Delegates’ Booklet #2

December, 2012.

Dear delegates,

December has begun and we’re counting down the days till the New Year. We hope you are all getting in the mood for the

holiday season, reunions with friends and family, planning ski vacations in the north, or summer relaxation in the south.

While New Years is creeping up on us, the CC team is counting down the days until all of you will arrive in Serbia!

We are very glad to announce that the registrations for the Global Leaders’ Summit 2013 are officially open! In this booklet

you will find relevant information regarding your registrations, payment methods and visa procedures amongst other. Make

sure to read everything trough and feel free to contact us if necessary.

We are looking forward to welcoming you to Serbia in a few short months!

Kind regards,

Congress Committee team

Global Leaders’ Summit 2013

AIESEC Serbia

Foreword

1. Registration dates

2. Fees

3. Payment methods

4. Visa requirements

5. Travel to Serbia

6. Special Events

7. Contact us

Foreword

Content

Registration for IPM opens – 01.12.2012

First registration deadline – 15.01.2013

Second registration deadline -27.01.2013

You can register following this LINK. Make sure to fill in all the required information, correctly and to upload a good copy

of your scanned passport. For delegates that require visas, make sure to fill in the additional visa information. All delegates

need to send a copy of their passport, whether they require visas or not. Incomplete registrations won’t be accepted and you

will need to apply again.

*Note: For countries that require visas to come to Serbia, we strongly recommend you register as soon as possible so you

may begin your visa process on time. For delegates who register after the 20th

of January, and require visas, we will

provide all the documents for their visas but cannot guarantee that they will receive their visas on time.

Registration dates

Pre meeting fee - 80 Euros (40 Euros per day);

Conference fee - 350 Euros;

Damage fee - 35 Euros;

Late registration fee - 50 Euros;

Cancellation fee - Free of charge if cancelled by the 20th of January;

- 200 Euros if cancelled between the 20th and 27

th of January;

- Full delegation fee if cancelled after the 27th of January;

Fees

All payments of IPM fees will be done according to

invoice, which will be sent to you by the CC team.

We have 2 ways of paying the fee:

Bank transfer in euros.

Cash payment during IPM registration on the venue in

Euros.

Payments in cash:

If you plan to pay during the registration, please bring your

fee in cash (Euros).

There is an ATM at both hotel venues and currency

exchange facilities.

Bank transfer:

Please, note that you are to pay in Euros.

Bank details for payments:

Corresponding Bank:

ERSTE GROUP BANK AG WIEN, AUSTRIA

SWIFT CODE: GIBAATWG

Account of the beneficiary with:

ERSTE BANK A.D. NOVI SAD

SWIFT CODE: GIBARS22

Beneficiary:

IBAN RS35340000001100616638

Name: AIESEC Srbija

Address: Beograd 11000, Kamenička 6

International Payments Department

Erste Bank a.d., Novi Sad

Payment reference: conference fee

Please, take into consideration that if you choose this

payment option, you will need to support all costs

regarding money transfer.

If you choose bank transfers as a way of payment, please

do it by the 05.02.2012.

When you have transferred the funds, please send a copy

of the receipt to payments@gls2013.org with “AIESEC

Country - fee paid” as a subject. For example: AIESEC

Serbia – fee paid

Payment methods

“Ministry of Foreign affairs submits written support and acknowledges the Global Leaders’ Summit 2013 as of great

importance to youth in Serbia.

We have made a great cooperation with our Ministry of Foreign Affairs, which will ease the visa process for all our

delegates. Our ministry welcomes all delegates of GLS and will help to prevent and overcome any possible obstacles for

your arrivals. To make sure what will happen, we need to make sure to strictly follow all the steps so that we can ensure

your arrival:

1. When you register for IPM, make sure to upload a good scanned copy of your passport so that we can make your

invitation letter. When filling in the registration form, make sure to fill in the information for visa requirements. Just

follow guidelines and please make sure that all your information is put in correctly with a scanned copy of your

passport. Incomplete registrations will not be considered, and you will need to register again.

2. We will send a scanned copy of your invitation letter and the visa application form.

3. Fill in the visa application form. You will receive it from you delegates’ servicing manager along with your

invitation letter.

You are applying for a type C visa (conference participation).

Visa Requirements

4. Contact the Serbian embassy in your country or the nearest embassy if you do not have one in your country to get a

list of all the necessary documents for your visa application. To check whether there is a Serbian embassy in your

country, follow this LINK. If there isn’t a Serbian embassy in your country, on the same link you will find where the

closest embassy is, so you can apply for your visa there.

5. Prepare the rest of the required documentation that needs to be submitted.

This is the list of documentation:

Invitation letter sent by the CC team of GLS 2013

Visa Application Form that you should fill in, you will receive it from the CC team of GLS 2013

Photo (3,5 x 4,5 cm)

Proof of residence (if you are not residing in your native country)

65 Euros payable to the Embassy of Serbia/ Consulate General of Serbia

Make sure to contact the Serbian embassy in your country, or the closest one abroad, to double check whether any

additional documentation is required. The embassies reserve the right to request extra documentation such as a return

ticket or itinerary, proof of sufficient funds for staying in Serbia during the conference and so on. Also make sure to

check the price for acquiring a visa, as the prices differ from country to country.

Embassy contacts you can find on the following LINK.

Visa Requirments

6. You will have to submit your documents personally if you have an embassy in your country or send them by post

express (e.g. DHL) to nearest embassy in a neighboring country. The delegates’ servicing manager who is in charge

for your country will let you know what documents you will have to send. You won’t have to go to the embassy

personally if you don’t have a Serbian embassy in the country you are currently residing in.

Good news is that for sending the documents you will just need a photocopy of your passport, not your passport itself,

and as soon as you get confirmation for visa then you will send your passport so they can stamp visa in it. We suggest

you confirm this first with the Serbian embassy where you will be applying and with your delegates’ servicing

manager.

7. Make sure to deliver all your information and documents in time so we won’t have any troubles for this process.

Please contact your delegates’ servicing manager if there is any confusion or if you have any questions and they will update

you with all necessary things.

Visa Requirements

Transit visas

The delegates’ servicing manager responsible for you will provide you with suggestions for ways to travel to Serbia. For

countries that require visas this is quite important. In case you are flying over some European visas you might be required to

also apply for a transit visa for that country. As this can be tricky and so as to avoid any misunderstanding, make sure to

communicate your travel plans with the manager responsible for you. They will provide you with information regarding

transit visas for specific countries and options for you travels to Serbia, both through Schengen and non-Schengen countries.

Information about MCP elected delegates

For countries applying for visas, we need to provide to our Ministry of Foreign Affairs names of all the delegates so that this

information could be passed on to the Serbian embassies in your countries and so that the whole process would go much

smoother. Therefore, we request that your MCP elects register as soon as possible after their elections so that we may send

their information to the Ministry and Embassies and so they can apply for their visas on time. They will not be able to apply

before we pass their information on.

T

Two important notes

These are the countries that require a visa to enter Serbia:

Afghanistan

Algeria

Armenia

Azerbaijan

Bahrain

Benin

Botswana

Brazil

Burkina Faso

Cambodia

Cameroon

Colombia

Cote d'Ivoire

Dominican Republic

Ecuador

Egypt

El Salvador

Ethiopia

Gabon

Georgia

Ghana

Guatemala

Hong Kong

India

Indonesia

Iran

Jordan

Kenya

Kyrgyzstan

Lebanon

Liberia

Mainland of China

Malaysia

Mauritius

Moldova

Mongolia

Morocco

Mozambique

Nepal

Nicaragua

Nigeria

Oman

Pakistan

Panama

Paraguay

Peru

Philippines

Qatar

Rwanda

Senegal

South Africa

Sri Lanka

Taiwan

Tajikistan

Tanzania

Thailand

Togo

UAE

Uganda

Venezuela

Vietnam

Visas for Serbia

There are many ways of reaching Serbia, such as:

Airplane – Your final destination is the one and only airport in Belgrade called “Nikola Tesla”. Some of your transit airports

might be: Frankfurt and Munich (Germany), Moscow (Russia), Istanbul (Turkey), Paris (France), Cairo (Egypt) and London

(UK), Doha (Qatar). These are some of the biggest airports that connect with Belgrade. Speaking of airlines companies, you

should consider these ones as most common for Belgrade: Lufthansa, Aeroflot, JAT airways, Turkish airways, Qatar

Airways, Air France, Austrian airlines, Wizz Air, Nikki and Flydubai.

NOTE: For countries that require visas to Serbia, we strongly recommended considering and booking connecting flights that

go through the following countries: Moscow (Russia), Istanbul (Turkey), Cairo (Egypt) Tel Aviv (Isreal) and Doha (Qatar).

Train station – Central Train Station. This option can be really convenient for neighboring countries because it is rather

cheap and the trip is not that long. Our railroads are connected to these major cities in our area: Budapest (Hungary), Vienna

(Austria), Ljubljana (Slovenia), Munich (Germany), Zagreb (Croatia), Bucharest (Romania), Thessaloniki (Greece), Istanbul

(Turkey) and Podgorica (Montenegro).

Bus – Central Bus Station. This is also a good option for European countries. Make sure if you try this one to find ticket

with the least intermediate stations so your trip wouldn’t last too long. All major cities in Europe have direct buses to Serbia

with few intermediate stops.

Car – Since this is a rarer and bit more complicated option, please notify your delegates’ servicing manger about this so we

can arrange it as well. This option could be convenient for neighboring countries such as: Hungary, Romania, Bulgaria,

Macedonia, Albania, Montenegro, Bosnia and Herzegovina and Croatia.

How to get to Serbia

Serbian Day

Within the International Presidents' Meeting one whole day you will spend in the spirit of Serbian tradition. You will be able

to enjoy in traditional food, national ensembles Trubači and Tamburaši, have a chance to learn our national dance kolo and

meet our folklore ensembles.

World To You

Global Village is not enough to describe what will happen in Ušće Shopping Centre in Belgrade. Apart from your stands and

presentations of your countries, alongside 20 000 people, you will be able to enjoy on stage performances (musicians, DJs,

dance groups), metropolises sights exhibitions, ice figure exhibitions, professional slider-performance, movie screening, on

stage performances of cultural societies of foreign countries (Ireland, Bollywood, Argentina, Angola, Arabic, Japan, Russia

and domestic), humanitarian action to raise funds for children in boarding houses and professional chefs who will cook

traditional dishes for all of us!

Special Events

Alumni Congress

Our organization wouldn’t be what it is today without Alumni. Apart from renewing old acquaintances, Alumni will discuss

topics such as: "Entrepreneurship - Good Practices in Serbia and the region", "Responsible Leadership (Corporate Social

Responsibility)", "Opportunities for investment and cooperation in the region - attracting investment", "Innovation and the

future of the business world". Also, during the Alumni Congress we will celebrate the 60th anniversary of AIESEC

Yugoslavia following a Cocktail party. Expected guest are representatives of the National Bank of Serbia, mayor of Novi

Sad, representatives from the European Union, professors at the University of Belgrade and representatives of the business

sector in the country and the region.

Lead By Learning

During this event 600 students will exchange views and discuss topics such as "Lifelong Learning - choice or necessity?"

and "Recognition of non-formal learning and experience". Speakers who will come all around the world will speak

about: " Designing schools to create better opportunities for people", "Gamification", "Start up story", "Social activism",

"Technology in education" and "One child". It is going to be the biggest and the most influential seminar in Serbia.

Special Events

Contact us

All questions may be directed to delegates@gls2013.org

In case you need to contact us personally:

Milena Mandić

Vice President for Delegates’ Servicing

milena.mandic@gls2013.org

Nikola Jovanović

Delegates’ Servicing Manager

nikola.jovanovic@gls2013.org

Mia Meleghy

Delegates’ Servicing Manager

mia.meleghy@gls2013.org

Contacts