Deferred Maintenance Process FY 17May 21, 2019 · STATE HAZARD MITIGATION & CLIMATE ADAPTION PLAN...

MAFMA Semi Annual MeetingMay 16, 2019

MA State House

Agenda

• DCAMM New endeavors – Tom Tagan

• OSHA Standards – Mary Dozier DLS

• Resiliency Considerations- Elizabeth Isenstein DCP

• Deferred Maintenance Update – Tom Tagan DCP

• MAFMA University webinars

• CBEI: Commonwealth Building Energy Intelligence

Update – Tim Spencer DCP

• You have the floor! MAFMA Members

MAFMA SEMI ANNUAL MEETING 5/16/19

DCAMM New Endeavors

• A new DCAMM signage standard

• Beginning discussions to raise the delegation and study certification thresholds

• In 2018 DCAMM exceeded our MBE/WBE participation goals in our construction projects

• We have started a new round of Current Technology training webinars

• There is a new on-line process to reserve/borrow tool barn equipment


4

DCAMM’s New State Standard Signage Package - Typicals

State Standardized Signage Package

• Our new design base of colors and contrast translate into many aspects

of the new STATE Signage identity.

5

Implemented Examples in DCAMM-Managed Buildings

• DCAMM Operations Offices

• Agencies like the Office of the Chief Medical Examiner in Westfield had no set identity for colors

and contrast and adopted ours.

• The Hurley Building exterior signs needed a facelift.

State Standardized Signage Package

DCAMM New Endeavors

• In FY18, MBE and WBE firms received nearly $58.4 million for construction and design services from DCAMM

• Payments to MBE/WBE construction firms exceeded goals-achieving 16.0% against the goal of 10.4%

• Payments to MBE/WBE design firms exceeded goals-achieving 42.6% against a goal of 17.9%

• Construction awards to MBE/WBE firms exceeded goals-achieving 21.1% against the goal of 10.4%

• Design Awards to .MBE/WBE firms exceeded goals-achieving 23.0% against the goal of 17.9%

• Veteran-owned businesses received over$ 4.4 million in payments in FY2018.


DCAMM New Endeavors

Tool Barn Request Form

• Complete this online form to request equipment from the Tool Barn• Please read the Tool Barn Guidelines prior to completing this

request form.• Equipment may be signed out for an initial duration of two weeks.

Extensions may be requested by contacting the Tool Barn at [email protected] and providing the status of the project, reason for extended use, and the expected date of return.

• Individual forms must be completed for each piece of equipment requested.

• https://www.mass.gov/forms/tool-barn-request-form


https://www.mass.gov/forms/tool-barn-request-form

Charles D. Baker, Governor

Karyn E. Polito, Lieutenant Governor

Rosalin Acosta, EOLWD Secretary

MAFMA Meeting –OSHA Compliance

for Facility Managers

May 16, 2019

Mary Dozois

9

Objectives

• Where to start:

– Preventing fatal injury

– Preventing common injury

– Compliance – fixing common violations

• Safety Manual

• PPE Hazard Assessment

9

• Accident

• Complaint

• Planned Programmed Inspection

• Voluntary Request

Who Gets Inspected?

Injury Prevention

Prevent Fatality• Aerial Lift• Scissor lift• Ride-on Mowers• Fall from flat roof• Emergency Exits

Prevent Common Injury• Ladders• Equipment /Tool Operation• Slips-Trips• Materials handling• PPE

11

Compliance with Regulation:ElectricalRailings and floor holesSilica and dust

Aerial Lift Truck

DLS looks for:

• Fall Protection harness

• Workzone

– Advance warning signs

– Cones

• Operator training

12

Scissor Lift

DLS looks for:

• Operator training

• Equipment maintenance

13

Ride-On Mower

DLS looks for:

• ROPS used when equipment sold with ROPS

• Seatbelt

• Slope of ground

• Guarding

• Training per Owner’s Manual

14

Skylight on Flat Roof

DLS looks for:

• Employee protected from falling through skylight on flat roof

• OSHA 1910.28(b)(3)(i)

15

Flat Roof – Temporary and Infrequent

16

Roof – Temporary Access

17

Less than 6 ft to edge: Railing or Harness

6ft

HVACHatch

>6-ft>6-ft to edge:

Warning line allowed

Large Flat Roof – Temporary Access

18

6ft

>6-15 to edge:Warning line allowed

>15 ft to edge

Facility Management Needs

• Building Inventory– Distance to Roof Edge

• Work Rule Policy

• Employee training:– access restrictions

– Warning line requirements

– Fall Protection harness

19

29 CFR 1910.28(b)(3)

Emergency Exits

DLS looks for:

• Clear egress

• Door unlocked at interior

• Exits marked

• Exit floorplan

• Written Emergency Action Plan

20

Keep halls and aisles clear

21

Keep Stairs Clear

22

Priority 2

Hazards that Cause Common Injury

23

Ladders

DLS looks for:

• NOT broken.

• Used as designed

• Inspected

• Worker trained

24

Equipment/Tool Operation

DLS looks for:

• Owner’s Manual.– Chainsaw procedures to

avoid kickback

– Chipper procedures for loading and clearing jams

• E-stops

• PPE

• Employee training

25

Landscape Trailers

DLS investigated several injuries where use of a trailer could have prevented the injury.

DLS looks for:

• Trailer available but not used?

• Worker not riding in back of trailer!

26

Floor Holes

DLS looks for:

• No floor hole bigger than 1inch

27

Slip-Trip

DLS looks for:

• Floor condition

• Holes > 1inch

• Ice

28

Floors

1910.22(a)(3)

Carpets

30

DLS looks for:

• Railings at height 4ft above lower level.

• Handrails

Stairs and Railings

31

Personal Protective Equipment

DLS looks for

• Each task evaluated

• Required PPE communicated to employees.

32

PPE – Hi Vis

Hi-Vis mandatory when working in roadway or parking lot

ANSI Type R2 or R3

33

PPE - Shoes

Facility Management / Physical Plant staff:

• Closed toe shoe

If a safety toe is required:

• Steel-toe

• Composite-toe

34

Floor Stripping

$12 stripping shoe

Who Pays?

Employer not mandated to pay per OSHA:

• Gear that can be worn home/ used at home,

• Safety shoes

• Winter coats/gloves

Employer mandated to pay per OSHA rules:

• Goggles

• Faceshields

• Hard hats

• Chainsaw chaps

• Respirator

36

Priority 3

Compliance with Regulation

37

Electrical

DLS looks for:

• Wiring used as designed.

• Extension cords not permanent.

• Cords not damaged.

• GFCI in damp locations.

• Panel –each circuit labeled

• Panel – access clear

38

Power Strip

DLS looks for:

• No piggy back

• Rated for use in its location

– No fridge

– No space heater

– No fish tank

39

Lockout-Tagout

DLS looks for:

• Power off

• Stored energy blocked and bled

40

Chemical Handling

DLS looks for:

• Label on each container.

• Containers kept closed

• Safety Data Sheet

• Cylinders secured

• Eyewash when pouring corrosives

• Employees trained

• Written program

41

Silica Dust – State Employees

DLS looks for:

• Dust control

• Wet cutting

• Integrated water

• Respirator

42

Yes, Water integrated

No, spray bottle not enough

Dust – Contractor on State Property

DLS looks for:• No dust migration to

occupied areas.• Dust barriers• Dust control on tools

• Asbestos/Lead:• Air monitoring for

occupied areas• Test before disturb• Licensed contractor

43

Water or ventilation integrated

Dust barrier

Good Maintenance = Injury Prevention

Safety Manual

45

Personal Protective Equipment

46

Contact Us

Department of Labor Standards

Phone: 508-616-0461 x9488

E-mail: [email protected]

Website: www.mass.gov/dols/wshp

Michael Flanagan, ManagerMary Dozois, Program Supervisor

47

mailto:[email protected]

http://www.mass.gov/dols/wshp

CLIMATE RESILIENCE

Managing the impact of climate change related natural disasters on state facilities

by ensuring that state facilities can be operated or adapted to resist and recover

from the effects of hazards in a timely and efficient manner.

Photo: Matt Conti for NorthEndWaterfront.com

STATE HAZARD MITIGATION & CLIMATE ADAPTION PLAN (SCMCAP)

Goals

Reduce the statewide loss of life

Protect:

natural resources

property

infrastructure

public health

the economy

from natural hazards and climate change

impacts through the development of a

comprehensive and integrated hazard

mitigation and climate adaptation program.

IMPORTANT TERMS FROM THE SCMCAP

RESILIENCE QUESTIONS

Has your facility experienced damage from prior flooding, extreme heat, precipitation or high winds?

Does your facility house an immovable residential population?

Does the area adjacent to your site include vulnerable populations at risk from flooding or other hazards?

ADAPTATION STRATEGIES

Things to think about…

Extreme Heat:

Mechanical and non-mechanical strategies during loss of cooling infrastructure or extended interruptions of utility services.

Strategies for dealing with heatwaves – pre cooling, lighting control, window shade management

Minimize extreme heat risk with:

Energy recovery

Low-e window films

Better thermostatic zone controls

Insulation, improved building envelopes

ADAPTATION STRATEGIES

Things to think about…

Extreme Precipitation:

Does current stormwater infrastructure manage extreme heavy rains?

Flooding, Sea Level Rise, and Storms:

Is critical equipment below design flood elevation?

Is there a plan to protect or relocate equipment?

Are there shelter in place plans or provisions?

Manage water risks by:

Moving critical equipment above ground (e.g. transformers, switchgears)

Sealing manholes where manholes lead to critical underground equipment

Installing green infrastructure (e.g. landscaped drainage areas)

KNOW YOUR VULNERABILITIES

Outside of the Boston area:

Massachusetts Sea Level Rise and Coastal Flooding Viewer

City of Boston:

Boston Planning & Development Agency’s Sea Level Rise Viewer

RESOURCES

ResilientMA.org

U Mass Boston, Sustainable Solutions Lab

Massachusetts State Hazard Mitigation and Climate Adaptation Plan (SHMCAP)

Executive Order No. 569: Establishing an Integrated Climate Change Strategy for the Commonwealth

DCAMM Energy Team: [email protected]

Deferred Maintenance Update

What’s new

• New criteria includes resiliency considerations

• New simplified study template and instructions to

complete

• New one page document for verification of a

deferred maintenance project

• All documents and current webinars posted on

DCAMM Deferred Maintenance Webpage

5/16/19MAFMA SEMI ANNUAL MEETING

Deferred Maintenance Update

• All FY20 funding requests should now be in CAMIS

(Don’t forget mandatory documents)

• Submission of priority projects from Secretariat or

Central Oversight Bodies due back June 7

• DCAMM evaluations completed by June 21

• Transfers will begin subject to available funding


MAFMA University Webinars

New Technologyhttps://www.mass.gov/service-details/mafma-training-and-

tutorials

• Variable Refrigerant Flow Systems

• Co-Generation

Coming in the next months

• Lighting Retrofits and controls

• Steam Boilers

• AHU’s

• Building Automation

• Geo Thermal


https://www.mass.gov/service-details/mafma-training-and-tutorials

MAFMA: Commonwealth Energy

Intelligence (CBEI)

5/2019

Commonwealth Building Energy Intelligence (CBEI): MAFMA

Commonwealth Building Energy Intelligence (CBEI)

Problem:

Decentralized energy and building data across different facilities and

agencies.

Solution:

Centralized metering. Tracks & records data for electricity, natural gas, steam,

hot and chilled water, and oil usage.

Program Basics:

• Tracks and records 5 minute interval data for electricity, natural gas, steam,

hot and chilled water, and oil usage

• Covers 25 million square feet,

• 420 buildings currently with meters, 953 meters, and 584 site servers

currently providing data

• Includes state hospitals, prisons, universities, community colleges, trial courts,

office buildings.

• Managed by DCAMM, funding partnership with DOER.



Updates!

Thank you for all of the feedback, advice, and action you have taken to improve the Commonwealth Energy Information System (CBEI) over the past 3 years. We have learned a lot, taken steps to improve, and have found more areas where we can do even more!

To date we have: • Saved: $921,000 • Used CBEI data to make better more efficient equipment selections in

10 projects• Used it to help sites see their savings from energy projects.• Used CBEI to identify no-cost building management practices to save

energyWe are a featured member of the US Department of Energy Better buildings challenge!


https://betterbuildingsinitiative.energy.gov/challenge


Coming year…

We are continuing the program and have just signed an extension!

During this time we will be undertaking the following based on feedback from you:Continuous updates of building specific CUSTOM schedules.

- Information helps improve the analytics in the CBEI platform. - We will now be reaching out yearly. Please help us!

Mapping the building accounts to the Utility Bill module in CBEI- Suggestion of a facility user= Energy star reporting - Please send us the utility accounts and their associated buildings- this

will help all of us. Coordination and shared resources with the Demand Response program.

both Demand Response (DR) and CBEI meters on sitegetting data from DR meters.



Coming year…

- RFI to get a feel for how far the field might have progressed and look toward the future of the program.

- Hosting an Advisory Committee meeting in early summer to make sure we are ready for the next step.

- If you would like to be on the advisory committee (1-2 meetings a year) please let Krista know.



CBEI Rock Stars

Total: $921,000Total: 440


$567,802

$207,695

$111,397

$13,135 $20,646

$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

NightShutdown

BuildingStart-Up

HolidayOperation

Load Cycling WeekendOperation

Savi

ngs

($

)

Implemented Savings by Measure Type

$508,119

$148,539

$0

$167,266

$0

$67,049$29,702

$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

Admin &Finance

CommunityCollege

HHS Judiciary PublicSafety

StateUniversities

UMass

Savi

ngs

($

)

Implemented Savings by Agency

216

42

143

165

0

50

100

150

200

250

Implemented New Under Review In Progress Declined

# o

f O

pp

ort

un

itie

s

Savings Opportunities by Status (#)

$920,675

$30,760 $50,429 $25,760

$371,018

$0

$100,000

$200,000

$300,000

$400,000

$500,000

$600,000

$700,000

$800,000

$900,000

$1,000,000

Implemented New Under Review In Progress Declined

Savi

ngs

($

)

Savings Opportunities by Status ($)


THANK YOU!

As always, if you have any suggestions, thoughts, questions, please let me or the other team members know.

THANK YOU for being a part of this innovative program and for all you do every day, for the Commonwealth.



Questions?

https://www.mass.gov/service-details/energy-savings-optimization-program

https://www.mass.gov/energy-sustainability-at-dcamm

[email protected]


https://www.mass.gov/service-details/energy-savings-optimization-program

https://www.mass.gov/energy-sustainability-at-dcamm

mailto:[email protected]

You have the floor!

Questions/Comments?


Thanks for Coming

Next meeting Fall 2020


Deferred Maintenance Process FY 17May 21, 2019 · STATE HAZARD MITIGATION & CLIMATE ADAPTION PLAN...

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