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PRESENTATION

DELEGATION

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Overview

Introduction

Meaning of Delegation

When do you delegate?

Why delegation? (Importance)

How is delegation used in GES?

What are the factors affecting effective use of

delegation? Cont.

Recommendations

Conclusion

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Introduction

The responsibility of a head in every school is so enormous.

He is supposed to co-ordinate all activities that go on in the school that help learners to acquire;

a. skills, b. values and c. knowledge.

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Meaning of Delegation

Delegation is the act of giving

control, authority, job or duty to

another person. In other words, the

act of empowering another person to

perform an activity (Encyclopaedia

Britannica).

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Meaning of Delegation cont.

Delegation is the process by

which managers of schools

transfer part of their authority to

teachers for the performance of

certain tasks and responsibilities.

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Meaning of Delegation cont.

By assigning tasks to other team

members (teachers) to perform on

your behalf, it will bring about

participatory management of the

school.

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KWASI APPIAH ASKING ASAMOAH GYAN TO ENCOURAGE HIS TEAM MATES TO

MAKE THEM READY FOR ENCOUNTER WITH PORTUGAL

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Historical Antecedent/Legislation/GES Policy

Delegation has been a very old divine way of getting tasks performed. Right from the beginning of creation, God delegated power to man to name the animals in the Garden of Eden and take care on his behalf. (The Book of Genesis)

Also, God delegated Moses to take the Israelites out of Egypt. Since then, Kings, Judges and Prophets have performed one task or the other on God’s behalf.

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Historical Antecedent/Legislation/GES Policy cont.

In the 1992 Constitution of the Republic of

Ghana, the issue of decentralisation is being

advocated which is a way of delegating power

to the grassroots for effective management

(Chapter 2o, Articles 240 - 256)

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Historical Antecedent/Legislation/GES Policy cont.

The funding of education and maintenance of educational institutions have come under the district assembly (2008 Educational Reform Policy)

Decentralisation is therefore a form of delegation.

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When do you delegate?

Time constraints.

Work load of the leader.

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Questions

Is there someone else who has

(or can be given) the necessary

information or expertise to

complete the task?

Does the task provide an

opportunity to grow and develop

another person's skills?

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Questions

Is this a task that will recur, in a

similar form, in the future?

Do you have enough time to

delegate the job effectively?

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When do you delegate? Cont.

The above questions must be thought through by the head of the school before delegating a task to avoid going contrary to the Code of Ethics of the Ghana Education Service.

“ the head is responsible for the day-to-day running of the

school” (GES Code of Ethics)

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Why delegation?

To let others get first hand

experience.

To build confidence in team

members.

To let all feel part and parcel of

the school.

It will also serve as a form of

motivation to team members

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How is delegation used in GES?

RESPONSIBLE

Head

Head

GES Council/ D-G

DELEGATEDAccountant/

Assist

Senior Housemaster/mistress

District Directors of Education

TASKCollection of

fees and levies

Allocation of accommodation to students

Junior Officers promotions

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How is delegation used in GES? Cont.

RESPONSIBLE

Head

Teacher

Assist Head Academic

DELEGATEDAssist. Head

Administration

Class prefect

Academic Board

TASKAdmissions

Order in the classroom

Preparing academic calendar & timetable

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What are the factors affecting effective use of delegation?

Some heads are reluctant to delegate for

the fear of failure

Some are also reluctant to delegate

because of limited time at their disposal

Perceived insecurity of position is

hindrance to the use of delegation

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What are the factors affecting effective use of delegation?

Cont.

Unwillingness to accept

responsibility on the part of some

team members also poses a

challenge.

Lack of trust especially when the

task involves money.

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Recommendations

Every team member should be given orientation on the benefits of delegation by the heads

Nepotism should be completely out of delegation to build trust of teachers in the head for effective monitoring

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Recommendations (cont.)

Heads should be gender sensitive

when delegating tasks in their schools

In delegating, head needs to be

opened about it so that it will not be

shrouded in secrecy which creates

room for rumour mongering

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Delegation process in school

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Recommendations (cont.)

Heads should give relevant

information as well as time span

where applicable to a teacher

before giving a task to him or her

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Conclusion

“Even ‘Super You’ needs help and support. There is no shame in asking for assistance.

Push aside the pride and show respect for the talent others can bring to the table.

And, remember that there is no such thing as a single-handed success: when you include and acknowledge all those in your corner, you propel yourself, your teammates and

your supporters to greater heights”.– Author Unknown

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Delegation is necessary because the

school is a permanent entity and in

order to maintain continuity, delegation

helps the teachers to gain experience

to keep the various tasks in the school

going even in the absence of the head.

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THANK YOU FOR YOUR

ATTENTION