Department of Arts and Culture HR Landscape & Suspensions SIBUSISO XABA Director- General...
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Transcript of Department of Arts and Culture HR Landscape & Suspensions SIBUSISO XABA Director- General...
Department of Arts and Culture
HR Landscape & Suspensions
SIBUSISO XABADirector- General
Presentation to
Portfolio Committee
On
Arts and Culture
29 June 2011
TABLE OF CONTENTS
1. Background.
2. Current HR Landscape derived from.
3. OD Exercise.
4. Implementation Status.
5. Annual allocation of Compensation Budget.
6. Status of the Current Establishment.
7. Suspensions and Progress regarding the Investigations.
8. The Way Forward.
1. BACKGROUND
• In August 2002 the then Department of Arts, Culture, Science and Technology was split into two separate Departments of,
• Arts and Culture and
• Science And Technology.
• The two Departments remained under one Ministry.
BACKGROUND (2)
• The Department’s activities were then organised into four areas, namely:
• Administration (Programme 1);
• Arts and Culture and Language in Society (Programme 2);
• Cultural Development and International Relations (Programme 3) and
• Heritage, National Archives and National Library Services (Programme 4).
BACKGROUND (3)
• The staff compliment of Department of Arts and Culture consisted of:
• Total posts: 530
• Filled posts: 370
• Vacant posts: 160
EMPLOYMENT AND VACANCY RATE BY PROGRAMME MARCH 2004
42
23
19
171
113
49
219
163
51
98
71
18
0 50 100 150 200 250
Number of Posts(530)
Number of postsfilled (370)
Vacancy Rate(138)
Arts, Culture and Language in Society
Heritage National Archives and National Library Services
Arts and Culture and International Relations
Administration
MALE VS FEMALE DISTRIBUTION MARCH 2004
102
5 19
1035
74
74
12
0
50
100
150
200
African Coloured Indian White
Male Female
BACKGROUND (4)
• During 2004/2005 the Department of Arts and Culture moved from four programmes to six programmes, nl:
1) Administration (Programme 1)
2) Arts and Culture in Society (Programme 2)
3) National Language Service (Programme 3)
4) Cultural Development and International Cooperation (Programme 4)
5) Heritage Promotion (Programme 5)
6) National Archives, Records, Meta-Information and Heraldic Services (Programme 6)
2. CURRENT HR LANDSCAPE
• The Department of Arts and Culture did not immediately embark on an organisational development investigation during its establishment in 2004.
• Top Management then started with a process to re-align the functions, post establishment and organisational structure which was finalised in April 2006.
EMPLOYMENT AND VACANCIES 2006
7846 34.8
131
201
1431 54.8
41
52.726
55
133
203
34.5
8753
39
0
50
100
150
200
250
Total Posts (655) Posts Filled (403) Vacancy Rate (38.5)
Administration
Arts and Culture in Society
Cultural Development and International Cooperation
Heritage Promotion
National Archives, Rec Meta and Heraldic
National Language Service
FILLED ESTABLISHMENT (GENDER AND RACE) 2006
145
11 4
55
123
9 4 290
50
100
150
African Coloured Indian White
Male
Female
Male Female
3. OD EXERCISE
• The 2006 post establishment was never fully implemented due to the fact that Top Management realised that it did not completely meet the changed priorities of Government.
• It resulted in the appointment of an external consultant to conduct a thorough OD investigation so that the organizational structure and establishment can be better aligned to the strategic objectives of the Department and the priorities of Government.
• The OD investigation started 1 April 2008.
• The final report was received in June 2009.
• The MPSA concurred with the proposed revised establishment, on condition that funds are confirmed by Treasury and all positions be job evaluated.
REVISED STRUCTURE AS A RESULT OF THE OD
284
169
233
4671
471
0
50
100
150
200
250
300
350
400
450
500
Total Posts (824) Filled Posts (448)
SMS
MMS
Production
ESTIMATED COST OF THE REVISED STRUCTURE
Million
214
164
0
50
100
150
200
250
Available Budget2011/12
To fill total revisedestablishment
4. Implementation of the revised structure
• The Department envisaged a phased implementation of the structure due to the limited compensation budget and only a number of critical positions were identified to be filled during the first phase.
• While the compensation budget was initially sufficient to fund the approved structure the following slide illustrates that the annual allocation percentage decreased over the past three years.
5. ANNUAL INCREASE IN ALLOCATION OF THE COMPENSATION OF EMPLOYEE
BUDGET
5.20%
7.85%
29.70%
12.86%
15%4.46%
2005/2006 2006/2007 2007/2008 2008/2009
2009/2010 2010/2011 2011/2012
CURRENT COMPENSATION BUDGET
• 2011/2012 = R164 million.
• Filled positions = R144,208 million
• Minus other estimates to be covered from the compensation budget, for example, (pay progression, allowances, overtime, performance bonus).
• Available budget: R6,296 million.
EMPLOYMENT AND VACANCIES PER PROGRAMME AS ON 31 MAY
2011
239
174
37 26 29.770
434624
154130
27.2
38.647.8
15.629.8
5984
050
100150200250300
Total Posts(630)
Posts Filled(456)
VacancyRate(27.6%)
Administration
Arts and Culture in Soc
Cultural Development and International Cooperation
Heritage Promotion
National Archives and Library Services
National Language Services
6. STATUS OF THE CURRENT ESTABLISHMENT AS ON 31 MAY
2011
• The following slides illustrate the promotions, appointments, race and gender distribution in the department as well as the vacancy rate, race and gender distribution per programme.
PROMOTIONS SINCE 1 APRIL 2010 TO DATE (LEVEL VS. GENDER)
132
0
1
2
3
SMS (0) MMS (3) Production(3)
African Male
African Female
African Male African Female
APPOINTMENTS SINCE 1 APRIL 2010 TO DATE (RACE AND GENDER
PER LEVEL)
6
3
0
1
2
2
100
00 00 00 00100
0
1
2
3
4
5
6
7
8
9
AM AF CM CF IM IF WM WF
Production(2)
MMS(5)
SMS (9)
PROGRAMME 1: ADMINISTRATION(DISTRIBUTION)
0
5
10
15
20
25
30
CM CF IM IF AM AF WM WF
Level 1 Level 2 Level 3 Level 4 Level 5 Level 6 Level 7 Level 8
Level 9 Level 10 Level 11 Level 12 Level 13 Level 14 Level 15 Level 16
PROGRAMME 1: ADMINISTRATION VACANCY RATE
0
20
40
60
80
100
120
140
TOTAL POSTS(237)
FILLEDPOSTS(164)
VACANTPOSTS(63)
SMS MMS PRODUCTION
PROGRAMME 2: ARTS AND CULTURE IN SOCIETY (DISTRIBUTION)
0
1
2
3
4
5
6
CM CF IM IF AM AF WM WF
Level 1Level 2Level 3Level 4Level 5Level 6Level 7Level 8 Level 9Level 10Level 11Level 12Level 13Level 14Level 15
PROGRAMME 2: ARTS AND CULTURE IN SOCIETY VACANCY RATE
0
5
10
15
20
25
TOTALPOSTS (43)
FILLEDPOSTS (24)
VACANTPOSTS (19)
SMS
MMS
PRODUCTION
PROGAMME 3: NATIONAL LANGUAGE SERVICE (DISTRIBUTION)
0
5
10
15
20
25
30
35
40
45
50
CM CF IM IF AM AF WM WF
Level 1
Level 2
Level 3
Level 4
Level 5
Level 6
Level 7
Level 8
Level 9
Level 10
Level 11
Level 12
Level 13
Level 14
PROGAMME 3: NATIONAL LANGUAGE SERVICE VACANCY RATE
0
5
10
15
20
25
30
35
40
45
Total Posts(82)
Filled Posts(59)
VacantPosts (23)
SMS
MMS
Production
PROGAMME 4: CULTURAL DEVELOPMENT AND INTERNATIONAL
RELATIONS (DISTRIBUTION)
0
1
2
3
4
5
6
7
8
9
CM CF IM IF AM AF WM WF
Level 1
Level 2
Level 3
Level 4
Level 5
Level 6
Level 7
Level 8
Level 9
Level 10
Level 11
Level 12
Level 13
Level 14
PROGAMME 4: CULTURAL DEVELOPMENT AND INTERNATIONAL
RELATIONS VACANCY RATE
0
5
10
15
20
25
30
35
40
45
Total Posts(68)
FilledPosts (43)
VacantPosts (25)
SMS
MMS
Production
PROGAMME 5: CULTURAL HERITAGE (DISTRIBUTION)
0
0.5
1
1.5
2
2.5
3
3.5
4
4.5
CM CF IM IF AM AF WM WF
Level 1
Level 2
Level 3
Level 4
Level 5
Level 6
Level 7
Level 8
Level 9
Level 10
Level 11
Level 12
Level 13
Level 14
PROGAMME 5: CULTURAL HERITAGE VACANCY RATE
0
5
10
15
20
25
30
Total Posts(81)
FilledPosts (24)
VacantPosts (14)
SMSMMSProduction
PROGAMME 6: NATIONAL ARCHIVES AND LIBRARY SERVICES (DISTRIBUTION)
0
2
4
6
8
10
12
14
16
18
CM CF IM IF AM AF WM WF
Level 1
Level 2
Level 3
Level 4
Level 5
Level 6
Level 7
Level 8
Level 9
Level 10
Level 11
Level 12
Level 13
Level 14
PROGAMME 6: NATIONAL ARCHIVES AND LIBRARY SERVICES VACANCY
RATE
0
50
100
150
200
250
Total Posts(295)
FilledPosts (129)
VacantPosts (166)
SMS
MMS
Production
7. Suspensions and Progress regarding Investigations
• The following slides illustrates the initial outcome of the suspension cases, the number of disputes and their outcomes and finally the current status of these cases in the Department.
SUSPENSIONS PER LEVEL: FIRST OUTCOME
0
2
4
6
8
10
12
14
Top Mgt Snr Mgt Mid Mgt Prod
Suspended (24)
Dismissed (20)
Still on suspension(2)
Awaiting sanction(1)
DISPUTES PER LEVEL: OUTCOME
0
2
4
6
8
10
12
14
Top Mgt Snr Mgt Mid Mgt Prod
Appeals (23)
Awaits ruling (1)
Awaits setdown(11)Re-instated (4)
Letter of demand(1)Settlement (3)
Dismissal Upheld(1)
SUSPENSIONS PER LEVEL: CURRENT SITUATION
0
2
4
6
8
10
12
14
Top Mgt(2)
Snr Mgt(16)
Mid Mgt(26)
Production(4)
Suspensions
Referred to SIU forcivil recovery andasset forfeiturePossible criminalinvestigations
Re-instated, nofurther inverstigation
Awaiting sanction
None
8. The Way Forward
• Filling of critical funded vacancies.
• Re-align the post establishment of the Department with the current compensation budget.
• Motivate for additional funds to Treasury.
ThankThankYouYou