DELEGATION OF POWERS IN RESPECT OF MISCELLANEOUS MATTERS...

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USOP (Misc) October, ‘17

DELEGATION OF POWERS IN RESPECT OF MISCELLANEOUS MATTERS

Sl. No.

Reference to Code/Rule

order Nature of Power

PHOD/HOD SAG Officers

DRM/CWM JAG/Sr. Scale (independent

charge) Officer

Sr. Scale & Asstt. Grade

Officer Remarks

Statutory and Additional Govt. payment and other Government agencies.

1(a) No. G.176/13-W/MISC/Pt.II dtd. 12.2.2001

Payment of water cess/road taxes to the Central/State Govt.

Full Power DRM/CWM-Full Power

Full Power subject to Rs.10,000/- per case and annual ceiling limit of Rs.50,000/-

NIL

Finance concurrence is not

necessary.

1(b) - Do - Registration Fees, Wheel Tax, Smart Card on Motor vehicles.


NIL

1(c) - Do - Fees for driving licenses for motor drivers.


NIL

1(d) - Do - Taxes, Octroi, Levies, Sale taxes.


NIL

1(e) - Do - Fees for obtaining or renewal of plumbers licenses.


NIL

1(f) - Do - License fee for Workshops. Full Power DRM/CWM-Full Power

NIL

1(g) - Do - Payment of service charges Municipal tax.


NIL NIL Finance concurrence is necessary.

1(h) - Do - Payment of service connection charges to WBSEB/CESC and all other electricity supplying authorities.


JAG – Full Power

NIL Finance concurrence is

necessary.

1(i) - Do - Payment of registration charges U/S 7 of contract labour act 1970.

PHOD/CHOD Full power

NIL NIL NIL Finance concurrence is not

necessary.

1(j) - Do - Charges for analysis of effluent sample by WBPCB./ Bihar/Jharkhand/UP/MP

PCE upto annual ceiling of Rs.2 lakhs

DRM/CWM -Upto annual

ceiling of Rs.1 lakh

Sr. DEN in charge upto annual ceiling of Rs.50,000/- Nominated JAG Officer in Workshop - Upto annual ceiling of Rs.50,000/-

NIL Finance concurrence is

necessary.

All type of telephones connections and communication both Railways and P&T. 2(a) Director/telecom/

RB’s letter No.2000/Tele/TN/3 dtd.5.09.03 & 09.09.04 CRB’s letter D.O. Letter No.2003/Tele/AR/13 dt.01.10.03 GM’s letter No.G.617/2/W/O/Pt.IIdt.05.04.04

Installation of Non-STD BSNL Phone at Railway. Stations where no such Phone exists.

NIL DRM – Full Power

(Personal Approval)

NIL NIL i) Finance concurrence is necessary. ii) BSNL / MTNL’s Fixed WLL Telephones (FWT) is considered for provision in lieu of land line telephones only at such Stations / Locations where feasibility for provision of BSNL/MTNL land line telephone connections are not available.

2(b) Para 1040 Indian Railway financial code Vol. I

i) Provision of Casual Landline (Non-Railway) telephone for the use of VIPs and high officials.

CSTE/CCE - Full Power

NIL

Sr. DSTE in Divn. - Full power

NIL

i) Finance concurrence is necessary. ii) Temporary connection for not more than 03 (three) days.

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DRM JAG/Sr. Scale (independent

charge) Officer

Sr. Scale & Asstt. Grade Officer

Remarks

2(b) (ii)To sanction new installation of Landline (Non-Railway) telephones.

AGM – Full Power proposals should be routed through CSTE.

NIL NIL NIL Finance concurrence is necessary.

2(c) Shifting of Landline (Non-Railway) phones and retention of Landline (Non-Railway) phone at residence of officers & staff after transfer.

CSTE/CCE - Full Power

NIL Sr. DSTE in Divn. - Full

power

NIL Realization of billed amount during period of retention for staff and officer on transfer should specified at the time of according sanction.

Note: i) Proposals from Division / Workshops are to be forwarded to concerned PHOD / CHOD with concurrence of associated finance and approval of DRM / CWM. ii) JPO No. 78 (S&T) should be followed strictly.

To incur expenditure on entertainment 3(a) Para – 1005

Correction Slip No.80F1 I Bd’s letter No. F(X)II-2004/Exp./4 dt. 30.4.09, Bd’s letter No.F(X)II-2004/Exp/4 dt. 13.09.12, Bd’s letters No.F(X)II-2004/Exp/4 dt.22.06.16 & F(X)II-2004/Exp/4/1 dt.01.07.16

Expenditure on entertainment for scheduled meetings involving outsiders or organised labour, formal inter departmental meetings and conferences.

( Fig. in Rs.) Officers Annual Quarterly Rate ceiling ceiling per head PHODs : 12,000/- 3,000/- 30/- DRMs : 12,000/- 3,000/- 30/- CWMs : 10,080/- 2,520/- 30/- SAG : 5,400/- 1,350/- 30/- SG/JAG : 2760/- 690/- 30/- Sr. Scale 2,280/- 570/- 30/- (In independent Charge) Sr. Scale 1800/- 450/- 30/- Jr. Scale 1,080/- 270/- 30/-

Finance concurrence is not necessary.

3(b) RB’s letter No. F(X)II-2004/ Exp. /4 dt. 30.4.09 & Bd’s letter No.F(X)II-2004/Exp/4 dt. 13.09.12, Bd’s letters No.F(X)II-2004/Exp/4 dt.22.06.16 & F(X)II-2004/Exp/4/1 dt.01.07.16

Sanction of working luncheons @ Rs.175/- per head.

PHOD – Rs.30,100/- per annum.

DRM/CWM – Rs.30,100/- per annum.

NIL NIL Finance concurrence is not necessary.

Note for item No.3(a) :

1. The amount for refreshment should be drawn in advance on a quarterly basis. 2. The amount should be drawn through pay order by each officer. 3. The recoupment should be done for subsequent quarters only after the expenditure of the previous quarter is duly certified personally by

the officer. 4. The expenditure incurred by the officers of Construction wing would be charged against estimates 5. . DGMG / Secretary – Powers will be at par with DRMs. Note for item No.3(a) & 3(b) : 6. The annual combined ceiling limit for item 3(a) & 3(b) is Rs. 35 Lakh for a Zonal Railway for the combined expenditure of light refreshment

and working lunches.

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Sl. No.

Reference to Code/Rule order

Nature of Power PHOD/HOD SAG Officers


charge) Officer


Remarks

3(c) Rly.Board’s letter no.F(X)- 11-2000/PW/2 dt.27.06.00.

(i) Hospitality fund CCM/CMSM (Together) Rs.25,000/-

Rs.25,000/- NIL NIL 1. Expenditure not to exceed Rs.5,000/- per occasion.

2. Finance Concurrence is necessary.

3(c) Rly.Board’s letter no.2003/PR/4/11 dated 18.08.2003

(ii) Hospitality fund NIL NIL CPRO – upto Rs.1 Lakh

NIL Finance concurrence is not necessary.

Note : Administrative approval of AGM / GM should be required.

Full handling and other miscellaneous contracts 4(a). To invite, accept tenders and

execute agreements the value of which does not exceed Rs.10 lakhs per year in each case.

NIL DRM/ADRM/ CWM - Full Power

NIL NIL Finance Concurrence is necessary

4(b) RB letter No. 74-EB/3000

dtd.14.1.75

The supply of animals, road vehicles, drivers, buffaloes for conservancy work and for their supervision.

NIL DRM/ADRM - Full Powers upto Rs.50,000/- per case and RS.10 Lakhs per annum.


Note : i) Rules relating to preparation of Estimates and Works contract and Tenders must be followed.

4(c) RB letter No. 74-EB/3000 dtd.14.1.75

Administrative approval of outsourcing the work for disposal of cinder ashes including earth and sweepings and other kind of refuse discarded from Railway workshop and not required for Railway use.

CME / COM – Upto Rs.20 lakhs per case subject to an annual ceiling of Rs. 50 lakhs only in a financial year.

DRM/CWM – Upto Rs.10 lakhs per case subject to an annual ceiling of Rs. 25 lakhs only in a financial year.

Nil Nil Finance concurrence is necessary

Note : Existing Tender Committee for cleaning of Factory Waste / Rubbish / Garbage and Ash Handling Contract will function whenever necessary.

Sanction for purchase, hiring, maintenance and upkeep of office machinery and appliances.

5. Paras 1020, 1021 & 1022 of F-1.

Purchase of office machines and accessories Fax, Photocopier, Electronic Typewriters/Type Writer.

PHOD - Full power subject to annual ceiling limit ` 2

lakhs.

DRM/CWM - Full power subject to annual ceiling limit ` 2 lakhs.


Note : i) AGM sanction is necessary for all new procurements on additional account, whether procured from revenue or purchased against provision of sanctioned estimates. ii) Costs of these items should not be more than Rs.1 lakh in each case chargeable to revenue. iii) Power delegated to PHODs & lower authorities are for procurement against replacement of existing items following proper procedure of condemnation. iv) PHOD/CHOD/DRM/CWM/SAG officers are empowered to sanction procurement of Printers on additional account along with PCs (i.e. procurement of PC based system) as per annual ceiling limit shown under 19(a) of USOP/Part-“D” and as per instruction of Note (f) under 19(a) & 19(b) ) of USOP/Part-“D.

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Sl. No.





charge) Officer


Officer Remarks

6(a)

Paras 1020, 1021 & 1022 of F-1.

Maintenance servicing and repair office Machines and office appliances (PCs, Photocopiers, Fax, Water Filter i.e. Aqua guard etc.)

PHOD - Full Power (Rs.15,000/- per occasion for repairing)

DRM/CWM/ADRM - Full Power (Rs.15,000/- per occasion for repairing)

DGMG - Full Power (Rs.10,000/- per occasion for repairing) JAG / Sr. Scale independent charge - Rs.15,000/- per year (Rs.5,000/- per occasion for repairing)

NIL

Finance concurrence is necessary. Repairing should include procurement of spares / consumables.

6(b)

Para-1026 of Finance Code Vol.1

(i) Annual maintenance & servicing of Duplicator & franking machine

PHOD - Full Power for duplicator Machine

DRM/CWM - Full Power for franking Machine

Secy. - Full Power for franking Machine

NIL

i) Finance concurrence is necessary. ii) AMC with OEM should be dealt with as mentioned in case of AMC of office machine. iii) Full power means the power of calling tender. iv) Power on single quotation basis is not covered under this delegation. v) Normal tendering system should be followed.

6(b) Item No.47 of GM's SOP Bd.’s letter No. F(X)II-2004/PW/8 dt.30.11.2005 & Bd.’s letter No.2011/F(X)II/5/11 dated 15.06.2016.

(ii) Annual Maintenance Contract for office appliances (PCs, Printers, Photocopier, Fax, Water Filter i.e. Aqua Guard, Duplicator & Franking Machine etc.).

PHOD – Upto Rs.10 Lakh per item per annum.

DRM / CWM – Upto Rs.10 Lakh per item per annum.

NIL NIL Finance Concurrence is necessary. AMC with lump sum rate should be as far as avoided & maintenance contract should be with item wise rate.

Note : (i) In case of AMC with OEM/Authorised Dealer on single tender basis, item no.11 of USOP/Pt.-“A” should be followed. (ii) The extant rules laid down should be followed in case calling of tender is dispensed with. (iii) The AMC can be of the following types :- (a) “Full Service Maintenance agreements” which as the name implies is all inclusive of labour, consumables including Cartridge, Tonner

etc. and spares. (b) “Annual Maintenance Agreements” where labour and consumables (Cartridge, Tonner etc.) are included. Minor repairs can be

processed as part of AMC as and when occurs. A schedule of rates for spares and non recurring spares can be drawn up before entering into the AMC to facilitate fixing of rates during AMC.

(iv) It is also being understood that the cost of yearly AMC is to be defined clearly. The materials from spares list actually used together with AMC value should not exceed the sanction limit.

Sl. No.



PHOD/HOD/ SAG Officers


charge) Officer


Remarks

6(b) (iii)

Bd’s letter No. FX/II-2004/PW/8 dt.30.11.05 and 2011/F(X)-II/5/11 dtd. 15.06.16

Annual Maintenance Contract of Machine /Equipment through non-OEM/ non-authorised dealer on Open Tender basis.

PHOD – `35 lakh per item per annum and maximum Rs.1 crore for three years.

DRM/CWM – `35 lakh per item per annum and maximum Rs.1 crore for three years.

NIL

NIL Finance concurrence is necessary

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Note : i) The power of AMC with non-OEM(Original Equipment Manufacturer)/non-authorised dealers is applicable to Equipments, Machines,

Plants, etc. such equipments which are not covered under items No. 6(a), 6(b)(i), 6(b)(ii),19(iii) & 65(ii) of USOP/Part-“D”.

ii) Before entering into AMC with non-OEM(Original Equipment Manufacturer)/non-Authorised Dealer, the competent authority should ensure that such AMC with OEM or Authorised Dealer is not required.

iii) The extant rules laid down should be followed for calling of Open Tender.

iv) The AMC can be of following types :-

a) “Full Service Maintenance Agreements” which as the name implies is all inclusive of labour, consumables and spares. b) “Annual Maintenance Agreements” where labour and consumables are included. Minor repairs can be processed as part of AMC as and when these occur. A schedule of rates for spares and non-recurring spares can be drawn up before entering into the AMC to facilitate fixing of rates during AMC.

v) The cost of yearly AMC is to be defined clearly. The materials from spares list, actually used, together with AMC value should not exceed the sanction limit. Moreover, AMCs should be preferably done for three years for cost effectiveness except when useful life left become less than three years.

vi) Annual Maintenance Contract should be executed as per the pre-defined post warranty AMC clause in case of machines like i) Spectrometer, ii) Laser Cutting / Welding Machine, iii) Machine using robotics for welding, gauging etc., iv) CNC Wheel Lathes, Wheel Presses, Axle Turing Lathes etc., v) Simulators, vi) CNC Machining Centres & vii) Other Machines where AMC clause has been pre-defined during its procurement.

vii) The Tender documents must specify the maximum downtime and maximum response time as also penalties for failure to adhere to the same. AMC payments terms should be linked to these performance parameters.

viii) Other instructions of Board’s letters referred to above will remain unchanged. The extant guidelines of Railway Board letter No.98/RS(G)/709/1 part dated 08.09.2011 towards entering into AMC for M&P items should also be complied with as applicable especially in case of those Equipment/Machine where procurement of the same includes post warranty Annual Maintenance Contract for not less than five years after expiry of warranty period.

ix) Necessary detailed estimate should be prepared and got sanctioned as per extant rules of works contract after sanction of proposed AMC from Competent Authority.

Sl. No.





charge) Officer


Officer Remarks

6(c) RB’s L/No. 74/EB/3000 dtd. 14.1.75

Condemnation of Typewriters and office machines and appliances.

PHOD - Full powers to condemn a machine once it has completed its normal life and the machine is rendered beyond economic repairs as examined and recommended by survey committee.

DRMs & CWMs Full Powers as in column 4.

NIL NIL Finance Concurrence is necessary. Follow up Standing Survey Committee in Annexure ‘B’.

6(d)

i) Repairing of typewriters & office appliances. (excluding Xerox Machines, P.C.s & Fax machines).

PHOD/HOD in SAG - Rs.2,500/- per occasion upto Rs.12,000/- during the life time of a machine.

DRM/ADRM/CWM - Rs.2,500/- per occasion upto Rs.12,000/- during the life time of a machine.

JAG - Rs.1,000/- in each occasion. Upto Rs.5,000/- during the life time of a machine.

Sr. Scale - Rs. 1000/- in each occasion upto Rs. 5000/- du-ring the life time of the machine.

Finance concurrence is necessary

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Sl. No.





charge) Officer


Officer Remarks

6(d) RB's letter No. 2006/C&IS/OTH/Laptop/14 dt.10.08.09

ii) Repairing of Xerox machines, P.C.s & Fax machines including Laptops provided by Railways for maintenance and replacement of batteries etc.

PHOD -Rs.5,000/- per occasion upto Rs.15,000/- during the life time of machine.

DRM/ADRM/CWM- Rs.5,000/- per occasion upto Rs.15,000/- during the life time of machine.

JAG/Sr. Scale Independent charge - Rs.2,000/- per occasion upto Rs.10,000/- during the life time of machine.

NIL Finance concurrence is necessary

Note : Care should be taken to ensure that expenditure on maintenance (Hardware, AMC etc.) is incurred only after the expiry on warranty of equipment / components.

Purchase & repair of Cycle 7(a) Para 1023 of

IRFC Vol-I Sanction of purchase of cycle. PHOD - Full

Power subject to annual ceiling limit of Rs.25,000/-

DRM/ADRM - Full Power subject to annual ceiling limit of Rs.25,000


7(b) R.B’s OM No. 4355 dtd. 13.9.48

Repairs to cycle. PHOD/HOD -Full Powers subject to Rs.300 per cycle, for HQ only, per annum and ceiling of Rs.900 during the lifetime of the cycle.

DRM/ADRM-Full Powers subject to Rs.300 per cycle, for HQ only, per annum and ceiling of Rs.900 during the lifetime of the cycle.

JAG/Sr. Scale with independent charge -Full Powers subject to Rs.300 per cycle, for HQ only, per annum and ceiling of Rs.900 during the lifetime of the cycle.


Sl. No.


order



charge) Officer


Officer

Remarks

8. G.176/13-W/Misc./Pt.IV dtd. 14.09.05

Repairs to office furniture for Drivers Running Rooms, Crew Booking Lobbies, Carriage Depots, ART and other establishments.

a) Rs.10,000/- per occasion without finance concurrence. b) Rs.30,000/- per occasion with finance concurrence

DRM/ADRM a) Rs.10,000/- per occasion without finance concurrence. b) Rs.30,000/- per occasion with finance concurrence

JAG - a) Rs.2,,000/- per occasion without finance concurrence. b) Rs.10,000/- per occasion with finance concurrence

a) NIL b) NIL

a) Finance concurrence is not necessary. b) Finance concurrence is necessary.

Note : Periodical repair should be economical.

Law charges 9. (a)

Item 31 of Annexure-II Chapter V of IRFC Vol. 1

Incurrence of law charges in any case.

PHOD/CHOD -

Upto Rs.50,000/- in each case. SAG - Upto

Rs.25,000/- in each case.

DRM - Upto Rs.40,000/- in each case.

ADRM - Upto Rs.25,000/- in each case

CWM – Upto Rs.15,000/- in each case.

JAG – Upto Rs.15,000/- in each case.

NIL Finance concurrence is necessary.

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Note: (i) No finance concurrence is necessary upto Rs.10,000/- for a particular case at various levels. (ii) Advance payment for legal matters upto Rs.4,000/- can be sanctioned by PHODs/DRMs/CWMs only. (iii) Finance concurrence & legal vetting is essential for appeal against Arbitration Cases given by Railway appointed

Arbitrators, irrespective of value. (iv) Sanction of Railway Board is required to be obtained for filling/defending an appeal in the Supreme Court. (v) Rates of payment, to standing Railway Council, to be hired, shall be as per prescribed rate of Ministry of Law &

Justice. The prescribed rates to be annexed separately.

Sl. No.




charge) Officer


Officer Remarks

9(b) Rly. Bd.’s letter No. 95/C-1/CT/24dt.14.11.96 & E(G)2004 H01-2 dt. 24.2.04.

To the acceptance of honorarium by a Gazetted Railway servant for undertaking work as arbitrator.

Upto Rs.10,000/- per case.



Nil 1. Rs.300/- per day. 2. Rs.150/- per half

day.

Note : 1. For this purpose a day means more than two hours continuous work on any date and half day means work for 2 hours or less. The officer

working as Arbitrator shall record a certificate in writing indicating whether he has worked for a half day or for full day on a particular day.

2. While, nominating Arbitrator, it should be ensured that the officer should not have dealt with that particular case previously.

3. The Retired Railway Officer, while acting as an arbitrator, is entitled for a fee not exceeding one per cent (1%) of the total claims, including the Counter Claims, subject to maximum of Rs.75,000/- (Rupees Seventy-Five thousand) only per case, which is to be shared equally by both the parties i.e. the Claimant and the Railway.

4. The Aforesaid fees towards Retired Railway Officer acting as an Arbitrator includes the conveyance charges from the residence of the Arbitrator to the place of hearing, if it happens to be in the same city where the Retired Railway Officers (Appointed Arbitrator) resides.

5. The Retired Railway Officer acting as an Arbitrator is to be submit his honorarium/fees for arranging payment in his favour after concluding the Arbitration proceeding and thereby making and publishing the Award.

6. No payment is to be made in favour of the Retired Railway Officer acting as an Arbitrator before the publication of the Award.

7. Normal TA / DA would be admissible for any visit i.e. for site inspection etc., the Railway should provide the Class of Pass for which the Officer was entitled before retirement. They will also be entitled to TA/DA as per their position prior to retirement. The Retired Railway Officer should also be entitled to Rest House and Official Vehicle when visiting outstations as on duty.

8. Clerical and Stenographic Assistance, including stationary shall be provided by the Railway. However, if the Retired Railway Officer as Arbitrator, brings his own Steno and does not ask for any Assistant, he/she can be paid an honorarium upto 10% of the fee of one Arbitrator subject to a minimum of Rs. 500/- (Rupees Five hundred) only per case and cost of Stationary as per actual. The said Rs.500/- for Stenographic Assistance is to be equally share by both the parties.

Sl. No.





charge) Officer


Officer Remarks

9 (c)

i) RB’s letter No. F(X)-II-2001/PW/6 dt. 09.05.2001 item No.33(a) & 33(a)(ii) ii) This Rly’s letter No. G.268/1-G/AGM dt.08.11.88

To the payment and sanction of arbitration fees to arbitrators appointed by Court.

AGM/CAO(C) – Full Power


Note : 1. No finance concurrence is required for expenses upto Rs.10,000/- per case or 2% of the overall claimed

amount, whichever is lower. This will require administrative approval of SDGM. 2. Where the above ceiling is burst, Finance concurrence and detailed review of the case by PHOD concerned and

Sr. L.O. will be required for approval of AGM/CAO(C).

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PHOD/CHOD/HOD/SAG Officers


charge) Officer


Officer Remarks

10. Imprest Cash : 10 (a)

Rly. Bd.’s letter No.2016/FX(II)/10/27 dated 10.04.2017

i) Sanction of Imprest to Officers and Supervisors

PHOD/CHOD (including Stores Officers) - Full Powers Upto Rs.50,000/- in each case. HOD/SAG- Rs.25,000/- in each case.

DRM/ – Rs.25,000/- in each case CWM/ – Rs.15,000/- in each case


Note:- 1) A cash imprest is a standing advance of a fixed sum of money placed at the disposal of an individual to meet – i) Petty office expenses & other petty expenses. ii) Emergent charges which cannot be forseen.

iii) Emergency petty advances may also be made on the responsibility of the imprest holder, out of the imprest money placed at his disposal.

2) Petty expenses from cash imprest in each case may be incurred upto an amount of Rs.15,000/- or the imprest amount whichever is lower. A certificate to be recorded by the procuring official/imprest holder in the following format. “ I, --------------------------------, personally satisfied that these goods purchased are of the requisite quality and specifications and have been purchased from a reliable supplier at reasonable price”. (Authority: Railway Board letter No.2016/F(X)II/10/27 dated 10.04.2017).

3) Other instructions laid down in Para 1051, 1053, 1054 and 1055 of the Indian Railways Finance Code, Volume – I should be followed scrupulously.

4) The above powers are subject to any other restrictions issued by Railway Board from time to time. 5) The charges which normally require pre-check by Accounts should not be included in the imprest Account. [Ref: Item (v) of Para1603A]. 6) In case of special charges which require sanction of higher authority or are regulated by a scale the requisite sanction has been obtained

and the scale fixed is not exceeded. [Ref: Item (ix) of Para1603A]. 7) In case of purchase of stock items, a certificate is to be furnished that the stock items purchased were not made available by the stores

department. The closing balance and the amount recouped during the month should be noted in a manuscript register wherein the amount of imprest held by each Officer should also be recorded as soon as it is sanctioned. . [Ref: Item (xiv) of Para1603A].

8) Sanction of cash imprest for expenses on repairs and maintenance of ART/ARMV/Cranes will be dealt under item No.65(ii) of USOP/Part-“D” on Disaster Management.

9) Instructions avoid misuse of imprest laid down in Railway Board’s letter No.FX(II)-2009/Misc./7/Imprest dated 23.12.2009 should be followed scrupulously.

10) Imprest holder should submit recoupment bills through Controlling Officer. 11) Item No.10(a)(vi) of the existing USOP of Part – “D”/Misc. Matters stand deleted. The Nature of Power under Item No.10(a)(vi) will

be covered under the above modified delegation Item No.10(a)(i) of USOP/Part – “D”/Misc. Matters.

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charge) Officer


Officer Remarks

10 (a)

ii) For Petty repairs / Service charges / consumables for computers, office equip-ment’s, vehicles etc. to officers not below .Jr/Asstt. Scale & exercising powers of head of office.

PHOD – Rs.10,000/- HOD – Rs.8,000/-

DRM/CWM - Rs.5,000/-

Rs.2,000/- NIL Finance concurrence is necessary.

10 (a)

Para 1052 of IRFC Vol. I

iii) Imprest for loading of franking machines by postal authorities.

SDGM/FA&CAO/CPO - Upto Rs. 50,000/- FA&CAO/F&B,FA&CAO/WST - Upto Rs. 20,000/-

DRM/CWM -Upto Rs. 50,000/- Sr. DFM /WAO, Sr. DPO / WPO – Upto Rs.10,000/-


10(a) Para 1047 of IRFC Vol. I

iv) Cash imprest for purchase of service stamps.

SAG - Upto Rs.10,000

DRM/ADRM - Upto Rs.10,000/- CWM – Upto Rs.5,000/-

JAG / Sr. Scale Independent charge - Upto Rs.250/- Sr. DPO/Sr. DFM/WPO/WAO - Rs.1,000/-


Note : Register showing details of usage of service postage stamp daily opening balance, accretions, usage & closing balance should be maintained. This should be got audited by associated accounts once every quarter.

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charge) Officer


Officer Remarks

10(a) Para 1052 of IRFC Vol. I

v) Imprest for LPG Cylinders. PHOD/CHOD – upto Rs.50,000/- SAG – Rs.15,000/-

DRM/ADRM/CWM – Rs.50,000/-

Sr. DME, Sr. DEE of Div. in charge of Running Room Rs.5,000/-


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Power delegated to All Station Masters Remarks

Category Imprest Cash (each Station)

10(a) vii) Station Imprest Cash for petty repairs and petty urgent expenses (including arranging Rag Pickers and Safaiwala as required).

A & A1 B C D

E & F

Rs.15,000/- Rs.10,000/- Rs.7,000/- Rs.5,000/- Rs.4,000/-

Finance concurrence is necessary before sanction.

Note:- i) Enhanced Station imprest should be sanctioned by DRMs after finance concurrence as per the need basis. ii) Station imprests which were sanctioned earlier are hereby withdrawn and the amount should be deposited along-with proper accountal. iii) Certification of availability of fund should be ensured. iv) Imprest money should be strictly utilised for the purpose envisages in Railway Board’s letter No. 99/TG.IV.10/65(Imprest) dtd. 9.11.99. v) It should be ensured that station imprest money is utilised in urgency or when work cannot be done expeditiously by the departmental resources. vi) It will be the responsibility of sectional TIs / SMs to ensure that station cash imprest recoupment is done quickly to ensure smooth services. vii) It should be ensured that these station services are not taken from one party on daily basis. viii) In order to ensure timely recoupment of imprest for smooth services Station Manager should submit the recoupment bill in the enclosed proforma

Annexure “A” through sectional TI / his controlling Officer. No cash memos needs to be enclosed along with the recoupment bill. However, for verification purpose, the cash memos shall be preserved with the Station Manager for two years. The cash memos are to be preserved only for petty purchases made by the Station Manager. For any services obtained including Safai work, no receipt will be required to be given to the service provider. In such cases, certificate by the concerned Station Master indicating amount spent on the services will be taken as the voucher for the said expenditure.

Annexure – “A” Eastern Railway.

No. Dated, Sub : Proforma for recoupment of station imprest for expenditure in the month of ----------------------------.

Name of Station - Class of Station - Total imprest - An expenditure of Rupees ____________________ has been incurred in the month of ------------------------ from the imprest following extant rules and procedures. The amount may kindly be recouped. Station Master----------------- ( Name------------------------ )

Forwarded to TI for necessary action.

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charge) Officer


Officer Remarks

10(b)

RB’s letter No. 7 –9/F(S) 1/PW-7/5 dt.5.11.88.

i) Local purchase of stationary stores including computer based stationery (Emergent).

ii) Stock items not available in the

stock.

PHOD/HOD Rs.40,000/- Upto three months requirement or ceiling as per 10(b)(i) whichever is lower.

DRM/CWM - Upto Rs.40,000/- Upto three months requirement or ceiling as per 10(b)(i) whichever is lower.

Dy.GM(G) - upto Rs.15,000/- JAG - Upto Rs.10,000/- DGM/G – Full Power JAG – Upto Rs.1,500/- in each case

NIL

NIL

Finance concurrence is necessary. Inability certificate should be obtained from AMP/Stationery. Normal procurement should be through COS. Finance concurrence is not necessary.

D 10


Sl. No.





charge) Officer


Officer Remarks

Write off cases : 11. RR's and MM's

D.O. No.2002/ Safety-1/6/4 dt.06/05/2003

Special cash imprest with ART incharge

Nil Nil Sr.DME of HWH/SDAH/ASN/MLDT

upto Rs.25000/-

Independent charge DME of

HWH/SDAH/ASN/MLDT

upto Rs.25000/-

Finance concurrence is necessary.

Note 1) The said cash imprest should be utilised by ART Incharges for maintenance and repairs of ART equipment only. 2) Rules of Imprest Cash should be adhered to in terms of Para 1050 to 1055F(i) 3) Imprest Cash should be used for repair of all equipments of various department pertaining to ARTs.

12. Item No. 44 of Annexure II to Chapter V of IRFC Vol. I

Write Off of all losses of shortage of service Postage stamps.

Rs.500/- per annum.

Rs.250/- per annum.


13. Item-44 of GM’s Schedule of Powers.

a) Write-off of losses of Stores, tools & plants (including fuel in each case when a Railway employee is in any way responsible.

b) Write-off of losses

stores, tools & plants in each case when no Rly. employee is in any way responsible.

c) Write-off of losses of

Coal & HSD Oil in each case when no Rly. employee is in any way responsible.

PHOD - Upto Rs.50,000/- HOD – Upto Rs.25,000/- PHOD/CHOD – Upto Rs.75,000/- CWE/CME – Upto Rs.1.5 lakh.

DRM/ADRM/CWM - Upto Rs.25,000/- DRM- Upto Rs.50,000/- CWM- Upto Rs.40,000/- DRM - Upto Rs.1.5 lakh CWM upto Rs.75,000/-

Upto Rs.5,000/- JAG - Upto Rs.10,000/-

NIL

NIL

Sr. Scale - Upto Rs.2,000/-

NIL

Finance concurrence is necessary. Finance concurrence is necessary. Finance concurrence is necessary.

14. No.G.176/13-W/Misc/Pt.I dt.8.1.98.

To the write-off of loss of cash irrecoverable when no Railway employee is in any way responsible.

CCM/FA & CAO Upto Rs.10,000/- in each case. SAG of Comml. & Acctts. Deptt. Upto Rs.5,000 /- in each case.

DRM - Upto Rs.10,000/- in each case. CWM – Upto Rs.5,000/- in each case.


Note : Every important case of loss should be brought to the notice of the Railway Board, as soon as possible after its

discovery. When the loss involved does not exceed Rs.50,000/- the case need not be reported unless it represents unusual features or reveals serious defects in procedure.

Sl. No.





charge) Officer


Officer Remarks

Purchase of Books : 14(a) Para 1037 &

1038 of IRFC Vol. I

Purchase of books of reference, Newspapers, Periodicals etc. annual ceiling for the department / division / workshop (as a whole and CHSs).

PHOD/CHOD – Upto Rs.25,000/- CMD - Upto Rs.45,000/- HOD – Upto Rs.20,000/-

DRM, CWM - Upto Rs.25,000/- CHS/BRSH/ & HWH Ortho. - Rs.30,000/-, CPRO – Upto Rs.1 lakh.

Principal/ZTC/ Bhuli – Upto Rs.20,000/- Principal of other recognized training institute - Rs.10,000/-

NIL Finance concurrence is not necessary for the purchase.

D 11


Note : i) The requirements of periodicals, newspapers is reviewed once in a year by the Head of the Deptt. personally. ii) The list of the books to be purchase is scrutinized by the Head of the Deptt. personally in reference to Rly. working. iii) Availability of fund during the year. iv) The power is not re-delegated to subordinate Officers.

Sl. No.



DRM/CWM JAG/Sr. Scale (independent charge) Officer


Officer

Remarks

14(b) Para 1037 & 1038 of IRFC Vol. I

Books Periodicals and Newspapers in Hindi.

Upto Rs.25,000/- Per annum for Mukhya Rajbasha Adhikari only.

DRM - Upto Rs.10,000/- per annum. CPRO - Upto Rs.20,000/- per annum.

JAG – Upto Rs.2,500/- Principal/ZTC/ Bhuli – Upto Rs.20,000/-

NIL Finance concurrence is necessary for books only.

Note : i) Newspapers / Magazines are exempted from finance concurrence subject to adhering to the norms prescribed for their purchase. ii) CPRO’s power is upto Rs. 20,000/- without finance concurrence.

Sl. No.



DRM

JAG/Sr. Scale

(independent charge)

Officer


Officer Remarks

Computer : 15. Development &

modification to software for computer application.

PHOD/CHOD/HOD – Upto Rs.30,000/- per case subject to annual ceiling limit of Rs.2.5 Lakhs.

DRM/ADRM/CWM – Upto Rs.30,000/- per case subject to annual ceiling limit of Rs.2.5 Lakhs.


16. Hiring of Bus/Minibus for ticket checking.

NIL DRM/ADRM (a) Minibus/ Contract carriage of all makes and models with seating capacity of 26-30. (b) Bus/ Contract carriage of all makes and models with seating capacity beyond 30 and above.

NIL NIL Rates as per Government rates* Per Km. Per Hour

The rates are based on WBRTC and are subject to revision as and when necessary.


16(i) Item No.17 of GM’s SOP. RB.’s letter No. F(X)II-2006/ PW/11 dated 9/1/2004, 21/11/2006, 28/5/2008 and 07/01/2013 and Rly. Bd.’s letter No. F(X)II/2016/ PW/3 dated 04-05-2017

a) Hiring of Motor Vehicles on specific occasion. b) Hiring of Motor Vehicles for HODs / SAG Officers on replacement account.

Nil

PHODs – Full Power

DRM – Full Power.

Nil

Nil

Nil

Nil

Nil

Concurrence of associate Finance to be obtained. Concurrence of associate Finance to be obtained.

Note : 1. The powers re-delegated to Officials for the purpose mentioned above, shall exercise the same personally with the concurrence of associate Finance and not

to be delegated further down. 2. The period of hiring for specific occasion shall not exceed 03(three) days on each occasion. 3. The occasional hiring should be to meet the needs due to visit of VIPs/High Officials (SAG & above) official conference / seminar. 4. Before hiring vehicle on specific occasion, it should be ensured that the existing departmental infrastructure is not sufficient to meet the ad-hoc need. 5. AGM may sanction hiring of vehicles on specific occasion at HQ with the concurrence of FA&CAO/(F&B). 6. Hiring vehicles for SAG Officers and HODs should be made by PHODs personally on replacement account with the concurrence of FA&CAO/(F&B) and not

to be delegated further down provided (i) The existing vehicle is condemned and grounded. (ii) The number of vehicles (hired vehicles + Govt. vehicles) remains unchanged. (iii) The post of driver of the condemned vehicles should be surrendered and the incumbent should be gainfully redeployed.

7. Hiring vehicles for PHODs may be made by AGM personally on replacement account with the concurrence of FA&CAO/(F&B) and not to be delegated further down provided the stipulations mentioned under 6(i) to 6(iii) above are complied with.

8. Hiring should be done in an economical manner following the extant rules.

D 12


Sl. No.


Nature of Power PHOD/HOD

SAG Officers DRM

JAG/Sr. Scale (independent

charge) Officer


Officer Remarks

16(ii) Rly. Bd.’s letter No.2017/F(X) II/ PW/1/II dated 18-05-17

(a) Hiring of Cranes/ Excavators etc. for the purpose of relief / restorations. (b) Hiring of Ambulances for Divisional Hospitals.

Nil

Nil

DRM - Full Power DRM - Full Power

Nil

Nil

Nil

Nil

Finance Concurrence is necessary. Finance Concurrence is necessary.

Note : 1. The power shall be exercised personally by DRM and not to be re-delegated further. 2. Hiring should be done in an economical manner following extant rules. 3. A register is to be maintained and the purpose of hiring is to be recorded.

Sl. No. Reference to

Code/Rule order Nature of Power



charge) Officer


Officer Remarks

16(iii) Rly. Bd.’s letter No. F(X)II/ 2006/ PW/11 dated 07/15.05.2007 & 31-03-2017.

Hiring of Motor Vehicles for Control Duty, Crew Management and Disbursement of Salary.

Nil DRM - Full Power NIL NIL Finance Concurrence is necessary.

Note : 1. The power shall be exercised personally by DRM and not to be re-delegated further. 2. Hiring should be made if considered necessary and justified. 3. Hiring should be done in an economical manner following extant rules. 4. DRMs may hire vehicles for Safety Branch also with the concurrence of Sr. DFM / DFM, if considered justified. 5. The period of hiring needs to be specified each time. 6. A register is to be maintained for recording the purpose of hiring.

Sl. No.




charge) Officer


Officer Remarks

17. No.G.176/13-W/Misc/Pt.I dt.12.04.88 & Para 713 to 715 of Genl. Code Vol.1

Repair of vehicles, other tools and plant from trade. i) Without finance con-

currence. ii) With finance

concurrence.

Upto Rs.20,000/- in each case.

Full power.

DRMs/CWMs upto Rs.20,000/- in each case. DRMs/CWMs Full Power.

Upto Rs.10,000/- in each case. Sr.Scale Upto Rs.5,000/- in each case (with independent charge). Upto Rs.20,000/- in each case.

Sr.Scale & AEN Independent charge – Upto Rs.2,500/- in each case.

Upto Rs.10,000/- in

each case.

Finance concurrence is not necessary Finance concurrence is necessary.

18. Repair of tools & plants including motor trolleys except computer, Xerox, type writer & Cycle

PHOD HOD CAO/Con Upto Rs.25,000/- Per occasion.

Upto Rs.25,000/- Per occasion.

DGM(G) - Rs.25000/- per occasion CPRO – Rs.15000/- per occasion JAG – Rs.7500/- per occasion

Chief Cashier Rs.5000/- per occasion Protocol Officer Rs.1000/- per occasion


Note : 1. Annual ceiling limit of such spares for vehicles should be limited to Rs.50,000/-. 2. Powers delegated includes cost of spares replaced by the firm entrusted with repairs. 3. At least 3 quotations from reputed dealers should be obtained. In case of single quotation personal sanction of GM is to be obtained.

D 13


Sl. No.


order

Nature of Power PHOD/CHOD SAG Officers

DRM/CWM JAG (independent

charge) Officer


Officer

Remarks

19.(a) Rly.Bd.’s letter No. 2006/C&IS/ Oth./Delegation of Powers/36 dt.10.12.08 and Rly.Bd.’s letter No. 2006/C&IS/ OTH./Delegation of Powers/36-Pt dt.11.09.12

Procurement of Computers (Desktop PCs, Thin Clients – any CPU and any type of monitor) on additional account for a financial year.

PHOD/CHOD - 10 Nos. per annum. SAG Officers handling independent establishments - 05 Nos. per annum.

DRM/CWM - 10 Nos. per annum. ADRM - 05 Nos. per annum.

JAG Officers handling independent establishments - 05 Nos. per annum.

NIL Prior concurrence of Associated Finance is required.

1.

19.(b) Rly. Bd.’s letter No. 2006/C&IS/ OTH./Delegation of Powers/36-Pt dt.11.09.12

Procurement of Workstations/Servers for specialized applications like training and IT Security etc. (each costing Upto Rs.1.5 lakhs including CPU and monitor etc.) on additional account per financial year.

GM/AGM – 10 Nos. per annum

NIL NIL NIL Prior concurrence of Finance is required.

Note No.19(a) & 19(b) :

a. “JAG Officers handling independent establishments” in Item No.19(a) denotes : i) Open Line – The Branch Officer-in-Charge (Coordinating Officer) of the respective branch in the Division/Workshop reporting directly

to DRM/CWM. ii) Field Office – JAG Officer holding charge of an independent office in field (i.e. Diesel Shed etc.) reporting directly to DRM/CWM. b. For sanction of above equipment on replacement account on completion of their codal life as prescribed in Board's letter No. 2002/AC-

II/1/10 dated 24.05.2006 (ACS F-I No.62), letter No.2002/AC-II/1/10/Vol.II dt.25.02.09, letter No.2002/AC-II/2/10/Vol.II dt.15.03.12 & 22.08.12 and amended from time to time, full powers may be exercised by the above officers.

c. Total per PC cost including CPU and Monitor etc. should not exceed Rs.40,000/- (Rupees Forty Thousand Only) which is chargeable to revenue. Use of thin clients may be encouraged as they are cheaper and also easy to maintain.

d. All procurements to be done preferably on DGS&D rate contract and by local Stores officer or officer nominated to look after stores functions.

e. While procuring equipment it should be ensured that as far as possible IT equipment is purchased with minimum three years warranty so as to take life cycle cost into account.

f. Associated accessories and peripherals required for optimal utilization of the Desktop PCs, Thin Clients (UPS, Printers, Scanners, Laserjet Printers, Card Readers, Bluetooth, Dongles etc.) to be procured as per norms for standard non stock items circulated by Railway Board (Stores Dtc.) from time to time (as per item 3 (vii) of Board’s letter dated 11-09-2012) if they are sanctioned by PHOD/CHOD/DRM/CWM/SAG (handling Independent Establishment) / JAG(handling Independent Establishment) officers along with PCs or subsequently ( on additional account ) so required under the sanctioning power of delegation above, only at the ceiling limit mentioned therein.

g. Separate copies of licensed software should only be procured for each PC along with licenses for Antivirus and firewalls as a standard non-stock requisition in terms of (f) above.

h. Detailed instructions given in Railway Board’s letter No.2006/C&IS/OTH/Delegation of Powers/36-Pt. dated 11.09.2012 should be followed for further guidance.

Sl. No. Reference to Code/Rule order



charge) Officer


Remarks

19(c) Rly. Bd.’s letter No.2011/C&IS/ Committee/ Laptops/Pt.II dtd.23.01.2012 & Rly. Bd.’s letters No.2006/C&S/OTH/Delegation of Powers/36-Pt. dtd.11.09.2012

i). Procurement of Laptops in lieu of Desktops for Gazetted Officers. ii). Sanction of expenditure on repairs & maintenance of laptop provided to eligible officer during its codal life.

PHOD/CHOD Full Powers

Same

DRM/ADRM Full powers for

Divisional Gazetted Officers

CWM Full Powers for

workshop Gazetted Officers

Same

NIL

NIL

NIL

NIL

Finance concurrence is not

necessary.

Same

NOTE 1) Laptop, Notebook, Tablet land Netbook Computers are considered in the same class and they are referred to as ‘Laptop’ includes all its accessories,

purchased along with the laptop or any time later during its codal life. 2) An officer opting for laptop in lieu of desktop shall tender a clear option to that effect and surrender existing desktop computer, if any, provided to him/her.

D 14


3) Cumulative cost ceiling amount for a laptop(all inclusive costs) shall be `55000/- each for officer in confirmed JA Grade & above and `25000/- each for Gazetted Officer below confirmed JA Grade and corresponding cumulative ceiling amount for repairs and maintenance (all inclusive) costs shall be `30000/- and `20000/- respectively. Officer in ‘confirmed JA Grade’ shall not include officers holding adhoc or temporary capacities in JA Grade or looking after the current duties of JA Grade without being confirmed in JA Grade.

4) Officer concerned shall bear the expenditure over and above the prescribed ceiling amount. 5) Eligible officer can choose any one of the following methods of procurement of laptop:-

(i) By Railway administration: Procurement can be done by COS for Zonal HQ and by the Dy.CMM/Sr.DMM/DMM for Officers in the Divisions/Workshops, or such officer or department designated for the purpose, either by making direct purchase or through DGHS&D Rate Contract etc. and Railway administration shall undertake repairs & maintenance of the laptop as per extent procedure; OR (ii) By the concerned officer: Procurement repairs & maintenance can be done by the officer concerned directly from the OEM or their authorized outlets by paying the amount himself/herself and then claim for reimbursement thereof. The officer can procure, repair & maintain the Laptop costing any amount, which may be more or less than the corresponding ceiling amount. However, the amount to be reimbursed shall be equal to the cost of purchase, repairs & maintenance or the corresponding prescribed ceiling amount, whichever is lower.

6) Method of repairs & maintenance shall be same as that of procurement and mixing of methods shall not be permitted. 7) The codal life of laptop will be considered as four(4) years as per 3(v) of letter dated 11.09.12 mentioned above. On completion of codal life, officers can

pay the residual value of the old laptop to own the same and subsequently proceed for procuring a new laptop. 8) The office providing the laptop shall ensure entry of details in Service Record & LPC of the officer provided with laptop and shall maintain necessary

records as may be required to be provided to the officer at the time of transfer/deputation/posting to another office/retirement etc. 9) Depreciated/Residual value of the laptop at the end of 1st, 2nd,3rd and 4th year will be 50%, 25%, 15% and 10% respectively of the actual purchase price

including license OS shall be considered. 10) Procurement of laptop and incurrence of expenditure towards repairs & maintenance of the same for GM, PHOD/CHOD, DRM,CWM should be done with

sanction of AGM and those for AGM with the sanction of SDGM. 11) Claim for re-imbursement will be made by concerned officer clarifying reasonableness of rates of procurement/repair and also on submission of an

undertaking that (i) The laptop has actually been procured/repaired/maintained by him/her and (ii)Residual value, if applicable, for procurement of laptop has been deposited by him or her.

12) All other instructions contained in Board’s letters lNo.2011/C&IS/Committee/Laptop/Pt.II dated 23.01.2012 & 11.09.12 should be followed.

Sl. No.



DRM/CWM JAG (independent

charge) Officer


Officer

Remarks

19(c) Rly. Bd.’s letters No.2011/C&IS/ Committee/ Laptops/Pt.II dtd.23.01.2012 & Rly. Bd.’s letters No.2006/C&S/OTH/Delegation of Powers/36-Pt. dtd.11.09.2012

iii) Procurement of Laptops each costing `25000/- other than those covered under Sl. No. 19(c)(i) of this SOP on additional account.

AGM Upto 10 Nos Per

financial year.

NIL

NIL

NIL


NOTE 1 The term ‘Laptops’ includes Laptops, Notebooks and Tablet Computers.

2 Adequate justification may be ensured while sanctioning Laptops where desktop PCs do not serve the purpose. 3 As Laptops are mobile their safety and upkeep, implying careful handling protection from damage and theft etc. shall be responsibility of the official to whom

they have been issued. Cost of insurance to be done, if any, shall be borne by the official concerned personally. 4 Depreciated/Residual value of the laptop at the end of 1st, 2nd ,3rd and 4th year & beyond will be 50%, 25%, 15% and 10% respectively of actual purchase

price in. 5 In case of loss etc. its depreciated value shall be recovered from the official concerned. 6 Instructions given in Railway Board’s letter No.2006/C&IS/OTH/Delegation of Powers/36-Pt. dated 11.09.2012 may be followed for further guidance.

Sl. No. Reference to Code/Rule

order



charge) Officer


Officer

Remarks

19(d) Rly. Bd.’s letter No. 2006/ C&IS/Oth./ Delegation of Powers/36 dt.10.12.08

Procurement & renewal of Licensed Antivirus and firewalls.

AGM – Full Power PHOD - Upto Rs.20,000/- per annum

DRM/ADRM/CWM - Upto Rs.20,000/-

Per annum

NIL

NIL

Finance concurrence is

necessary.

Note : 1. The proposal should be vetted by competent technical authority (i.e. Sr. System Manager /Sr. System Analyst / Sr. EDPM where exists or Sr. DSTE where no EDP Center exists or DSTE where no Sr. DSTE exists.

2. Cost effectiveness of procurement should be certified as economical. Period of guarantee / warranty and provision of automatic upgradation of the Licensed Anti Virus should be ensured before procurement.

3. Procurement to be done by local Stores officers or officers nominated to look after stores functions. For smaller requirement the same can also be procured through imprest cash meant for office expenses as per delegation of power vide item No10(a)(i) of USOP/Part – “D”/Misc. Matters.

D 15


1. The issue of enhancement of the Powers of the Zonal Railways on Information Technology related matters, which had been circulated vide above referred letter, had been under consideration of Board for sometime now. It has now been decided to delegate the following powers to various Railway officers :- (i) Procurement of PCs Powers of

GMs No limit on numbers

PHODs/DRMs/CHODs 10 nos. per financial year on additional account.

SAG officers handling 05 nos. per financial year on additional account. Independent establishments

Note : a. For procurement of PCs on replacement account after completing their codal life as prescribed in Board's

letter No. 2002/AC-II/1/10 dated 24.05.2006 (ACS F-I No.62) as amended from time to time, full powers may be exercised by the above officers.

b. Total per PC cost including CPU and TFT Monitor etc. should not exceed Rs.40,000/- (Rupees Forty Thousand Only) which is chargeable to revenue. Use of thin clients may be encouraged as they are cheaper and also easy to maintain.

c. All procurements to be done preferably on DGS&D rate contract and by local Stores officer or officer nominated to look after stores functions.

d. While procuring equipment it should be ensured that as far as possible IT equipment is purchased with minimum three years warranty so as to take life cycle cost into account.

e. Peripherals (UPS, Printers, Scanners, laserjet printers, card readers, Bluetooth dongles etc.) to be procured as per norms for standard non stock items circulated by Railway Board (Stores dte) from time to time.

f. Separate copies of licensed software should only be procured for each PC alongwith licences for Antivirus and firewalls as a standard non-stock requisition in terms of (e) above.

g. Finance concurrence should be obtained in the usual manner.

(ii) Procurement of Local Area Network Infrastructure (Preferably secured wireless LAN)

Powers of

GMs Full Powers.

PHODs/DRMs/CHODs Full Powers.

SAG officers handling Full Powers. Independent establishments

Note : a. This does not apply to PRS / UTS / FOIS or other IT application networks for which proposal should be

sent to C&IS Dte of Railway Board for sanction. b. Where RailNet connectivity is provided, efforts should be made to use the RailNet Network. c. Expenses incurred on LAN infrastructure would be chargeable to revenue. d. Finance concurrence should be obtained in the usual manner.

(iii) AMC of hardware and software Powers of

GMs Full Powers.

PHODs/DRMs/CHODs Full Powers.

SAG officers handling Full Powers. Independent establishments

Note : a. While procuring equipment it should be ensured that as far as possible IT equipment is purchased with

minimum three years warranty so as to take life cycle cost into account. b. The AMC of hardware and software shall be chargeable to revenue. c. Finance concurrence should be obtained in the usual manner.

2. The restrictions placed on procurement of laser printers vide para 3 of Board's letter No. 98/C&IS/Comp./Policy dated 29.12.1998 have been liberalized due to steep fall in the prices and superior printing speed at low cost per print. However, practice of providing every PC with a separate printer may be discouraged and Duplex Laser Printers may preferably be provided on the network which may be shared by a number of users, especially amongst the non-gazetted users or where confidentiality is not issue.

D 16


3. No standard configurations are being circulated from Railway Board due to frequent change in technology and rapid fall in prices (higher technical specification being available at lower rates) and also because field units have sufficient technical capabilities to workout specifications based on their requirements. Railways may decide upon the specification of the PCs to be procured subject to the ceiling limit of No.2006/C&IS/Oth./Delegation of Powers /36. Rs.40,000/- (Rupees Forty Thousand Only) (for CPU and TFT monitor etc.). As far as possible, free software such as "Open Office" etc. should be used. As has been reiterated vide Railway Board's letter No.2006/C&IS/PRS/Audit/4/Pt-1 dt.16/04/08, no pirated software may be used. In case specific software is required for any officer/staff, the same may be purchased keeping in view the instructions contained in Railway Board's letter No.2006/C&IS/Oth/Laptop/14 dt.26/05/2008 (copy enclosed). 4. For purchase of non-stock consumables (viz. storage media (including Pen drives)/cartridges/batteries etc.) the provisions contained in Finance Code as also the directives given in Rule 145 of General Financial Rules 2005 reprocuded

below may be followed as amended by Ministry of Finance time to time: "Rule 145. Purchase of goods without quotation : Purchase of goods Upto the value of Rs.15,000/- (Rupees Fifteen Thousand) only on each occasion may be made without inviting quotations or bids on the basis of a certificate to be recorded by the competent authority in the following format. "I, , am personally satisfied that these goods purchased are of the requisite quality and specification and have been purchased from a reliable supplier at a reasonable price." 5. It may be ensured that all PCs are connected to the Railnet unless for security reasons or otherwise they have to be kept away from RailNet, for which specific approval of the GM/DRM may be taken. The powers for sanctioning procurement and setting-up Local Area Network Infrastructure (preferably secured wireless) are also fully delegated to GMs/DRMs/SAG officers (Independent charge). The cost for these is to be charged to revenue. 6. Full Powers for planning and awarding of AMC contracts are delegated to GMs/DRMs/SAG officers (Independent charge). The cost for this is to be charged to revenue. 7 The powers for replacing the overaged PRS/UTS/UTS-cum-PRS and FOIS equipment such as monitors, terminals, keyboards, printers, UPS etc. after their codal life and/or age-cum-condition basis basis are now delegated to the GMs of the Zonal Railways subject to a ceiling of Rs.50 lakh (Rupees Fifty Lakh Only) per case. They may plan all such works and ask for funds under lump sum allocation in the law book in PH-17 under DRF and OLWR. 8. IT equipment must be maintained in running conditions on 24X7 basis especially in case of 'on-line critical' and 'flagship' applications (PRS/UTS/FOIS) and any breakdown in these systems and their associated datacom networks etc. may be treated at par with the breakdown in through communication of Railway traffic and may be got attended to with the same seriousness and urgency by the GMs/DRMs/Unit Heads, under the provisions of the instructions already issued for the purpose of restoration of through communication.

9. The following officers are nominated to ensure that necessary technical standards/guidelines as and when issued by C&IS Dte are always adhered to and to No..2006/C&IS/Oth./Delegation of Powers/36 ensure that the plant holders maintain full record of the systems and their components within their jurisdiction:

Sl. No. Jurisdiction Officer nominated

1. Zonal HQ Sr. EDPM 2. Divisions Sr. EDPM or, in his absence, any other suitable office so nominated by

DRM / ADRM in-charge. 3. Pus / Independent Units Sr. EDPM or, in his absence, any other suitable office so nominated by

the unit in-charge. 4. Traffic Commercial related projects like PRS /

UTS / PRS-cum-UTS, NTES, PMS etc. CCM / PM or, in his absence, any other suitable officer, so nominated by CCM.

5. Traffic Operations related projects like FOIS, ICMS, CMS & COA etc.

CFTM or, in his absence, any other suitable officer, so nominated by COM.

10. With this, instructions issued vide Board's letter No.2001/C&IS/Comp/Policy dated 07.12.2001 stand superceded.

D 17


Sl. No. Reference to Code/Rule




charge) Officer


Officer Remarks

20. RB’s letter No.2001/C&S/Comp/Policy dt: 7.12.01 & 2000/Tele/TW/1/Railnet Works dtd. 24.01.06

Sanction of Internet /E-mail connection and broadband connection.

PHOD –All officers under his control, cost per annum Rs.1,500/- per user.

DRM/CWM/ADRM – All officers cost per annum Rs.1,500/- per user.


Note : 1. Provision of IP-Based Internet connections for non-commercial users. 2. Dial Up TCP/IP access. 3. Other than dial up permission of C&IS dte, Rly. Board is required. 4. SMTP/POP3/MIME to be the basis of E-mail exchange. 5. Govt. agency for e.g. NIC, VSNL, CMC etc. be tried first. 6. Total per system hardware cost to be less than or equal to Rs.1 lakh chargeable to the respective revenue heads. 7. PCs will be classified as “equipment” in terms of Para 705(6) of the Indian Railways Finance code.

Sl. No.





charge) Officer


Officer Remarks

21 RB’s letter No. 98(C&IS)/Com. Policy dt. 18.11.98 & 05.10.99.

Upgradation of PC based system including Hardware and Software.

PHODs – 10 Nos. P.A. SAG – heading independent establishment. 05 Nos. P.A.

DRMs – 10 Nos. P.A.

Nil Nil Finance concurrence is necessary.

Note : (i) The cost of upgradation should be substantially lower than the price of the new PC of the same specifications. (ii) Period of guarantee / warranty of the upgraded PC comparable with new PC should be available.

Sl. No.


order


DRM/CWM SG/JAG Officer

Sr. Scale (independent

charge) Officer

Remarks

21(a) RB’s letter No.88/RS(G)/779/14 dt.12.03.15 SN 2.13

To sanction local purchase of Computer consumables like Printer Heads, Drum, Cartridges, Tonners etc.

PHOD/CHOD – Upto Rs.50,000/- per annum. SAG – Upto Rs.30,000/- per annum.

DRM/CWM - Upto Rs. 50,000/- per annum ADRM/SAG – Upto Rs.30,000/- per annum

Upto Rs. 15,000/- per

annum

Upto Rs. 5,000/- per

annum


Note : 1) Local purchase of Computer Consumables with low value upto Rs.4000/- may be made through office imprest cash as per provision vide item No.10(a)(i) of USOP/Part – “D” on urgency.

2) Sanctioning authority should keep the record of proposed expenditure upto the ceiling of his/her power of sanction during the year.

3) Bill passing units will also record the actual expenditure during the financial year.

Sl. No.





charge) Officer


Officer Remarks

22. Chemical analysis of biological analysis or any other test of articles by Govt. Chemical examiner.

PHOD – Upto Rs.3,000/- in each case subject to annual ceiling limit Rs.50,000/-

Upto Rs. 3,000/- in each case subject to annual ceiling limit Rs.50,000/-

NIL NIL Finance concurrence is not necessary. Provided it is carried out by Govt. agencies otherwise finance concurrence is necessary.

D 18


Sl. No.





charge) Officer


Officer Remarks

23. a. For providing food, tea etc. to passengers held up due to accidents; CCM shall prescribe the rate/scale for food etc. in consultation with finance.

b. For the supply of food or

cash allowance in lieu thereof to staff engaged in restoration work in accidents, breaches etc., the rate for food to be provided shall be prescribed by COM.

c. For supply of food or

cash allowance in lieu thereof to staff engaged in emergency duty during Bundh/ Hartals/Strike.

NIL

NIL

CPO-Full powers. Upto Rs.50,000/-

without finance concurrence.

Full Powers, Upto Rs.50,000/- without finance concurrence

Full powers, Upto Rs.50,000/- without finance concurrence.

Full Powers. Upto Rs.50,000/- without finance concurrence. Workshop heads- Upto Rs.10,000/-.

NIL

NIL

NIL

NIL

NIL

NIL

(Accounts to be rendered post-

facto)


necessary


necessary (Accounts to be rendered post-

facto)

24(a) Printing of forms and ledgers etc. Binding of office ledgers/Records and registers etc. in case of failure of timely supply of printing press and others.

PHOD/Co-ord. HOD Rs.15,000/- in each case subject to annual ceiling of Rs.2 lakhs.

DRM/CWM - Rs.15,000/- in each case subject to annual ceiling of Rs.2 lakhs.

JAG - upto Rs.10,000/- in each case subject to annual ceiling limit of Rs.1 Lakh and.

NIL Finance concurrence is necessary Inability certificate should be obtained from AMPS/Printing Provided supply is not available from COS.

24(b) In normal circumstances other than (a) above.

Upto Rs.15,000/- per annum (for the deptt. as a whole).

Upto Rs.1,500/- on each occasion subject to an annual limit of Rs.15,000/- Workshop heads upto Rs.500/- on each occasion subject to an annual limit of Rs.5,000/-.

JAG upto Rs.500/- on each occasion subject to annual limit of Rs.5,000/ and DGM/G, Secy., and CPRO – Same as above.

WAO/DFM Independent charge upto Rs.500/- each case subject to Annual ceiling limit Rs.5,000/-


25. Item 35(ii) of GM’s Schedule of Powers.

Claims Decreed by Court of Law

Full powers in consultation with Sr.L.O.

DRM/CWM - Full powers in consultation with Sr.L.O.


26(a) Bd’s letter No.86/TG-II/1033/2/ Policy dt.12.3.86.

To the payment of ex-gratia relief in the case of passengers killed in train accidents.

NIL Upto Rs.5,000/- (Railway users in each case).

Upto Rs.2,000/- (Road users) in each case.


D 19


Sl. No.





charge) Officer


Officer Remarks

26(b) - do - To the payment of ex-gratia relief in the case of passengers seriously injured in train accidents. i) requiring hospitalisation upto 7 days. ii) requiring hospitalisation upto 7 days.

NIL

NIL

Upto Rs.1,000/- (Rly. users) in each case. Upto Rs.750/- (Road users) in each case.

Upto Rs.2,000/- in each case.

NIL

NIL

NIL

NIL



Sl. No.





charge) Officer


Officer Remarks

26(c) Bd’s letter No.86/TG-II/1033/ 2/ Policy dt.12.3.86.

To the payment of ex-gratia relief in the case of passengers for simple injury, sustained in accident/ shunting operation.

NIL Upto Rs.250/- (Rly. users) Nil (Road users)


NOTE : Ex-gratia Relief Admissible to Road Users who meet with an accident due to Rly’s prima facie Liability at manned Level Crossing is contained in Board’s Letter No.86/TG-II/1033/2/Policy dt.12.03.86.

Sl. No.


Nature of Power PHOD/HOD/ SAG Officers


charge) Officer


Remarks

26 (d)

Item No.28 of GM's SOP Bd.’s letter No. F(X)II-2016/PW/3 dt.14.09.2016.

To the grant of Reward to the persons other than Railway Employees who have done exemplary work to avert accidents and saved passengers life.

NIL DRM – Upto Rs.10,000/- in each case.

NIL NIL Finance concurrence is not required.

27. G.176/13W/Misc/Pt.II dt.

7.4.97

For printing of visiting cards (including cost of card).

PHOD/CHOD - upto Rs.600/- per annum for each JAG Officer & above at Hd.Qrs.

DRMs – Upto Rs.600/- per annum for each branch officer (not below Sr.Scale in the Divn.) CWMs- Upto Rs.600/- per annum for each JAG officers under their control.

JAG/Sr. Scale independent charge upto Rs.600/- per annum for each Branch Officer.

Asstt. Scale independent charge upto Rs.600/- per annum for each Branch Officer.


D 20


Sl. No.





charge) Officer


Officer

Remarks

28(i) Rly. Board’s letter No.2002/ M(L)/466/1901 t.25/26.11.02 ,2016/M(L)466/19/1/Policy dated 17.03.2017 & 2016/O&M/8/1 dated 03.8.2016. Rly. Board’s letter No.74/M(N)/951/19 dt.16.10.74 & No.76/M(C)/650/14 dt.30.6.76. Rly. Board’s letter No.2007/ Elect(TRS)/440/17 dt.03.09.07

Condemnation of overaged Steam Loco, Diesel Loco on condition basis & uneconomical to be retained in service. Overaged Wagons & Coaches on condition basis. Overaged Electrical Loco on condition basis. Overaged Tower Wagon on condition basis. Overaged EMU/MEMU Trailer Coach. Condemnation of Overaged Rolling Stock (EMU/MEMU/DEMU) on condition basis.

CEE – Full power

CRSE – Full power

CEE – Full power

CEDE – Full Power

CETE – Full Power.

CME – Full Power

NIL

CWM-Full Power for Wagon & Coaches.

NIL

NIL

NIL

NIL

NIL

NIL

NIL

NIL

NIL

NIL

NIL

NIL

NIL

NIL

NIL

NIL




Finance concurrence

is not necessary.


Finance concurrence

is necessary.

Note : i) In case of premature condemnation of Diesel Locomotives/Electrical Locomotives, proposal should be sent to Railway Board after concurrence of Hqrs. Finance and PCEE for acceptance.

ii) Similarly, In case of premature condemnation of Rolling Stock (EMU/MEMU/DEMU), proposal should be sent to Railway Board after concurrence of Hqrs. Finance and PCME for acceptance.

Sl. No.





charge) Officer


Officer

Remarks

28(ii) Rly. Board’s letter No.2007/M(N)/60/7 dt.21.10.10

Premature Condemnation of all accident involved wagon and vacuum brake wagons.

CME – Full Power

NIL NIL


28(iii) Rly. Board’s letter No.2007/M(N)/60/7 dt.21.10.10

Premature Condemnation of Non-Accident air brake wagon of more than 25 years of age.

CME – Full Power

NIL NIL


28(iv)

Rly. Board’s letter No..96/M(C)/140/3 dt.02.3.2001 & 2012/M(C)/650/1 dt.10.05.2012

Premature Condemnation of Accident involved coach.

CME – Full Power

NIL NIL

NIL Associate Finance concurrence is necessary. HQ finance concurrence is not necessary.

28(v) Rly. Board’s letter No..96/M(C)/140/3 dt.02.3.2001 & 2012/M(C)/650/1 dt.10.5.2012

Premature Condemnation of Coach Non-Accident and residual life less than one POH cycle.

CME – Full Power

NIL NIL

NIL Associate Finance concurrence is necessary. HQ finance concurrence is not necessary.

Note : i) In case of premature Condemnation of Non-Accident air Brake Wagon of age of 25 years or less. &

ii) Premature Condemnation of Coach Non-Accident and residual life more than one POH cycle will be sent to Railway Board for sanction.

D 21


Sl. No.





charge) Officer


Officer

Remarks

29. No.G.176/13-W/Misc/Pt.I dt.07.12.87.

Condemnation of other Plant & Machinery, Vehicle, Ambulance Car, Fire Vehicles, Medical equipments.

CME/CEE/CMD/PCE/CSTE/COS - Upto the scrap value of Rs.50,000/- in each case for machines which have crossed their normal span of life and are beyond reconditioning/ Economic repairs on the basis of screening done by the Standing Condemnation Committee.

DRMs & CWMs Full powers as in column 4.

NIL NIL For machines having scrap value more than Rs.50,000/- AGM’s sanction will be necessary

Formation of permanent standing survey committee is at Annexure –“B”

D 22


NOTE : Where, however, the manufactures certificate is not possible to be obtained from the manufacturers without incurrence of any additional expenditure by the Railway, the same may be dispensed with and in the thereof, comparative financial implications between ‘Condemnation & Reconditioning’ of the machine should be worked out in terms of rules laid in para 239-F-I by an officer not below the rank of JA Grade.

Annexure “B”

Formation of Permanent Standing Survey Committee for condemnation of vehicles,

Plant & Machineries medical equipments fire vehicles, Ambulance car etc.

1. For Hd.Qrs. vehicles : Vehicles : (a) Dy.CME (OP) as Secretary of Committee, (b) Dy.CEE/Con/HQ. & PRS & (c) Sr. AFA / IC. M & P Items : (a) Dy.CME (Planning) as Secretary of Committee, (b) Dy.CEE & (c) Dy.FA&CAO(S&W)/Sr.AO(S). 2. For Division & all attached depots. Vehicles : (a) DME/Sr.DME as Secretary of Committee, (b) DEE/Sr.DEE & (c) DFM/Sr.DFM. M & P Items : (a) DME/Sr.DME as Secretary of Committee, (b) Sr. Scale / JAG Officer of User Deptt. & (c) DFM/Sr.DFM 3. For Fire Vehicles : (a) DME/Sr.DME as Secretary of Committee, (b) DSC/Sr.DSC & (c) DFM/Sr.DFM. 4. Medical : For Ambulance Car : (a) DME(P) as Secretary of Committee, (b) DMO/Sr.DMO & (c) DFM/Sr.DFM. For Medical Equipments : (a) DMO/Sr.DMO as Secretary of Committee, (b) DSTE/Sr.DSTE & (c) DFM/Sr.DFM. 5. For Workshop & all attached stores depots. Vehicles : (a) WM/Dy.CME as secretary of Committee, (b) WEE/Dy.CEE & (c) WAO/Dy.FA&CAO. M & P Items : (a) WM/Dy.CME as secretary of Committee, (b) WEE/Dy.CEE & (c) WAO/Dy.FA&CAO. 6. For vehicles and M&P items of construction wing of Hd.Qrs. and Divisions/Districts : For Hd.Qrs./construction : (a) Dy.CME/HQ as Secretary of Committee, (b) Dy.CE(Con)/Plg./HQ & (c) Dy.FA&CAO(Con)/HQ For Construction field/Districts : (a) DME as Secretary of Committee, (b) DEN/Con & (c) Sr.AO(Con).

FORMATION OF STANDING SURVEY COMMITTEES FOR CONDEMNATION OF DIFFERENT TYPES OF

MACHINES LIKE ORDINARY / OLD TYPEWRITER, ELECTRONIC TYPEWRITER, PCs, PRINTERS, STABILIZERS, XEROX MACHINES, FAX MACHINES, MODEM, SPEAKERS, COMPUTER ACCESSORIES, SCANNERS

& CYCLOSTYLE MACHINES ETC. I. For Hd.Qrs. : (a) DSTE/W/I/HWH at HQ – Secretary of the Committee, (b) Sr. Scale of the Concerned Department &

(c) Jr. Scale Officer of the Accounts Department. II. For Division : (a) DSTE – Secretary of the Committee, (b) Sr. Scale of the Concerned Department & (c) ADFM/I. III. For Workshop : (a) WEE or DSTE of nearer Division – Secretary of the committee, (b) Sr. Scale of the Concerned

Department & (c) AWAO/I. IV. For Construction Wing : (a) SSTE/Con – Secretary of the Committee, (b) Sr. Scale of the Concerned Department

& (c) AO/Con

D 23


Sl. No.





charge) Officer


Officer

Remarks

30. No.G.176/13-W/Misc./Pt.I. dt.08.01.88.

Washing of linens & curtains etc. of rest rooms, rest houses, running rooms, retiring rooms, waiting rooms, Inspection carriages, AC Coaches etc. through tender.

PHOD/CHOD - Upto Rs.50 lakhs.

DRMs Upto Rs.50 lakhs.

CWMs Upto Rs.3 lakhs.

JAG of Division Level - Upto Rs.5

lakhs


NOTE : i) Dispensing of calling of tenders for the above item in case of proven and inescapable urgency upto Rs.25,000/- by PHOD/DRM/CWM with due compliance of the instructions under Para 1211E(note).

ii) This should be covered under normal work’s contract rule. iii) The power of CWM is restricted for the purpose of washing linen & curtains, received during POH/IOH at the Workshops, which

are considered to be reclaimable and reusable through washing. iv) Without calling of tenders for the above item to SDGM upto Rs.10,000/- for Officer Rest House under control of HQrs with due

compliance of the instructions under Para 1211E(note).

Sl. No.




DRM/ADRM/CWM

JAG/Sr. Scale (independent

charge) Officer


Officer

Remarks

31 Condemnation of furniture, linen & mattress etc. petty items (Book value per item) i) Without survey committee ii) With Survey Committee

PHOD - Upto Rs.10,000/-

PHOD - Upto Rs.50,000/-

DRM/CWM - Upto

Rs.10,000/- DRM/CWM-

Upto Rs.50,000/-

NIL

NIL

NIL

NIL

Finance concurrence is necessary both for (i) & (ii).

Note : i) Three Jr. Scale level officer of Survey committee should be followed, one from Executive, Stores & Finance department. ii) This delegation is for Furniture, linens, Mattress etc. and other petty items. iii) If Book value is not available, condemnation of above items should be done through Survey Committee.

Sl. No.





charge) Officer


Officer

Remarks

32. Supply of brief case / bag to Officers, Supervisors, SSEs, Inspectors, ISAs & TIAs.

PHOD – Rs.30,000/- per annum.

DRM/CWM/ADRM –

Rs.30,000/- per annum.


The ceiling limit for procurement of brief case of the officials for their individual use is as follows:

Sl. No. Official Ceiling limit

1. PHOD (HAG) Rs.6,000/-

2. HOD (S. A. Grade) Rs.5,000/-

3. J. A. Grade & Selection Grade Rs.4,000-

4. Asst./Junior/Sr. Scale Officer Rs.2,500/-

5. Supervisors, Sr.SO(A)s / SO(A)s, SSEs, Inspectors, ISAs & TIAs

Rs.1,500/-

NOTE : i) New procurement can be done only when the old one becomes unserviceable and unfit for use. ii) One brief case / Bag should be remain for 03 yaers. iii) Provision of brief case / bag should be adjudged on the basis of past supply. iv) For condemned Brief case / Bag should be surrended.

Sl. No.





charge) Officer


Officer

Remarks

33. Transfer of Railway Quarters from one department to another.

SDGM – Full power DRM/ADRM/ CWM – Full

power within the division.

NIL NIL i) Finance Concurrence is not necessary. ii) Department concerned should be consulted & should be agreeable to such transfer.

D 24


Sl. No.





charge) Officer


Officer

Remarks

34. Sparing of Railway materials such as tables, benches etc. to Railway schools, institutes etc.

Full Power Full Power Full Power NIL Finance concurrence is not necessary, provided no extra expenditure is involved.

35. Temporary service connection or strengthening thereof in Rly. Premises, supply of energy for short periods on special occasions/social functions favouring serving employees or employee’s association in Rly. Premises.

CEE – Full powers

Full power Full Power Sr. DEE – Full power.

i) Finance concurrence is not necessary.

ii) It should be ensured that the temporary work carried out by the party conform to the requirements of Indian Electricity Act & Rules.

iii) Necessary charges as calculated should be deposited in advance.

36. a) Overhauling/ reconditioning repairs to ART/ARMV equipments (including purchase of spare parts).

b) Provision of LPG connection

and procurement of acetylene cylinders in ART

PHOD – Full powers HOD – Upto Rs.50,000/- at a time. PHOD – Full powers

Upto Rs.50,000/- at a time. DRM – Full powers.

Upto Rs.25,000/- at a time.

NIL

NIL

NIL

i) Finance concurrence is necessary.

ii) Subject to usual procedure of calling for tenders / quotations etc. being followed as per extant orders.

37

a) Purchase of Newspapers & magazines for running rooms.

b) Purchase of sports

materials for Training Institutions.

NIL

NIL

DRM – Full powers (subject to entitlement as per bed strength).

NIL

NIL Head of the Training Institution upto Rs.5000/- for each occasion subject to limit of Rs.20,000/- p.a.

NIL

NIL

i) Finance concurrence is not necessary. ii) Newspaper/ Magazines to running rooms may be supplied as per the following yardstick. 10 beds : 1 News Paper 11- 20 bed : 2 each 21- 50 “ : 3 each 51- 100 “ : 4 each Above 100 : 5 each iii) The bed strength indicated above shall be on the basis of the average occupation for the previous six months.

38. Repairs and replacement to furniture.

Upto Rs.20,000/- per occasion subject to Rs.2 lakhs annually.

DRM - Upto Rs.10,000/- per occasion subject to Rs.2 lakhs annually. CWM - Upto Rs.8,000/- per occasion subject to Rs.2 lakhs annually

NIL NIL 1: Finance concurrence is necessary if the expenditure exceeds Rs.1000/- on each occasion for repairs and Rs.5000/- per occasion per replacement. 2:Procurement through spot purchase committee needs GM’s sanction.

D 25


Sl. No.





charge) Officer


Officer

Remarks

39. Repairs and replacement to furniture for Stations.

Upto Rs.20,000/- per occasion subject to Rs.2 lakhs annually.

Upto Rs.10,000/- per

occasion subject to Rs.2 lakhs annually.

Rs.2,000/- on each Station & rest Houses & rest Rooms per case subject to annual ceiling of Rs.50,000/- per annum.

SM in charge of Stations can use his imprest for such repair upto Rs.500/ in each occasion from his imprest subject to production of voucher to accounts office. Annual ceiling

Rs.2,000/- .


40. Purchase of new furniture on additional account for running room, retiring rooms, waiting rooms / halls and rest houses.

NIL DRM - upto Rs.1 lakh per occasion annual ceiling of Rs.10 Lakhs


Note : i) The power may be restricted to meet the shortfall of minimum standard amenities. ii) Procurement through MPLADS may be explored.

41. Para-705(6) of FC - I

Procurement of additional furniture for new assets i) where expenditure is chargeable to revenue. ii) Where expenditure is chargeable to sanctioned estimate under demand No.16.

AGM – Full Power PHOD/CHOD upto Rs. 5 lakhs p.a. SAG Rs.50000/- p.a. AGM/SAG & above- - Full Power upto sanctioned estimated provision subject to such provision has been included in the cost of works and sanction obtained accordingly.

DRM - Rs. 5 lakhs p.a. CWM - upto Rs.3 lakhs p.a. DRM/CWM – Full Power upto sanctioned estimated provision subject to such provision has been included in the cost of works and sanction obtained accordingly.

NIL

NIL .

NIL

NIL


- do –

41 a) Para-705(6) of FC – I

Procurement of furniture on replacement account.

AGM, CAO/CON – Full Power PHOD/CHOD - upto Rs. 5 lakh p.a. SAG - upto Rs.50,000/- p.a.

DRM/CWM - Rs. 5 lakh p.a.

NIL

.

NIL


42. Item No.17 of GM’s Schedule of power RB’s letter No. 2002/CE-II / Genl./I dt.27.05.02 No.2002/ Track-III/TK / 13 Dt. 15.01.03 & F(X)II-2006 /PW/11 dt.21.11.06.

Hiring of Trucks for : a) Track maintenance including track machines by PWIs/BRIs. b) Maintenance of Electrical & S&T assets and to collect Sub – assemblies and machines (included mechanical assets). c) Maintenance of Mechanical assets and transportation of sub– assemblies and machines.

CTE/Track machine – Full power for track machines organization

NIL

CME/Plg. – Full power for factory

only.

DRM/ADRM –

Full power

DRM / ADRM – Full Power

CWM – Full Power

NIL

NIL

NIL

NIL

NIL

NIL

i) This delegation of power

of hiring of truck is being made for a specific and limited purpose. Instructions contained in Railway Board’s letter dt.27.05.02 should therefore be followed in letter and spirit while exercising this power. ii) All possible ways of transporting through Railways have to be exhausted. iii) Each proposal needs finance concurrence. The work is being under taken by Railway department and not by the Railway Contractors.

D 26


Sl. No.





charge) Officer


Officer

Remarks

43. RB’s letter No. 94/E&R/1700/9(Pt) dt. 27.04.2005

Hiring of trucks for transportation of men and materials to the site for maintenance, repair, overhauling and emergency restoration by SSE/Signal In-charge.

NIL DRM – Full Power.


44. RB's letter No.87/Sec(ABE)/DS/1/Confdl. dt.21.3.95

Purchase of dogs/bitches from private bodies/others etc. to mate with for service to other police /paramilitary/reputed private kenne.

CSC - Full power upto Rs.10,000/-in each case


45. RB's letter No.2004/Sec (Spl)/200/23 dt.21.7.04

Medical expenses to be incurred on medicines and consultation with veterinary doctors including conveyance charges from the kennels to the veterinary attendant and back.

CSC – Full powers HOD/SAG/Addl CSC – upto Rs.5,000/- per month.

NIL Sr. SC (Div.) – Full powers.

DSC with independent charge – Full

powers.

i) Finance concurrence is necessary for expenditure beyond Rs. 500/- per dog per occasion. ii) Expenditure in connection with the protection of dogs against distemper & rabies to be included.

46. RB's letter No.2004/Sec (Spl)/200/23 dt.21.7.04

Sanction to payment of fees to the veterinary consultant in Government hospitals and fees to the private veterinary consultant in emergencies.

CSC – Full powers HOD/SAG/Addl CSC – upto Rs.5,000/- per month.

NIL Sr. SC (Div.) – Full powers.

DSC with independent charge – Full

powers.

i) Finance concurrence is necessary for expenditure beyond Rs. 500/- per dog per occasion. ii) Expenditure in connection with the protection of dogs against distemper & rabies to be included.

47. -do- Registration of RPF dog kennels with the kennel club in India.

CSC - Full power NIL NIL NIL Finance concurrence is necessary.

48. -do- Feeding charges of dogs and provision of utensils for the kennels.

CSC - Full power NIL NIL DSC - Full power

Finance concurrence is necessary. As per prescribed limit fixed by Rly.Bd. against the sanction post.

49. -do- Expenditure incurred towards the registration of RPF Dogs in dog shows or exhibitions organised by Railway or Non - Railway agencies.

CSC - Full power Sr. DSC - Full power

DSC independent charge - Full

power DSC - Full

power

Finance concurrence is necessary,

D 27


DELEGATION OF POWERS – PUBLIC RELATION MATTERS

Sl. No.




DRM/ADRM SAG in Field

units

DIvl. Officer, Extra Divl. Officers &

Officers In HQ


Officer

Remarks

Sanction for Release Advertisements

50. RB Letter No. 2006/ PR/ 5/62

Dtd. 30.5.2007

i) To select medium of advertisement according to approved policy & release advertisements at DAVP rates.

SDGM – Full Power

DRM- Upto Rs.5000/- in each case such as notices for accident enquiry etc., in consultation with CPRO.

CPRO – Full Power

Sr. PRO – Full Power


50. RB Letter No. 2006/ PR/ 5/62

Dtd. 30.5.2007

ii) Placing of advertisements in newspapers, periodicals and magazines, not approved by DAVP at their lowest commercial rates.

SDGM – Full Power

NIL

CPRO – Full Power

NIL

Finance concurrence is not necessary. Post facto approval of General Manager is necessary.

50. RB Letter No. 2006/ PR/ 5/62

Dtd. 30.5.2007

iii) Placing of display adver-tisement in Souvenirs and other ad-hoc and special Publications etc.(non DAVP rates).

Sr. DGM Rs.5,000/- in each case

NIL CPRO - Upto Rs.3,000/- in each case.


Note:

(i) Release of Advertisement to ad-hoc publication such as Souvenir, Bulletin, Brochure etc. should be avoided. (ii) However, with a view to creating goodwill for the Railways CPRO may occasionally release display Advertisement to such

publication subject to a max. of Rs.3,000/- in each case depending upon the availability and no. of copies to be brought out with an annual ceiling of Rs.60,000/-.

(iii) For spending beyond Rs.60,000/- annually finance concurrence is necessary.

51. Participation in Exhibitions by Railways.

SDGM – Full power

NIL CPRO – Full power


52. Production of documentaries, quickies, CDs, Radio spots, audio tapes or any other audio visual medium etc.

SDGM – Full power

NIL CPRO – Full power upto

Rs.4 lakh per annum.


53. Para – 1010 of Financial Code Vol. I

Expenditure towards jobs done through outside agencies relating to Audio / Video news clippings, video editing etc.

SDGM – Full Power Subject to an annual ceiling limit of Rs.1 lakh

NIL CPRO – Full Power subject to an Annual Ceiling limit of Rs.1 Lakh DGM/G - Upto Rs.2,000/- in each case. Annual ceiling Rs.10,000/-

NIL 1. Finance concurrence is not necessary upto Rs.5,000/- in each case.

2. CPRO to exercise the powers for such repetitive jobs through quotations route.

53(a) Para – 1010 of Financial Code Vol. I

Expenditure towards jobs done through outside agencies relating to development and printing of photographs, framing and lamination etc.

NIL NIL CPRO – Full Power subject to an Annual Ceiling limit of Rs.60,000/-. For this purpose, CPRO can maintain an imprest cash of Rs. 5000/- per month.

NIL 1. Finance concurrence is not necessary upto Rs.5,000/- in each case.

2. CPRO to exercise the powers for such repetitive jobs through quotations route.

D 28


Sl. No.




DRM/ADRM SAG in Field

units


Officers In HQ


Officer

Remarks

54. Printing work through outside firms. i) Safety propaganda

literature. ii) Other than the above including invitation cards, posters, folders, brochures and other publicity materials. iii) Emergency printing of publicity materials including production from outside Firms in cases where the deptt. Expresses its inability to maintain the time & schedule.

CSO – Full Power annual ceiling limit of Rs.5 Lakhs SDGM – Upto Rs.25,000/- on each occasion subject to a maximum of Rs.3 lakh per annum. SDGM – Upto Rs. 50,000/- in each occasion Upto Rs 10,000/- each occasion in without finance concurrence.

Full Power upto annual ceiling limit of Rs.3

lakhs Upto Rs.10,000/- in each occasion subject to a limit of Rs.1 lakh per annum.

NIL

NIL

CPRO – Upto Rs.50,000/- per occasion subject to an annual ceiling of Rs.3 lakh. DGM/G DSO – Upto Rs.1,000/- in each occasion subject to a limit of Rs.20,000/- per annum. CPRO – Upto Rs. 10,000/- in each occasion Upto Rs 2,000/- each occasion in without finance concurrence.

NIL

NIL

NIL

1. Finance concurrence is necessary.

2. The printing work in outside presses is to be done only on a certificate issued by APS/Printing that he is unable to undertake the job in Railway Press.

1. Finance

concurrence is necessary above Rs.10,000/-.

2. The printing work in outside firms is to be done only on a certificate issued by APS/Printing that he is unable to undertake the job in Railway Press.

3. The printing of calendars, diaries, greeting cards, personal letter heads and other expensive items in connection with the new year and other festivals is totally banned vide Railway Board’s letter No.F(X)II/86/Exp/2 of 4.8.89. Further restrictions if any issued from time to time have also to be taken into account.

Finance concurrence is necessary for books only

D 29


Sl. No.




DRM/ADRM SAG in Field units


Officers In HQ


Remarks

55. Direct purchase of photographic materials(analog & digital), video camera equipments / accessories, audio and video cassettes/CD/DVD /Photo film/Software.

NIL NIL CPRO – Upto Rs.5,000/- in each case subject to observation of Rules regarding local purchase and budgetary limit of the year.

NIL Finance concurrence is not necessary (Since budgetary ceiling is specified.

55(a)

Hiring of videographer for videography covering function and recording

events, works etc. on video for presentations.

NIL DRM/CWM/ADRM SAG in Field Units - Upto Rs. 10,000/- per occasion subject to annual ceiling for Rs. 1 lakh per year

NIL NIL Finance concurrence is necessary

Note : This delegation will be applicable, subject to Railway videography machine is not available.

56. Developing, printing and enlargements of photographs, developing and processing of film rolls, slide etc.

NIL NIL CPRO – Full Power


57. To terminate advtg. Contract according to the agreement.

Full Power for the contracts accepted by him.




58. To accept commercial advertisement on different Railway media (except posters, Boards and Plates for display in Railway premises which are covered by Railways Board’s guide lines), Railway publications, CCTV etc. on the basis of comparative rate including whole sale price index & enter into agreements. Basic rates to be fixed with FA’s concurrence annually. Tender system may also be adopted if considered necessary.

CCM – Full Power SAG Officer of Commercial dept. – Full Power

DRM/ADRM – Full Power


Note : i) DRMs can further delegate powers to Branch Officers with observing the present procedure. All works of

commercial publicity be decentralized to Divisions as Division should be organization to deal this subject. ii) The Centralized organization for commercial publicity should be dismantled and staff should be distributed to

Division in proportion of revenue earned. iii) CCM Office should be deal with policy matter only and nodal Office for publicity matters.

D 30


Delegation of Power of Disaster Management.

Sl. No.





charge) Officer


Officer

Remarks

59. Para No.30 of the High Level Committee’s Report on Disaster Management , over IR vide MM/RB’s D.O. Letter No. 2002 /Safety –I/6/4 dt. 06.05.03

Hiring of Vehicles for rescue operations.

Nil DRM – Full Power

Nil NIL DRM can hire vehicles in case of accident with injuries/casualty. Finance concurrence is necessary. It may be taken on post – facto basis.


Procurement of life saving drugs from the market by Medical Officers at the site.

Nil DRM – Rs.25,000/- per day.

Nil Nil Money can be withdrawn from station earnings. Finance concurrence is necessary. It may be taken as post-facto basis.

61. Para No.33 of the High Level Committee’s Report on Disaster Management over IR vide MM/RB’s D.O. No. letter No. 2002/Safety/1/6/4/ dated 06.05.2003

Requisitioning Medical assistance from the civil side – (for requisitioning the medical assistance in case of a disaster happening under his jurisdiction).

NIL DRM – Rs.10,000/- per day. CMS of the Division – Rs.5,000/- per day.

MS of the Division –

Rs.5,000/- per day.


Note : i) “Station Manager can withdraw money up to Rs. 3,000/- for the said purpose in case of a disaster happening near

the location,” under Para-8 of the list of permissible item of withdrawal of station case vide Para 2425 or IRCM VOl.II.

ii) Instructions contained in the Joint Circular Order No. C-323/1-OS/M/Meeting/90/TA/COS/33/74/Pt.II dated 28.06.1991 should be adhered to. Post-facto approval of the Competent Executive Authority being obtained in case of disaster happening under the jurisdiction of Station Manager in course of recoupment of Station Cash.

D 31


Sl. No.





charge) Officer


Officer

Remarks


Quicker rescue operations 1. Temporary

sheds /shelter 2. Hiring of cots and

bedding. 3. Hiring/Purchasing of

plastic, polythene sheets.

4. Purchase of Ice & drinking Water.

5. Any other related emergent relief jobs sanction personally DRM/ADRM/Site incharge.

Nil DRM – upto Rs.20,000/- per day.

Nil NIL Money can be withdrawn from Accounts and Cash Office through Pay Order with DRM’s sanction for accident and restoration involving causality of serious nature. Accountal should be submitted within a month. Finance concurrence is necessary. It may be taken as post-facto basis.


Standing spot purchase committee for ART/ARME to avoid any deficiency in keeping the ART/ARMV/Crane equipment in good fettle.

Spot Purchase Committee: At Divisional level : SDAH – DME(P&D)* , DMO*, DFM/ADFM, Addl. Member – DEE/G. HWH – DME/P*, DMO*, DFM/ADFM, Addl. Member – DEE/G. MLDT – DME*, DMO*, DFM/ADFM, Addl. Member – DEE/G. ASN – Sr. DME*, Sr. DMO*, Sr. DFM/DFM, Addl. Member – Sr. DEE/G. * Mechanical Officer for ART Spot Purchase Committee and Medical Officer for ARMV Spot Purchase Committee.

Such decision of Spot Purchase Committee is to be taken by DRM on the basis of necessity and should be upto Rs.10 Lakhs. Members of Spot purchase committee at divisional level can be changed in extreme cases, if necessary, by DRM. (Finance concurrence is not necessary)

64. Para No.34 of the High Level Committee’s Report on Disaster Management, over IR vide MM/RB’s D.O. Letter No. 2002 /Safety –I/6/4 dt. 06.05.03

Withdrawal of money from station earnings.

As per Commercial Manual Gazetted Officer has this power. No Finance concurrence is necessary. Vouchers has to be submitted within 30 days.

D 32


Sl. No.




charge) Officer


Officer

Remarks

65(i) Para Nos.41 & 42 of the High Level Committee’s Report on Disaster Management , over IR vide MM/RB’s D.O. Letter No. 2002 /Safety –I/6/4 dt. 06.05.03 ii) RB’s letter No. F(X)II-2003/PW/9 dt.16.08.04.

Special Cash imprest with ART/ARMV incharge.

NIL NIL Sr.DME(ART Inchage) – Upto Rs.25,000/- each.

Sr.DMO(ARMV Inchage) – Upto Rs.25,000/- each. DME(ART Inchage) – Upto Rs.25,000/- each. DMO(ARMV Inchage) – Upto Rs.25,000/- each


65(ii)

Para Nos.41 & 42 of the High Level Committee’s Report on Disaster Management, over IR vide MM/RB’s D.O. Letter No. 2002 /Safety – I/6/4 dt. 06.05.03 ii) RB’s letter No. F(X)II-2003/PW/9 dt.16.08.04.

Repairs and Maintenance of B. D. Cranes.

NIL NIL Sr.DME(Inchage of B. D. Crane)) – Upto Rs.15,000/- . DME(Inchage of B. D. Crane)) – Upto Rs.15,000/- .


Note : (i) JAG and Sr. Scale (independent charge) Upto Rs.12,500/- in each case for expenses on repairs and maintenance of ART/ARMV and upto Rs. 10,000/- in each case for expenses on repairs and maintenance of cranes from the above cash imprest. (RB’s letter No. 2012/F(X)/II/5/8 dtd. 30.5.12). (ii) Asstt. Scale Officer/Jr. Scale Officer upto Rs.2,000/- in each case for expenses on repairs and procurement of ART/ARMV/140T BD Crane and other pretty expenses. (iii) The said cash imprest should be utilized by ART/ARMV/BD Crane incharges for maintenance and repairs of ART/ARMV/BD Crane equipment strictly. (iv) Rules of Imprest Cash should be adhered to in terms of Para 1050 to 1051(i) of Financial Code Vol. I. (Advance Correction Slip No. 72). (v) Imprest Cash should be used for repair of all equipments of various departments pertaining to ARTs/ARMVs. 66 Para No.44 of the

High Level Committee’s Report on Disaster Management over MR vide MM/RB’s D.O. letter No. 2002/Safety- 1/6/4 dtd. 06.05.2003 & RB’s letter No.2002/Tele/TN/1 dated 12.05.2003.

To hire cell phones, wherever cell phone connectivity is available, in case of passenger train accidents, and to permit the use of these phones free of charge to stranded passengers/their relatives.

Power delegated Station Manager/Station Master In-charge : Upto 04 Nos.

Note : 1. The power will be valid form time of passenger train accident to the time of restoration. 2. If required to extend the hiring beyond time of restoration is there. DRM - Senior-most Officer as site can extend it upto max. of 24 hrs.

D 33


Sub : Standardisation of scale of furniture, equipments and T&P items to

be provided in the chamber of PHOD/CHOD, SAG, SG, JAG, Sr.

Scale and Jr. Scale officers of this Railway.

---------------------- ANNEXURE – “A”

STANDARDISATION OF FURNITURE, EQUIPMENT AND

T&P ITEMS TO BE PROVIDED FOR PHOD/CHOD/DRM/CWM

Sl. No.

Description Qty. Approximate

cost Replacement after

1. Executive Table of Godrej Viva/Similar, Size 2000mmX1000mmX755mm

01 `68953/- 10 Years

2. Crendenza Godrej Model Viva/Similar, Size 1380mmX515mmX610mm.

01 `19734/- 10 Years

3. Executive sitting revolving chair with cushion (high/low back depending upon personal choice) similar to Godrej PCH-7000.

01 `18000/- 10 Years

4. Visitors chairs cushioned PCH-7003 Godrej or similar.

06 `7200/- each 10 Years

5. Computer Table C3D or similar 01 `8817/- 10 Years

6. Computer Chair 9U02 R or similar 01 `6725/- 10 Years

7. Steel Almirah (Big/Small) Store well plain. 01 `18152/- 10 Years

8. Godrej Model – VIVA, Side Return unit with Pedestal,Size -1380X600x750 mm

02 `19124/-each 10 Years

9. Sofa set with center table 01 set `35684/- 10 Years

10. Refrigerator 01 `15000/- 10 Years

11 Microwave Oven 01 `6500/- - Do -

12. Colour TV set. (cost of DTH Connection including Set Top Box, Installation, Rental etc. will be extra)**

01 `30000/- 10 Years

13.

Wall to Wall carpet / tiles or any other flooring such as decorative linoleum etc. for Room size 12’ X 10’ (Proportionate increase / decrease in cost may be made for smaller / bigger Room.

01

`150/- per Sq. ft. not exceeding

`1500/- 10 Years

14. Curtains. (as per requirement) `350/- per meter. Once in 3 Years or on age

cum condition basis.

15. Crockery / Cutlery as per choice. (Bone China / Hitkari / La Opala or similar)

01 `5000/- Once in 1 Years or on age


16. Emergency Light. 01 `1500/- Once in 3 Years or on age


17. Engagement board with Marker Pen. 01 `1500/- -Do-

18. Electric Kettle. 01 `3000/- - Do -

19. Table Lamp. 01 `950/- - Do -

20. Wall Clock. 01 `650/- - Do -

21. Foot Mat. 01 `350/- - Do -

22. Electronic Calculator. 01 `700/- - Do -

23. Thermo Jug 01 `750/- - Do -

24. Foot Board 01 `600/- - Do -

25. Pen Stand 01 `550/- - Do -

26. Paper or Wall poster (Nature / Sports / Railway / Tourism)

01 `1200/- - Do -

D 34


NOTE :

1. In addition to the above items, incumbency board and soap dish are also to be provided as and when demanded. 2. The above rates do not included sales tax and are only indicative. 3. It may further be clarified that the scale of furniture recommended for the officers shall be provided only after the

existing furniture has been declared unserviceable and for this purpose the procedure already laid down for condemnation of furniture in item No.29 in SOP/Part – “D” should be followed. After new furniture are purchased, old condemned furniture are to be sent to stores department against NS-11 as condemned stores item and recorded in the dead stock register.

4. Wherever individual items are more than limit indicated at SOP/Part – “D”, for the purpose of survey, standing survey committee consisting of the following officers is recommended to be nominated for Head Quarters / Divisions / Workshops :-

i) Composition of the Survey and Condemnation Committee at Head Quarters.

a) AEN/HQ or AEN/HQ/CON and Asstt. Officer (JS) from concerned department. b) In case of Survey Committee initiated from Engineering Department, in addition to AEN, one

AME/AEE/ASTE – HQ may be nominated.

ii) Composition of the Survey and Condemnation Committee at Divisions / District (Construction).

a) AEN as nominated by DRM and Asstt. Officer (JS) from concerned branch. b) In case of Survey Committee initiated from Engineering Department, in addition to AEN, one

AME/AEE/ASTE of the Division may be nominated.

iii) Composition of the Survey and Condemnation Committee at Workshops.

a) Concerned AEN of the Workshop and AME as nominated by CWM. b) In case of Survey Committee initiated from Engineering Department, in addition to AEN, one

AME/AEE/ASTE may be nominated.

5. The following Officer(s) have been approved as area of exception :-

1. Sr. DGM’s chamber.

6. Modus operandi for procurement.

i) The concerned officer should propose for the requirement to his controlling officer. Indents shall be placed by the concerned department with the approval of next higher officer and dispensation of AGM for items attracting ban as per GM’s instruction.

ii) No finance concurrence of the procurement proposal will be needed except item No.11 (Microwave Oven). Proposal for both initial as well as replacement before completing codal life, procurement of Microwave Oven requires proper justification (need base) with Finance concurrence and sanction of AGM. If the items except Microwave Oven are needed before completion of its life-period, approval of next higher authority with finance concurrence is required.

iii) Requisition will need vetting of accounts only if the value exceeds Rs.1.5 lakh as per existing procedure. iv) Funds shall be provided from PU-18 (office equipment) in the relevant revenue grant or under Demand 16 where

the post is work charged v) Price indicated at Annexure–A are based on the prevailing prices in the market. COS/E.Rly shall issue the

revised prices every year in consultation with FA&CAO and these shall be considered as the maximum permissible cost for each item.

vi) A separate dead stock register should be maintained for these items and should be kept with Office Supdt. / Authorized Head Clerks of each office at Head Quarters / Field Level.

vii) Indents will be initiated by the concerned department / branch and the procurement will be done by the Stores department. Depot Officer / Divisional Stores Officer will procure the items within his / her power for requirements of Workshops / Divisions.

viii) However, a few low valued items of the list can be procured through Local Purchase. Item Nos.16 to 26 (Annexure–“A”) can be procured through local purchase with personal approval of concerned officers by drawing pay order. No finance concurrence is required up to Rs.4000/- as power of imprest item No. 10(a)(i) of USOP Pt.-D. In case of item No.15 i,e Crockery / Cutlery, can be procured by drawing Pay Order as above if the cost is within Rs.4000/-. If the cost is between Rs.4001/- to Rs. 5000/-, then procurement should be made through COS after due approval of Controlling Officer and Indents shall be placed by the concerned department with the approval of next higher officer. and.

ix) ** Maximum cost of Cable connection (DTH) is considered as Rs.500/- per month and this limit will be revised every after two years.

D 35





---------------------- ANNEXURE – “B”


T&P ITEMS TO BE PROVIDED FOR ALL SAG OFFICERS (FUNCTIONAL)

Sl. No. Description Qty. Approximate

cost Replacement

after

1. Executive Table of Godrej Viva/Similar, Size 2000mmX1000mmX755mm

01 `45000/- 10 Years

2. Crendenza Godrej Model Viva/Similar, Size 1380mmX515mmX610mm.

01 `19734/- 10 Years

3.

Executive sitting revolving chair with cushion (high/low back depending upon personal choice) similar to Godrej PCH-7000.

01 `18000/- 10 Years

4. Visitors chairs PCH-7112 R Godrej or similar

04 `4341/- each 10 Years

5. Computer Table C3D or similar 01 `8817/- 10 Years

6. Computer Chair 9U02 R or similar 01 `6725/- 10 Years

7. Steel Almirah (Big/Small) Store well plain. 01 `18152/- 10 Years

8. Side Rack, Wooden/Steel 02 `3000/- each 10 Years

9. Sofa set with center table 01 set

`28352/- 10 Years

10. Refrigerator 01 `15000/- 10 Years

11. Microwave Oven 01 `6500/- - Do -

12 Colour TV set. (cost of DTH Connection including Set Top Box, Installation, Rental etc. will be extra)**

01 `25000/- 10 Years

13.

Wall to Wall carpet / tiles or any other flooring such as decorative linoleum etc. for Room size 12’ X 10’ (Proportionate increase / decrease in cost may be made for smaller / bigger Room.

01

`130/- per Sq.

ft. not exceeding

`1200/-. 10 Years

14. Curtains. (as per requirement) `350/- per

meter.

Once in 3 Years or on age cum condition basis.


01 `5000/- Once in 1 Years or on age cum condition basis.

16. Emergency Light. 01 `1500/- Once in 3 Years or on age cum condition basis.

17. Engagement board with Marker Pen. 01 `1500/- -Do-

18. Electric Kettle. 01 `3000/- - Do -

19. Table Lamp. 01 `950/- - Do -

20. Wall Clock. 01 `650/- - Do -

21. Foot Mat. 01 `350/- - Do -

22. Electronic Calculator. 01 `700/- - Do -

23. Thermo Jug 01 `750/- - Do -

24. Foot Board 01 `600/- - Do -

25. Pen Stand 01 `550/- - Do -

26. Paper or Wall poster (Nature / Sports / Railway / Tourism)

01 `1200/- - Do -

D 36


NOTE :

1. In addition to the above items, incumbency board and soap dish are also to be provided as and when demanded. 2. The above rates do not included sales tax and are only indicative. 3. It may further be clarified that the scale of furniture recommended for the officers shall be provided only after the

existing furniture has been declared unserviceable and for this purpose the procedure already laid down for condemnation of furniture in item No.29 in SOP/Part – “D” should be followed. After new furniture are purchased, old condemned furniture are to be sent to stores department against NS-11 as condemned stores item and recorded in the dead stock register.

4. Wherever individual items are more than limit indicated at SOP/Part – “D”, for the purpose of survey, standing survey committee consisting of the following officers is recommended to be nominated for Head Quarters / Divisions / Workshops :-

iv) Composition of the Survey and Condemnation Committee at Head Quarters.

c) AEN/HQ or AEN/HQ/CON and Asstt. Officer (JS) from concerned department. d) In case of Survey Committee initiated from Engineering Department, in addition to AEN, one

AME/AEE/ASTE – HQ may be nominated.

v) Composition of the Survey and Condemnation Committee at Divisions / District (Construction).

c) AEN as nominated by DRM and Asstt. Officer (JS) from concerned branch. d) In case of Survey Committee initiated from Engineering Department, in addition to AEN, one

AME/AEE/ASTE of the Division may be nominated.

vi) Composition of the Survey and Condemnation Committee at Workshops.

c) Concerned AEN of the Workshop and AME as nominated by CWM. d) In case of Survey Committee initiated from Engineering Department, in addition to AEN, one

AME/AEE/ASTE may be nominated.


1. Sr. DGM’s chamber.

6. Modus operandi for procurement.

i) The concerned officer should propose for the requirement to his controlling officer. Indents shall be placed by the concerned department with the approval of next higher officer and dispensation of AGM for items attracting ban as per GM’s instruction.

ii) No finance concurrence of the procurement proposal will be needed except item No.11 (Microwave Oven). Proposal for both initial as well as replacement before completing codal life, procurement of Microwave Oven requires proper justification (need base) with Finance concurrence and sanction of AGM. If the items except Microwave Oven are needed before completion of its life-period, approval of next higher authority with finance concurrence is required.

iii) Requisition will need vetting of accounts only if the value exceeds Rs.1.5 lakh as per existing procedure. iv) Funds shall be provided from PU-18 (office equipment) in the relevant revenue grant or under Demand 16

where the post is work charged. v) Price indicated at Annexure–B are based on the prevailing prices in the market. COS/E.Rly shall issue the

revised prices every year in consultation with FA&CAO and these shall be considered as the maximum permissible cost for each item.

vi) A separate dead stock register should be maintained for these items and should be kept with Office Supdt. / Authorized Head Clerks of each office at Head Quarters / Field Level.

vii) Indents will be initiated by the concerned department / branch and the procurement will be done by the Stores department. Depot Officer / Divisional Stores Officer will procure the items within his / her power for requirements of Workshops / Divisions.

viii) However, a few low valued items of the list can be procured through Local Purchase. Item Nos. 16 to 26 (Annexure–“B”) can be procured through local purchase with personal approval of concerned officers by drawing pay order. No finance concurrence is required up to Rs.4000/- as power of imprest item No. 10(a)(i) of USOP Pt.-D. In case of item No.15 i,e Crockery / Cutlery, can be procured by drawing Pay Order as above if the cost is within Rs.4000/-. If the cost is between Rs.4001/- to Rs. 5000/-, then procurement should be made through COS after due approval of Controlling Officer and Indents shall be placed by the concerned department with the approval of next higher officer. and.

ix) ** Maximum cost of Cable connection (DTH) is considered as Rs.500/- per month and this limit will be revised every after two years.

D 37





---------------------- ANNEXURE – “C”


T&P ITEMS TO BE PROVIDED FOR SG / JAG / SR. / JR. SCALE OFFICERS

Sl. No.

Description Qty. Approximate

cost for SG/JA Grade

Approximate cost for Sr. /

Jr. Scale

Replacement after

1. Executive Table of Godrej Model S1071 or similar.

01 `28067/- `17633/- 10 Years.

2.

Executive sitting revolving chair with cushion (high/low back depending upon personal choice) similar to Godrej PCH-7001.

01 `15000/- `13296/- 10 Years.

3. Visitors chairs PCH-7112 R of Godrej or similar

04 `4341/- each `4341/- each 10 Years.

4. Steel Almirah (Small) 01 `14253/- `14253/- 10 Years.

5. Computer Table C9 or similar 01 `6500/- `5717/- 10 Years

6. Refrigerator ( Small ) 01 `10000/- Nil 10 Years

7. Sofa set with center table 01 `28352/- Nil 10 Years

8. Computer Chair 7046 R or similar 01 `5000/- `4397/- 10 Years

9. Side Rack, Wooden/Steel 02 `3000/- each `3000/- each Once in 03 years or on age cum condition basis.

10. Curtains. (as per requirement) `290/- per

meter.

`290/- per

meter. - do -


01 `3500/- `2000/- - do -

12. Thermo Jug. 01 `800/- `800/- - do -

13. Emergency Light ( Table Light ) 01 `1500/- `850/- - do -

14. Foot Board 01 `550/- `550/- - do -

15. Pen Stand 01 `600/- `500/- - do -

16. Electric Kettle. 01 `2500/- `1500/- - do -

17. Table Lamp. 01 `750/- `750/- - do -

18. Paper or Wall Posters of National Theme ( Nature/Sports/Railways/Tourism ).

01 `800/- Nil - do -

19. Wall Clock. 01 `550/- `550/- - do -

20. Foot Mat. 01 `400/- `400/- - do -

21. Electronic Calculator. 01 `500/- `500/- - do -

22. Engagement Board with Marker Pen 01 `1200/- `1200/- -do-

NOTE :

1. In addition to the above items, Incumbency Board and Soap Dish are also to be provided as and when demanded. 2. The above rates do not include Sales Tax and are only indicative. 3. Computers / Printers / Scanners / Fax should be provided for the Officers who require them. Each case should be

processed separately.

4. In Medical Department, executive table may be of a smaller size with T-extension for doctors working in clinics.

5. It may further be clarified that the scale of furniture recommended for the officers shall be provided only after the existing furniture has been declared unserviceable and for this purpose the procedure already laid down for condemnation of furniture in item No.29 in SOP/Part – “D” should be followed. After new furniture is purchased, old

D 38


condemned furniture is to be sent to Stores Department against NS-11 as condemned stores item and recorded in the dead stock register.

6. Wherever individual items are more than limit indicated at SOP/Part – “D”, for the purpose of survey, standing

survey committee consisting of the following officers is recommended to be nominated for Head Quarters / Divisions / Workshops :-

i) Composition of the Survey and Condemnation Committee at Head Quarters.

a) AEN/HQ/CCC or AEN/HQ/CON and Asstt. Officer (JS / Gr.B) from concerned department. b) In case of Survey Committee initiated from Engineering Department, in addition to AEN, one AME/AEE/ASTE

– HQ may be nominated.

ii) Composition of the Survey and Condemnation Committee at Divisions / District (Construction).

a) AEN as nominated by DRM and Asstt. Officer (JS / Gr.B) from concerned branch. b) In case of Survey Committee initiated from Engineering Department, in addition to AEN, one AME/AEE/ASTE

of the Division may be nominated.

iii) Composition of the Survey and Condemnation Committee at Workshops.

a) Concerned AEN of the Workshop and AME as nominated by CWM. b) In case of Survey Committee initiated from Engineering Department, in addition to AEN, one AME/AEE/ASTE

may be nominated.


i) CPRO (who has to deal with journalists and members of Public should have in addition to the above furniture, a full Sofa Set, Cushioned Chairs for the Visitors and Colour Television).

ii) Secretary to GM’s Chamber. iii) Dy. General Manager (G)’s Chamber iv) PA/PHODs in Jr. Scale and above should get the same furniture as recommended for JA Grade Officers. They

should, however, have additional visitors’ chairs and Telephone Table and filing cabinet. v) Sr. Scale Officers with independent charge will have the same facilities as entitled for JA Grade Officers.

8. Modus operandi for procurement :

i) The modus operandi for procurement shall be the same as given in Annexure-“A / B”. No Finance concurrence of

the procurement proposal will be needed except item No.6 (Refrigerator – Small). Proposal for both initial as well as replacement before completing codal life procurement of Refrigerator (Small) requires proper justification (need base) with Finance concurrence and sanction of DRM/CWM for field units and PHOD for HQ units If the items except Refrigetor-Small, are needed before completion of its life-period, approval of next higher authority with Finance concurrence is required.

ii) Low value items of the list (Item Nos.12 to 22 of Annexure-“C”) can be procured through local purchase with personal approval of concerned JAG officers by drawing pay order. No Finance concurrence is required Up to Rs.2,500/- as power of Imprest Item No.10(a)(i) of USOP/Part-‘D”. In case of item No.11 i,e Crockery / Cutlery, can be procured by drawing Pay Order as above if the cost is within Rs.2500/- . If the cost is between Rs.2501/- to Rs.3500/-, procurement should be made with due approval of concerned SAG officers by drawing Pay Order.

Sub : Dispensation of ban items. Recently the Unified Schedule of Power book has been published in which PHOD, CHOD & SAG Officers have been delegated powers for procurement of furniture for new assets / on replacement account and procurement of office machines on replacement account. It is hereby clarified that now these are not banned items and no dispensation from AGM is required provided the powers delegated are not surpassed.

(Authority : GM’s letter No. G.176/13-W/MISC./USOP dated 23.03.2007.)

D 39


Government of India Ministry of Railways

(Railway Board) No. 2006/C&IS/Oth/Laptop/14 New Delhi, 26-05-2008 The General Managers, All Indian Railways & Production Units, COFMOW/New Delhi, RDSO/Lucknow, CORE/Allahabad. Sub : Purchase of Software. Ref:- i. 2006/C&IS/Oth/Laptop/14 dated 20.09.2006. ii. 2001/F(S)1/PW7/2 dated 12.07.2006. iii. 2007/RS(G)/779/1 dated 04.04.2008.

Please refer to Board's letter (i) referred above. It was suggested to use "Open Office etc"., a free software for official use. Railways are further advised to use free software or freewares available for official use on PCs and laptops. In case procurement or priced software is unavoidable then the same may be justified on the basis of functional requirements. Whenever bulk/repeated purchases of software, especially office suite are being made the instructions contained in references (ii) and (iii) and other instructions on the subject issued by Board from time to time may be scrupulously adhered too and all competing products should be given equal chance. It is reiterated that as far as possible the uses of free software/freewares/open source software should be encouraged.

This issues in consultation with Finance Dte. of Ministry of Railways.

Sd/-

( Chhatrasal Singh ) Director(C&IS)

D 40


RECORD OF CORRECTION SLIPS

Sl. No. of the Schedule

Correction Slip Authority for Correction Slip As appearing after correction

No. Date Letter no. Date

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