Shared ShelfImage Management Softwarethat Facilitates Access to Your Images

June 2012

Colleen Hunter

Assistant Director, Library Relations

Lead PartnersWorking with such experienced partners will help to build a system to unlock images from archives all around the campus as well as from scholars' own collections.

– James Shulman, President

Shared Shelf Development Partners

Partners

Development Partners (9)

Harvard University

Yale University

Colby College

Cornell University

Middlebury College

New York University

Society of Architectural Historians

University of Illinois at Urbana-Champaign

University of Miami

Subscribers (42)

Arizona State University

Binghamton University

Bryn Mawr College

California College of the Arts

California Institute of the Arts

College of the Holy Cross

Columbia University

Columbus College of Art & Design

Connecticut College

DePauw University

Drexel University

George Mason University

Haverford College

Ithaca College

Kansas City Art Institute

Lafayette College

Laguna College of Art and Design

Lawrence University

Lewis and Clark College

McGill University

Minneapolis College of Art & Design

Montserrat College of Art

Occidental College

Oregon College of Art & Craft

Pratt Institute

Rice University

Skidmore College

Swarthmore College

Trinity College

Union College

University of Calgary

University of California, San Diego

University of Delaware

University of Maryland

University of Massachusetts, Boston

University of North Carolina, Chapel Hill

University of Ottawa

University of Richmond

University of the Arts

University of Virginia

Wellesley College

Wright State University

The Shared Shelf User Community is growing: 51 institutions

Increased efficiencies in cataloging work:• Customizable metadata schemas and cataloging screens• Community built and shared vocabularies• Integrated Getty authorities (AAT, TGN, ULAN)

Cost-effective Web-based software:• No local technical support required• No local software or hardware maintenance• Secure, online back up of source images• Easy web-based access for unlimited users

Centralization of image and media resources:• Simultaneously search local content and 1.4 million images in

the ARTstor Digital Library • Feature-rich ARTstor Workspace tools geared toward teaching

with images• Consolidation of multiple image systems for easier support• Opportunities for collaboration between departments and

institutions

Why are so many institutions interested in Shared Shelf?

Shared Shelf makes it practical for institutions to combine images created by

individuals, those held by the institution, and those in ARTstor Digital Library

without the need for local onsite infrastructure.

Types of collections• Departmental teaching

collections• Library special collections• Faculty collections• Campus museum collections

Subject Areas• Visual Arts• Performing Arts• Humanities• Social Sciences• Natural Sciences• Campus events, buildings,

staff, institutional history

Manage Diverse Collections

*Shared Shelf supports non-art metadata models including DARWIN Core & AVM (Astronomy Visualization Metadata Standard).

Your Content and Shared Shelf InfrastructureShared Shelf Commons

API

Mixing local & ARTstor content

Cataloging environment

Shared vocabularies

CloudComputing Institutional

repository (API)

Web exhibitions (future)

Google Images

Asset management

Public on the World Wide Web

1,400+ institutions subscribing to ARTstor worldwide

Your institution & designated others

Your institution

Shared Shelf CommonsContributed collection

Shared hosted collections

Hosted collection

Control How Broadly You Share Your Content

Shared Access Open AccessRestricted Access

Introducing Shared Shelf ARTstor’s New Image Management Software

• Add your own local content• Collaborate between other

departments & institutions

Simple Cataloging ScreensFeaturing the Getty’s ULAN & TGN vocabularies

Catalog your images quickly & easily using integrated vocabularies.

Easily Publish Your Assets to Your Institution’s Collection(s), Hosted in ARTstor Workspace

Results Show Your Assets Alongside ARTstor CollectionsUtilize ARTstor Tools & Features with Your Images

Shared Shelf Commons: Share Your Local Content on the World Wide Web

• Shared Shelf Commons is a free open-access library of images.

• Search and browse collections with tools to zoom, print, export, and share images via URLs.

Flat Record Version of Shared Shelf

2010 2011

Summer 2010

Winter 2011

Version 0.1 (limited beta release)

Version 0.2 (limited beta release)

Spring 2011 Version 0.3 (limited beta release)

Fall 2011 Version 0.4 (general release)

Continued development:

- Work record support- OAI harvesting- Administrative tools- Multi-media (audio, video, pdf)

Relational Version of Shared Shelf 2012

2012

Shared Shelf Development Timeline

• Required fields for publishing o Project administrators can specify certain fields that must be

completed before publishing to an end-user environment• Restricted project access

o i.e. "base filter" - restricting a user's view so that they only see images they uploaded

• Further enhancements to name recordso Additional fieldso Match/merge institutional names to shared names

• Publish to Omeka targets• Enhanced import/export – Excel, XML, OAI• Enhanced publishing options

o Permission to publish per user, per end-user environmento Set image view & download size per image, per end-user

environment

What’s New & What’s Next?Shared Shelf Developments

Stay Informed…

Visit us online:

www.sharedshelf.org

Contact me directly:

colleen.hunter@ARTstor.org

(212) 500-2439

Museum of Genius & FancyDali, Salvador

1974