DELEGATION OF POWERS TO GENERAL MANAGERS, AS …

DELEGATION OF POWERS TO GENERAL MANAGERS,

AS CONTAINED IN ANNEXURE-II TO CHAPTER-V

OF INDIAN RAILWAY FINANCIAL CODE VOL.I

AND ISSUED UNDER RAILWAY BOARD’S LETTER NO. F(X)II-

2007/PW/04dt.21/09/2007 and corrected vide correction slip No 64 Rly. Bd’s

letter No. F(X)II-2007/PW/4, dt.30-10-07

In supersession of existing orders on the subject, the President is pleased to make

the following rules specifying the areas in which the General Managers may not

sanction expenditure or deal with other matters without previous sanction of

the higher authority. These rules will be applicable to General Managers of Zonal

Railways and Production Units as well as Director General, Research Design and

Standards Organisation and General Managers (Construction) in so far as they relate

to them.

Subject to the observance of these rules, the General Managers shall have powers to

sanction expenditure and to delegate their powers to authorities subordinate to

them alongwithpowers to re-delegate them to lower authorities.

Any delegation or re-delegation of powers by the General Managers to authorities

subordinate to them should be made only in consultation with the Financial Adviser

and Chief Accounts Officers of the Railways and will be subject to the existing codal

provision as well as other regulations/instructions issued by Railway Board from

time to time. In the event of a difference of opinion between the General Manager

and the Financial Adviser and Chief Accounts Officer, the matter should be referred

to Railway Board for orders.

The exercise of the powers delegated shall be subject to existing Codal Provisions,

Rules and Regulations as well as restrictions imposed from time to time by Railway

Board in the context of economy in expenditure or otherwise.

RULES

The previous sanction of the higher authority is necessary.

A - Gazetted Staff

1.To the creation and the abolition of a permanent post and to the alteration of the

scale of pay of a service or of a post .

2.To the keeping of a post sanctioned by the Railway Board unfilled for more than

twelve months upto JA Grade provided that if the post has remained unfilled for

more than six months, its justification is established afresh with the concurrence

of Financial Adviser and Chief Accounts Officer before operating the post.

3.Tothe creation of a temporary post except that post may be created without higher

sanction in Senior Scale/Class II Services for a period not exceeding six

months/twelve months respectively in emergent situation with concurrence of

Financial Adviser and Chief Accounts Officer and provided that the post will not be

operated beyond six months/twelve months.

4.(a)To the creation of work-charged posts above JA Grade.

Note:Temporary post/posts in JA Grade, Senior Scale, Junior Scale, Or Class II

specifically provided for in a Construction/Survey Estimate or in an Urgency

Certificate sanctioned by the General Manager or by the Railway Board may be

created/extended by the General Manager with prior concurrence of Financial

Adviser and Chief Accounts Officer.

(b) To the grant of provisional payment beyond 3 months to incumbents of such

posts which are proposed to be extended beyond available sanction.

5.(a) To grant to a Railway Officer emoluments (whether as pay,honorarium or

allowances of any sort) higher than that admissible under the Railway Rules or any

orders of the Government of India.

(b) To permit a Railway Officer to undertake work and/or receive fee (non-

recurring or recurring) from private sources exceeding Rs. 5000/- in each

individual case.

(c) To permit Medical Officers including Chief Medical Officer to receive fees for

professional attendance if they hold posts in which private practice is debarred

under orders of a higher authority.

(d)To grant to an officer above JA Grade a reward in excess of Rs. 3000/- in each

individual case for Zonal Railways and Production Units and Rs. 5000/- in each

individual case, for RDSO. (Authority: Board's letter No. F(X)II-97/PW/4, dt.

5/5/98 (Corrigendum))

(e)To the acceptance of honorarium by a Gazetted Railway servant in excess of Rs.

2000/- in a year for undertaking work as arbitrator ina dispute in which the

Railway Administration is a party and in excess of Rs. 1000/- in a year in all other

types of cases, except cases of acceptance of honorarium for conducting Disciplinary

Enquiries against Railway Officers arising out of Vigilance/CBI cases where the limit

shall be Rs. 6,750/- (Rs. Six thousand seven hundred fifty only) in a

year.(Authority: Board's letter No. F(X)II-94/PW/3, dt. 28/11/96)

Note:(i) General Manager may grant to an Officer upto and including SA Grade in

addition to this pay, special pay limited to 10% of the presumptive pay of the

additional post when he holds charge ofanother post in addition to his own,

provided the additional charge is held for a period exceeding 45 days but not

exceeding six months in the case of Officers upto and including JA Grade, and 3

months in case of Officers working in SA Grade.

(ii) The aggregate of pay and additional pay shall not exceed Rs.26.000/-per

month.

(iii)The dual charge arrangement shall not be carried beyond sixmonths in the

case of JA Grade and three months in the case of SA Grade Officers under any

circumstances.

(Authority: Board's letter no. F(X)II-94/PW/9, dt. 29/12/94 and

F(E)Spl.98/FR/1/1, dt. 28/1/2000)

6.To the write-off of -

(a)Advances.

(b)Amounts overdrawn by Officers, or otherwise due from them, which were

discovered in audit within a year.

7.Tothe construction or purchase of a building for use as residence by an Officer or

to hire a building for use as residence by an Officer under conditions which fall

outside the framework of extant instructions in regard to the ceiling of rental,

minimum period for the lease and other conditions.

8.To the acceptance of resignation of an Administrative Grade Officer,

Note: The General Manager, while accepting resignations of the Officers upto Senior

Scale level, will have the power to waive the prescribed notice period in respect of

Probationary Officers selected for IAS/IFS/IPS.

B - Non-Gazetted Staff

9.To the grant of special pay or other additions to pay or to the grant of personal pay

otherwise than in accordance with Rule 2003(23) (a)-RII and allowances other

than those admissible under Railway Fundamental or Supplementary Rules or any

other orders of the Government of India.

10.(a) To the grant of honorarium in excess of Rs. 10,000/- in each individual case.

Note:Where the honorarium is recurring, the limit of Rs. 10,000/- applies to the

total amount paid in a financial year.

(Authority: Board's letter no. F(X)II/94/PW/3, dt. 26/3/96)

(b) To the grant of reward in excess of Rs. 5000/- in each individual case.

C - General: Gazetted and Non-Gazetted Staff

11.To the grant of advances otherwise than as authorised under general rules and

orders.

12.To the grant of leave otherwise than as admissible under the rules.

13.To the deputation of a Railway servant out of India.

Note:DG/RDSO, however, will be guided by Board's extant orders on the subject.

14.To the ex-gratia payment of bonuses or rewards for inventions for which the

inventor is not allowed to take a patent or is instructed to assign his patent rights to

the Government.

Note:DG/RDSO may however grant ex-gratia payment of bonuses or rewards upto

Rs. 5,000/- each for such inventions.


15.To the grant of rewards for detection and/or apprehension of offenders in a

criminal case in excess of Rs. 5,000/- in each case.

16.To the reimbursement of legal expenses of a Railway servant-

(a)who institutes a suit in a Court of Law without the prior approval of the Railway

Administration; or

(b)who incurs such expenses in defending legal proceedings instituted against him

in respect of acts done or purported to havebeen done inexecution of his duty either

by an outsider or at the instance of the Railway Administration or with the specific

sanction or under the specific Order of the State Government or the Central

Government.

17.To the purchase of a motor-car, motor cycle, motor boator any vehicle.

Note:

1.The General Manager may hire vehicles subject to existing instructions of Board,

as modified from time to time.

(Authority Board’s letter No. F(X)II-2006/PW/11 dated 15.05.2007)

2.Before hiring of a vehicle is sanctioned, it should be certified that the demand

cannot be met by transfer from one of the works on hand or completed.

18.To the payment of compensation in case of Railway accidents other than those

awarded by Railway Claims Tribunal to the dependants of Railway employees killed

or to Railway employees injured in accidents caused by the working of trains or

Railway engines provided that the death or injury was met with in the discharge of

their duties otherwise than due to their own negligence or willful action, in excess of

a maximum of 24 months' emoluments of the Railway employee.

Note:

1.In the case of persons to whom the Workmen's Compensation Act applies,

compensation shall be paid under this rule only if the authority competent to

sanction compensation considers that more liberal treatment than that given by the

Act is necessary. The compensation so paid shall not, inclusive of the compensation

payable under the Act, exceed the amount admissible under this rule.

2.The term 'emoluments' means monthly average of emoluments as defined in

paragraph 2544-R/II (CSR 486) and in the case of running staff the emoluments will

include the pay element in running allowance viz. 30% of the average basic pay

drawn during the last twelve months or during the entire service if it is less than

twelve months.

3.The above ceiling of 24 months emoluments would not be applicable wherever the

compensation is paid strictly as per the statutory provisions of the Workmen’s

Compensation Act.

(Authority Board’s letter No. F(X)II-2003/PW/10 Pt.II dated 18.11.2004)

19.Tothe grant of compensation to a Railway employee for loss of private property

except compensation in excess of Rs. 5000/- in any individual case for loss

suffered by an employee in the course of a strike or Railway accident in the

execution of Railway duty and from circumstances arising directly out of that duty.

20.To the sanction of ex-gratia payment in excess of Rs. 3,000/- to the dependant

of a Railway employee in the event of his/her death arising out of injuries sustained

in the execution of his/her duty.

21.To the payment of medical charges otherwise than as authorised under general

rules or orders.

22.To permit a railway servant below the rank of Junior Administrative Grade to

travel by Air on duty.

Note:Grant of permission by General Manager to Junior Administrative Grade

Officers to travel by Air on duty would be subject to the following conditions:

1.These powers may be exercised only by General Managers and not by CAOs,

and, are not to be re-delegated further. However, the Chief Administrative Officer,

COFMOW/New Delhi, DCW/Patiala and MTP Chennai may also exercise these

powers with the personal concurrence of FA&CAO. (Authority: Board’s letter

no.F(X)II-2003/PW/6, dated 4/4/2003)

2. These powers are to be exercised personally by the General Manager with the

personal concurrence of FA&CAO.

3.Air travel will be permitted only in cases where the duration of the journey one-

way is more than 12 hours by rail.

4.Each proposal regarding Air Travel would require to be justified on merits.

23.To the remission of recovery of rent from the incumbent of a post for which a

quarter has been allotted.

Note: The General Manager may exempt the incumbent of a post from occupying the

quarter allotted to the post and/or from paying rent thereof upto a maximum period

of four months in the following circumstances.

(i)When an employee is temporarily transferred to a post in another station;

(ii)when the quarter is subjected to extensive repairs, such as renewals of roofing,

replacement of flooring, or such otherspecial works necessitating the vacation of the

whole quarter;

(iii)When an employee is required to vacate the quarter under medical advice on

account of an infectious disease or anepidemic.

24.To the waiver of the cost of training of a Railway employee who has received

training at Railway's cost and who is required to serve the Railway for a minimum

prescribed period, in excess of the cost proportionate to the service rendered.

25.To the sanction of expenditure on deputation of Railway employees for training

courses, seminars, symposia in non-Railway Institutions in excess ofRs. 10 lakhs in

a year on zonal railways including RDSO and 4 lakhs in a year for production units.

Note:

1.The overall registration fee, however, should be subject to a maximum of Rs

15000/- and pro-rata registration fee of Rs 2,500/- per day. For arriving at this

monetary limit the cost of TA & DA should not be taken into account.

2.The ceiling limits of the above powers will be exclusive of service tax or any other

taxes/ charges.

(Authority: Board's letter no. F(X)II-2006/PW/10, dt. 22/6/2006.)

D-Payments to persons other than Railway employees.

26.To the refund of fare and freight, otherwise than in accordance with relevant

Tariff Rules, in excess ofRs. 20,000 /-in each case.

27.To the write-off of amounts due to the Railways, otherwise than when they are

irrecoverable, in excess ofRs. 10,000/- in each case.

Note:Items (26) and (27) do not apply to wharfage, demurrage, storage and lost

property charges which may be written off or refunded by Railway Administration

without the sanction of higher authority.

28.To the grant of rewards in excess ofRs. 5000/- in each case.

29.(a) To the incurrence of expenditure on each ceremonial occasion in excess ofRs.

25,000./-

(b) To the incurrence of expenditure on important functions which areattended by

President/Prime Minister/Minister of Railways in excess ofRs. 5 Lakhs in each

case.

Note:1. The powers under item 29 will be exercised by the General Manager subject

to an annual ceiling of Rs. 10 lakhs for Production Units and Rs. 20 lakhs for

Zonal Railways.

2. The power under item-29(a) will cover the expenditure on Railway week

celebration also, the limit for which will be Rs. 25000/- for a Zonal

Railway/Production Unit as a whole. (Authority: Board's letters no. F(X)II-

2004/Exp./6 dtd. 9/5/2005)

30.(a)To the incurrence of expenditure in engaging/obtaining consultancy services

from outside bodies in excess ofRs. 25 lakhs in each case, or in excess of Rs. 1.5

crores in a year:

(b) To the incurrence of expenditure in engaging / obtaining consultancy services

connectedwith property development schemes i.e. for commercial exploitation only

from outside bodies in excess ofRs. 50 Lakhs in each case or in excess of Rs. 2.5

Crores in a year for Zonal Railways, Production Units and RDSO.

Notes:- (i)These powers will be personally exercised by the General Manager and will

not be re-delegated further. It may be ensured that no contracts are awarded by the

Railways for activities which can be carried out in-house.

(ii)Details of Consultancy Contracts awarded by each zonal railway for commercial

exploitation should be endorsed to all other General Managers for information to

avoid duplication.

(iii)The General Manager will evolve, in consultation with FA&CAO, a suitable

mechanism to ensure that the limits laid down herein are not exceeded under any

circumstances.

(iv)For Consultancy Contracts,the minimum level of Tender Committee shall be SAG.

(v)All cases decided by the Zonal Railways should be reported to Board through the

PCDOs to CRB and FC, to enable assessment of the exercise of these powers.

(vi)The agency/consultant is renowned/Govt. approved and has sufficient

experience in the relevant field.

(vii)Notwithstandingthe provisions of Note i) above, PCE/CE(Coord) of the zonal

Railways can award consultancy contracts upto a limit of Rs. 5 lakh per case with

the annual ceiling of Rs. 10 lakh. These powers will be exercised by PCE/CE(Coord)

with the personal concurrence of FA&CAO/FA&CAO/C. (Authority: Board’s letters

No. F(X)II/2006/PW/3, dt. 27/2/2006.)

(viii)These powers can be delegated to DRMs also upto Rs. 50,000/-per case subject

to annual ceiling of Rs. 1 lakh. These powers will be exercised by DRMs in

consultation with associate finance. In the tender Committee, JAG/SG level officer

may be nominated, In cases where JAG/SG level officers are not available from

Finance side in the Division, DFM may be nominated as Finance member of the

tender Committee.

(Authority: Board’s letters No.F(X)II-2006/PW/3, dt. 16/5/2006. and F(X)II-

2006/PW/13, dt. 9/8/2006. )

(ix)Powers of CAO/C to award consultancy contracts:

CAO/Cs can award consultancy contracts upto a limit of Rs. 25 lakh per case with

the annual ceiling limit of Rs. 1.5 crore with the personal concurrence of FA&CAO/

FA&CAO(C). These powers of CAOs will be in addition to and separate from the

powers delegated to General Managers. Also, the level of Tender Committee shall

be SAG.

However, if the consultancy contract is to be fixed only on a single tender basis due

to special circumstances, GM’s personal approval would be required irrespective of

the value of the contract.

(Authority: Board’s letters No.F(X)II-2006/PW/3, dt. 27/2/2006 read with letter

No. F(X)II-2006/PW/17, dt. 18/10/2006. )

32.To the grant of allowances or fees to private persons or donations to private bodies

including Railway Institutes, Hospitals and Schools, an excess of the scales or

maximum limits laid down by the Railway Board.

33.(a) To the payment of arbitration fees to private persons in excess ofRs. 25,000/-

in each case.

Note: (i)The circumstances under which such appointment of private persons has

been made, should, however, be brought to the notice of theBoard.

(ii) This will not apply to payment of fees to arbitrators appointed by Court, for which

full powers will be exercised by GMs.


31 a. To the filing or defending of an appeal in the Supreme Court.

b. To the engagement of a Railway Counsel on scale of fees

higher than that prescribed by Ministry of Law and Justice;

c To the engagement of counsel at more than Rs. 1,050/- per

day in Supreme Court or in any of the High Courts or at more

than Rs. 750/- per day elsewhere;

d To payment of fees in excess of scales of fees fixed by the

High Courts concerned.

(b) To the payment of contribution/subscription to a medical institution, if medical

aid is rendered by such institution to Railway employees, in excess ofRs.

1,000/- per annum.

(c)To the payment of contribution or subscription to a professional institution in

excess of Rs. 10,000/- per annum in each case.

(Authority: Board's letter no. F(X)II-2007/PW/5, dt. 23/5/07)

Note:(1) The General Manager will have full powers for payment of fees to surveyors

engaged for the assessment of the value of damaged consignments.

(2) In respect of any item for which no scale has been laid down in any of the extant

orders, the Railway Administration shall have no powers.

34.To the payment of compensation in cases of Railway accidents, otherwise than as

specified below:

(A) Ordinary Passengers (including

Government servants, other than

those specified in Category B below

and their dependents)

Upto Rs. 4 lakh in any single

case.

(Authority - Board's letter No. F(X)II-2000/PW/2 dated 23/01/2001)

(B) Military men, being or travelling on

military duty

No powers. All cases to be

submitted to the higher

authority

(C) Compensation to public (other than

Railway passengers) for injury to

person or damage to property caused

by accidents as a result of negligence

or carelessness on the part of Railway.

Upto Rs. 10,000/-

(D) Claims decreed by a Court of Law. Full powers to pay any sum so

decreed

(E) Claim settled out of Court with advice

of Law Officer of Government

Upto Rs 25,000/- in any single

case.

35.To the payment of claims, otherwise than as specified below or claims for

compensation other than those relating to goods lost or damaged and those arising

out of Railway accidents-

(i) Claims settled out of court. Upto Rs 10,000/- in each case.

(ii) Claims decreed by a court

of Law.

Full powers subject to the condition that

particulars of cases involving expenditure

of more than Rs 25,000/- in each case

should be reported to Railway Board for

information

Note:The powers under item 35(i) above should not be re-delegated to subordinate

authorities.

Full powers, subject to the conditions that

the Railway Board should be informed of the

details-

(i)Where payment to a contractor as a result

of the arbitrator's award exceeded by more

than Rs 50,000/- of the amount considered

due by the Railway Administration before

the arbitration proceedings began;

36.

Claims settled by

arbitration award against

any dispute arising out of

a contract

(ii)Where deficiencies in the General

conditions of contract or of procedure laid

down by the Railway Board came to light.

Note:The Powers under item 36 above should not be re-delegated to authorities

below the level of HODs.

E-Expenditure on works not wholly chargeable to Ordinary Working

Expenses.

37To the inclusion in the Preliminary Works Programme of :-

(a)New Works under the Plan Heads New Lines, Gauge conversion, Railway

Electrification, Metropolitan Transport Projects, Computerisation and setting up of

New Production Units; and

(b)Other New Works in excess ofRs 5 crores each.

Sanction of Works

38To the incurrence of expenditure on New Lines, Gauge Conversion, Railway

Electrification works, Metropolitan Railway Projects, Computerisation, setting up of

new Production Units, or Rolling Stock or Surveys not provided in the sanctioned

budget for the year or carried forward from the sanctioned budget of the previous

year.

39.To the incurrence of expenditure of other works not provided in the sanctioned

budget or carried forward from the sanctioned budget of any previous year, except-

(a) (i) Works under Plan heads Traffic Facilities’ and ‘Passengers and

other Users’ Amenities and Safety related works under Bridge

Works, S&T, Track Renewals and ‘Road Safety Works-level

Crossings’ plan heads-costing less than Rs. 50 Lakh each,

(ii) Other works-not more than Rs. 30 lakh each.

(iii) Machinery and Plant- costing not more than Rs. 10 lakhs each for

zonal Railways and not more than Rs. 30 lakh each for Production

Units. However, in respect of electronic in motion weigh bridges;

General Managers of zonal Railways are empowered to sanction

upto Rs. 15 Lakh in each case. The powers to sanction electronic in

motion weigh bridges cannot be re-delegated and shall be

exercised personally by General Managers with the concurrence of

FA&CAOs.

Provided that the total lumpsum provision made in the budget for

such works is not exceeded.

(b) (i) Works under Plan heads Traffic Facilities’ and ‘Passengers and

other users’ Amenities and Safety related works under Bridge

Works, S&T, Track Renewals and ‘Road Safety Works-level

Crossings’ plan heads-costing less than Rs. 50 Lakh each,

(ii) In respect of existing Railways’ Schools, hospitals, Dispensaries,

Institutes, Officers club, Rest Houses and HolidayHomes- not more

than Rs. 10 lakh in each case subject to the provision that the funds

required for such works as provided in the sanctioned budget for

works in these categories are not exceeded.

(iii) Other works-not more than Rs. 30 lakh each.

Subject to the budgetary ceiling of Rs. 10 crores (other than lump sum) in a

financial year, of which not more than Rs. 3 crores could be on other than safety

related items with the provision that all safety works should be completed within a

maximum period of 8 months from the date of sanction.

NOTE :- For Passenger Amenities Works, Emphasis should be on creation of

amenities of durable and lasting nature and funds should not be frittered away on

provision of superficial items like furnishing and furniture, etc.

40.(1)Sanction of detailed Estimate/Revised Estimate-

(a)To the sanction of detailed estimates/Revised Estimates for works originally

sanctioned at the time of inclusion in the Budget at a cost more than Rs. 100 crore

and also where the excess over the abstract cost is no withinthe General Manager’s

competence as indicated vide item no. 40(1)(b) below.

(b)To an excess over the estimated cost as entered in the sanctioned Budget;

(i)Increase in cost due to escalation-More than 100% of the original estimate

(abstract cost).

(ii)Increase in cost due to reasons other than escalation-More than 20% of original

cost or Rs. 20 crore, whichever is less.

Note:

(i)The change in scope of work shall be governed by powers for material

modification given in item no.49.

(ii)Personal approval may be obtained at the level of General Manager with the

personal concurrence of FA&CAO/ FA&CAO/(C) in cases of estimates costing above

Rs. 50 crore but below Rs. 100 crores.

(iii)These are overall variations on the original sanctioned cost as included in the

Budget and cannot be exceeded even if more than one revised estimate is

sanctioned.

(iv)This delegation will not affect rules in force regarding material modification.

(v)For variation exceeding the above limits, approval of Board will be required. In

such cases, proposals may be sent to Board with personal concurrence of FA&CAO/

FA&CAO/(C) and personal approval of General Manager along with a detailed

variation statement and a suitable explanatory note.

(Authority: Board's letter No. F(X)II/2006/PW/17, dated 4/12/2006)

(c)To the sanction of track renewal estimates where the excess is not within the

General Manager's competence as prescribed in sub-item 40(1) (b).

40 (2)To an excess over the estimated cost of Machinery & Plant included in M&P

Programmeas follows:

(a)Increase in cost due to price escalation - More than 50% of original estimate or

Rs. 50 lakh, whichever is less.

(b)Increase in cost due to reasons other than price escalation - More than 10% of

original estimate or Rs. 25 lakh, whichever is less.

NOTE: (i) Powers indicated in item No 40(2)(b) above covers material

modification also.

(ii) Personal approval may be obtained at the level of General

Manager with the personal concurrence of FA&CAO in cases of

material modifications costing above Rs. 10 lakh each.

(iii) These are the overall variations withrespect to original

sanctioned cost as included in the Budget at the time of

sanction and cannot be exceeded even if more than one

revised estimate is sanctioned.

(Authority: Board's letter no. F(X)II/2006/PW/17 dt. 24/05/2007)

40(3)Surveys

To an excess over 20% on an original estimate sanctioned by higher authorities.

NOTE: (i) General Manager can sanction survey estimates provided the

surveys are included in the sanctioned budget and approved

yardsticks are followed while remaining within the amount

indicated in the budget.

(ii) This delegation does not apply to works which do not have

necessary procedural approval.

(Authority: Board's letter No F(X)II/2000/PW/2, dt 27/6/2000)

40(4)Lump sum Works

i.To incur expenditure on lump sum works provided in the sanctioned budget for

the year or carried forward from the sanctioned budget of any previous year in

excess of the total lump sum provision for such works in the sanctioned budget.

ii.To sanction excess over estimates of works sanctioned under Item no. 39 in cases

were percentage variation isbeyond the competence of the General Manager in

terms of Rule 40(i)(b).

NOTE: (i) General Manager can sanction excess over estimates even

when the variation is beyond the percentage variation

prescribed in item no 40(1)(b) so long as the revised cost is

within the limit of powers of General Managers to sanction

new works under item No.39.

(ii) The works thrown forward from previous years may be taken

up only if the funds required for them can be found by re-

appropriation withinthe sanctioned allotment.

(Authority: Board's letter No F(X)II-2006/PW/12, dt 10/8/2006)

40(5)Part estimate: To sanction part estimates costing above 1% of the total value

of the work, as original sanctioned in the Budget.

NOTE: (i) Part estimates may be sanctioned towards incurring expenses

for preliminary activities like FLS, Geo-technical studies,

Design, Preparation of plans and drawings etc. which will be

help in preparation of detailed estimate.

(ii) The detailed estimate should be allowed to be prepared and

got sanctioned only after these preliminary activities are

completed.

(iii) These preliminary activities may be executed on Works

Contract basis.

(Authority: Board's letter No F(X)II-2006/PW/17, dt 18/10/2006 and F(X)II -

2006/PW/17, dt 4/12/2006)

F. Miscellaneous

41. To the sale of-

(a) any portion of a Railway line,

(b) any item of authorised rolling stock or

(c) any other Railway asset costing over Rs 3 Lakhs.

42. To the dismantling or otherwise permanently closing to public

traffic of any existing open line section.

43. To the alteration of or departure from the terms of contracts with

Branch or Worked Lines.

44.

(i)

(ii)

To the write off of irrecoverable losses of cash, stores, tools and

plant-

Exceeding Rs 1 lakh in value when a Railway employee is in any

way responsible for the loss.

Exceeding Rs 2 lakhs in value when a Railway employee is not in

any way responsible for the loss.

Every important case of loss should be brought to the notice of the

Railway Board, as soon as possible, after its discovery. When the

loss involved does not exceed Rs 50,000/- the case need not be

reported unless it represents unusual features or reveals serious

defects in procedure.

Note

(ii) Insufficient balances under Suspense Heads not exceeding Rs. 1

Lakh can also be written off by the General Manager.

Except in accordance with the rules contained in the Indian Railway

Codes or any general or special orders issued by the Railway Board-

(i) To the construction of an assisted siding.

45.

(ii) To the acquisition, lease or disposal of land.

(i) To enter into contracts in respectsof sanctioned works in

excess of Rs.100 croresfor each contract(works

contracts) and

(ii) To enter into contracts in respect of purchase of stores in

excess of Rs. 15 crores for each contract(stores

contracts.)

46.

(Authority: Board's letter no.F(X) II-2006/PW/14 dt. 26/9/06.)

To the grant of advances to contractors-

(i) Mobilisation advance in excess of 10% of the contract

value.

(ii) Advances against new machinery and plant - in excess of

10% of contract value or 75% of the value of the new

machinery and plant brought to the site of work

(whichever is less).

47.

(iii) Advances for accelerating the progress of work in special

circumstances in excess of 5% of contract value or Rs. 5

lakhs (whichever is less).

Note All advances mentioned above shall be subject to levy of interest

charges at the rate of 18% or as prescribed by the Railway Board.

(Authority: Board's letter No. F(X)II-97/PW/4, dt.5/5/98)

48. To any material modification estimated to cost over Rs. 1.5 crore

each.

Note (Authority : Board’s letter No. F(X) II-2006/PW/17 dt.

18/10/06.)

(i) Total value of Material Modifications in a work should

not exceed Rs. 5 crore or 5% of the value of the work,

whichever is less.

(ii) The excess or the revised cost of the estimate does not go

beyond the General Manager’s power of sanction.

(iii) A material Modification estimated to cost more than Rs.

50 lakh but below Rs. 1.5 crore should be certified and

sanctioned personally by FA&CAO and General Manager.

(iv) Material modifications which are beyond the competence

of General Manager should be sent to Board with the

personal approval of FA&CAO and General Manager.

49. To the grant of diet charges in any other case except-

(a) To a Railway employee undergoing treatment as indoor patient in

Railway or non-Railway Government hospital for any diseases

other than tuberculosis or leprosy or mental disease when the

employee's basic pay is not more than Rs. 4,200 per month.

(i) To a Railway employee or members of his family when

receiving treatment for tuberculosis or leprosy or mental

disease in a Railway Hospital or an approved Institution,

when the employee's basis pay is not more than Rs

6,200/- per month.

(b)

(ii) To the dependant relatives of a railway employee

receiving treatment for tuberculosis or leprosy in a

Railway hospital or an approved Institution, when the

employee's basic pay is not more than Rs 6,200/- per

month.

Note In the case of temporary staff the pay last drawn while on active

duty may be treated as substantive pay for the purpose of this

sub-rule.

(c) To persons, whether Railway employees or not, requiring such

assistance from the Railway in emergent cases which involve

living under difficulties as regards necessaries of life.

(i) Indigent passengers injured of taken ill and removed to

Railway hospitals and trespassers, who require

immediate medical assistance may be given diet at the

expense of the Railway Administrations, the expenditure

being treated as part of ordinary working expenses of the

Railway hospital.

Note:

(ii) The General managers have powers to sanction free diet

or reimbursement of the cost of such diet, according as

the indoor treatment is given in a Railway Hospital or in a

non-Railway Hospital to Railway srvants injured in the

course of duty for such period as they remain indoor

patients, not extending beyond one year after they are

declared permanently unfit and discharged from service.

50. To the institution of legal proceedings against a newspaper for

publishing false and damaging articles against the Railway

Administration.

To the supply of electricity to outsiders except under the following

conditions-

(i) The provisions of Electricity Act are not infringed;

(ii) Such supply does not cause any extra outlay either

immediate or contingent;

(iii) The supply can be made without any inconvenience to

the Railway and after its full needs have been met;

(iv) The rates charged allow for profit after taking into

account all costs of production, direct and indirect and

are above the rates supplied to Railway employees; and

51.

(v) The Railway should have power to discontinue the

supply without notice and without compensation.

52. To any alteration in the existing cash and pay arrangements.

53. To the introduction of new designs for goods and coaching stock

sanctioned for construction during each financial year irrespective

of whether the stock is to be built to existing, sanctioned or new

designs.

To changes, alterations or modifications in the design, layout or

equipment of the existing rolling stock and marine vessels

involving:-

(a) infringements of the schedule of maximum and

minimum running dimensions unless previously

sanctioned;

(b) decrease in the revenue earning capacities of coaching

and goods vehicles and marine vessels, such as

alterations in the class or seating capacity of coaching

vehicles and marine vessels and a permanent decrease

in the relationship between gross load and tare in the

case of goods vehicles;

(c)

involve

matter of

policy.

conversion of public service vehicles into Railway

service vehicles and vice versa and material

modifications (such as alterations in the wheel

arrangements etc. in existing Railway service

vehicles);

54.

(d) the introduction of new facilities, fittings and

equipments for the travelling public where such have

not previously had the approval of the Board, e.g.

cooling arrangements in carriages, electric fans in

second class compartments, variations in types of

lavatory and other equipments which

55. To alteration in the authorised stock of all descriptions.

56. To any expenditure on an object which has not previously been

recognized as a fit object for Railway expenditure.

************

Appendix-A

POWERS TO ADDL/ G.M.

G.M. in consultation with the FA&CAO has decided that Additional. G.M. will exercise

all his powers, as contained in Annexure-II of Chapter V of Indian Railway Financial

Code Vo.I as shown in this Booklet as Appendix ‘A’, revised/liberalized under

Railway Boards letter No. F(X)II-2003/PW/10 dt 09.01.2004 and further amended

from time to time, and which are beyond the competence of Co-Ordinating/Principle

HODs, on both establishment as well as other than establishment matters except in

case of items as listed in Appendix ‘B’ part I & II respectively, which will require

G.M.’s personal sanction/approval.

POWERS TO C.A.O./CONST

G.M.,in consultation with the FA&CAO, has decided that CAO/Construction will

exercise all his powers, as contained in Annexure-II of Chapter-V of Indian Railway

Financial Code (Vo.I as shown in this booklet as Appendix ‘A’.Revised/liberalized

under Railway Board’s letter No. F(X)II-2003/PW/10 dt 09.01.2004and further

amended from time to time, which are beyond the competence of Co-

ordinating/Principal HOD’s on both establishment as well as other than

establishment matters except in case of items as listed in Appendix ‘B’ partI & II

respectively, which will require G.M.s personal sanction/approval. In terms of Item

No.17 (iii) of Board’s letter No.F(X)II-2003/PW/10 dt 09.01.2004, for procurement

of vehicles, prior approval of Rly. Board would be required even if a provision for

vehicles exists in a sanctioned estimate.

Appendix-B

Part-I

LIST SHOWING THE ESTABLISHEMENT MATTER SUBJECT TO WHICH

REQUIRES GENERAL MANAGER’S PERSONAL SANCTION/APROVAL.

S.N Authority Reference

to Code Para/ Railway

Board.

Nature of Powers

1. Para 2011 RII a) Posting and transfer of SAG Officers, DRMs,

ADRMs.

b) To appoint a Senior Scale Officer to Officiate in

JAG post on adhoc basis, a class-III employees on

adhoc basis in class-II, a Class-II Officer to officiate

in Sr. Scale on adhoc basis, a Jr. Scale Class-I officer

to officiate in Sr. Scale on adhoc or regular basis

and to make regular promotion to Class-II on the

basis of a panel.

c) Sr. Admn. Grade Officers going outside the

home railway on duty will have to obtain the

personal approval of G.M.

2. Chapter XVII R I a) D&AR cases of staff/gazetted officers as per

extant orders.

b) Sanctioning of all types of leave to co-

ordinating/Principal HODs.

c) Forwarding of representations of officers in SAG

and above addressed to Railway Board.

d) Nomination of Officers in JAG and above for

deputation.

3. Items(10)(b) & (5)(d)

of Annexture II Chapter

V-IRFC & Rly, Boards

Letter No. F(X)II-

2003/PW/10dated

9.1.2004

To the grant of a reward upto Rs. 5000/- for non-

gazetted staff in each case and upto Rs. 3000/- in

case of officers upto JAG in each individual case.

4. Item 28 of Ann.II

Chapter V

Fees and rewards – Grant of rewards to outsiders

upto Rs. 5000/- in each case.

5. Rule 1510/RI Gratuity- Grant of Compassionate Gratuity in

accordance with the rules of officers in

Administrative Grades.

6. Para 1118-IRFC Permission to prefer appeal against acquittal of

any person by a Court of Law for officers in

Administrative Grades.

7. Rly.Bd’s letter

No.E(NG)ii-77(CL)49of

8.6.81 (P.S.No. 7850)

a) Intake of fresh faces as Casual Labour/

Substitute Khalasis.

b) Creation of additional posts chargeable to

revenue.

NOTE:In addition to the above items, if there are any other Railway Board instruction

rules requiring GM’s personal approval/sanction, would continue to hold good.

Part-II

LIST SHOWING THESUBJCT OTHER THAN ESTABLISHEMENT SUBJECT WHICH

REQUIRE GENERAL MANAGER’S PERSONAL SANCTION/APROVAL.

S.N. Authority Reference to

Code Para/ Railway

Board.

Nature of Powers

1. Para 1138-E & 1139-E Waive off wholly of partially the recovery of

the department charges leviable under para

1137-E

2. Railway Board’s letter No.

F(X)II/2003/PW/10 dated

9/01/2004

Approaching Railway Board for sanction of

Estimates for works (Other than track

renewals) costing over Rs. 20 Crores.

3. Railway Board’s letter no.

82/F(FX)I/I dt. 13.1.86 &

Letter no. 2002/F(FX)I dt.

9/1/2002)

Release of foreign exchange for the purchase of

imported stores.


82/F(FX)/24/1/CLW/II of

16.11.82

Payment of Agency commission exceeding 5%

for the purchase of imported stores.

5. Para 64-GCC Appointment of arbitrators.


770TGI/124/9 dated

30.8.77

Nomination of Member including

representation of special interest of ZRUCC,

DRUCC. TT Committee, Labour Advisory

Committee and RUAC.

7. 1013-E, 1020-E, 1916-E

and 1917-E

a) Lease of RailwayLand, building, etc, to

outsiders.

b) MP/MLA’s references addressed to General

Manager.

8. NO. 2002/Safety-I/6/6dt.

13/15-6-2004

To requisition helicopter/ airplane to reach the

site of serious accident ( These powers can be

exercised personally by DRMs also)


F(X)II/2004/Exp/6 dt.

9.52005 (Item 29)

a) to the incurrence of expenditure on each

ceremonial occasion upto Rs. 25000/-

b) To the incurrence of expenditure on

important functions which are attended by

President / Prime Minister/Minister of

Railway upto Rs. 5 lakh in each case.

NOTE: Expenditure under items a & b above is

subject to annual ceiling of a Rs 20 lacks for the

Zonal Railway and Rs 10 lakhs for production

units.


71/RS(G)/77 dated 19.4.84

Recommending Railway Board with the

concurrence of FA&CAO for according approval

for consideration of late / delayed / post

tender officer from established / reliable

suppliers conferring substantial financial

advantage of Railway.


F(X)II-2007/PW/4 dt,

21.9.2007, item 45

GMs may incur expenditure upto Rs. 40000/-

per year in connection with the entertainment

of distinguished visitors, i.e. distinguished

officials or non-official personages,

representative of foreign technical associates,

foreign technical experts, representatives of

trade including overseas companies.

12. Railway Board’sD.O. No.

76/PTN/20/1 dated

31.7.76

Forwarding of applications to the Minister of

External Affairs for issue of official passports /

visas in favour of officers/ staff required to

visit Pakistan in connection with train services.

13. Railway Board’s letter No.

F(X)II-2003/PW/10dated

9.1.2004. item No. 22.

To authorize officers in JAG & above to travel

by air only in very rare cases where there are

extenuating circumstances justifying such air

travel. Grant of permission to JAG Officers

would require personal concurrence of

FA&CAO and duration of the journey, one way,

should be more than 12 hours by rail.

14. F(X)II/2007/PW/4

dt.21.9.2007 Item No. 30

a) To the incurrence of expenditure in

engaging / obtaining consultancy services from

outside bodies to the incurrence of

expenditure in engaging/obtaining

consultancy services from outside bodies, upto

Rs. 25 lakhs in each case or upto Rs. 1.5 crores

in a year.

b) To the incurrence of expenditure in

engaging/obtaining consultancy services

connected with property development

schemes i.e. for commercial exploitation only

from outside bodies upto Rs. 50 lakhs in each

case or upto Rs. 2.5 crores in a year.

NOTE: in addition to the above items, if there are any other Railway Board

instruction/ rules requiring GM’s personal approval/sanction would continue to

hold good.

INDEX

Schedule of powers (SOPs):- All Schedule of powers (SOPs), under which General

Manager has delegated financial and administrative powers to all the levels of

officers below him to administer the Railway are placed on web site of Rail Net.

These are as under:-

1.Part A-Estt. Matters.

2.PartB-Misc.& Disaster management.

3.PartC-Comml.Matters.

4.PartD-Medical Matters.

5.PartE-WorksMatters.

6.PartF-Publicity .

7.PartG-EDP Matters.

8.PartH-StoreMatters.

In addition to these, the Department follows all Acts, Rules, Codes and Manuals as is

issued byRly.Bd.time to time.

*******

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