Deltek Insight 2011: Tips and Tricks of Costpoint Project Setup

CP-161 Tips and Tricks of Costpoint Project Setup

Presented by

Martha Manning, Deltek

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5/22/20122 ©2011 Deltek, Inc. All Rights Reserved

Project

Manufacturing

Human

Resources

Financial

Management

Project

Management

Do More

CRM and Capture

Management

Teaming

Solutions

Market

IntelligenceWin More

Do More

Project Execution

& Management

Reporting, GRC &

Compliance

Project & Corp

Accounting

Time, Expense,

Labor, Payroll

Business Performance Management

Know More


Introduction


Welcome!

Martha Manning – Principal Support Analyst

Deltek Costpoint Support – 4 years

Government Project Accounting – 20 years

Agenda


Define a project

Describe control screens

Discuss prominent setup screens

Project Master

Subtask screens

List differences for Time and Materials (T & M) projects

Project Labor Setup

Rate Setup

Work Force and Define Rate Sequence

Explain use of alternate project

Options for entering projects

Summary

Question and answers

Key Takeaways

6 ©2011 Deltek, Inc. All Rights Reserved

The required fields in Maintain Project Master

Prior to charging costs to a project, Project Billing Info must be setup

To bill a project, Project Billing Info must be setup

Basic Revenue Info screen must be setup to recognize revenue on a project

Revenue and Billing have controls through Modifications and Ceilings

Additional setup screens for Time and Material projects

Greater reporting flexibility using Alternate projects

There are other options for entering new projects

5/22/2012

Define a Project

Attributes and Types of Projects


Attributes


Attributes

30 Characters in length

Multi-level

Hierarchical

Alphanumeric

10000

10000.A 10000.B

10000.A.01 10000.A.02 10000.B.01 10000.B.02

Types of Projects


Contracts

Transactional (Cost Plus, T&M)

Fixed Price

Delivery Orders

CLINs (Contract Line Items)

WIP

Indirect

Project Setup Requirements

Control Screens and Project

Master Screen


Setup Screens


Control screens

Project settings

Project account group

Project types

Project Limitations (Project/Acct, Project/Org)

Project Master screen

Project number

Project name

Project classification

Project type


Owning org

Control Screens – Project Settings


Use project settings to determine top level length

Control Screens – Project Account Groups


Must have at least one project account group (PAG)

Control Screens – Project Types


Drives project reporting

User defined

Control Screens – Limitations


Project /Account

Project/Org

Project Master

Required Fields and Subtasks


Project Master Screen – Required Fields


Project number

Project name

Project classification

Project type


Owning organization

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Project Master Screen – Other Fields


Billable Project

Export Project

Apply Cost of Money

Active/Inactive

Allow Charging

Allow Edit

Project Work Force

Top Level Work Force

Cobra Program

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Additional Subtask Screens


Revenue – basic revenue info

Billing – project billing info

Funding – modifications

Limiting billing and revenue - ceilings

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Levels – Revenue, Billing, Funding, Unbilled


Revenue level

At or Above Funding

At or Above Ceilings/Limits

Billing level

At or Above Funding

At or Above Ceilings/Limits

Unbilled

At the higher of Revenue or Billing

Funding

Should match the level of work that is funded

10000

10000.A 10000.B

10000.A.01 10000.A.02 10000.B.01 10000.B.02

Our example has

funding and

billing at level 3

Revenue and

Unbilled at level 2

Subtask Screens – Basic Revenue Info


Used to calculate revenue on the project

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Subtask Screens – Project Billing Info


Used to invoice project

Required Fields

Formula

Format

Remittance

Customer

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Subtask Screens - Modifications


Tracks funding and contract value

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Subtask Screens – Total Ceilings


Limits revenue and billing to funding or contract values

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Subtask Screens – Direct Cost Ceilings


Limits billing and revenue based on general ledger account

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Subtask Screens – Burden Cost Ceilings


Enforces ceiling on target, provisional and actual burden rates

Overrides rates on target and provisional burden rates

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Time and Material (T&M) Setup Requirements


T&M Setup -Project Labor


Project Labor Categories (PLC)

Workforce

PLC Rates

Rate Sequence

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T&M Setup – (PLC) Project Labor Categories


Required on each labor transaction

Used to apply billing rates

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T&M Setup – Assign PLC to Projects


Denotes which Project Labor Categories (PLC) a project can use

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T&M Setup – PLC Rates


Used for billing and revenue purposes

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T&M Setup - Workforce


Controls who can charge to the project

Helps drive PLC defaulting

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T&M Setup – Rate Sequence


Must be defined at the charging level of the project

Tells Costpoint where the workforce is located (from the first line)

Tells Costpoint where to get the PLC rate (from first line, then second line)

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Alternate Projects


Using Alternate Projects


Benefits

Enhances Costpoint reporting capabilities

Can reduce charging project structure

Considerations

Cannot bill by alternate project

Separate maintenance

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Alternate Project Sample


10000 20000

10000.A 10000.B 20000.A 20000.B

10000.A.01 10000.A.02 10000.B.01 10000.B.02 20000.A.01 20000.A.02 20000.B.01 20000.B.02

A0000

A0000.01 A0000.02

A0000.01.A A0000.01.B A0000.02.A A0000.02.B

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Other options for entering Projects


Options for entering Projects


Clone projects from one to another

Use Mass Add Projects

Upload Projects to all the required tables using Project Upload

Summary


The required fields in Maintain Project Master

Prior to charging costs to a project, Project Billing Info must be setup

To bill a project, Project Billing Info must be setup

Basic Revenue Info screen must be setup to recognize revenue on a project

Revenue and Billing have controls through Modifications and Ceilings

Additional setup screens for Time and Material projects

Greater reporting flexibility using Alternate projects

There are other options for entering new projects

5/22/2012

Questions and Answers


www.twitter.com/deltek

www.facebook.com/deltekinc

www.linkedin.com/company/163414

www.youtube.com/user/deltekinc

5/22/2012

http://www.facebook.com/deltekinc

http://www.linkedin.com/company/163414

http://www.twitter.com/deltek

http://www.youtube.com/user/deltekinc

http://www.twitter.com/deltek

http://www.facebook.com/deltekinc

http://www.linkedin.com/company/163414

http://www.youtube.com/user/deltekinc

Deltek Insight 2011: Tips and Tricks of Costpoint Project Setup

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