Defining business rules for digitalisation

Nordisk Juristmøde 2012

Who is this?

Lars Nyberg

Business Architect

Modernisation Programme

Modernisation of company registration

We are rebuilding and expanding most IT-systems used for registration

About 30 project between 2009 and 2015

The Goal: Streamlining and automating business processes

such as company registration Reducing our manual effort and aiming at a high

degree of self-service

The Challenge of digitalisation

We need rules that can be automated!

Rules are ‘hidden’ in legislation, in code inside the head of experts and case workers

Difference in practices and interpretation of rules

Some rules requires assessments and estimates which cannot be automated

The solution

Align and document rules in one place

Simplify and clarify rules

Establish minimum requirements and applicant responsibility

Make IT-systems with intelligent advice and alerts

Introduce risk-based controls

What is a rule?

Rules defines or constrains what can be done Ex:

A company must have an address A public company must have at least DKK

500.000,- in registered capital A board of a public company must have at least 3

members Minimum requirements must be met before

registering a company Applicant must be informed when the company is

registered

The Holy Trinity of rules

Processes

Rules about in which order actions are performed

Describes ‘crossroads’ and where decisions are made

Describes what initiates and ends a process

Concepts

Rules about what things ‘are’

Names and defines concepts used in a process or decision

Describes relations between concepts

Decisions

Rules about how a decision in a process is decided

Logical statements defining the criteria for decisions

If And ThenNumber of boardmembers

>= 3

Number of Board chairmen

is 0 or 1

Requirements for company board

is met

Future correlations

Adding references between legislation and rules

Adding references between IT-systems and rules