Department of Management Services Division of State Purchasing September 14th & 15th, 2006 State...

Department of Management Services Division of State Purchasing

September 14th & 15th, 2006

State State PurchasingPurchasing

Team 2Team 2“Saving With “Saving With

Style!”Style!”FurnishingsFurnishings

Floor CoveringsFloor CoveringsInstitutional Institutional

SuppliesSupplies



IntroductionsIntroductionsEllen Potts, ChiefEllen Potts, Chief

Bureau of Commodities Bureau of Commodities SourcingSourcing

Brenda Wells, CPPB, FCPMBrenda Wells, CPPB, FCPMPurchasing Analyst, Team LeadPurchasing Analyst, Team Lead

Brett WalkerBrett WalkerPurchasing SpecialistPurchasing Specialist



AgendaAgenda Team 2 – Who We Are and What We Team 2 – Who We Are and What We

DoDo

Team Activities UpdateTeam Activities Update

Contract UpdatesContract Updates

Review & Wrap-UpReview & Wrap-Up


September 14th & 15th, 2006Team 2…Team 2…

Who We Are & What Who We Are & What We DoWe Do

Organizational ChartOrganizational Chart

Our Contract ResponsibilitiesOur Contract Responsibilities


September 14th & 15th, 2006Team 2 Team 2

OrganizationOrganizationDirector, State Purchasing

Russ Rothman

Bureau ChiefCommodities Sourcing

Ellen Potts

Team 2Brenda Wells

Purchasing AnalystTeam Lead

Team 2Vacant

Purchasing Analyst

Team 2Brett Walker

Purchasing Specialist



Team 2 ContractsTeam 2 ContractsFurnishingsFurnishings

Office Furniture and FilesOffice Furniture and Files Library FurnitureLibrary Furniture Educational/Institutional Educational/Institutional

FurnitureFurniture

Floor Floor CoveringsCoverings

Carpet and Flooring Carpet and Flooring Materials, InstalledMaterials, Installed

Institutional Institutional SuppliesSupplies

Air ConditionersAir Conditioners Ice Making MachinesIce Making Machines Floor Maintenance Floor Maintenance

MachinesMachines Dietary SupplementsDietary Supplements Food Service OperationsFood Service Operations



Team 2 GoalsTeam 2 Goals Minimum average savings of 28% Minimum average savings of 28%

below MSRP.below MSRP.

Savings in new contracts should Savings in new contracts should better the savings in current better the savings in current contracts by 5%.contracts by 5%.

Excellent customer service.Excellent customer service.



Team Activity Team Activity UpdateUpdate



Contracts solicited and effective in 2006:Contracts solicited and effective in 2006:– Office Furniture & Files, Carpet & Flooring Materials, Office Furniture & Files, Carpet & Flooring Materials,

Dietary Supplements & Vegetable Protein Dinners, Air Dietary Supplements & Vegetable Protein Dinners, Air Conditioners, and Ice Making MachinesConditioners, and Ice Making Machines

Recent Revisions: Recent Revisions: Dietary SupplementsDietary Supplements Pending Revisions: Pending Revisions: Office Furniture & FilesOffice Furniture & Files We have 2 immediate solicitations:We have 2 immediate solicitations:

– Educational/Institutional Furniture, Library FurnitureEducational/Institutional Furniture, Library Furniture We will have a new team member. We will have a new team member.



Contract Contract UpdatesUpdates



Brenda WellsBrenda WellsContract Contract

ManagementManagementOffice Furniture & FilesOffice Furniture & Files

Carpet and Flooring Materials, InstalledCarpet and Flooring Materials, Installed

Dietary SupplementsDietary Supplements

Food Service OperationsFood Service Operations



Office Furniture & FilesOffice Furniture & FilesSTC 425-001-06-1STC 425-001-06-1

54 Contractors54 Contractors $65 million in $65 million in

annual salesannual sales Average savings is Average savings is

62.5% below MSRP62.5% below MSRP Effective through Effective through

03/01/10.03/01/10.



Office Furniture & FilesOffice Furniture & FilesOverview of the New ContractOverview of the New Contract

Merge Conference/Public Area Merge Conference/Public Area Furniture with this solicitation.Furniture with this solicitation.

Environmental & Recycled Content Environmental & Recycled Content Requirements.Requirements.

Product List available on the new Product List available on the new contract.contract.



Working for you… Working for you… How do I locate the type of furnitureHow do I locate the type of furniture

I’m looking for?I’m looking for? The Product List is an example of furniture The Product List is an example of furniture products available on contract. Click on one of the products available on contract. Click on one of the basic furniture headings in the Product List. The basic furniture headings in the Product List. The basic list is then broken down to specific basic list is then broken down to specific products. The manufacturer’s name is listed products. The manufacturer’s name is listed under the specific product. under the specific product. http://dms.myflorida.com/business_operations/state_purchasing/http://dms.myflorida.com/business_operations/state_purchasing/vendor_information/state_contracts_agreements_and_price_lists/vendor_information/state_contracts_agreements_and_price_lists/state_term_contracts/furniture_office_and_files__1state_term_contracts/furniture_office_and_files__1

How do I locate the type of furnitureHow do I locate the type of furniture

I’m looking for?I’m looking for? The Product List is an example of furniture The Product List is an example of furniture products available on contract. Click on one of the products available on contract. Click on one of the basic furniture headings in the Product List. The basic furniture headings in the Product List. The basic list is then broken down to specific basic list is then broken down to specific products. The manufacturer’s name is listed products. The manufacturer’s name is listed under the specific product. under the specific product. http://dms.myflorida.com/business_operations/state_purchasing/http://dms.myflorida.com/business_operations/state_purchasing/vendor_information/state_contracts_agreements_and_price_lists/vendor_information/state_contracts_agreements_and_price_lists/state_term_contracts/furniture_office_and_files__1state_term_contracts/furniture_office_and_files__1



Carpet & Flooring Materials, Carpet & Flooring Materials, InstalledInstalled

STC 360-240-06-1STC 360-240-06-1 12 Contractors12 Contractors $14-15 million in annual sales$14-15 million in annual sales Average savings is 67.92% below Average savings is 67.92% below

MSRPMSRP Effective through 05/31/09.Effective through 05/31/09.



Carpet & Flooring Materials, Carpet & Flooring Materials, InstalledInstalled

Overview of New ContractOverview of New Contract Pricing & Discount same as GSA Federal Pricing & Discount same as GSA Federal

Requirement – Installed Requirement – Installed Environmental & Recycled Content Environmental & Recycled Content

Requirements Requirements Measuring Contractor PerformanceMeasuring Contractor Performance New product additionsNew product additions Web Site Uniformity & MFMP Electronic Web Site Uniformity & MFMP Electronic

CatalogCatalog State Objectives State Objectives



Environmental & Recycled Content RequirementsEnvironmental & Recycled Content Requirementsfor Carpet & Flooring Materialsfor Carpet & Flooring Materials

The State of Florida, as outlined in Florida Statutes 287.045, is committed to reducing The State of Florida, as outlined in Florida Statutes 287.045, is committed to reducing waste and promoting energy conservation. To that effort, Bidders responding to this waste and promoting energy conservation. To that effort, Bidders responding to this Invitation are encouraged to meet minimum recycled content standards AND to Invitation are encouraged to meet minimum recycled content standards AND to submit information relating to their company’s environmental policy and submit information relating to their company’s environmental policy and implementation process. implementation process.

Bidder shall submit a detailed environmental policy. This policy should explain the Bidder shall submit a detailed environmental policy. This policy should explain the Bidder’s environmental mission and shall include detailed information on initiatives or Bidder’s environmental mission and shall include detailed information on initiatives or procedures related to the realization of the environmental mission, for example:procedures related to the realization of the environmental mission, for example:

Pollution prevention opportunitiesPollution prevention opportunities Energy conservationEnergy conservation Water conservationWater conservation Green House Gas (GHG) reductionsGreen House Gas (GHG) reductions Disposal of solid and/or hazardous wasteDisposal of solid and/or hazardous waste Recycling of scrapRecycling of scrap Health and safety issuesHealth and safety issues Community involvementCommunity involvement Bidder shall provide a link to this information on the State Contract Web Page as Bidder shall provide a link to this information on the State Contract Web Page as

described in the Special Conditions, Section 5, Manufacturer Contract Administration described in the Special Conditions, Section 5, Manufacturer Contract Administration – Dedicated Web Site Requirements; paragraph 5.1 – Dedicated Web Site Requirements; paragraph 5.1 BidBid responses not including this responses not including this environmental information will be rejected.environmental information will be rejected.

If applicable, Bidder shall submit any prepared and/or approved documentation in If applicable, Bidder shall submit any prepared and/or approved documentation in relation to the BIFMA Sustainability Guidelines, ISO 14001, and EPA Comprehensive relation to the BIFMA Sustainability Guidelines, ISO 14001, and EPA Comprehensive Procurement Guidelines. Bidder shall identify all product lines (or products) including Procurement Guidelines. Bidder shall identify all product lines (or products) including recycled content and/or post consumer recycled content. recycled content and/or post consumer recycled content.



Efforts & AchievementsEfforts & Achievements

US Green Building Council (USGBC) US Green Building Council (USGBC) LEED™ Green Building Rating System LEED™ Green Building Rating System

Sustainable LeadershipSustainable Leadership Recycled Content – Post ConsumerRecycled Content – Post Consumer CertificationsCertifications Corporate CommitmentCorporate Commitment Environmental RecognitionsEnvironmental Recognitions



LandfillLandfill



EPA Web SiteEPA Web Site

Along with the many benefits of carpet come a number of Along with the many benefits of carpet come a number of environmental considerations—including issues of material use, environmental considerations—including issues of material use, production wastes, indoor air quality, and ultimately, carpet production wastes, indoor air quality, and ultimately, carpet disposal. According to carpet industry estimates, approximately disposal. According to carpet industry estimates, approximately 4.7 billion pounds of carpet were discarded in the United States in 4.7 billion pounds of carpet were discarded in the United States in 2002; most years, carpet accounts for over 1 percent of all 2002; most years, carpet accounts for over 1 percent of all municipal solid waste by weight, or about 2 percent by volume. municipal solid waste by weight, or about 2 percent by volume. The bulky nature of carpet and the variety of materials used in its The bulky nature of carpet and the variety of materials used in its manufacture often create handling, collection, and recycling manufacture often create handling, collection, and recycling problems for local and state governments. problems for local and state governments.

According to industry estimates, only 3.8 percent of total carpet According to industry estimates, only 3.8 percent of total carpet discards were recycled in the United States in 2002. Barriers to discards were recycled in the United States in 2002. Barriers to effective recycling of carpet include the lack of an established effective recycling of carpet include the lack of an established infrastructure for collection and processing of discarded carpet, infrastructure for collection and processing of discarded carpet, especially from residential sources. In addition, carpet especially from residential sources. In addition, carpet manufacturers and recyclers have been concentrated in the manufacturers and recyclers have been concentrated in the southeastern United States, resulting in logistical issues for carpet southeastern United States, resulting in logistical issues for carpet recycling in other parts of the country. Inadequate markets for recycling in other parts of the country. Inadequate markets for some resins, such as nylon 6,6, are a concern as well. some resins, such as nylon 6,6, are a concern as well.


September 14th & 15th, 2006Carpet FactsCarpet Facts

The carpet industry has been increasingly involved in developing solutions to The carpet industry has been increasingly involved in developing solutions to these issues. In January 2002, carpet and fiber manufacturers signed the these issues. In January 2002, carpet and fiber manufacturers signed the National Carpet Recycling Agreement , along with the Carpet and Rug National Carpet Recycling Agreement , along with the Carpet and Rug Institute, state governments, non-governmental organizations, and the U.S. Institute, state governments, non-governmental organizations, and the U.S. EPA. This agreement established a 10-year schedule to increase the amount EPA. This agreement established a 10-year schedule to increase the amount of recycling and reuse of post-consumer carpet and reduce the amount of of recycling and reuse of post-consumer carpet and reduce the amount of waste carpet going to landfills. The goals are: waste carpet going to landfills. The goals are:

Reuse:Reuse: 3 to 5 percent, or at least 200 million to 340 million pounds annually 3 to 5 percent, or at least 200 million to 340 million pounds annually by 2012. by 2012.

Recycling:Recycling: 20 to 25 percent, or at least 1.4 billion to 1.7 billion pounds 20 to 25 percent, or at least 1.4 billion to 1.7 billion pounds annually by 2012. annually by 2012.

Cement kilnsCement kilns (use of recovered carpet as an alternative fuel source and as (use of recovered carpet as an alternative fuel source and as an additive in cement production): 3 percent, or 200 million pounds annually an additive in cement production): 3 percent, or 200 million pounds annually by 2012. by 2012.

Waste-to-energy:Waste-to-energy: 1 percent, or 67 million pounds annually by 2012. 1 percent, or 67 million pounds annually by 2012. The agreement also created a third-party organization, the Carpet America The agreement also created a third-party organization, the Carpet America

Recovery Effort (CARE) , to reach these goals. CARE’s mission is to develop Recovery Effort (CARE) , to reach these goals. CARE’s mission is to develop market-based solutions for the recycling and reuse of post-consumer carpet.market-based solutions for the recycling and reuse of post-consumer carpet.

Additional ResourcesAdditional Resources Note: All of the non-EPA links below leave the EPA Web site.Note: All of the non-EPA links below leave the EPA Web site. The Carpet and Rug Institute (CRI) - national trade association representing The Carpet and Rug Institute (CRI) - national trade association representing

the carpet and rug industry. the carpet and rug industry. Minnesota Office of Environmental Assistance's Carpet Webpage - provides Minnesota Office of Environmental Assistance's Carpet Webpage - provides

background on National Carpet Recycling Agreement.background on National Carpet Recycling Agreement.



Dietary SupplementsDietary SupplementsSTC 388-600-06-1STC 388-600-06-1

7 Contractors7 Contractors $3 million in annual sales$3 million in annual sales Average savings of 35.01% below Average savings of 35.01% below

MSRPMSRP

Effective through 06/26/09.Effective through 06/26/09. May possibly reassign category to an May possibly reassign category to an

agency in 2007.agency in 2007.



Food Service OperationsFood Service OperationsSTC 991-340-02-1STC 991-340-02-1

3 Contractors3 Contractors $7.6 million in annual sales$7.6 million in annual sales Average 20% savings below MSRPAverage 20% savings below MSRP

Effective through 12/31/06.Effective through 12/31/06. Researching next step.Researching next step.



Brett WalkerBrett Walker

Contract Contract ManagementManagement

Air ConditionersAir ConditionersIce Making MachinesIce Making Machines



Air ConditionersAir ConditionersSTC 030-040-06-1STC 030-040-06-1

1 Contractor1 Contractor $1 million in annual sales$1 million in annual sales 43% savings below MSRP43% savings below MSRP

Effective through 06/17/08.Effective through 06/17/08.



Ice Making MachinesIce Making MachinesSTC 740-650-07-1STC 740-650-07-1

1 Contractor1 Contractor $1 million in annual sales$1 million in annual sales 63% savings below MSRP63% savings below MSRP Effective through 07/29/2008Effective through 07/29/2008



New AnalystNew AnalystContract ManagementContract Management

Educational/Institutional FurnitureEducational/Institutional Furniture

Library FurnitureLibrary Furniture

Floor Maintenance MachinesFloor Maintenance Machines



Educational/Institutional FurnitureEducational/Institutional FurnitureSTC 420-420-02-1STC 420-420-02-1

53 Contractors53 Contractors $15 million in annual sales$15 million in annual sales Average savings of 43.9% below MSRPAverage savings of 43.9% below MSRP

Effective through 02/20/06Effective through 02/20/06 Will renew through 02/20/07 and re-Will renew through 02/20/07 and re-

solicit category in Fall 2006.solicit category in Fall 2006.



Library FurnitureLibrary FurnitureSTC 420-590-02-1STC 420-590-02-1

28 Contractors28 Contractors $8-9 million in annual sales$8-9 million in annual sales Average savings of 41.8% below MSRPAverage savings of 41.8% below MSRP

Effective through 02/20/06.Effective through 02/20/06. Will renew through 02/20/07 and re-Will renew through 02/20/07 and re-

solicit the category in Fall 2006.solicit the category in Fall 2006.



Floor Maintenance MachinesFloor Maintenance MachinesSTC 365-001-06-1STC 365-001-06-1

4 Contractors4 Contractors $1 million in annual sales$1 million in annual sales Average savings is 38.25% below Average savings is 38.25% below

MSRPMSRP

Expires November 24, 2007.Expires November 24, 2007.



Review…Review…



Contract Contract ReviewReviewNew Contracts in FY 2006-2007New Contracts in FY 2006-2007

Carpet and Flooring Materials, Carpet and Flooring Materials, InstalledInstalled

Dietary Supplements & Vegetable Dietary Supplements & Vegetable Protein Dinners Protein Dinners

Air ConditionersAir Conditioners

Ice Making MachinesIce Making Machines



RemindersReminders Contracts on the web:Contracts on the web:

http://dms.myflorida.comhttp://dms.myflorida.com

State Purchasing “Bulletin Board”:State Purchasing “Bulletin Board”:

http://dms.myflorida.com/dms2/http://dms.myflorida.com/dms2/business_operations/state_purchasing/business_operations/state_purchasing/doing_business_with_the_state_of_floridadoing_business_with_the_state_of_florida/purchasing_bulletin_board/purchasing_bulletin_board

Contract SurveysContract Surveys(“Rate this contract” on STC web pages.)(“Rate this contract” on STC web pages.)

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Contact Us!Contact Us!Brenda WellsBrenda Wells850-488-6904850-488-6904

[email protected]@dms.myflorida.com

Brett WalkerBrett Walker850-921-2520850-921-2520

[email protected]@dms.myflorida.com

Department of Management Services Division of State Purchasing September 14th & 15th, 2006 State...

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