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Delegation of authority

Presented by -:

Rahul DevMBA GEN 1 ARoll no. 20

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What is Delegation ofAuthority?

Allowing someone to act on yourbehalf to perform tasks (consumeresources) that are available to you

Delegator should be empowered todelegate to anyone he needs to,subject to certain organisation

controls (i.e. the organisationsDelegation Policy)

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Business Organisation

Authority the right to make decisions and carry outtasks

Span of control the number of people a superioris responsible for

Chain of Command the relationship between differentlevels of authority in the business

Hierarchy shows the line managementin the business and who has specific responsibilities

Delegation authority to carry out actionspassed from superior to subordinate

Empowerment giving responsibilities to peopleat all levels of the business to make decisions

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Features

Two sided relationship

Act of trust

Freedom to think and act

Dependency relationship

Challenging task

Forward thinking principle

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What is a better solution?

The delegate should act in his ownname, not in yours

Then a full audit trail can be kept of whodid what

The delegate should have limitedauthority

So that you can delegate a fraction ofyour powers

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Organisation Charts

MD

MiddleManagement

worker

SeniorManagement

A i i D i

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Resource

OwnerI authorise this Privilege Holder to use

this resource in the following ways

signed The Resource Owner

Privilege

Holder

I delegate authority to this End User

to use this resource in this limited way

signed The Privilege Holder

End User(Privilege

Holder)

Assigns

privilege to

Delegates privilege to

Can I use the

Resource

Assigning an De egatingPrivileges in Organisations

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Delegation is not-:

Abdication

Abandonment

Loss of power and control by mangers

Avoiding decisions

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Classical organizational theory

According to classicists ,the delegationprocess has three steps namely-:

Assigning duties to subordinates

Granting of authority

Creation of obligation

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Principles of delegationClassical guidelines for effective delegation include the following-: Principle of delegation by results expected

Principles of functional definiton

Scalar principle

Authoriy level priciple

Principle of unity of command

Parity of authority and responsibiltiy

Absoluteness of responsibilty

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Advantages

Superior related advantages

Subordinate related advantages

Improves behavioral climate

Advantages to organization

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Delegation problems

Two problems-:

Reluctance to delegate

Reluctance to accept delegation

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Reluctance to delegate

Better performance

No trust

Subordinates may get credit

Continuous guidance difficult

accountability

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Reluctance to accept delegation

Easy to ask

Fear of criticism

Lack of information resources

Too heavy

Lack of self confidence

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Effective delegation

Establish goals

Define responsibility and authority

Motivate subordinates

Require completed work

Provide training

Establish adequate controls

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Thank you