11

DEPARTMENT OF EDUCATION DEPARTMENT OF EDUCATION

NORTH WESTNORTH WEST33RDRD QUARTER PROVINCIAL QUARTER PROVINCIAL

EXPENDITURE REPORT FOR 2006/7EXPENDITURE REPORT FOR 2006/7

NCOP PRESENTATION 13 FEBRUARY NCOP PRESENTATION 13 FEBRUARY 20072007

Presented by :MEC Rev J.O. Tselapedi Presented by :MEC Rev J.O. Tselapedi and Acting Head of Departmentand Acting Head of Department

Mr H M MweliMr H M Mweli

22

1.1. 33RDRD QUARTER QUARTEREXPENDITURE IN 2006/7 ALLOCATIONSEXPENDITURE IN 2006/7 ALLOCATIONS

PER PROGRAMMEPER PROGRAMME

Programme

Main Aprpporiation

Adjustments

Adjusted Budget

YTD Expenditure % Spent

Variance( % Spent vs Target % ) Under /(Over)

Variance( Spent vs Target ) Under /Over

  R'000 R'000 R'000 R'000     R'000

1. Administration 424,924

62,369

487,293

331,294

68

7

34,176

2. Public Ordinary School Education

5,322,468

412,041

5,734,509

4,172,556

73

2

128,326

3. Independent School Subsidies

6,500  

6,500

4,203

65

10

672

4. Public Special School Education

120,077

8,000

128,077

74,832

58

17

21,226

5. Further Education & Training

106,403

106,403

83,533

79

(4)

(3,731)

6. Adult basic Education & Training

95,537

(4,755)

90,782

52,097

57

18

15,990

7. Early Childhood Development

152,510

(1,000)

151,510

95,388

63

12

18,245

8. Axilliary & Associated Services

76,967

(2,065)

74,902

35,423

47

28

20,754

TOTAL 6,305,386

474,590

6,779,976

4,849,326

72

3

235,656

33

2. 32. 3RDRD QUARTER EXPENDITURE TRENDS QUARTER EXPENDITURE TRENDS

Expenditure Trends

-

2,000,000

4,000,000

6,000,000

8,000,000

Months

Rand

s Ytd Expenditure

Ytd Budget

44

3. 33. 3RDRD QUARTER EXPENDITURE QUARTER EXPENDITURE PER CLASSIFICATIONPER CLASSIFICATION

Programme Main Appropriation

Adjustments

Adjusted Budget

YTD Expenditure

% Spent

Variance( % Spent vs Target % ) Under /(Over)

Variance( Spent vs Target ) Under /(Over)

  R'000 R'000 R'000 R'000     R'000

Current Payments 6,100,361

261,274

6,361,635

4,571,844

72

3

199,382

Compensation of Employees

5,039,244

146,245

5,185,489

3,939,868

76

(1) (50,751)

Transfers- Current 194,514

84,705

279,219

184,887

66

9 24,527

Goods & Services 866,603

30,324

896,927

447,089

50

25 225,606

Capital Expenditure 205,025

213,316

418,341

277,482

66

9

36,274

Machinery & Equipment 67,025

24,411

91,436

37,867

41

34 30,710

Buildings & other Fixed Structures

138,000

188,905

326,905

239,615

73

2 5,564

TOTAL 6,305,386

474,590

6,779,976

4,849,326

72

3

235,656

55

4. 34. 3RDRD QUARTER INTERVENTION QUARTER INTERVENTION STRATEGIES FOR CAPITAL STRATEGIES FOR CAPITAL

EXPENDITUREEXPENDITUREITEMITEM REASONS FOR REASONS FOR

UNDER UNDER /(OVER)EXPENDITURE/(OVER)EXPENDITURE

REMEDIAL STEPS/ REMEDIAL STEPS/ REMARKSREMARKS

1. Machinery & 1. Machinery & EquipmentEquipment

The computerization of The computerization of schools is well on course with schools is well on course with 700 schools who received 700 schools who received Computers and connectivity.Computers and connectivity.The provision of additional The provision of additional funds for subsidized cars, funds for subsidized cars, school furniture & school furniture & equipments was made in equipments was made in Dec’06.Dec’06.

The project will be The project will be completed as planned.completed as planned.

The funds earmarked for The funds earmarked for this purpose will be spent this purpose will be spent by 31 Mar’07.by 31 Mar’07.

2. Buildings and 2. Buildings and other fixed other fixed structuresstructures

Expenditure on Expenditure on infrastructure projects is well infrastructure projects is well on course.on course.

All committed projects All committed projects will be completed as will be completed as planned.planned.

66

5. 35. 3RDRD QUARTER EXPENDITURE ON QUARTER EXPENDITURE ON CONDITIONAL GRANTSCONDITIONAL GRANTS

Grant

Main Appropriation

Adjustments

Adjusted Budget

YTD Expenditure

% Spent

Variance( % Spent vs Target % ) Under /(Over)

Variance( Spent vs Target ) Under /Over

  R'000 R'000 R'000 R'000     R'000

1. FET Recapitalization 28,000

28,000

14,000

50

25 7,000

2. HIV/AIDS 11,071

278

11,349

6,843

60

15 1,669

3. Infrastructure 34,373

56,942

91,315

34,338

38

37 34,148

4. National School Nutrition Programme

95,529

5,869

101,398

88,276

87 (12)

(12,228 )

TOTAL 168,973

63,089

232,062

143,457

62

13

30,590

77

6. 36. 3RDRD QUARTER INTERVENTION QUARTER INTERVENTION STRATEGIES FOR CONDITIONAL GRANTSSTRATEGIES FOR CONDITIONAL GRANTS

GRANTGRANT

REASONS FOR REASONS FOR UNDER UNDER /(OVER)EXPENDITURE/(OVER)EXPENDITURE

REMEDIAL STEPS/ REMEDIAL STEPS/ REMARKSREMARKS

1.FET Recapitalization

The procurement processes took The procurement processes took longer than expected.longer than expected.

The procurement on this The procurement on this programme was fast tracked programme was fast tracked by strengthening the by strengthening the procurement committees at procurement committees at the colleges.the colleges.

2. HIV/AIDS

Most the activities could not be Most the activities could not be properly executed due to the properly executed due to the exams and thus postponed to exams and thus postponed to the 4the 4thth quarter. quarter.

All activities will be All activities will be successfully completed by successfully completed by end of the financial year.end of the financial year.

3. Infrastructure

Additional funds for committed Additional funds for committed projects was only accessed in projects was only accessed in Dec’06,through the adjustment Dec’06,through the adjustment estimates.estimates.

All committed projects on this All committed projects on this grant will completed by 31 grant will completed by 31 Mar’07Mar’07

4. National School Nutrition Programme

The over expenditure is due to The over expenditure is due to the unforeseeable and the unforeseeable and unavoidable increase of the unavoidable increase of the number of learners to be fed.number of learners to be fed.

The National DoE was The National DoE was engaged for further additional engaged for further additional allocation and savings will be allocation and savings will be identified provincially to identified provincially to cover the anticipated over cover the anticipated over expenditure of R36mil for expenditure of R36mil for feeding in the third quarter.feeding in the third quarter.

88

6. 1 PROGRESS REPORT ON DORA ACTIVITIES-HIV/AIDS 6. 1 PROGRESS REPORT ON DORA ACTIVITIES-HIV/AIDS

PROGRAMMEPROGRAMME ACTIVITIESACTIVITIES ANNUAL ANNUAL

TARGETTARGET YTD 3YTD 3RDRD QUARTER QUARTER OUTPUTSOUTPUTS

VARIANCEVARIANCE REASONS FOR DEVIATIONSREASONS FOR DEVIATIONS

1.Advocacy1.Advocacy 15001500 13011301 199199 Most of the training activities has taken Most of the training activities has taken place and the remaining activities will be place and the remaining activities will be completed in the 4completed in the 4thth Quarter. Quarter.

2. Training –Master 2. Training –Master TrainersTrainers

4545 4545 Training on this activity is on track.Training on this activity is on track.

3. Training - 3. Training - EducatorsEducators

25002500 29922992 (492)(492) The educators’s attendance on this The educators’s attendance on this training was more than the target which training was more than the target which will result in improved progress on the will result in improved progress on the programme.programme.

4. Training –Peer 4. Training –Peer EducationEducation

500500 562562 (62)(62) The attendance on this training was The attendance on this training was more than the target which will result in more than the target which will result in improved progress on the programme.improved progress on the programme.

5. Training –Care & 5. Training –Care & SupportSupport

15001500 15831583 (83)(83) The attendance on this training was The attendance on this training was more than the target which will result in more than the target which will result in improved progress on the programme.improved progress on the programme.

6. Learning & 6. Learning & Teaching Support Teaching Support MaterialsMaterials

756(School756(Schools)s)

10351035 (279)(279) Most of the training materials has been Most of the training materials has been distributed to schools.distributed to schools.

7. Monitoring,Support 7. Monitoring,Support and Evaluationand Evaluation

756(School756(Schools)s)

8686 670670 Life Orientation Specialists were involved Life Orientation Specialists were involved with CASS moderation and exams and with CASS moderation and exams and could not visit schools.could not visit schools.

99

6.2 PROGRESS REPORT ON DORA ACTIVITIES- FET RECAPITALIZATION6.2 PROGRESS REPORT ON DORA ACTIVITIES- FET RECAPITALIZATION ACTIVITIESACTIVITIES BUDGETBUDGET

R’000R’000YTD. EXPYTD. EXP

R’000R’000% % SPENTSPENT

REASONS FOR UNDER /OVER REASONS FOR UNDER /OVER EXPENDITUREEXPENDITURE

1. Human 1. Human Resource Resource DevelopmentDevelopment

1,4001,400 862862 6262 Training will be completed by end of Training will be completed by end of the financial year.the financial year.

2. Development of 2. Development of Systems & Systems & ProceduresProcedures

1,5001,500 1,1791,179 7979 The activity is on track.The activity is on track.

3. Upgrading 3. Upgrading classrooms,labs classrooms,labs and workshopsand workshops

13,39713,397 886886 77 Procurement processes were Procurement processes were centralized at head office but fast centralized at head office but fast tracked through a special intervention tracked through a special intervention of prioritizing adjudication of this of prioritizing adjudication of this project. project.

4. Refurbishment 4. Refurbishment of sites & facilitiesof sites & facilities

1,8951,895 200200 1111 Procurement processes were Procurement processes were centralized at head office but fast centralized at head office but fast tracked through a special intervention tracked through a special intervention of prioritizing adjudication of this of prioritizing adjudication of this project. project.

5. Building of new 5. Building of new college facilitiescollege facilities

2,3452,345 383383 1616 Procurement processes were Procurement processes were centralized at head office but fast centralized at head office but fast tracked through a special intervention tracked through a special intervention of prioritizing adjudication of this of prioritizing adjudication of this project. project.

6. Purchasing of 6. Purchasing of equipmentequipment

5,4635,463 3,3663,366 6262 The process of delivering equipment The process of delivering equipment purchased is well on course and purchased is well on course and process will be completed by Mar’07.process will be completed by Mar’07.

7. New 7. New ProgrammesProgrammes

2,0002,000 1,2891,289 6464 The development of new programmes The development of new programmes will be completed by February 2007.will be completed by February 2007.

TOTALTOTAL 28,00028,000 8,1668,166 2929

1010

6. 3 PROGRESS REPORT ON DORA ACTIVITIES- 6. 3 PROGRESS REPORT ON DORA ACTIVITIES- NATIONAL SCHOOL NUTRITION PROGRAMMENATIONAL SCHOOL NUTRITION PROGRAMME

ACTIVITIESACTIVITIES ANNUAL ANNUAL TARGETTARGET

YTD 3YTD 3RDRD QUARTER QUARTER OUTPUTSOUTPUTS

VARIANCEVARIANCE REASONS FOR REASONS FOR DEVIATIONSDEVIATIONS

1.Schools 1.Schools targetedtargeted

13951395 13931393 22 Schools closed and merged Schools closed and merged due to low learner due to low learner enrolment.enrolment.

2. Learners fed2. Learners fed 483 894483 894 484 490484 490 (596)(596) The actual no. of learner The actual no. of learner enrollment in 2006 has enrollment in 2006 has increased as compared to increased as compared to the projected numbers as the projected numbers as per the business plan due per the business plan due most families relocating to most families relocating to the province especially in the province especially in economically viable areas economically viable areas such as Bojanala & Southern such as Bojanala & Southern Districts(mining Activities)Districts(mining Activities)

3. Number of 3. Number of days feddays fed

191191 150150 4141 Remaining days are for Remaining days are for feeding in the third quarter.feeding in the third quarter.

4. Food Gardens4. Food Gardens 375 375 SchoolsSchools

375375

SchoolsSchoolsTarget has been achieved Target has been achieved and all targeted schools and all targeted schools have food gardens.have food gardens.

1111

6.4 PROGRESS REPORT ON DORA ACTIVITIES- 6.4 PROGRESS REPORT ON DORA ACTIVITIES- INFRASTRUCTURE GRANTINFRASTRUCTURE GRANT

ACTIVITIESACTIVITIES ANNUAL ANNUAL TARGETTARGET

YTD 3YTD 3RDRD QUARTEQUARTER R OUTPUTOUTPUTSS

VARIANCVARIANCEE

REASONS FOR DEVIATIONSREASONS FOR DEVIATIONS

1.School building 1.School building 3333 2929 44 The remaining projects are at The remaining projects are at various stages of completion.various stages of completion.

2. Major & Minor 2. Major & Minor RenovationsRenovations

3636 2323 1313 The remaining projects are at The remaining projects are at various stages of completion.various stages of completion.

3. Water Supply3. Water Supply 5050 3636 1414 The remaining projects are at The remaining projects are at various stages of completion.various stages of completion.

4. Sanitation4. Sanitation 8585 8585 All projects were successfully All projects were successfully completed.completed.

5. Mobile 5. Mobile ClassroomsClassrooms

108108 132132 (24)(24) The unfavourable variance The unfavourable variance was caused by an emergency was caused by an emergency for a water locked school .for a water locked school .

4. Fencing4. Fencing 4141 4242 (1)(1) The additional fencing was The additional fencing was due to an emergency request due to an emergency request for a school without fencing.for a school without fencing.

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7. 37. 3RDRD QUARTER EXPENDITURE ON QUARTER EXPENDITURE ON INFRASTRUCTURE DEVELOPMENT FUNDSINFRASTRUCTURE DEVELOPMENT FUNDS

ITEM

Main Appropriation

Adjustments

Adjusted Budget

YTD Expenditure

% Spent

Variance( % Spent vs Target % ) Under /(Over)

Variance( Spent vs Target ) Under /Over

  R'000 R'000 R'000 R'000     R'000

1. School Building Programme

65,627

125,000

190,627

179,331

94

(19)

(36,361)

2. Sanitation 20,000

5,476

25,476

25,000

98

(23)

(5,893 )

3. Infrastructure grant 34,373

56,942

91,315

34,338

38

37

34,148

4. Maintenance 45,163

63,774

108,937

71,046

65

10

10,657

5. Farm Schools 5,000

(3,000)

2,000

75

1,500

6. FET Colleges 17,637

17,637

1,469

8

67

11,759

7. Rural development Centres

4,857

1,623

6,480

3,500

54

21

1,360

TOTAL

192,657

249,815

442,472

314,684

71

4

17,170

1313

8.ASSESSMENT OF MONITORING 8.ASSESSMENT OF MONITORING CAPACITYCAPACITY

Quarterly performance reviews for SMS and Quarterly performance reviews for SMS and MMS members are conducted in line with the MMS members are conducted in line with the specific targets that are provided in the specific targets that are provided in the performance agreements and performance performance agreements and performance workplans for MMS and below.workplans for MMS and below.

Accountability sessions are conducted on a Accountability sessions are conducted on a quarterly basis where responsibility managers quarterly basis where responsibility managers are held responsible for the management of are held responsible for the management of funds allocated to them.funds allocated to them. This process has resulted in improved This process has resulted in improved

financial management in the department.financial management in the department. This has enhanced the culture of sound This has enhanced the culture of sound

financial management in the department.financial management in the department.

1414

MONITORING CAPACITY MONITORING CAPACITY CONT..CONT..

Cost saving measures have been introduced Cost saving measures have been introduced to ensure that expenditure on the key areas to ensure that expenditure on the key areas of the departmental plan is monitored on a of the departmental plan is monitored on a monthly basis.monthly basis.

Analysis of financial performance is done on a Analysis of financial performance is done on a monthly basis which informs the financial monthly basis which informs the financial decisions taken by the financial advisory decisions taken by the financial advisory structure (Budget Committee) and to advise structure (Budget Committee) and to advise the MEC, Accounting Officer and Senior the MEC, Accounting Officer and Senior Managers on the financial status of the Managers on the financial status of the department before any project can be department before any project can be committed.committed.