Department of Design and Construction

Subcontractors Trade Association

General Membership Meeting

March 25, 2015

Andrea Glick, Deputy Commissioner, Administration 718-391-2884John Goddard, Agency Chief Contracting Officer 718-391-2838

General Information

• The Department of Design and Construction (“DDC”) and the Housing Recovery Office

(“HRO”) are establishing 8 pre-qualified lists of contractors for furnishing all labor, materials

and equipment necessary to perform construction repair work for 1 to 4 family homes that

were damages or destroyed by Hurricane Sandy.

• Construction management (“CM”) firms holding contracts with DDC for this Build It Back

project will be required to procure all construction contracts from these pre-qualified lists.

• The lists will be maintained by DDC/HRO

• Benefits of establishing PQLs:• Shorter contract procurement and award times • Bids are received only from contractor who possess the requisite experience and

qualifications

The Eight Pre-Qualified Lists (PQL)

• CDBG-DR funded, General Construction Work for 1 to 4 Family Homes over $300,000 for Residential

Community Recovery• CDBG-DR funded, Electrical Work for 1 to 4 Family Homes over $300,000 for Residential Community Recovery• CDBG-DR funded, Plumbing Work for 1 to 4 Family Homes over $300,000 for Residential Community Recovery• CDBG-DR funded, Mechanical Work for 1 to 4 Family Homes over $300,000 for Residential Community

Recovery

• CDBG-DR funded, General Construction Work for 1 to 4 Family Homes $300,000 or Less for Residential

Community Recovery• CDBG-DR funded, Electrical Work for 1 to 4 Family Homes $300,000 or Less for Residential Community

Recovery• CDBG-DR funded, Plumbing Work for 1 to 4 Family Homes $300,000 or Less for Residential Community

Recovery• CDBG-DR funded, Mechanical Work for 1 to 4 Family Homes $300,000 or Less for Residential Community

Recovery

What Are the Anticipated Scopes of Work

• Structural Repair or Replacement (foundations, subflooring, framing, wall, ceilings)

• Interior Repair (floors and wall finish, bathroom tiles and fixtures, kitchen cabinets,

appliances, interior floors and finish carpentry)

• Exterior Repair (doors, windows, roofing)

• Utility and Service Equipment (HVAC, plumbing, electrical, lighting, home elevation)

• Environmental Remediation ( testing and abatement of mold, asbestos, lead)

• Accessibility (for eligible homeowners)

What Trades and Suppliers Will Be Required

• General Construction

• Electrical

• Plumbing

• Mechanical

Differences between the PQLs

PIN Number Trade

Construction Cost Estimate Over $300,000

Construction Cost Estimate

$300,000 and Less

Completed Projects in

Past 5 Years

Required Dollar Threshold for at least 5 out of 10

Completed Projects

8502015HR0015PGeneral

Construction Y At Least 10 N/A

8502015HR0016PGeneral

Construction Y At Least 10$500,000 or

greater

8502015HR0017P Mechanical Y At Least 10 N/A

8502015HR0018P Mechanical Y At Least 10$100,000 or

greater

8502015HR0019P Plumbing Y At Least 10 N/A

8502015HR0020P Plumbing Y At Least 10$100,000 or

greater

8502015HR0021P Electrical Y At Least 10 N/A

8502015HR0022P Electrical Y At Least 10S100,000 or

greater

Overview of the RFQ Process

• The RFQs are open with no end date at this time.

• Applications for inclusion on all eight PQLs are continuously available, and you may submit

them to DDC at any time.

• Important: Only those contractors who are pre-qualified for a particular PQL and included on

the PQL as of the bid solicitation date will be permitted to bid on projects selected for

bidding to that particular PQL. • DDC recommends contractors apply for inclusion on these PQLs as soon as

possible

• You must submit a separate RFQ response for each PQL for which you are seeking pre-

qualification.

Overview of the RFQ Contents

• Part I of the RFQ• General description of the work that will be included in contracts bid to a specific PQL

• Part III of the RFQ• Experience requirements pre-qualified contractors must possess • All documents and exhibits that must accompany the RFQ submission

• Part V of the RFQ• Only those contractors already on the PQL as of the bid solicitation date will be permitted

to bid on projects selected for bidding for the particular PQL

Exhibits to the RFQ Part 1

• Exhibit A, PQL Applicant’s Information

• Exhibit B, Qualification Form• One form for each qualifying project that the contractor is submitting as proof of the

requisite experience

• Exhibit C, Safety Questionnaire• Experience Modification Rate (EMR)

• Generated by the National Council of Compensation Insurance (NCCI) and used to determine premium for WC insurance

• Contact your insurance broker or NCCI

• OSHA incident rate• Required for all firms with 10 or more employees

• Safety Performance on prior DDC projects, if applicable

Exhibits to the RFQ Part 2

• Exhibit D, Employment Questionnaire• Questions regarding contractor’s M/WBE status and SBS Certificate of Approval• Questions regarding contractor’s compliance with applicable laws

• Exhibit E, Vendex Compliance• Vendor and Principal Questionnaires must be filed with MOCS• Certificate of No Change

• Exhibit F• Compliance with Sandy Recovery Hiring Plan• See next slide

• Exhibit G, Certification• Must sign and confirm that read all the RFQ requirements and that information submitted

pursuant to the RFQ is correct

Exhibit F, Sandy Recovery Hiring Plan

• A PQL contractor (as well as that contractor’s subcontractors) who is awarded a BIB

construction project will be required to implement the Sandy Recovery Hiring Plan.

• Contractors and subcontractors awarded construction contracts above $300,000 are

required to comply with the apprenticeship program and Project Labor Agreement (PLA)

requirements set forth in the Sandy Recovery Hiring Plan as well as its other provisions,

while contractors awarded construction contracts worth $300,000 or less must only comply

with the other provisions (but not the PLA and apprenticeship requirements).  

• The Sandy Recovery Hiring Plan encourages hiring Sandy-impacted residents as 20 percent

of workers across the projects.  HRO and DDC encourage contractors in Sandy-impacted

areas to apply for any or all of the eight PQLs.

Tips When Responding to a Bid

• Review procurement documents• Review drawings• Read project specifications carefully• Attend site visits• Prepare bid estimates and check math• Make sure bid includes any fees, permits, or other costs• Give yourself enough time to prepare all documentation• Sign your bid• Ensure bid is on time

Other Information

• Obtain a City Vendor Number- register with the Payee Information Portal (PIP)• To sign up- go to http://nyc.gov/pip click on activate and follow the instructions.• Questions? Call the PIP help desk at 212 857-1777

• MWBE Certification- a minority-owned business is a for-profit enterprise, regardless of size,

which is owned, operated and controlled by a minority group member. “Minority group

members” are United States citizens who are Asian, Black, Hispanic or Native American. • Ownership by minority individuals means that the business is at least 51% owned by such

individuals or, in the case of a publically owned business, at least 51% of the stock is owned

by one or more such individuals.

How to obtain the RFQs

• General information about the RFQ process can be viewed at http://ddcftp.nyc.gov/rfqweb/

• Contractors can download the Build it Back RFQs from http://ddcftp.nyc.gov/rfpweb/• Registration is required prior to downloading the RFQs to ensure that all those who

downloaded the RFQs can be advised of any updates or revisions to the documents

• Questions regarding the RFQ submissions should be directed to:

• Carlo Difava at 718-391-1541