classmates

• Make arrangements with professors to reschedule any quizzes or exams. • All of this must be done in a respectful, cooperative, and non-‐demanding way.

The Department is not able to make special accommodations for students who have not made other arrangements for missed-‐class time. A confirmation letter or email of the dates of absenteeism will be available from the Director of Athletics & Recreation no fewer than four (4) weeks prior to the class in question. This letter will only be sent upon written request from the student-‐athlete to the Department of Athletics & Recreation.

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Additional Student-‐Athlete Requirements • Ensure that they have read, understand and abide by all KPU policies and the Department of

Athletics & Recreation regulations and procedures, paying close attention to KPU’s Human Right’s Policy (G2) which requires all students and employees to treat everyone with dignity and respect and must refrain from engaging in discrimination and harassment; same comment as in student code of conduct

• Ensure that they have read and understand and abide by the rules of their sport, as set out by the PACWEST, CCAA and the sport governing body

• Be accountable for their behaviour at all times • Understand that while they are representing the University, they are expected to act

professionally all times. The use of illegal tactics, profane language, insulting, harassing, or otherwise offensive language, or loss of physical control will not be tolerated

o Examples of unprofessional conduct include but are not limited to: verbal abuse of officials opposing team members/coaching staff/fans or administration; use of foul language, physical abuse or using any behavior that would be considered demeaning, humiliating or disrespectful as measured by the standard of the reasonable person. Participation will be deemed to include passive participation or failure to act to end such behaviour by others where one reasonably knew or ought to have known it was taking place

• Adhere to and enforce the non-‐alcohol/illegal drug regulations for student-‐athletes as per the Department of Athletics & Recreation Travel Regulations

• Abstain from the use of banned substances as set forth in the CCES Banned Substance Lists. This includes, refraining from the illegal use of “recreational” drugs (e.g. marijuana, cocaine, hashish)

• Avoid the use of tobacco, alcohol and other (legal) drugs as well as refrain from alcohol use within 24 hours before competition. Student-‐athletes are not permitted to consume of alcohol or drugs at or near practice sessions, at competitive facilities, during travel or in hotel rooms, or at any time while wearing KPU Eagles apparel. Student-‐athletes must not provide recreational substances, including alcohol, to anyone who has not attained the age of majority

• Report any engagement and/or observation of the use of banned substances or techniques by another student-‐athlete, or member of the coaching staff to the Director of Athletics & Recreation

• Understand that violation of any law or concerning possession, furnishing, sale or use of illegal drugs or the use of performance enhancing drugs and techniques (e.g., blood doping), as outlined by the CCES; will automatically result in the athlete’s expulsion from the KPU Eagles Varsity Athletics Program

• Must distance themselves from any unsporting conduct that might bring their personal reputation the reputation of the team, or the reputation of the University into disrepute.

Examples of unsporting behaviour include but are not limited to: participation in any form of hazing, or any initiation activity which would be considered demeaning, humiliating or disrespectful as measured by the standard a reasonable person. Participation will be deemed to include passive participation or failure to act to end such behaviour by others where one reasonably knew or ought to have known it was taking place.

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Grievances, Disciplinary Process & Sanctions

Grievances If you have a grievance or complaint concerning personal rights or team rules, please take the following steps:

• Speak to the head or assistant coach of your program • Provide a written statement of your grievance or complaint to the Director of Athletics &

Recreation • Request a meeting with the Director of Athletics & Recreation and your head coach

Disciplinary Process • Incident occurs and is brought forth to any professional staff member of the Department of

Athletics & Recreation • An investigation is initiated by the Director of Athletics & Recreation and could involve

interviews, written statements, mediation, or meetings between the affected parties and the head coach and/or coaching staff

• A decision is rendered by the Director of Athletics & Recreation

Disciplinary Sanctions If it is determined that a student-‐athlete has breached the Student-‐Athlete Code of Conduct, appropriate sanctions for violations of the Code include, but are not limited to:

• A verbal or written reprimand by the coach, assistant coach or any member of the coaching staff;

• A letter of reprimand by the Director of Athletics & Recreation • When appropriate, violations of the Student-‐Athlete Code of Conduct will be forwarded to the

Office of Judicial Affairs for further investigation under the University’s Student Conduct Policy • Suspension from playing in one or more games, tournaments, or events for the individual or

team • A hold of access to the student-‐athletes’ academic account (i.e. access denied to grades and/or

registration, etc.) • Suspension for an entire season of the individual or team • Removal of scholarship funding

Notes: Because of the time sensitive nature of the varsity season, every effort will be made to render a decision before the team’s next competition.

Appeals A sanction imposed under the Student-‐Athlete Code of Conduct may be appealed. All appeals must be initiated in writing within fifteen (15) working days of the disciplinary action/suspension to the Deputy-‐Provost.

Related Policies • The Student Conduct Policy (C.21 Student Conduct):

https://www.kpu.ca/sites/default/files/Policies/c21_policy_revision23257.pdf • The Human Rights Policy (G.2)

http://www.kpu.ca/sites/default/files/Policies/G2%20Human%20Rights%20Policy%20re-‐format%2010%2007%2026.pdf

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Academics & Eligibility All student-‐athletes must register in a minimum of 9 credits per semester of competition and meet the eligibility requirements of KPU’s Academic regulations, Pacific Western Athletic Association (PACWEST) and Canadian Collegiate Athletic Association (CCAA). Players regaining their academic eligibility by the PACWEST or CCAA standards may be permitted to participate as a student-‐athlete upon review by KPU’s Director of Athletics & Recreation. Student-‐athletes who have regained their eligibility must adhere to the rules of PACWEST, CCAA as well as to the KPU Student-‐Athlete Code of Conduct. These regulations apply to all KPU student-‐athletes.

Good Academic Standing All student-‐athletes are considered to be in Good Academic Standing with KPU unless stated otherwise on their transcript, which means: A first-‐year student-‐athlete must:

• Be registered in 9 credits of course work per semester of athletic participation (or full-‐time equivalent)

• Have a clear student account with no current or outstanding conduct violations, outstanding tuition fees or hold of any kind

A continuing student-‐athlete must:

• Have completed the required number of credits specific to their athletic participation in the previous academic year

• Be registered in 9 credits of course work per semester of athletic participation (or full-‐time equivalent)

• Have a clear student account with no current or outstanding conduct violations, outstanding tuition fees or hold of any kind

Grade Point Average (GPA) is calculated by multiplying the grade points associated with the letter grade assigned for a course by the number of semester credit hours assigned to that course, adding those values for all courses taken, and dividing the result by the total number of semester credit hours taken. Withdrawals are not included in the calculations. For repeated courses, only the highest grade achieved is used in the calculations. Term Grade Point Average (TGPA) is the GPA calculated for all courses taken in a specific term. Cumulative Grade Point Average (CGPA) is the GPA calculated over all the terms in which the student has been enrolled. In calculating CGPA, only the highest achieved grade is used for repeated courses.

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Student-‐Athlete Academic Success & Eagles Soar KPU and the Eagles Athletic Program are committed to helping student-‐athletes identify and meet their academic and career goals, in pursuit of graduation and lifelong learning. Our administration, coaches and support staff foster an environment for student-‐athletes that look well beyond the minimum requirements of athletic eligibility, focusing on supporting academic progress towards a University certificate, diploma or degree. For student-‐athletes to receive their scholarship from the Department of Athletics & Recreation, a GPA of 2.5 or higher must be achieved in both Fall and Winter semesters.

Exclusive Student-‐Athlete 3-‐Credit Course Available at KPU EDUC 1101 CR-‐3 (Formerly LCOM 1101) Academic Success for Student Athletes http://www.kpu.ca/calendar/2014-‐15/courses/educ/ Student athletes will develop a strong understanding of the purpose and value of higher education in the context of playing a university sport. They will be introduced into a culture of academia through scholarly writing and discussion about relevant links between sport and society. Students will also identify and address key challenges to striking a balance between academic and athletic success. They will support each other in the process of self-‐discovery and academic learning through engaging in a scholarly community. Course is not transferable.

• Note: Students may get credit for only one of UNIV 1100, UNIV 1101, LCOM 1100, LCOM 1101, LCOM 1102, LCOM 1190, EDUC 1100, EDUC 1101, EDUC 1102, EDUC 1150 or EDUC 1190.

Eagles Soar The “Eagles Soar” program is in its inaugural year. The program is a collaborative effort between the Department of Athletics & Recreation and the KPU Learning Centre that monitors and assists all first time student-‐athletes (first year freshmen and transfers) to KPU in their academic endeavors. Participation is mandatory and each student-‐athlete will register with the Learning Centre and be assisted with their academics throughout year one. Once the student-‐athlete has proven he/she can organize their academic workload successfully with athletics and part time jobs they will be released from the program. Eagles Soar will work with student-‐athletes to accommodate their busy schedules to ensure they will be able to balance academic and athletic commitments. Available resources through Eagles Soar include tutors, returning-‐athlete mentors, resources, and general assistance for student–athletes to best achieve academic success. The Learning Centre http://www.kpu.ca/learningcentres Cloverdale 604.598.6062 [email protected] Room 1317-‐Library Langley 604.599.3444 [email protected] Room 2070 Richmond 604.599.3454 [email protected] Room 1100 Surrey 604.599.2437 [email protected] A1650 -‐ Library

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Academic Advising Educational Advisors are available to provide and explain educational and occupational information to students engaged in weighing their career alternatives. Advisors are also available to guide students in selecting and planning effective programs of study for university transfer and career training programs through group course planning sessions and through individual consultation. Herbie Atwal is the KPU Eagles’ designated academic advisor. To book an appointment with Herbie, please phone the Surrey Campus Advising office at 604.599.3215. Services Offered through the Advising Office:

• Provide students with educational planning consistent with their career goals • Organize course planning workshops on campus to help students make an easy and successful

transition into University studies • Provide on-‐going educational planning for students on campus • Assist students in planning their transfer to other institutions • Provide the general public with information on all college programs • Provide and explain educational and occupational information to students engaged in weighing

their career alternatives • Course Planning 101: http://www.kpu.ca/advising/courseplanning

Academic Warning, Academic Probation or Continuing Academic Probation Students on academic warning, academic probation or continuing academic probation can be selected to a KPU varsity team. To ensure athletic eligibility, students must maintain at least a TGPA of 2.0 or higher for each subsequent semester of enrollment and will be required to sign a learning contract with the Department of Athletics & Recreation until their CGPA is above 2.0. As part of the learning contract, students must commit to adopting learning strategies, which may include any of the following:

• Attend regular ‘Eagles Soar’ sessions with the Learning Center • Provide weekly academic status updates with the head or assistant coach

Failure to meet the requirements listed above may deem the student-‐athlete ineligible to continue athletic participation. A student-‐athlete who has completed a minimum of nine (9) semester credit hours (or full-‐time equivalent) and whose CGPA is below 2.0 as a result of the previous academic semester will be placed on Academic Warning. To ensure athletic eligibility in the subsequent season, students must sign a learning contract with the Department of Athletics & Recreation and commit to adopting learning strategies until their CGPA is above 2.0, which may include any of the following:

• Maintain at least a TGPA of 2.0 or higher for each subsequent semester of enrollment • Attend regular ‘Eagles Soar’ sessions with the Learning Center • Provide weekly academic status updates with the head or assistant coach

A student-‐athlete who is re-‐admitted after being placed on ‘Required to Withdraw’, can be selected to a KPU varsity team. Students must maintain at least a TGPA of 2.0 or higher for each subsequent semester of enrollment, To ensure athletic eligibility, students must maintain at least a TGPA of 2.0 or higher for each subsequent semester of enrollment and will be required to sign a learning contract with the Department of Athletics & Recreation until their CGPA is above 2.0. As part of the learning contract, students must commit to adopting learning strategies, which may include any of the following:

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First year student-‐athletes who enter KPU with English Proficiency scores and Math 11 scores lower than a C average, may be selected to a KPU varsity team. They may, upon recommendation by the Director of Athletics & Recreation, be required to sign a learning contract with the Department of Athletics & Recreation and adopt one or more of the following learning strategies in their first semester:

• Meet with an Academic Advisor in advance of registration to assist with course selection • Attend regular ‘Eagles Soar’ sessions with the Learning Center • Provide weekly academic status updates with the head or assistant coach • Ensure that their grades are monitored in their first semester of enrollment through the

implementation of mid-‐term grade forms. A transfer student-‐athlete who was not in good academic standing at their previous institution, but meets the PACWEST eligibility requirements, can be selected to a KPU varsity team. To ensure athletic eligibility, students must maintain at least a TGPA of 2.0 or higher for each subsequent semester of enrollment and will be required to sign a learning contract with the Department of Athletics & Recreation until their CGPA is above 2.0. As part of the learning contract, students must commit to adopting learning strategies, which may include any of the following:


A student-‐athlete, whose CGPA is below 2.0 after completing 27 credit hours and whose TGPA and CGPA are both less than 2.0, regardless of meeting the PACWEST or CCAA academic requirements, may be required to withdraw from KPU and will not be eligible to represent KPU as a student-‐athlete until they are re-‐admitted. Students-‐athletes, who fail to meet the PACWEST academic eligibility requirements, will cease to be a student-‐athlete in good standing with the Athletics and Recreation Department at KPU.

Counseling http://www.kpu.ca/counselling Counselors at KPU are industry professionals and faculty members, providing confidential services to students. Our goal is to help you achieve success at KPU and acquire critical skills, which can enable you to achieve your particular career plans. Personal Counselors work with students on a wide range of issues -‐ basically, anything that affects their academic performance or general well being. Examples of common concerns include: adjustment to post-‐secondary studies; anxiety, depression and stress; relationship and family problems, including domestic violence; perfectionism; and procrastination. In addition, counselors can assist students in crisis and make referrals for specialized help. Career Counselors can also assist students with clarifying career and/or educational goals.

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Financial Assistance Students who are eligible for financial assistance may receive funds from one or more of the following sources: loans, part-‐time employment, awards, bursaries, and scholarships. A copy of the University’s Financial Assistance information can be obtained at the Financial Aid Office. Contact: 604.599.2000, choose option 1, and then option 4. Email [email protected].

KPU Eagles Department of Athletics & Recreation Athlete Scholarships KPU offers over $130,000 annually in two different athletics scholarship programs aimed at new and continuing student-‐athletes.

• Again, for student-‐athletes to receive their scholarship from the Department of Athletics & Recreation, a GPA of 2.5 or higher must be achieved in both Fall and Winter semesters.

The Entering Eagles Athletic Scholarship is awarded to new student-‐athletes who have demonstrated academic and athletic achievement in either high school or post-‐secondary studies outside of KPU. The Returning Eagles Athletic Scholarship is awarded to continuing student-‐athletes who have demonstrated both academic and athletic achievement at KPU in his or her previous academic year at KPU. Please Note: the Director of Athletics & Recreation must approve all athletic scholarship agreements. General Awards, Scholarships, Assistance & Loans http://www.kpu.ca/awards KPU offers a variety of scholarships, awards and bursaries to its students. A variety of criteria apply to each of these awards including assessed financial need, academic achievement, program of study and other specific requirements. Information regarding these awards and how to apply is available online at www.kpu.ca/awards. KPU supports a number of financial awards to its student-‐athletes on an annual basis. These awards are presented to student-‐athletes each year at the Athletic Awards Banquet. Awards are based upon a variety of criteria, and are supported by recommendations made by the head coaches. See Page 25 for detailed information about the following awards.

British Columbia Athlete Assistance Program Provincial Government funding through the B.C. Athlete Assistance Program (AAP) may be available for the 2014-‐2015 year. Please check with the Athletics Coordinator to verify. Eligible sports in the PACWEST include badminton, basketball, golf, soccer and volleyball. The value of the awards will vary depending upon funding and will be presented to student-‐athletes based on certain criteria. Please see their website for details: http://www.cscd.gov.bc.ca/sport/programs/BC_athlete_assistance_program.htm

Student Loans Both the Canadian and Provincial Governments provide student assistance funding for those who qualify.

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• Students from British Columbia can seek additional funding through Student Aid BC at www.aved.gov.bc.ca/studentaidbc.

• Residents of other provinces may find student loan information through the Government of

Canada’s website at www.canlearn.ca. International residents may obtain additional information by contacting your local government, the KPU Student Awards and Financial Assistance at 604.599.2040, or at the Student Services Desk on any KPU campus.

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Varsity Athletics Team Travel Guidelines KPU is committed to providing student-‐athletes, coaches and support staff with the opportunity to experience meaningful connections and learning experiences off-‐campus. The purpose of these guidelines is to provide standards that support safe off-‐campus travel for university-‐sanctioned events, to mitigate risk and support the learning experience when travelling off-‐campus. Sanctioned Activity or Event must satisfy all three criteria below and is defined as:

• An institutionally sponsored activity that requires mandatory participation by all team members • Directed by the University, the Department of Athletics & Recreation and/or coaching staff • Financed by teams accessing institutional funds and/or fundraising to participate in these

events/activities All varsity sanctioned off-‐campus activities must incorporate, at a minimum, the following elements to protect the well being of students-‐athletes, manage risks and support a positive learning environment

• Identification and an assessment of risks associated with the activity • Student-‐Athlete Code of Conduct • Coaches and Support Staff Code of Conduct • A process for approving student-‐athletes to participate in the activity • Risk management resources to enable student travelers to identify and be informed of, and

manage the risks associated with the activity • An emergency response process

Travel Provision The Department of Athletics & Recreation will approve and provide transportation and accommodation arrangements for all interuniversity athletics trips associated with PACWEST and CCAA league and championship competition. Team members and coaches will travel as a group to and from all competitions and are expected to stay with the team at the accommodation provided. Alternative travel arrangements are not encouraged by KPU. If a student-‐athlete, coach or member of the support staff elects not to travel in accordance with KPU’s Department of Athletics & Recreation Travel Guidelines, they must submit a written request for approval to the Director of Athletics & Recreation no later than 48 hours prior to departure. KPU, its employees and staff will not be held liable for any losses, damages or injury occurred/caused as a result of travelers using their own transportation. Approved Team Travelers

• Only approved travelers, as identified by the Director of Athletics and Recreation, may travel with the team on trips out of the lower mainland of BC.

• Red-‐shirted players are not permitted to travel with the team during league play unless they have an official responsibility with the team, and the maximum travel roster size has not been exceeded.

• Players with a medical condition that is contagious or which requires additional supervision are not permitted to travel with the team until they have received written clearance from a medical professional. Written clearance must be provided to the Director of Athletics & Recreation 24 hours prior to the teams’ departure.

• Injured players may only travel with the team providing the maximum travel roster has not been exceeded, and that the player does not require additional supervision. Injured players must

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provide a doctor’s note providing written clearance for travel and include a date when they can return to competition.

• During exhibition travel, teams may carry more players/staff providing they have an official responsibility with the team and have been approved by the Director of Athletics & Recreation.

All approved travelers must be at the place of departure at the designated time. The transport vehicle will leave at the designated time. If players, coaches or support staff members do not arrive at the departure location at the designated time and the charter bus and/or van has departed, they must find their own method of transportation to the event venue, at their own expense. KPU, its employees and staff will not be held liable for any losses, damages or injury of any kind or nature whatsoever resulting from travelers using their own transportation. Exhibition Travel Team participation in all exhibition events must be approved by the Director of Athletics & Recreation in advance of coordinating travel arrangements. It is mandatory that adequate funding for each proposed trip be available (ie: in the team budget, in the team account or covered by team fundraising) before any arrangements are made. All expenses incurred for exhibition events are the sole responsibility of the team. Travel with a Minor Persons under 18 years of age are considered minors and need appropriate documentation to travel abroad. The following is a list of documents that may be required:

• Canadian Passport • Consent letter -‐ confirming that the minor has permission to travel abroad (e.g. when taking a

trip alone or with the team). • Supporting identification, such as a birth certificate or citizenship card. • Other legal documents, such as divorce papers, custody court orders or a death certificate (if

one parent is deceased). Please Note: Check with the nearest embassy or consulate of each destination country regarding additional entry requirements. Also check the country Travel Reports for other laws and regulations affecting minors. To find out more information about travel abroad with a minor, visit: http://www.voyage.gc.ca/preparation_information/children_enfants-‐eng Travel Conduct All of the provisions of the Coaches and Support Staff Code of Conduct as well as the Student-‐Athlete Code of Conduct apply to travel situations. As representatives of KPU, Head Coaches are responsible and accountable for the conduct and behaviour of all members of their team, which includes support staff and student-‐athletes. Coaches and support staff must ensure that all members of the team exemplify the values of KPU and the Eagles Athletics Program at all times. Coaching and Support Staff As Responsible Guardians Coaching and support staff must maintain their obligation as responsible guardians of the student-‐athletes at all times while on authorized KPU travel. Coaching and support staff must be capable of

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driving a vehicle on trips where they are the appointed driver, and be able to make decisions should an emergency situation arise. Alcohol Use While Traveling Student-‐athletes, coaching, and support staff are not permitted to consume of alcohol or drugs at or near practice sessions, at the competitive facilities, during travel or in hotel rooms, or at any time while wearing KPU Eagles apparel. They must not provide recreational substances, including alcohol, to anyone who has not attained the age of majority. Alcohol Use at Provincial or National Championships At the Head Coach’s discretion, student-‐athletes of legal age may be permitted to consume alcohol responsibly at a Provincial or National Championship wind-‐up social ONLY, provided all behavior is in accordance with the KPU and KPU Eagles Student-‐Athlete Code of Conduct. Under no circumstances are student-‐athletes permitted to consume alcohol at the competition site, in a team-‐sponsored vehicle, in hotel rooms or while wearing varsity team apparel. Under no circumstances will any alcohol be offered to, or consumed with, any minors travelling with the team. ANY BEHAVIOUR IN CONTRAVENTION OF THIS POLICY WILL RESULT IN DISCIPLINARY ACTION THAT MAY INCLUDE ONE OR MORE OF THE FOLLOWING:

• Written warning / clarification of expected conduct • Partial and/or full season (spring or fall) suspension • Suspension for entire year (fall, winter and spring seasons) • Termination of Contract and/or dismissal from Eagles Athletic Program

Curfew Student-‐athletes must be in their assigned rooms between the hours of midnight and 6:00am on all team trips. No other persons, other than those assigned to that room, are allowed in student-‐athlete or coach rooms during those hours. Coaches are expected to monitor room assignments and ensure that student-‐athletes are in their rooms by the assigned time and are displaying appropriate conduct. Vehicles and Hotels Coaches and athletic representatives are responsible for returning and leaving rental vehicles (vans, buses, etc.) and vacating hotel rooms in a neat and undamaged state. Coaches are required to do a review of rental vehicle to ensure that it is left in a clean state at the end of every journey. As well, all rental vehicles must be re-‐fueled prior to returning them to the place of rental. No items are to be removed from the rental vehicles or hotel rooms other than those brought. KPU will not be held responsible for any damage or loss to vehicles, hotel rooms or any property caused by student-‐athletes, coaches or support staff as a result of negligent behavior. The individuals responsible will incur discipline action as outlined in KPU’s policies and the Student-‐Athlete and Coaches/Support Staff Code of Conduct. Costs incurred for the transport of personal belongings left behind on a road trip are the responsibility of the student-‐athlete and/or coach/support staff.

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Coach & Student-‐Athlete Apparel As representatives of KPU, coaches are required to wear the approved varsity apparel when coaching and on approved road trips. Coaches are expected to be well groomed and to conduct themselves in a manner that is in accordance with KPU’s Coaches Code of Conduct. As representatives of KPU, athletes must wear the approved varsity apparel when traveling on University approved road trips. Athletes are expected to be presentable and represent the institution well while travelling Meal Expenses A meal subsidy of up to $25 per day is provided to student-‐athletes up to team travel contingent and $31 per day for coaches, assistant coaches, managers, and therapists for competitions outside of the Greater Vancouver Regional District & Abbotsford. The Head Coach or designate will receive the team’s meal subsidy to distribute accordingly to all student-‐athletes for each situation that requires such a subsidy. Meal allowances for student-‐athletes each day shall be: Breakfast $7.00 [time of arrival is later or departure is earlier than 7:30am] Lunch $8.00 [time of arrival is later or departure is earlier than 1:00pm] Dinner $10.00 [time of arrival is later or departure is earlier than 6:30pm] Daily maximum $25.00 Tournament rate $15.00 (golf & badminton only) PLEASE NOTE: Any charges in excess of the identified amounts are the responsibility of the student-‐athlete. International Travel All employees and students traveling internationally on University business must register their travel arrangements with the Study Abroad Office. The Department of Athletics & Recreation is required to create a trip manifesto for Canadian Border Services and will require a copy of all participants passports. PLEASE NOTE: All passports must be valid, expiring no less than six months after the date of travel.

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