DEPARTMENT OF LABOR AND EMPLOYMENT …ro1.dole.gov.ph/fndr/mis/files/2016 OPCR_ROs (AO 02242016) AS...

1

FM-DOLE-PS-01.01 Revision No. 00

Date Issued: 10Dec 2014

4 – Outstanding - Meeting the success indicators 3 – Very Satisfactory - 90% to 99% of the success indicators 2 – Satisfactory - 80% to 89% of the success indicators 1 – Unsatisfactory - 79% or below the success indicators

OFFICE PERFORMANCE COMMITMENT AND REVIEW (OPCR) Regional Office No. 1

I, GRACE Y. URSUA, of DOLE Regional Office No. 1, commit to deliver and agree to be rated on the attainment of the following targets in

accordance with the indicated measures for the period January to December, 2016.

MFO SUCCESS INDICATORS

(Targets + Measures) ALLOTTED

BUDGET DIVISION/S

ACCOUNTABLE ACTUAL ACCOMPLISHMENTS

SELF-RATING

VALIDATED RATING

REMARKS (for validation)

(1) (2) (3) (4) (5) (6) (7) (8)

CORE INDICATORS

MFO 2: Employment Facilitation and Capacity Building Services

Special Program for Employment of Students (SPES)

4,817 youth-beneficiaries assisted 15,488,000 (RO GAA)

FO, TSSD, IMSD 6,035 or 124% youth beneficiaries assisted

80% of SPES Education Vouchers (EVs) issued within three (3) days upon receipt by ROs of terminal report with all the complete documents necessary for payment

FOR COMPLETION On-going processing of payment

5% - 10% increase in number of SPES babies (using 2015 baseline)

341 additional SPES babies profiled

100% of SPES babies in FY 2015 profiled and submitted to BLE by the end of December 2016

411 2015 SPES babies profiled

Oriented the LGUs of the conduct of SPES Impact Evaluation in coordination with BLE, ILS and Innovations for Poverty Action (IPA) from January to March 2016 (for ROs-NCR, 3, 6, 7 and 11)

NOT APPLICABLE TO RO1

70% of surveyed beneficiaries rated services as satisfactory or better(include actual figures on the number of surveyed beneficiaries)

99% of surveyed beneficiaries rated the service rendered satisfactory to excellent (991out of 995)

Republic of the Philippines

DEPARTMENT OF LABOR AND EMPLOYMENT

Intramuros, Manila

As of October 2016

2





BUDGET DIVISION/S


SELF-RATING

VALIDATED RATING


(1) (2) (3) (4) (5) (6) (7) (8)

Utilized 100% of funds allocated for SPES

CURRENT Approved Budget: 15,488,000.00 Obligated: 5,864,513.30 Rate: 38% CONTINUING: Budget: 3,238,024.00 Obligated: 3,222,402.98 Rate: 81%

Government Internship Program (GIP)

2,044 youth-beneficiaries assisted 52,920,000 (RO SPF)

FO, TSSD, IMSD 2,039 or 99% youth-beneficiaries assisted

70% of surveyed beneficiaries rated services as satisfactory or better

100% of surveyed beneficiaries rated the service rendered satisfactory to excellent (168 out of 168)

Monitored the absorption rate of GIP beneficiaries by the agencies deployed or assigned with the partner agencies

83 GIP interns profiled and monitored absorption by partner agencies

JobStart (RO target) youth beneficiaries provided with JobStart services

Not applicable; No target for RO1

FO, TSSD NOT APPLICABLE TO RO1

70% of surveyed clients (beneficiaries and employers) rated services as satisfactory or better (2016 GAA indicator / commitment)


70% placement rate NOT APPLICABLE TO RO1

Utilized 100% of budget allocation for JobStart


Public Employment Service (PES)

58,900 qualified jobseekers referred for placement

145,000 (RO GAA)

PESOs, FO, TSSD 54,661 or 93% qualified jobseekers referred for placement

3





BUDGET DIVISION/S


SELF-RATING

VALIDATED RATING


(1) (2) (3) (4) (5) (6) (7) (8)

2 capability-building trainings on employment facilitation services (e.g. CGEC, LMI, Referral and Placement) and/or related trainings conducted for PESO personnel o 70 participants trained

Training on PESO Institutionalization conducted on October 7, 2016 attended by 70 PESO Managers and staff

70% of surveyed jobseekers rated services provided as satisfactory or better


National Jobs Fairs (Independence Day, Labor Day)

100% of applicants registered during the conduct of Job Fairs

100,000 (Interfund Transfer)

FO, TSSD 100% of applicants registered May 1 Job Fair Conducted in Lingayen, Calasiao and Rosales, Pangasinan and San Nicolas, Ilocos Sur with 1,843 registered jobseekers June 12 Job Fair Conducted in Candon City, Ilocos Sur, San Fernando City, La Union, and Dagupan City, Pangasinan with 1,821 registered jobseekers A total of 3,664 jobseekers registered during the May 1 and June 12 Jobs Fair

20% of qualified applicants hired-on-the-spot (HOTS)

Posted 745 HOTS or 23% (745 HOTS out of 3,250 qualified applicants)

Assessment report on placement submitted within 30 days for local employment, and 90 days for overseas employment after the conduct of Jobs Fair

Assessment report of FFI/Near hire submitted to BLE

Local Jobs Fairs Annual calendar of Job Fairs (indicating date, venue, employers, and vacancies) posted at the RO website and Phil-

FO, TSSD Schedule of Job Fairs posted at the RO1 website, PhilJobnet

4





BUDGET DIVISION/S


SELF-RATING

VALIDATED RATING


(1) (2) (3) (4) (5) (6) (7) (8)

JobNet website by 1ST Quarter

Calendar of Job Fairs updated quarterly

Calendar of Job Fairs updated monthly

Labor Market Information

160,800 individuals reached 180,000 (RO GAA)

FO, TSSD 154,006 or 96% individuals reached

1,250 institutions reached 1,632 or 131% institutions reached

70% of surveyed individuals rated services as satisfactory or better


Regional Industry Consultation on Updating of JobsFit LMI Report / HRD Roadmapping 2016-2022 conducted by end of June 2016 o Submission of JobsFit Regional Report

/ HRD Roadmap by end of July 2016

As per BLE email dated November 7 on JobsFit 2022 Project Proposal, Guidance Notes and Reference materials, Regional Consultation is scheduled on the 1st - 3rd week of January 2017.

Conducted an orientation for RDCs and ITCs on the 2016-2022 Philippine Employment Projection by end of May 2016

FOR COMPPLETION

Developed regional employment situationer by end of April 2016

FOR COMPLETION

Job Displacement Monitoring System (JDMS)

Submitted to BLE monthly Job Displacement Monitoring System (JDMS) report 15 working days after the reference month

FO, TSSD Submitted reports on: January – February 5 February – March 8 March – April 14 April – May 18 May – June 7 June – July 8 July – August 9 August – September 13 September – October 10

PhilJobNet and Skills Registry System (SRS) in

No target* LGUs covered in 6th wave of NSRP implementation

1,336,000* (RO GAA)

FO, TSSD Conducted monitoring and reorientation to SRS covered areas from 1st to 6th wave.

5





BUDGET DIVISION/S


SELF-RATING

VALIDATED RATING


(1) (2) (3) (4) (5) (6) (7) (8)

coordination with PESO

Quarterly Monitoring Reports on NSRP submitted to BLE within a week after the reference quarter

*Monitoring of 1st wave – 6th wave (2010-2015) NSRP Implementation

Submitted quarter report on: 1stb Quarter - April 5, 2016 2nd Quarter – July 5, 2016 3rd Quarter – September 5, 2016

Regional validation exercise at the PESO level conducted o Submission of regional post-activity

reports as a result of the conduct of NSRP Regional Lessons Learned Workshop (i.e., “regional validation exercise”) by end of August 2016

Regional Validation conducted on August 30-31, 2016 NSRP Regional Lessons Learned report submitted on September 14, 2016 as per BLE Memo dated August 2, 2016 on the Guidelines of NSRP Validation and report submission on or before September 14, 2016

Career Guidance Advocacy Program (CGAP)

Capacity-building activities conducted covering at least 50% (78 RNGCC members) of the total number of 2015 member-ship of Networks of Career Guidance Advocates of the Philippines (NCGAPs) in the region.

215,000 (RO GAA)

FO, TSSD FOR COMPLETION

Career Guidance and Employment Coaching (CGEC) Activities conducted in at least 10% (56 public education and training institutions) of the total number of public education and training institutions (public high schools, TESDA Training Institutions and State Universities and Colleges) in the region

122 or 218% public high schools, colleges/universities and tech-voc institution were covered

DOLE Integrated Livelihood and Emergency Employment Program (DILEEP)

DILP: 2,766 beneficiaries provided with livelihood assistance o Individual: (actual accomplishments) o Group: (actual accomplishments)

32,088,000 Grant

27,665,000 (RO GAA)

FO, TSSD, IMSD 2,097 beneficiaries were assisted o Individual – 721 individual

beneficiaries assisted o Group –1,376 beneficiaries were

assisted

6





BUDGET DIVISION/S


SELF-RATING

VALIDATED RATING


(1) (2) (3) (4) (5) (6) (7) (8)

Conducted the following interventions to the 20 livelihood projects to be assisted towards transitioning to sustainable enterprise by end of December 2016 following the Sustainable Livelihood Framework o conducted training on Business and

Work Improvement Course (BWIC) for the beneficiaries

*Facilitated the conduct of Business and Work Improvement Course (BWIC) in Ilocos Norte on April 18-22, 2016. RO1 Livelihood Focal Persons attended the same training in Baguio City on April 11-15, 2016 FOR COMPLETION

15% of beneficiaries provided with livelihood formation assistance with continued employment and income after 6 months of availment

122 beneficiaries with continuing employment and income after provision of livelihood assistance.

100% of approved formation projects provided with social preparation trainings

100% of approved projects provided with social preparation trainings

Submission of inventory of formation/enhancement/ restoration projects not later than seven (7) working days after the reference quarter

Submitted quarterly inventory of projects on: 1st Quarter - April 4, 2016 2nd Quarter – July 5, 2016 3rd Quarter – September 5, 2016

70% of surveyed beneficiaries rated the services as satisfactory or better


Utilized 100% of funds allocated for DILEEP (DILP)

CURRENT Approved Budget: 32,088,000 Obligated: 23,031,686.57 Rate: 72% CONTINUING: Budget: 3,628858.88 Obligated: 1,448,853.89 Rate: 40%

7





BUDGET DIVISION/S


SELF-RATING

VALIDATED RATING


(1) (2) (3) (4) (5) (6) (7) (8)

DOLE Adjustment Measures Program (DOLE-AMP) K-to-12 Program – BLE

100% of affected workers who sought assistance provided services within 10 working days o No. of beneficiaries assisted: (actual

accomplishment)

1 displaced faculty/instructor assisted

Productivity Toolbox for MSMEs in KEGs

750 MSMEs per RBs assisted

RTWPB Fund

RTWPB, FO, TSSD 757 or 101% MSMEs assisted 235 or 107% MSMEs were assisted with productivity on training

(1) 220 MSMEs provided with training services

(2) 50 MSMEs provided with technical assistance on designing/formulation of productivity/performance-based incentives scheme

235 MSMEs provided with technical assistance

(3) 480 MSMEs provided with orientation(s)

522 or 109% MSMEs were provided with productivity orientations

90% of participants who rated training services as satisfactory or better o with at least 60% of training

participants accomplished/submitted the training evaluation

100% of surveyed participants rated the service rendered satisfactory or better

o 62% or 435 out of 705 participants submitted the training evaluation form

Two Tiered Wage System

Tier 1: Wage order issued in accordance with RA 6727 and NWPC guidelines, rules and regulations, as necessary

Tier 2: (1) Wage advisory issued in accordance

with NWPC guidelines, rules and regulations, as necessary

(2) 5 MSMEs with productivity / performance-based incentives scheme documented

(3) 5 MSMEs with productivity / performance-based incentives scheme awarded

Wage Order RB -19 issued with effectivity date of October 2, 2016

8





BUDGET DIVISION/S


SELF-RATING

VALIDATED RATING


(1) (2) (3) (4) (5) (6) (7) (8)

MFO 3: Labor Force Welfare Services

Tripartism 3 of Regional/Provincial/Municipal or City TIPCs and ITCs in Key Employment Generators (KEGs) strengthened thru: (1) Inclusivity of membership (2) Increase in membership (3) Output driven such as adoption of

Resolution / Position Papers (4) ITCs capacitated to become partners

in labor education, dispute prevention, among others

140,000 (RO GAA)

FO, TSSD 1 Regional TIPC and 3 Provincial ITCs in Hotel, Resort and Restaurant, Construction and Education Industry strengthened.

70% of surveyed members of the industry to which the RTIPC regulars are connected who rated the services as satisfactory or better

FOR COMPLETION

Industry Self-Regulation through Voluntary Codes of Good Practices

3 of VCGPs in ITCs in KEGs enhanced: (1) Aligned with the criteria on standard

VCGPs (2) 100% of VCGP Action Plans

implemented

FO, TSSD 2 VCGP on ITCs in Hotel, Resort and Restaurant and Construction strengthened.

Workers Organization and Development (WODP) Program

2 training grants provided to unions and workers’ organizations o 45 number of union members /

workers’ association members trained

133,000 (RO GAA)

FO, TSSD FOR COMPLETION

1 individual provided with scholarship grant

1 approved scholarship for union member *Approved scholarship for a member of Union of Sual Power Plant Employees to enroll on MS in Environmental Management in UP Diliman

100% of applications for trainings and scholarships grants processed within one day upon receipt of complete requirements

I application received and approved

9





BUDGET DIVISION/S


SELF-RATING

VALIDATED RATING


(1) (2) (3) (4) (5) (6) (7) (8)


FOR COMPLETION

Labor and Employment Education Services

10% of target establishments (129) to be covered by LLCS in 2016 provided with labor education seminars benefitting workers and employer representatives (note: absolute figures should be provided in reporting accomplishments)

FO, TSSD 1,306 covered by LLCS were provided with labor educations seminars

70% of surveyed beneficiaries rated the

seminars conducted as satisfactory or better


Child Labor Prevention and Elimination Program (CLPEP)

24 Low-Hanging (LH) barangays certified as Child Labor-Free

FO, TSSD 14 or 58% CLF target barangays are for RCLC Validation: Eastern Pangasinan:

1. Barangay Poblacion, Urdaneta City Central Pangasinan:

2. Barangay Mamalingling, Dagupan City

3. Barangay Lomboy, Dagupan City 4. Barangay Angio, San Fabian,

Pangasinan 5. Barangay Tocok, San Fabian,

Pangasinan 6. Barangay Aramal, San Fabian,

Pangasinan Western Pangasinan:

7. Barangay Villacorta, Mabini, Pangasinan

Ilocos Sur: 8. Barangay Dalawa, Alilem, Ilocos Sur 9. Barangay Banga, Sugpon, Ilocos

Sur

10





BUDGET DIVISION/S


SELF-RATING

VALIDATED RATING


(1) (2) (3) (4) (5) (6) (7) (8)

La Union: 10. Barangay SInapangan Norte,

Balaoan, La Union 11. Barangay Bulbulala, Balaoan, La

Union 12. Barangay Cambaly, Bagulin, La

Union 13. Barangay Victoria, Luna, La Union 14. Barangay Corro-oy, Santol, La

Union

0 Continuing barangays upgraded to low-hanging (C-LH) barangays

No Continuing to Low Hanging target for 2016

9 New-Frontiers barangays upgraded to Continuing (NF-C) barangays

5 or 55% New Frontiers barangays assisted: 1. Barangay Camanggaan, Sta Cruz 2. Barangay Poblacion, Sta Cruz 3. Barangay Dardarat, Tagudin 4. Barangay Alincaoeg, Sta. Lucia 5. Barangay Conconing East, Sta.

Lucia



Social Amelioration Program (SAP) (in regions where applicable)

SAP Lien Collection and Remittance Monitoring o 100% of SAP lien due monitored as

collected and remitted (current crop year)

o Analysis report on Sugar Production and Withdrawal Lien Collection and Remittance submitted to BWSC within 15 days after end of reference month

Not Applicable No Sugar Industry

in RO1


11





BUDGET DIVISION/S


SELF-RATING

VALIDATED RATING


(1) (2) (3) (4) (5) (6) (7) (8)

SAP Fund Utilization o Monthly Cash-In Bank Register

submitted to BWSC within 15 days after the end of the reference month


CBF Distribution Monitoring o 50% of current crop year monitored

as distributed o 80% of the previous crop year

monitored as distributed o 95% of the prior crop years monitored

as distributed o Report on the implementation of Cash

Bonus distribution program submitted to BWSC within 15 days after end of reference quarter


Maternity Benefit Program Monitoring o 100% of claims filed with complete

documents processed within 10 working days from receipt of documents

o 100% of processed and approved claims ready for payment within 5 working days after processing

o Monthly report on maternity benefits submitted to BWSC within 15 working days after end of reference month


Death Benefit Program Monitoring o 100% of claims filed with complete

documents processed within 10 working days from receipt of documents

o 100% of processed and approved claims ready for payment within 5 working days after processing

o Monthly report on death benefits claims submitted to BWSC within 15


12





BUDGET DIVISION/S


SELF-RATING

VALIDATED RATING


(1) (2) (3) (4) (5) (6) (7) (8)

working days after end of reference month



Utilized 100% of funds allocated for SAP NOT APPLICABLE TO RO1

Family Welfare Program

49 establishments reached through DOLE initiated FWP-related services/activities o 4,900 workers served, including those

initiated by LLCOs

150,000 (RO GAA)

FO, TSSD 40 establishments with 7,748 workers FWC were reached thru DOLE-initiated FWP activities


100% of surveyed establishments rated the service rendered satisfactory to excellent (10 out of 10)

DILEEP (TUPAD) 6,321 beneficiaries assisted 52,920,000 (RO SPF)

FO, TSSD, IMSD A total of 3,766 workers were provided assistance under TUPAD/Emergency Employment.

DOLE Adjustment Measures Program (DOLE-AMP) – BWSC

100% of affected workers who sought assistance provided services within 10 working days o No. of beneficiaries assisted: (actual

accomplishment)

2,055,000 (RO GAA)

No application received for the quarter


NRCO Reintegration Services

BalikPinay! BalikHanapbuhay! & 10K Livelihood Assistance (LDAP)

240 OFW returnees provided with livelihood (formation) assistance by the end of December 2016

2,400,000 (Interfund Transfer

from NRCO; P10,000 per capita)

NRCO, IMSD, TSSD

FOR COMPLETION

At least 10% of the beneficiaries provided with livelihood formation assistance sustained operation after six months of availment by end of 2016

FOR COMPLETION

13





BUDGET DIVISION/S


SELF-RATING

VALIDATED RATING


(1) (2) (3) (4) (5) (6) (7) (8)

70% of surveyed beneficiaries rated the services provided as satisfactory or better

FOR COMPLETION

100% of proposals under BalikPinay! BalikHanapbuhay! approved and starter Kits released within 15 days from completion of training

FOR COMPLETION

100% of LDAP proposals approved and kits released within 45 days upon receipt of complete documents

FOR COMPLETION

Utilized 100% of budget allocation for BPBH and LDAP

FOR COMPLETION

Financial Awareness Seminar (FAS) and Small Business Management Training (SBMT)

240 OFW returnees/families provided with FAS and SBMT services by end of December 2016

FOR COMPLETION

70% of surveyed beneficiaries rated the services provided as satisfactory or better

FOR COMPLETION

Byaheng Agri-preneur

Conduct learning journey with at least 30 OFW returnees and/ or families as participants in each region by end of December 2016.

FOR COMPLETION

Sa Pinas, IkawangMa’am/Sir

100% of application forms preliminarily screened and endorsed to NRCO Central Office within 7 days upon receipt of complete documents.

FOR COMPLETION

Reintegration Network Strengthening

Published at least four (4) Quarterly Issues of Regional Reintegration Information Bulletin

FOR COMPLETION

Conducted at least one (1) group activity related to OFW return and reintegration

FOR COMPLETION

14





BUDGET DIVISION/S


SELF-RATING

VALIDATED RATING


(1) (2) (3) (4) (5) (6) (7) (8)

Finalized and firmed up directory of Reintegration Network and the services provide

FOR COMPLETION

Reporting

Submitted monthly performance report to

NRCO on its (NRCO) Livelihood Programs not later than 5th day of the succeeding month.

FOR COMPLETION *No NRCO Regional Coordinator in RO1

MFO 4: Employment Regulation Services

Labor Laws Compliance System

1,266 establishments covered by LLCS as reflected in the LLCS-MIS by end of November 2016 (1) 100% of 20 registered Contractors /

Subcontractors

(2) 100% of 0 Philippine Registered Domestic Ships assessed by end of June 2016

(3) 100% of 5 POEA registered recruitment and manning agencies

(4) 100% of 56 ongoing construction

projects / sites with approved CSHP are assessed

(5) 100% of In-House OSH Assessment

conducted and submitted by accredited OSH Practitioner

5,273,000 (MOOE, RO GAA)

*Registered ships in R1

were endorsed to other regions for assessment.

LLCOs, TSSD

Assessed 1,306 establishments covering 18,540 workers and compliance rate of 86.1.5%

35 registered Contractors assessed 4 domestic ships and POEA registered recruitment agencies assessed. 1 POEA registered recruitment agency assessed 61 ongoing construction projects with approve CSHP assessed FOR COMPLETION

100% of establishments with expired COCs monitored submission of compliance report

FOR COMPLETION

73% Compliance Rate achieved 86.1 % compliance rate

15





BUDGET DIVISION/S


SELF-RATING

VALIDATED RATING


(1) (2) (3) (4) (5) (6) (7) (8)

100% of establishments with deficiencies provided assistance leading to compliance

100% of establishments with deficiencies provided assistance leading to compliance

100% of assessments conducted synced into the System (LLCS-MIS) within 72 hours after the conduct of assessment

1,306 assessments synched into the System

100% of 293 2015-assessed establishments with deficiencies with status report submitted by end of June 2016

Report submitted on July 1, 2016

OSH Investigation (1) 100% of incidents/ reports acted upon

within 24 hours upon receipt of information of: imminent danger/ dangerous occurrence/disabling injury/plain view

(2) Work Stoppage Orders Issued within 24 hours to 100% of establishments where disabling injury occurred/imminent danger exists

No incidents reported

Incentivizing Compliance Program (ICP) (1) ICP 1ST Level (TCCLS and CLFE) o 3 establishments issued with TCCLS o 3 establishments issued with CLFE (2) ICP 2ND Level (Secretary’s Award) o At least 2 ICP 1st level

establishments endorsed/nominated for the Secretary’s Award

LLCO, TSSD, IMSD,

Issued TCCLS to San Roque Power Corporation.

1 destinations/ zones recommended as Labor Laws Compliant Zone

FOR COMPLETION

Reporting Requirements: Submitted Report on :

16





BUDGET DIVISION/S


SELF-RATING

VALIDATED RATING


(1) (2) (3) (4) (5) (6) (7) (8)

Monthly online detailed reports submitted to BWC every 5TH day after the end of the reference month; Monthly Detailed Reporting Forms: (1) Types of assistance rendered to

establishments assessed (2) Domestic Ships (3) Accreditation of Safety Practitioners (4) Construction Safety and Health

Program (5) SpeED (6) DO 18-A (7) ICP (8) Cooperatives Engaged in

Contracting / Subcontracting

January – February 4 February – March 7 March – April 6 April – May 4 May – June 6 June – July 5 July – August 5 August – September 2 September – October 3 October – November 2

Compliance with 13th Month Pay Report to be submitted not later than 25th of January of the following year

Submitted 13th Month Pay Compliance Report on January 25, 2016

Utilized 100% of budget allocation for LLCS

CURRENT Approved Budget: 5,273,000 Obligated: 2,439,198.08 Rate: 46%

Dispute Resolution Single Entry Approach (SEnA) o 77% of the total request handled

settled within 30 days from date of filing o 100% of the total request handled

disposed within 30 days o 70% of surveyed clients rated services

as satisfactory or better

156,000 (RO GAA)

FO, TSSD 81% settlement rate or 465 settled RFA out of 576 RFAs handled with Ph10,331,952.34 monetary restitution covering 810 workers with an average of 11 days to settle 93% of total RFAs or 534 RFAs out of 576 total RFAs handled were disposed with an average of 13 days to disposed 100% of surveyed beneficiaries rated the service rendered satisfactory to excellent (402 out of 402)

17





BUDGET DIVISION/S


SELF-RATING

VALIDATED RATING


(1) (2) (3) (4) (5) (6) (7) (8)

o Submitted to NCMB the monthly SEnA Database every 27TH of the month: (1) Statistical Summary of SEnARFAs (2) Report Listing of SEnA RFAs (3) Cumulative Report of SEnA RFAs

Submitted SEnA monthly report: January – February 11 February – March 3 March – April 5 April – May 4 May – May 27 June – June 29 July – August 12 August – September 9 September – September 28 October – November 8

SpeED Cases: Labor Standards and Arbitration Cases o 100% of handled med-arbitration cases

disposed within the prescribed period pursuant to D.O. 40-03

o 100% of Labor Standards cases handled disposed within 50 days reckoned from the date of the 1st Mandatory Conference

o implementation rates of:

(1) certification election cases; and (2) labor standards cases (*baseline :

2015)

1 pending Med-Arb case 81% disposition rate or 34 cases disposed out of 42 with P2,161,011.94 as monetary benefit covering 218 workers Implementation rates: 1. CE – No CE case 2. LS cases *2015 baseline – disposition rate 95% As of October – disposition rate 81%

Efficient Service Delivery/Other Employment Regulation Services

100% of applications for permits, licenses, registration, certificates, and clearances with complete requirements processed within the PCT:

o Alien Employment Permit (AEP) – within 3 working days upon filing of application

35 new AEP and renewal applications processed and issued permit

18





BUDGET DIVISION/S


SELF-RATING

VALIDATED RATING


(1) (2) (3) (4) (5) (6) (7) (8)

o Private Employment Agency’s (PEA) license – within 10 days upon filing of application

No application received

o Job Fair Clearance / Permit – within 5 working days upon filing of application

81 job fair clearances issued with 3 days upon receipt of request.

o Authority to Recruit – within 2 days upon filing of application

No application received

o Mechanical and Electrical Plans and Applications – within 15 days after receipt of complete requirements Permit to operate issued within 5

days upon receipt of proof of payment of fees

Certificate of electrical inspection issued within 5 days upon receipt of proof of payment of fees

14 Electrical and 6 Mechanical Plans received and processed within the PCT Approved 13 Mechanical Plans, issued 20 permit to operate involving 129 units. Approved 14 Electrical Plans and issued 6 certificate of inspection

o Construction Safety and Health Program – Simplified - within 5 days Comprehensive - within 5 days

Received and processed 1,091 CSHP applications and approved 902 program

o Safety Practitioner’s Accreditation Processed within 15 days upon

receipt of complete documents Issued certificates of accreditation

to 100% of approved application within 5 days from the date of interview

13 application for accreditation (9) and renewal (4) received and processed Issued 13 certificate of accreditation and

o DO-18-A Processed and approved/denied

100% of applications for registration of contractors/ subcontractors within 3 days upon receipt of complete documents

Issued certificates of registration to 100% of approved applications upon payment of fees

26 applications were processed and approved Issued 26 permits to engage in contracting and subcontracting activities

19





BUDGET DIVISION/S


SELF-RATING

VALIDATED RATING


(1) (2) (3) (4) (5) (6) (7) (8)

o Working Child Permit Processed within eight (8) hours

upon receipt of payment

6 WCP applications received and processed. Issued 6 WCP.

NON-CORE INDICATORS

SUPPORT TO OPERATIONS

Communication Program

Submitted a copy of approved Communication Program to LCO for January to December 2016 by 31 March 2016

FO, TSSD, LCO Submitted copy of approved Communication Plan to LCO on February 9, 2016

Submitted to LCO at least three (3) good news at the end of the month

Submitted 50 good news to LCO

Developed/ disseminated at least four (4) press releases every month - one (1) for national media and three (3) for regional media

Developed and disseminated 79 news releases

Attended to 100% of requests for TV appearance/radio guesting

Attended to 129 TV appearances and radio guesting

Conducted press briefings at least once a month

Conducted 36 Press Briefings

At least 2 AVPs on success stories of programs submitted to the LCO/Program Manager not later than May 31, 2016 for the 1st semester and October 31, 2016 for the 2nd semester

1 AVP submitted on January 29, 2016

Statistical Performance Reporting System

Submitted online monthly Statistical Performance Reporting System not later than 5TH day following the reference month

FO, TSSD,

Planning

Submitted validated SPRS Report via email to PS, BLE, BWSC, BWC & BLR January - February 5 February – March 4

20





BUDGET DIVISION/S


SELF-RATING

VALIDATED RATING


(1) (2) (3) (4) (5) (6) (7) (8)

March – April 1 *Monthly SPRS online submission started in April as per PS Advisory dated March 31, 2016 on the step and guidelines in the online encoding/validation. April – May 5 May – June 5 June – July 5 July – August 5 August – September 7 September – October 5 October – November 5

Validated the monthly performance report of Field Offices not later than the 7TH day following the reference month

Validated online monthly performance report of FOs January – April 19-22 February – April 18-22 March – April 19-22 April – May 7 May – June 7 June – July 7 July – August 5 August – September 7 September – October 5 October – November 7

Gender and Development (GAD)

At least 5% of total budget utilized for GAD activities

17,730,520 (Based on 2016 GAD

Plan and Budget; RO GAA)

FO, TSSD, IMSD FOR COMPLETION

Submitted to BWSC the 2018 GAD Plan and Budget (GPB) by end of October 2016

*As per BWSC memorandum dated 27 October 2016 on Submission of 2018 GAD Plan and Budget, the deadline of October 31, 2016 will be moved to 31 December 2016 pending the formulation of the 2018 GAD Plan and Budget template of the DOLE GAD TWG after the PCW 5th GAD Budget For a on November 10-11, 2016.

21





BUDGET DIVISION/S


SELF-RATING

VALIDATED RATING


(1) (2) (3) (4) (5) (6) (7) (8)

Submitted to PS GAD 2016 1ST Semester Accomplishment Report on or before 10 July 2016

Submitted GAD 1st Semester report on July 10, 2016

Submitted to PS the 2016 GAD Annual Report not later than 5 January 2017

FOR COMPLETION

Implementation of Quality Management System (QMS) aligned with International Organization for Standardization (ISO) standards or continuing ISO certification of Process/es and system/s

Sustained and/or expanded ISO Certification and submitted reports to FMS not later than the 15thday of the month after the reference quarter on the following: On Sustaining ISO Certification: Complied 100% with the internal and

external/ surveillance audits findings and recommendations based on set timelines

On Expanding ISO Certification: Enrolled/documented additional work

processes; or Included additional units/field

offices/branches in the coverage of QMS

RQMR, TSSD,

IMSD, FOs

DOLE-RO1 QMS on-going implementation

Citizens Charter/Anti-Red Tape Act (ARTA)

Achieved at least 85% client satisfaction rate on Quality of Services and Quality of Facilities

FO, TSSD, IMSD,

LCO

100% of clients rated the service satisfactory to excellent (rating of 3.77)

Acted upon 100% of client satisfaction feedback / complaints / recommendations within 5 working days upon receipt

No complaints received.

GENERAL ADMINISTRATION AND SUPPORT SERVICES (GASS)

22





BUDGET DIVISION/S


SELF-RATING

VALIDATED RATING


(1) (2) (3) (4) (5) (6) (7) (8)

Integrity Development Program

Submitted to the LS not earlier than the 1st day or later than the 5th day of the month after the end of the reference quarter, completely and correctly filled-up prescribed forms on the latest status of complaints and cases (administrative, civil and criminal), against the officials and employees of the office filed or pending before the DOLE offices, regular courts and other quasi-judicial bodies

TSSD, IMSD

IMSD

Submitted Report on: 1st Quarter - April 5 2nd Quarter – July 8 3rd Quarter – October 4

Submitted 100% of SALN to HRDS not later than 15 April 2016

Submitted 100% of SALN to HRDS on April 14, 2016

Strategic Performance Management System `

Submitted to PS the 2016 OPCR within 10 days from receipt of the approved 2016 Core (for ROs) and Non-Core (all agencies) indicators for endorsement to the Secretary thru the Cluster Head

TSSD, IMSD

IMSD

*RO1 received the Memo signed by Usec Rebecca C. Chato on February 26 re. Submission of OPCR 10 days upon receipt of OPCR template. Submitted OPCR on March 8, 2016 (submitted thru email)

Submitted to PS 2016 annual OPCR accomplishments with self-ratings not later than 5 January 2017

FOR COMPLETION

Submitted to PS through the PS DPX Homepage 2016 quarterly OPCR accomplishments with cumulative data within 10 days after the reference quarter

*No submission yet; awaiting for the approval of the OPCR for uploading to DPX as per PS advisory; hard copies submitted to PS

Submitted to HRDS summary of IPCR ratings within 30 calendar days upon receipt of approved OPCR ratings (covers accomplishment in the previous year)

Submitted to HRDS summary of IPCR ratings on May 16, 2016

23





BUDGET DIVISION/S


SELF-RATING

VALIDATED RATING


(1) (2) (3) (4) (5) (6) (7) (8)

Financial Management

Funds Utilization

Budget Utilization Rate (BUR) Utilized the allotted funds to wit:

1st quarter: 16% 2nd quarter: 26% 3rd quarter: 21% 4th quarter: 21%

Obligation Rate = Obligation Allotment

*16% is allocated for cost-efficiency/savings measures

IMSD, Budget, TSSD, FOs

1st Quarter - 14.05% 2nd Quarter – 22.64% 3rd Quarter – 43.95%

Utilized 100% of the Notice of Cash Allocation (NCA)

*Disbursement Rate = NCA Utilized NCA Received

1st Quarter : Disbursement Rate : 38.04% NCA Utilized: 41,692,285.87 NCA Received: 109,614,598.24 2nd Quarter: Disbursement Rate : 47.46% NCA Utilized: 27,363,016.51 NCA Received: 57,651,959.00 3rd Quarter : Disbursement Rate : 52.88% NCA Utilized: 252,932,078.86 NCA Received: 100,106,764.00

Contributed to cost-saving/efficiency measures by at least 4 % per quarter on the following MOOE items with quarterly report submitted to FMS not later than the 15TH day of the month after the reference quarter: (1) Traveling Expenses (2) Communication Expenses

FOR COMPLETION

24





BUDGET DIVISION/S


SELF-RATING

VALIDATED RATING


(1) (2) (3) (4) (5) (6) (7) (8)

(3) Repairs and Maintenance Expenses (4) Transportation and Delivery

Expenses (5) Supplies and Materials Expenses (6) Utility Expenses

Submitted the following Budget Preparation (BP) Forms to FMS 5th day prior to the schedule of submission to DBM: 1. BP Form C – Summary of RDC

Inputs and recommendations on Agency New and Expanded Program and Projects

2. BP Form D – Report of CSOs Inputs on Ongoing and New Spending Projects and Activities

3. BP Form 100 – Statement of Revenues

4. BP Form 100-A – Statement of Revenues and Expenditures – Special Account in the General Fund ( if applicable)

5. BP Form 100-B – Statement of Other Receipts/Expenditures (if applicable)

6. BP Form 100-C - Statements of Donations and Grants (if applicable)

7. BP Form 200 - Comparison of Appropriations and Obligations

8. BP Form 201-A – Summary of Obligations and Proposed Programs/Projects

9. BP From 201-A 0 Obligatins for Personnel Services (PS)

10. BP Form 201-1 – Multiyear Requirements for FY 217 TIER 2 Proposals – Obligations for PS

Submitted Budget Preparation Forms on February 12, 2016

25





BUDGET DIVISION/S


SELF-RATING

VALIDATED RATING


(1) (2) (3) (4) (5) (6) (7) (8)

11. BP Form 201 B – Obligations for Maintenance and Other Operating Expenses (MOOE)

12. BP Form 201 B-1 – Multiyear Requirements for FY 2017 TIER 2 Proposals – MOOE

13. BP Form 201 C – Obligations for Financial Expenses (FINEX)

14. BP Form 201 C-1 Multiyear Requirements for FY 2017 TIER 2 Proposals – FINEX

15. BP Form 201 D – Obligations for Capital Outlays (CO)

16. BP Form 201 D-1 - Multiyear Requirements for FY 2017 TIER 2 Proposals – CO

17. BP Form 201 E – Program Expenditure Program

18. BP Form 201 F – Climate Change Expenditure

19. BP Form 202 – Profile and Requirements of Locally-funded Projects

20. BP Form 300 – Proposed Special Provisions (if applicable)

Funds Accountability

Submitted the monthly Statement of Appropriations, Allotment, Obligations, and Balances (SAAOB) report to FMS using the FAR no. 1 template not later than the 10th day after the reference month

IMSD, Accounting Submitted SAAOB report on: January - February 9 February – March 3 March - April 12 April – May 6 May – June 9 June – July 7 July – August 4 August – September 5 September – October 5 October – November 8

26





BUDGET DIVISION/S


SELF-RATING

VALIDATED RATING


(1) (2) (3) (4) (5) (6) (7) (8)

Submitted monthly flash performance monitoring report on obligation and disbursement rates, by appropriations source and allotment class to FMS not later than the 7th day after the reference month

Submitted flash report on: January - February 9 February – March 3 March - April 12 April – May 6 May – June 7 June – July 7 July – August 4 August – September 2 September – October 3 October – November 8

Submitted monthly report of actual income to FMS not later than the 5th day of the month following the reference month

Submitted flash report on: January - February 4 February – March 3 March - April 5 April – May 3 May – June 1 June – July 4 July – August 1 August – September 7 September – October 6 October – November 7

Financial Accountability of Selected Accounts

Liquidated/settled cash advances within the prescribed period and submitted the following accounts to IAS every 15th day of the month following the reference quarter: (1) Due from Officers and Employees (2) Advances to Officers and Employees (3) Advances for Operating Expenses (if

applicable) (4) Advances to Special Disbursing

Officers (if applicable) (5) Advances for Payroll

IMSD, Accounting Submitted report on : 1st Quarter – April 5 2nd Quarter – July 5 3rd Quarter - October 4 via IASIS

27





BUDGET DIVISION/S


SELF-RATING

VALIDATED RATING


(1) (2) (3) (4) (5) (6) (7) (8)

Submitted quarterly report on the status of the following accounts to IAS not later than the 15th day of the month following the reference quarter: (1) Due from LGUs (2) Due from NGOs/POs (3) Due from NGAs (4) Due from GOCCs

Submitted report on : 1st Quarter – April 5 2nd Quarter – July 5 3rd Quarter - October 4 via IASIS

Submitted quarterly Report of Collections/ Settlement of Loan Receivables (Account 126) by at least 50% to IAS including the requests for write-off with complete documentation submitted to IAS every 15th day of the month following the reference quarter

*No submission submitted yet; awaiting for the required format from IAS 2nd Quarter – July 6 3rd Quarter - October 4

Compliance to COA Observations

Submitted quarterly Report of Actions Taken on 100% Compliance to COA Recommendations to IAS every 5th day of the month following the reference quarter (March, June, September and December)

FO,TSSD, IMSD Submitted report on : 1st Quarter – April 18 2nd Quarter – July 1 via IASIS 3rd Quarter - October 5 via IASIS

Submitted quarterly reports to IAS every 5th day of the month following the reference quarter (1) 100% Settlement of Suspensions

within the prescribed period (within 90 days)

(2) Appeal on Notices of Disallowance submitted to COA within the prescribed period (within 6 months)

Submitted report on : 1st Quarter – April 5 2nd Quarter – July 5 3rd Quarter - October 4 via IASIS

HRD Interventions Recruitment and Selection

Issued appointments to 80% of vacant positions as of 31 August 2016 by end of November 2016 and submitted to HRDS report on filling-up of vacancies on 09 December 2016 with Certification on validation/invalidation of appointments by CSC

IMSD 1st Quarter: Submitted report as per transmittal dated March 31: 10 appointment: 5 Sr. LEOs, 2 LEO III, 1 LEO I, 1 Admin Assistant, and 1 Admin Aide 1.

28





BUDGET DIVISION/S


SELF-RATING

VALIDATED RATING


(1) (2) (3) (4) (5) (6) (7) (8)

Complied 100% with recruitment and selection process and documentary requirements as provided in the ESPS (for appointments processed at the ROs, Bureaus, and Services and for those referred to the HRDS for appointment by the Secretary)

800,000 (RO GAA)

Complied 100% with recruitment and selection process and documentary requirements as provided in the ESPS

Capacity Building of Staff

Trained/provided training opportunities to 80% of staff by end of the year and submitted report to HRDS on the trainings (grouped into: prescribed and optional trainings) attended by staff within 7th day of the month following the reference quarter

Submitted Report on: 1st Quarter – April 8 2nd Quarter – July 7 3rd Quarter - October 4

Submitted to HRDS monitoring/progress report on the interventions provided to Management Succession Program (MSP) beneficiaries end of May and November 2016

No MSP beneficiary in R1

Green Our DOLE Program (GODP)

100% accomplishment of GODP Plan 2016 containing activities that contribute to cost efficiency

50,000 (RO GAA)

FO, TSSD, IMSD Implemented GODP as per 2016 GODP Plan.

Transparency Seal Compliance

100% compliance with Transparency Seal requirements in accordance with 2016 General Appropriations Act (GAA), IATF Memorandum Circular 2015-1, and other Joint Circulars and Memorandum Circulars that may be issued by agencies in authority:

TSSD, IMSD Posted on RO1 website

General Appropriations Act 2016

(1) Agency’s mandates and functions, names of its officials with their position and designation, and contact information

(2) Approved budgets and

29





BUDGET DIVISION/S


SELF-RATING

VALIDATED RATING


(1) (2) (3) (4) (5) (6) (7) (8)

corresponding targets immediately upon approval of 2016 GAA

(3) Realignment made pursuant to the general and special provisions in GAA 2016

(4) Annual Procurement plan/s and contracts awarded with the winning supplier, contractor or consultant

(5) Major programs and projects categorized in accordance with the five key results areas under E.O. No. 43, s. 2011 and their target beneficiaries

(6) Status of implementation, evaluation and/or assessment reports of said programs or projects

(7) Budget and Financial Accountability Reports, pursuant to COA and DBM J.C. No. 2014-1 dated July 1, 2014

(8) Annual Reports on the status of income authorized by law to be retained and/or used and be deposited outside of the National Treasury, which shall include the legal basis for its retention and/or use, the beginning balance, income collected and its sources, expenditures, and ending balance for the preceding fiscal year

IATF MC 2015-1 dated 12 August 2015

(9) System of Ranking Delivery Units and Individuals

(10) Quality Management System Certified by international certifying body or Agency Operations Manual

30





BUDGET DIVISION/S


SELF-RATING

VALIDATED RATING


(1) (2) (3) (4) (5) (6) (7) (8)

Additional Transparency Seal

(11) Status of Cases (if applicable), as required under Administrative Order No. 340, s. 2013: a) Pending Cases b) Released Decision c) Cases with Entry Judgment

(12) Net Worth of Officials, as required under CSC Republic Act No. 6713

(13) COA Annual Audit Report

Property, Plant and Equipment Monitoring

Submitted to AS the Report on Actual Physical Count of Property, Plant and Equipment (RPCPPE) for CY 2016 in soft copy (excel spreadsheet file) to [email protected] after completion of physical stock taking and the accomplished printed copy of the RPCPPE not later than last working day of February

IMSD FOR COMPLETION

Total Overall Rating:

Final Average Rating:

Adjectival Rating:

Submitted by: Endorsed by: Validated by: Recommended by:

HENRY JOHN S. JALBUENA

Date

Date

Date

USEC. DANILO P. CRUZ

Date

Regional Director Chairperson-DOLE PMT DOLE Validation Team Cluster Head

Approved by:

COMMENTS/OBSERVATIONS:

mailto:[email protected]

31



SILVESTRE H. BELLO III

Secretary Date

DEPARTMENT OF LABOR AND EMPLOYMENT …ro1.dole.gov.ph/fndr/mis/files/2016 OPCR_ROs (AO 02242016) AS...

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