Delegation of the European Union to India Peace-building Partnership Regional Call for Proposals –...

Delegation of the European Union to India

Peace-building Partnership

Regional Call for Proposals – South Asia

Information Session for pre-selected ApplicantsNew Delhi, 21 May 2013

Peace-Building Partnership Call for Proposals South Asia 2013


• GENERAL INFORMATION

• APPLICATION FORM

• LOGFRAME

• BUDGET

• APPLICATION PROCEDURE


GENERAL INFORMATION

• TOTAL ALLOCATION: € 2,000,000

Lot Indicativeallocation

Amount per grant

No of grants

Shortlisted ConceptNotes

1: India € 400,000 € 200,000 – € 400,000

1-2 6

2: Nepal € 400,000 € 200,000 – € 400,000

1-2 5

3: Bangladesh € 400,000 € 200,000 – € 400,000

1-2 3

4: Multiple countries

€ 800,000 € 300,000 – € 800,000

1-2 4


FULL APPLICATION


Terminology Ref. Guidelines 2.1.1, 2.1.2, 2.1.3

• The Applicant (Coordinator) alone shall be accountable to the Contracting Authority for the Implementation of the Action

• If awarded a grant contract, the Applicant becomes the Coordinator and acts on behalf of all co-applicants

• Co-applicants participate in designing & implementing action; Costs they incur are eligible in the same way as those incurred by the Applicant

• Associates are involved in the Action BUT may not receive funding from the Grant (except per-diem/travel)

• Sub-grantees may receive sub-grants from Coordinator

• Sub-contractors are service providers to the Coordinator for parts of activities (not major part)


Full Application - format

Submit Part B of Grant Application Form:• Description of the action• Logical Framework• Budget for the action, Justification &

Expected sources of funding• Experience of similar actions• Description of the Applicant (3.1)• Description of the Co-Applicant(s)• Signed Mandate by Co-Applicant(s) • Description of the Associates • Signed Declaration by the Applicant• Checklist


DESCRIPTION OF THE ACTIONGuidelines 2.1.4

• Keep it brief, simple and clear

• Explain how your project complements or builds on other ongoing initiatives

• Be realistic! Especially regarding:– Commitment of key stakeholders– Expected results within timeframe– Ability to influence conflict dynamics– The influence and capacity of the

applicant, co-applicant(s) and target group(s)



Focus on impact :• Explain concrete benefits and expected

impact of the project, not just activities

• Consider including some actions with direct benefits for conflict-affected people

• “Activities should be designed to meet the specific needs of the target group”

• “The proposed actions should be designed to produce specific, measurable results in response to identified problems”



Base your action on conflict analysis:• Causes of conflict• Drivers/triggers of conflict• Conflict actors• Opportunities for peace

Conflict analysis will help you identify your objectives, target group, geographical location, activities…

• Keep in mind conflict sensitivity, Do No Harm


Theory of change

• How and why do you believe your action will contribute to peacebuilding or conflict prevention?

• ‘We believe that if we do X (action), then it will achieve Y (type of progress towards peace) because Z.”

• http://www.careinternational.org.uk/research-centre/conflict-and-peacebuilding/227-guidance-for-designing-monitoring-and-evaluating-peacebuilding-projects-using-theories-of-change


LOGICAL FRAMEWORK


Results-oriented Logframe

Intervention logicObjectively verifiable

indicators of achievement

Sources and means of verification

Assumptions

Overall objective

What is the overall broader objective to which the action will

contribute?

What are the key indicators related to the

overall objective?

What are the sources of information for these indicators?

Specific objective

What specific objective is the

action intended to achieve to contribute

to the overall objective?

Which indicators clearly show that the specific objective of the action has been achieved?

What data sources exist or can be

collected? What methods are required

to get this data?

Which factors and conditions outside the

Beneficiary's responsibility are

necessary to achieve that objective?

Expected results

What are the results or outputs envisaged

to achieve the specific objective.

What are the indicators to measure whether

and to what extent the action achieves the expected results?

What are the sources of information for these indicators?

What external conditions must be met to obtain the expected results on schedule?


Levels of results / impactOverall Objective

(Goal)

The project’s contribution to policy or programme objectives (impact)

Contribution to the Objectives of the Call Think in terms of influencing the conflict context or other issues or systems you expect the project to have an impact on.

Specific Objective

(Purpose)

The peacebuilding outcome at the end of the project directly attributable to the project

Choose at least one indicator which clearly reflects how your target group (e.g. conflict-affected people in area X) are going to benefit from the intervention during the project life.

Expected Results

(Output)

Direct/Tangible products or services delivered by the project

The direct/tangible results (goods and services) that the project delivers, and which are largely under project management’s control.

3 to 5 results, e.g direct benefits to conflict-affected people; capacities of peacebuilding stakeholders developed and acquired (how to measure/prove?); enhanced synergies (better functioning systems).


Logframe tips

A summary of the project objectives and key expected results (KISS - Keep It Short and Simple)

The direction of your project (what you want to achieve, not what you want to do)

3 to 5 expected results, maximum

1 to 3 indicators per result, maximum

Think about how to measure achievements in a practical way, especially for capacity building, networking etc.

The entire logframe ideally on 1-2 pages


Submission of Full Applications

• Full Application Form (Part B) + annexes

• Logframe • Budget• One original and one copy, bound• CD-ROM with exact same documents• Use the checklist to verify • Deadline 24 June 2013, 17.00 hrs


Potential Applicant Data Online Registration (PADOR)

Section 2.2 and 2.4 of Guidelines• Full Proposal Stage: Obligatory for

Applicant, Co-applicant(s), Affiliated Entity(ies)

• Quote EuropeAid ID in application• Send questions to PADOR HelpDesk:

[email protected]


Evaluation and Selection

• Step 1: Administrative Check– Compliance with deadline– Compliance with criteria listed in

Checklist

• Step 2: Scoring in Evaluation Grid

• Step 3: Verification of eligibility


Step 2 – Evaluation Full Application

Section Yes/No

1. Financial and operational capacity

1.1 Do the applicants and, if applicable, affiliated entity(ies) have sufficient experience of project management?

1.2 Do the applicant and, if applicable affiliated entity(ies) have sufficient technical expertise? (notably knowledge of the issues to be addressed.)

1.3 Do the applicant and, if applicable, partners have sufficient management capacity? (including staff, equipment and ability to handle the budget for the action)?

1.4 Does the applicant have stable and sufficient sources of finance?

2. Relevance of the action 30

Score transferred from the Concept Note evaluation



SectionMax Score

3. Effectiveness and feasibility of the action 20

3.1 Are the activities proposed appropriate, practical, and consistent with the objectives and expected results?

5

3.2 Is the action plan clear and feasible? 5

3.3 Does the proposal contain objectively verifiable indicators for the outcome of the action? Is any evaluation foreseen?

5

3.4 Is the co-applicant(s)' level of involvement and participation in the action satisfactory?

5



SectionMaxScore

4. Sustainability of the action 15

4.1 Is the action likely to have a tangible impact on its target groups? 5

4.2 Is the proposal likely to have multiplier effects? (Including scope for replication, extension of the outcome of the action and information sharing.)

5

4.3 Are the expected results of the proposed action sustainable:- financially (how will the activities be financed after the funding ends?)- institutionally (will structures allowing the activities to continue be in

place at the end of the action? Will there be local “ownership” of the results of the action?)

- at policy level (where applicable) (what will be the structural impact of the action — e.g. will it lead to improved legislation, codes of conduct, methods, etc?)

- environmentally (if applicable) (will the action have a negative/positive environmental impact?)

5



SectionMaxScore

5. Budget and cost-effectiveness of the action 15

5.1 Are the activities appropriately reflected in the budget? 5x2*

5.2 Is the ratio between the estimated costs and the expected results satisfactory?

5

Maximum total score 100


Step 3 – Verification of Eligibility

Refer to Guidelines 2.4, list of supporting documents

Applicants that have been provisionally selected for funding will be asked to provide:

• Statues or articles of association• External audit report if grant >€750,000• Copy of latest accounts• Legal Entity Sheet• Financial Identification Form• Most recent activity report• Copy of relevant registration document (e.g. FCRA in

India)

USE PADOR !


FAQ

• Questions to be submitted by e-mail by 3 June to: [email protected]

• Replies will be given by 13 June

• Questions together with the answers will be published on web site https://webgate.ec.europa.eu/europeaid/online-services/index.cfm?do=publi.welcome

• No individual replies will be given

• Highly recommended to regularly consult this website


Time schedule – deadlinesRef. Guidelines 2.5

08/05/13Invitation for full applications03/06/13Submission of questions by email13/06/13Publication of FAQ on website24/06/13Submission of full applications23/08/13* Information to applicants on the

evaluation of full applications (Step 2)13/09/13* Notification of award (Step 3)Before Contract signature31/12/13

* indicative dates


THANK YOU

ANY QUESTIONS?

Delegation of the European Union to India Peace-building Partnership Regional Call for Proposals –...

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