Delivering Presentations
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Transcript of Delivering Presentations
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Delivering Delivering PresentationsPresentations
Fabio Carrera
October 20, 2003
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OutlineOutline Introduction/Demo
Content Authority
Material
Form
Organization Design Mechanics The Art…
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What is a What is a presentation?presentation?
Transfer of information
A “transaction” (bidirectional)
Requires “handshaking”
You are the vehicle!
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The ChallengesThe Challenges
Your Fear (more than death)
The Audience’s attention (ASC)
The Venue
The Tools and Techniques
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Content and FormContent and Form
Good stuff and well presented
Interesting and attractive
Useful and entertaining
Inspiring and fun
Don’t bore us!
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ContentContent
Three rules:
1. Know your stuff
2. Know it well
3. Know it like the back of your hand
Know it!
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AuthorityAuthority
Assert yourself!
Why should I listen to YOU?
I know all this stuff already
What can you tell me that I
don’t already know?
Who are you anyway?
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MaterialMaterial
Control it!
Be selective
Save the best for last
Skip the details
Surprise us !
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FormForm
Shape it!
Preparation
Organization
Design
Mechanics
Artistry
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PreparationPreparation
Prepare it!
Topic(s)
Format
Venue
Apparatus
Rehearsal
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OrganizationOrganization
Organize it!
Standards
Requirements
Logic
Storyline
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IQP PresentationsIQP Presentations
•Title Slide•Context•Problem/Issue/Gap•Major Project Goal (Mission Statement)•Methodology•Objectives•Methods•Expected Results•Expected Analyses•Deliverables•Acknowledgments•Questions or Comments?
Standard Proposal Presentation Structure
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DesignDesign
Design it!
Backgrounds
Fonts
Colors
Visuals
Animations
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BackgroundsBackgrounds
Make your own
Be creative
Keep them subtle
Be consistent
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FontsFonts Keep them simple
Keep them consistent
Make sure they are readable
Make them large Make them stand out
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ColorsColors
Use only a couple
Differentiate Titles from Body
Make sure body text is
readable against background
Use accents only rarely
for truly important stuff
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VisualsVisuals
Use them profusely
Make believe audience is foreign
Enhance without distracting
Pace them appropriately
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AnimationAnimation
Use it wisely
Avoid weird effects
Use “appear”, “fade” and a
couple other effects ONLY
Enhance without distracting
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MechanicsMechanics
Slides
Props
Delivery
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Slide MechanicsSlide Mechanics
Grammar and Usage
Consistency
Information content
Use “real estate” wisely
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Prop MechanicsProp Mechanics
Avoid distracting props
Add non-powerpoint props
Avoid handouts/distractions
Make props useful!
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Delivery MechanicsDelivery Mechanics
Introduction
Tone and Volume
Gestures and Presence
Poise and Control
Transitions
Finale
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The Art of The Art of PresentationPresentation
Emphasize the key message
Have a take-home and a take-away
Adjust and rephrase as needed
Make eye contact and get feedback
Assert and Impress
Draw and retain attention
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The Art of The Art of PresentationPresentation
Amaze without overwhelming
Joke appropriately
Mislead and surprise!
Create a crescendo
Insert a false finale
Produce a powerful climax
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Do’sDo’s
• PLAN it
• FOCUS it
• ORGANIZE and STREAMLINE it
• REHEARSE and TIME it
• MASTER it
• DELIVER it
• ADJUST it
Overall Presentation
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Do’sDo’s• BIG text
• MEANINGFUL titles
• CONSISTENT fonts
• CONGRUOUS bullets
• Keep it professional dude
• PROFESSIONAL TRANSITIONS
Slide Mechanics
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Do’sDo’s• RELAX
• GET FEEDBACK (make eye contact)
• BE CONFIDENT
• SURPRISE and AMAZE
• MOVE and COMPEL
• PREPARE for THE WORST
• MAINTAIN COMPOSURE
• DON’T PANIC …
Delivery Mechanics
Be natural!
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Don’t’sDon’t’s
• NO CROWDING with way too much text that nobody can read even if they wanted to and it really doesn’t add anything to the slide, but merely distracts the audience
• NOT TOO MUCH nor TOO LITTLE INFORMATION on slide
• OTHER DON’Ts
Slide Mechanics
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Don’t’sDon’t’s
• NO READING
• NO DISTRACTIONS
• NO MUMBLING
• NO FACING the SCREEN
Delivery Mechanics
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Don’t’sDon’t’s
• NO TANGENTS
• NO DETAILS (please!)
Content
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REMEMBER thatREMEMBER that
The audience is on your side
You are the vehicle
Your success is measured by
how much they understood
They must get it!