Personnel/Payroll Association – May 2008 1 Personnel/Payroll Association PPA Meeting – May 28, 2008.
Department Representative Payroll Meeting
description
Transcript of Department Representative Payroll Meeting
![Page 1: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/1.jpg)
Department RepresentativePayroll Meeting
Paul Angulo, CPA, MACounty Auditor-Controller
![Page 2: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/2.jpg)
Welcome
Frankie Ezzat, MPA Assistant Auditor-Controller
![Page 3: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/3.jpg)
Welcome
Jennifer Fuller, CPPChief Accountant
![Page 4: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/4.jpg)
Personnel & Other Updates
• New Staff.• New format for Meetings.– Two full meetings per year.– Two Summer Sessions (AKA round tables) per year.
• Survey Monkey.
![Page 5: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/5.jpg)
Payroll Announcements
Mark Delsigne, FPCSupervising Accounting Tech
![Page 6: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/6.jpg)
Payroll Announcements
• No prior pay period adjustments involving Industrial Injury.
• Military Leave reminder.• ACO will return to 9/80 work schedule on CO16-2013.• No voluntary garnishments.• Updating Mailing address vs. Home address.
– Please ensure that both are updated when a change of address is submitted
• Please submit request to ACO_Payroll e-mail
![Page 7: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/7.jpg)
Accounting Reports
Pam TorresPrincipal Accountant
![Page 8: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/8.jpg)
Accounting Reports
• RVPAY640 Actual Costing Interface file• RVPAY752 Employee Earnings Employer PD
(Paid Deduction)• RVPAY018 by Department
![Page 9: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/9.jpg)
Year End Updates
May GaleraSenior Accountant
![Page 10: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/10.jpg)
Tax Updates
• W-2 availability, including eW-2• Tax changes for 2013• Gross to Box 1 (and Box 3)
![Page 11: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/11.jpg)
ePay Services
• Employee Self-Services(ESS) provides access to• Direct Deposit• W-4 Entry• Pay Advice/Stub • W2 = 2007-2012
![Page 12: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/12.jpg)
ePay Services
![Page 13: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/13.jpg)
ePay Services
![Page 14: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/14.jpg)
ePay Services
![Page 15: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/15.jpg)
ePay Services
![Page 16: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/16.jpg)
What about mailed W-2s?
• Legal size forms• Single side printing• Pressure sealed• Printed the week of January 28th• Mailed on January 28th
![Page 17: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/17.jpg)
What is new in 2013?
• OASDI • Soc Sec 6.2% for Employees (max $113,700) • Soc Sec 6.2% for Employers (max $113,700)• Medicare 1.45% & additional
• W/H rates for California were slightly lower • W/H rates for Feds were slightly lower • Mileage rate remains at $.565 (eff 1/1/13)
![Page 18: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/18.jpg)
How do we get Box 1?
![Page 19: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/19.jpg)
Additional Information
• Duplicate W-2s• Current Employees, through ESS• Termed/Retired, Call ACO
• State exempt W-4s processed only by ACO• Cannot go exempt on State unless exempt from
Federal• Address/E-mail Update• W-2 Box 12DD
![Page 20: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/20.jpg)
2012 Statistics
• SSA W-2 file will be sent this week• Federal Reportable wages total = $1.08 Billion• County of Riverside = $1.06 Billion• Total Taxes withheld = $245 Million
• Number of W-2s prepared = 22,164• County of Riverside = 21,837• Reported under 8 EINs
![Page 21: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/21.jpg)
Paycheck Stub FAQ
Tracey Corso, CPPAccounting Supervisor
![Page 22: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/22.jpg)
Your Paycheck Stub
• Earnings• Other• Overtime changes
![Page 23: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/23.jpg)
Your Paycheck Stub
• Earnings (Other)
![Page 24: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/24.jpg)
Your Paycheck Stub
• Earnings (adding overtime rate)
![Page 25: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/25.jpg)
Your Paycheck Stub
• Earnings (adding overtime rate FLSA)
![Page 26: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/26.jpg)
Your Paycheck Stub
• Taxes– Additional Medicare handling
![Page 27: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/27.jpg)
Your Paycheck Stub
• Taxes– CO26 to W-2 Boxes
Not the same
![Page 28: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/28.jpg)
Your Paycheck Stub
• Taxes– CO26 to W-2 Boxes
![Page 29: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/29.jpg)
Your Paycheck Stub
• Deductions – Before Tax Deductions (with Tier 1)
![Page 30: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/30.jpg)
Your Paycheck Stub
• Deductions – Before Tax Deductions (with Tier 2)
![Page 31: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/31.jpg)
Your Paycheck Stub
• Deductions – Before Tax Deductions (with Tier 3)
![Page 32: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/32.jpg)
Your Paycheck Stub
• Deductions – Before Tax Deductions (W-2 12DD)
![Page 33: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/33.jpg)
Your Paycheck Stub
• Deductions – After Tax Deductions (with garnishments)
![Page 34: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/34.jpg)
Your Paycheck Stub
• Deductions – After Tax Deductions (with child support)
![Page 35: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/35.jpg)
Your Paycheck Stub
• Employer Paid
![Page 36: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/36.jpg)
my|CalPERS Update
Cindy Laurenson, CPPSupervising Accountant
![Page 37: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/37.jpg)
my|CalPERS• www.calpers.ca.gov• Members have access • Will provide real-time data• Annual Member Statements are available
online. They will no longer be mailed unless you “opt in”
![Page 38: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/38.jpg)
my|CalPERS
• Transmit four agency files on Monday of pay week• Reporting Retirees’ earnings and hours• 95% posted by Thursday of pay week– 150 – 300 errors per pay period– Errors mostly due to PPA dates, LDW errors,
adjustments, duplicate ApptIDs– Entering separation dates timely eliminates LDW errors– TAP retro separations - use beginning date of the next
pay period to separate employees to prevent errors
![Page 39: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/39.jpg)
my|CalPERS• CalPERS Formula and Contribution Rate changes in FY 2013– Tier2 effective 08/23/12 reduced Misc retirement benefits
from 3% @ 60 to 2% @ 60 and employee paid member contributions from 8% to 7%
– Tier2 reduced Safety benefits from 3% @ 50 to 2% @ 50 – PEPRA’s (T3) reduced Misc benefits from 2% @ 60 to 2% @
62 and also reduced member contributions from T2 7% to T3 @ 6.5%
– PEPRA’s (T3) Safety’s benefits were changed from 2% @ 50 to 2.7% @ 57, their member contributions increased to 10.75%, EE pd @ 9%, ER paid @ 1.75%
![Page 40: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/40.jpg)
my|CalPERS• CalPERS Formula and Contribution Rate changes in FY 2013
– DA’s contract is unique which required additional programming changes
– CalPERS gave County and Flood a rate reduction for Employer Contribution rates effective PP06 – PP14 to help offset RBP Replacement Benefit Plan invoices for some retired employees
– Each fiscal year our employer contribution rates change effective with the payroll period that includes July 1. FY13/14 rates will change on PP15-2013
![Page 41: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/41.jpg)
PEPRA• PEPRA Public Employees’ Pension Reform Act of 2013– Effective 1/01/2013– Misc 2% @ 62, 6.5% EE paid member contributions,
pensionable earnings capped @ 113,700 this year – tied to Social Security Base, then will follow CPI Consumer Price Index
– Safety 2.7% @ 57, 10.75% member contributions, 9% EE paid and 1.75% ER paid, capped @ 136,440 this year
– UNA not available to Tier3 employees– UNFT3 new TRC non-reportable code for Tier3 employees
receiving actual pay for Uniforms (Earnings code UN3)– Prohibits purchase of air time
![Page 42: Department Representative Payroll Meeting](https://reader035.fdocuments.in/reader035/viewer/2022062521/5681693e550346895de0bb10/html5/thumbnails/42.jpg)
Questions??