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Deliverable 1 Revised Inception Report v4 16.07.2018.docx · 2018. 9. 19. · 1.2 Phil Mingo...
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Phil Mingo - Website Developer - Contract #18/2018/Italy/Guyana/CCCCC --------------------------------------------------------------------------------------------------- “Transitioning to National Energy Security: Bartica as a Model Green Town Project” Inception Report 1. BACKGROUND Bartica has been designated the model town for Green Initiatives by the Government of Guyana. This project is considered critical to the stimulation and wider uptake of the much-needed alternative energy solutions for Bartica, bearing important implications for its new developmental plans and transition towards a model “Green Town”, much for the greater good of a national Green Economy. The Office of Climate Change (OCC) in the Ministry of the Presidency (MotP) has received grant funding from the Government of Italy under the Italy Caribbean Community (CARICOM) Partnership program to support implementation of the Project entitled Transitioning to National Energy Security: Bartica as a Model Green Town. The project is being implemented by the OCC in partnership with the Caribbean Community Climate Change Centre (CCCCC). The primary objective of this project is to establish a reliable point of reference for the existing state of energy use in Bartica from which the data generated will be used for future measurements and predictions for evidence-based decision making and pursuance of projects and programs. It is against this backdrop that it is necessary to create an effective communication and engagement platform where vital information and feedback can be exchanged between the project and the community. 2. CONSULTANCY OBJECTIVE The objective of this consultancy is to customize, design and implement a website in support of the communication and awareness strategy for the "Bartica: Transitioning to National Energy Security" (Bartica: TNES) Project. The website will act as a tool to raise awareness of and to promote the “Bartica: Transitioning to National Energy Security” (Bartica: TNES)” project in order to support its success, sustainability and visibility in the country. It will also be used as a tool for communication and collaboration between the TNES stakeholders for the sharing of expertise, knowledge and resources to strengthen the network of professionals, students and information to the public in energy conservation, consumption and transitioning to clean energy. 3. USER GROUPS/AUDIENCES The intended users of the website include, but are not limited to, the following:
Transcript of Deliverable 1 Revised Inception Report v4 16.07.2018.docx · 2018. 9. 19. · 1.2 Phil Mingo...
PhilMingo-WebsiteDeveloper-Contract#18/2018/Italy/Guyana/CCCCC---------------------------------------------------------------------------------------------------“TransitioningtoNationalEnergySecurity:BarticaasaModelGreenTownProject”
InceptionReport
1. BACKGROUNDBarticahasbeendesignatedthemodeltownforGreenInitiativesbytheGovernmentofGuyana.This
projectisconsideredcriticaltothestimulationandwideruptakeofthemuch-neededalternativeenergy
solutionsforBartica,bearingimportantimplicationsforitsnewdevelopmentalplansandtransition
towardsamodel“GreenTown”,muchforthegreatergoodofanationalGreenEconomy.TheOfficeof
ClimateChange(OCC)intheMinistryofthePresidency(MotP)hasreceivedgrantfundingfromthe
GovernmentofItalyundertheItalyCaribbeanCommunity(CARICOM)Partnershipprogramtosupport
implementationoftheProjectentitledTransitioningtoNationalEnergySecurity:BarticaasaModel
GreenTown.TheprojectisbeingimplementedbytheOCCinpartnershipwiththeCaribbean
CommunityClimateChangeCentre(CCCCC).Theprimaryobjectiveofthisprojectistoestablisha
reliablepointofreferencefortheexistingstateofenergyuseinBarticafromwhichthedatagenerated
willbeusedforfuturemeasurementsandpredictionsforevidence-baseddecisionmakingand
pursuanceofprojectsandprograms.Itisagainstthisbackdropthatitisnecessarytocreateaneffective
communicationandengagementplatformwherevitalinformationandfeedbackcanbeexchanged
betweentheprojectandthecommunity.
2.CONSULTANCYOBJECTIVETheobjectiveofthisconsultancyistocustomize,designandimplementawebsiteinsupportofthe
communicationandawarenessstrategyforthe"Bartica:TransitioningtoNationalEnergySecurity"
(Bartica:TNES)Project.
Thewebsitewillactasatooltoraiseawarenessofandtopromotethe“Bartica:Transitioningto
NationalEnergySecurity”(Bartica:TNES)”projectinordertosupportitssuccess,sustainabilityand
visibilityinthecountry.Itwillalsobeusedasatoolforcommunicationandcollaborationbetweenthe
TNESstakeholdersforthesharingofexpertise,knowledgeandresourcestostrengthenthenetworkof
professionals,studentsandinformationtothepublicinenergyconservation,consumptionand
transitioningtocleanenergy.
3.USERGROUPS/AUDIENCESTheintendedusersofthewebsiteinclude,butarenotlimitedto,thefollowing:
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• TheGeneralPublic/BarticaCommunity;
• MinistryofCommunities
• Students,StudentGroups;
• Bartica:TNESStakeholderGroups;
• EnergyandEnvironmentProfessionals/Technocrats;and
• CivilSociety
4.SCOPEOFWORKTheprimaryjobscopeoftheWebsiteDeveloperistodesignanddevelopafunctionalwebpagesuitable
toconveyinformationandupdatesregardingtheBartica:TNESproject.Theconsultantwill:
1. Create(design,develop,testandimplement)awebplatformwithinthedesignatedtimeline
whichmeetsthefollowingcriteria:
• Interactive,appealing,highlyusableandresponsivewebdesign:WebDesignsarevery
subjective,weexpectthehiredConsultanttoshow-casetheirbestelementsindelivering
suitableintranetdesignoptions.Thedesignandsolutionmustbeeasytouse.
• Averagesiteload-timeshouldbenomorethan5seconds
• Searchenginefriendly
• Abletorenderappropriatelyonawidevarietyofdifferentbrowsers
• BeSecure:Thedesignofthesolutionshouldadheretosecuritybestpractices,forexample:
passwordsshouldnotbestoredinplain-text,allformdatashouldbevalidated,alluser
inputshouldbesanitized;userinteractionsandactivitiesshouldbeloggedetc.
• Designandfinalsolutionshouldadheretoaccessibilityandcompliancerequirements(as
definedbytheprojectteam):TheWebsolutionshouldbedesignedtoensurethat
everyone,includinguserswhohavedifficultyseeing,hearing,andmakingprecise
movements,canusethem.
• PublicandRegisteredUsers(Member’s)onlyAreas
2. Create/developsitenews/trendingnowcontentblocks:Thewebsolutionwillprovide
content/screenareascontaining:
• Calendar
• Upcomingevents
• Latestnews/Sitenews
• Trendingtopics
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• Secured&AuthenticatedWebAccessWebsolutionshouldbesecuredinaccordancewith
currentbestpractices,forexampleusinganSSLCertificateandappropriateaccesscontrol
methods.
• UserRegistrationandAdministration:Thesolutionshouldallowuserstocompletean
appropriateuserregistrationprocessinordertogainaccesstocertainsections.User
registrationdataandcredentialsaretobepersistedbythesolutioninanappropriateform.
• TheuserregistrationprocessshouldadheretobestpracticesincludingtheuseofCAPTCHA
andemailverificationandshouldbeabletoscaleasneededi.e.Nolimitonthenumberof
usersthatcanregister.
• Administratorsshouldbeabletoreviewuserregistration/profiledetails,changeuser
roles/accessrights,terminate/closeuseraccounts.
• UserProfileandAccountAdministration:Usersshouldbeabletoviewandupdateuser
generatedinformationonself,forexamplepersonaldetails,passwordandaccountdetails,
andposts.
• ContentManagement:Thesolutionshouldallowauthorizedprojectstaff(orappointed
personnel)toeditandupdatethewebsiteincludingtheabilitytocreate,remove,editand
publishcontent.
• SiteStatistics/ManagementReports:Thesolutionshouldprovideauthorizeduserswith
severalrelevantreports,forexampleuserregistration,siteusage,keyinterests/topicsbeing
discussedwithinthecollaborativespacesandotherrelevantstatisticaldata.
• Tagging/folksonomy:Usersshouldbeabletoprovideuser-generatedtagsanddescriptions
ofcontentbeingadded.
• Calendar,Events,Reminders,calendarintegration:Specificauthorizedusersshouldhavethe
abilitytocreateandadministereventsandeventdetails.
• SocialNetworkIntegration:
• MassEmail/Messaging:Thesystemshouldprovideafeaturetoallowauthorizedcontent
administrators(orotherauthorizedadministrators)tocontactallorgroup/community
members.Thisfeaturemaybeusedtofacilitatethedisseminationofnewsletters.
• DocumentManagementSystem(DMS):Documentupload(anyfileformat)withDescription
-Whouploaded-Dateofupload-FileFormatetc.,creationofnewrelevantpage(if
required),imageuploadedshouldbeuploadedwiththeappropriatemeta-dataincluding
mandatorykeywords/tags/fields(willbedecidedlater)–forinternalSearchIndexing.
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• SpamControl:Thesolutionshouldprovideanautomatedchallengesystemthatreducesthe
numberofspamcomments/poststhateitherneedmoderationorslipthroughfiltering
mechanisms.
• Search:Thewebsiteshouldprovideuserswiththeabilitytosearchforandlocatecontent
basedonkeywordsandkeyphrases.Searchshouldnotbelimitedtoarticles,pagesorother
formsofcontent-administratorcreatedpostsbutshouldalsoincludeuser-generated
contentfoundwithinthecommunityareas.
• PublicUsersandMembersElectronicDocumentCatalogue:Usersshouldbeallowedto
searchfor,viewand/ordownloadarticlesanddocuments.Usersshouldalsobeableto
assignstarratingsonarticles,videosandotherinformationalcontent.
• Links:ThewebsitewillcontaintothewebsitesoftheMinistryofCommunities,Department
ofEnvironment–GreenStateDevelopmentStrategy,GuyanaEnergyAuthority,Guyana
Power&Light,etc.soastoensurethatthere’snoduplicationoftheeffortsbythose
organisations.
5.METHODOLOGYOFWORK• Theconsultantwillworkcloselywith2RProduction,theconsultancyfirmresponsiblefor
AwarenessandCommunicationfortheBartica:TNESprojectfordisseminationofproductcontent(PSAsetc)whichwillbemadeavailabletovariousstakeholdersviathewebsite.
• ThewebsitewouldalsoincluderelevantinformationpertainingtoGuyana’sambitionsofbecomingaGreenState,informationrelatingtoEnergyEfficiency,RenewableEnergy,SustainableDevelopmentetc.
• Inaddition,personnelfromBarticawillbehiredtoengagewiththeMunicipalityforrelevantcontentandincorporationofrelevantinformationforcitizensandmembersofthepublicwhichwillfacilitatetheeaseofdoingbusinessinBartica
• EffortswillbemadetoengagetheMinistryofCommunitiestoensureconsistencywiththebroaderstrategicvisionforbuildingcohesivesustainablecommunities,e.g.,websitecanbeusedtoaccesstheMunicipalDevelopmentPlanforBarticawhichiscurrentlyindevelopment.
6.DESIGNTheconsultantwilluseWordPress,themostmodernandmostpopularcontentmanagementsystem,forthecoreofthewebsiteframework.Themainnavigationsystemwillensurethatmostpopularandimportantsectionsofthewebsitearealwayseasilyaccessiblefromanysectionofthewebsite.
Thewebsitewillresponsivelyadjusttotheuser’sdeviceandwillbecompatiblewithallpopularwebbrowserssuchasGoogleChrome,MicrosoftEdge,InternetExplorerv11+,Otello’Operawebbrowser
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andMozillaFirefox.Belowarescreenshotsofhowthewebsitewillrenderondesktop/tabletcomputersandmobiledevices.
Pleasenotethattheexactlogo,taglinesandrespectivetabswillbefinalizedinconsultationwiththeBarticaMunicipality.
DESKTOP/TABLETRENDER
MOBILEDEVICERENDER
PhilMingo-WebsiteDeveloper-Contract#18/2018/Italy/Guyana/CCCCC---------------------------------------------------------------------------------------------------“TransitioningtoNationalEnergySecurity:BarticaasaModelGreenTownProject”
7.POSTDEVELOPMENTMAINTENANCEANDSUSTAINABILITYTrainingPriortofinalhandoverofthewebsite,thedeveloperwilltrainpersonnelidentifiedbyBarticaMunicipalitywiththeaimofsuchpersonnelbeingcapableofmaintainingthewebsite.
Theadminmanualcreatedwilldictatehowtheentirewebsiteispartitionedandhowvariouseditscanbemade.Theconsultantwillsupportthepersonnelforaperiodofthree(3)monthsafterdeployment.
SustainabilityToensurethewebsiteiskeptrelevant,visibleandpopular,it’ssuggestedthatitnotonlycontaininformationabouttheBarticaTNESprojectbutalsoallinformationrelevanttothetownship.SuchinclusionwillensurethatthewebsiteisasinglesourceofinformationonallthingsBartica,forexampleprocedurefordoingbusinessinBartica,upcomingevents,communicationbetweentheMunicipalityandresidence,wheretofindwhat,etc.
Withtheadditionalinclusions,themunicipalitycanchargebusinessesororganisationsforadvertisementsplaceonthewebsite,whichwillinturnbeusedtoensuretheentiresystemissustainableregardingthesupportstaffandwebsitemaintenance.
It’salsosuggestedthatthewebsitewillincludesectionsspecificallymonitoringthedevelopmentsbeingmadeundertheGreenBarticaDevelopmentPlanandhowresidenceofGuyanaandnon-residencecancontributetotheGreenBarticaDevelopmentFundwhichwillbesetupandmanagedbytheMunicipality.
8.WORKSCHEDULEPleaseseetheattachedWorkPlanforadetailedbreakdownonthetaskstobecompletedand
respectivetimelinesassociatedwiththisproject.
9.CONCLUSIONTheBarticaTNESprojectwebsitecangeneratesignificantcommercialandcommunityinterestinthe
projectitselfandBarticathetown.Withtheadditionalfunctionalitiesspecificallyconcerningmonitoring
theprogressoftheGreenBarticaDevelopmentPlanandsimplifyingtheprocedureofdoingbusinessin
Bartica,coupledwiththeabilityfororganisationstohavetheirbusinessoreventsadvertised;the
websitewillcertainlybesustainable,attractivetovariousstakeholdersandgeneratesignificantbenefits
forthecouncil.
Submittedby:PhilMingo–WebsiteDeveloper
RevisedSubmissionDate:July11,2018
PhilMingo-WebsiteDeveloper-Contract#18/2018/Italy/Guyana/CCCCC---------------------------------------------------------------------------------------------------“TransitioningtoNationalEnergySecurity:BarticaasaModelGreenTownProject”
10.VERSIONHISTORYVersion Author ChangeDescription Date
PhilMingo InitialVersion May28,2018
1.1 PhilMingo Updatedreportinresponseto
Stakeholders’comments
receivedonJune27,2018
July5,2018
1.2 PhilMingo Updatedreportinresponseto
updatedStakeholders’
commentsreceivedonJuly11,
2018
July11,2018
