Deepak Pal Sad Report 2003

8/9/2019 Deepak Pal Sad Report 2003

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SAD Report

On

Software ShoppeSubmitted In Fulfillment of

The Graduation degree of

Bachelor of Computer Application(2010)

Guided By: - Submitted By:-Sumit Purohit Amitabh Parihar

(Assistant Lecturer) Deepak Pal

Paras Kumar Parihar ________________________________________________________________________

Holy Spirit Institute Of Technology and Science Research College


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Holy Spirit Institute of Technology and ScienceResearch College

Jai Narain Vyas University, Jodhpur (2010)

Certificate

This is to certify that SAD Report entitled Bus Reservation System is designed

by Amitabh Parihar , Deepak Pal , Paras Kumar Parihar. They are regular

students of Holy Spirit of Technology and Science Research College,

Jodhpur BCA 2007-2010 batch.

Mr. Rajesh Shekhawat Mr. Sumit Purohit

(Principal) (Assistant Lecturer)

Dated:

________________________________________________________________________ Holy Spirit Institute Of Technology and Science Research College


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ACKNOWLEDGMENT

Despite the project being our, the guidance and contribution received from others

are by no means irrelevant. We are expressing our deep sense of gratitude and thanks

to everyone who has been a source of guidance and inspiration.

We are sincerely grateful to Mr. Sumit Purohit Jodhpur without whose

supervision and able guidance our project would have never been completed. He went

out of his way to provide openhearted help and couns.

With sincerely regards,

Amitabh Parihar Deepak Pal

Paras KumarParihar



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TABLE OF CONTENT PAGE

1. Introduction 5 Introduction 6

Objective 7

Application Area 8

2. System Study 9 Current System 10

Proposed System 14

Sub Systems 15

3. User Requirements 16

4. Feasibility Study 18

5. Cost Benefit Analysis 20

6. System Analysis 23 DFD 25

ER-Diagram 27

7. System Design 28 Data Dictionary 30

Database Diagram 31



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INTRODUCTION



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INTRODUCTION

In this fast growing and competitive world every one wants to defeat his competitor, and

want to grow and secure his place in the growing world. Automated system and this shows the

requirement of the computerization. In this modern era thats why this age can also be called as

the age of Information Technology everyone is invited to be getting automated with the latest

technology.

Every department likes to work in the automated environment that provides more

facilities and more features to do a particular task. Sale management Automation System like

every other department can also automate with the latest technology. Software Shoppe

Automation System plays an important role in .Inventory management So it is very important for

the Software Shoppe to give the latest and correct information to the Software Sale Management

like sale of a particular date, product detail ., daily cash collection, bill generation and on the

spot or customer demands.Automated software Shoppe comprises mainly current sale information of software and

purchase information on the basis of customer/salesman requirement basis.

It is easier for Software Shop to put the information about daily cash collection, monthly

cash collection, customer information about back dated and advance booking date (how many

software are reserved for a particular date ) etc.

The Automated Software Shoppe System also remove, updates the records of the

customer depending upon the actions and it also provides the security for a local users that can

not changes/remove the important data in the master files.

The current system Software Shoppe is designed to perform the efficient security,

reliability and maximum accuracy of information.



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OBJECTIVE OF THE PROJECT

Importance and Need of Computerized system:

1. To do the processing of the application forms speedily and to help in decision making

whether to accept the form or not, due to the automation the information regarding

the acceptance of the form can be retrieved in the faster manner as compare to the

manual system and the information provided by the system is accurate and to the

point which help in faster decision making.

2. To improve the Inventory management for software shop which is faster in a

computerized system.

3. To minimize the cost of manpower and the paper work which lead to minimum

wastage of time in the organization. The paper work in the organization can be

reduced due to the computerization of the different departments.

4. To give the management accurate and updated reports about the cash collection, Bill

Report of a particular date and types of Software detail etc.

5. To give the details and solutions for the queries asked by the system timely and to

give the precise and confirm information to them.6. To keep the document or records and other valuable information in safety so that

unauthorized access of the information can be prevented and detected and the records

are prevented from the modification, which is not allowed so that unauthorized

person, cannot access and modify the information.



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APPLICATION AREA

Speedy and efficient information processing is crucial to our socially and highlydeveloped technology. Computers can help the intolerable burden of handling the ever increasing

amount of information with which government department, public services and business

concerns are expected to contend because of there ability to analyze information as well as to

retain, update and reproduce it because of there versatility to present it in a variety of forms can,

to some extent ease the problem faced due to information explosion.

The application of the proposed system is associated with various problems in the conventional manual

system.

. To get updated information.

. Maximum utilization of the available resources in the organization.

. To make efficient the report generation job.

4. To maintain the privacy of the relevant and valuable data.

. To store the data for long-term utilization.

. To secure the data in the organization.7. To get the updated and faster details for the queries asked by the

management.

8. To facilitate faster processing in the system.

9. To help the management in decision making by giving them the relevant

information.

0. To keep the data so that it can be used later.



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SYSTEM STUDY



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Brief description of current system and its deficiencies :

The current system follows the traditional approach of delivering the information i.e. all

paper work like pamphlets, leaflets, forms, etc. The Software details, Purchas details Bill

generation, software sold details, cash collection and other details are all verbally told to the

customers and lot of work has to be done in absence of computerized system. Further the

retrieval of information is very slow and time consuming and the processed information may not

be 100% accurate, as with the case of computers.

Software Shoppe Management is the backbone of software shop and plays an important

role for the above. In todays competitive world speedy and accurate information is very

essential to face the challenge of meeting the ever increasing demand of people. Change is the

law of nature, as rightly said, and if it brings prosperity and gains all welcomes it.

The main drawback of the current system is the lack of retrieval of fast and accurate

information. The consumption of time is another major disadvantage as it finally result in loss of

money, which is a vital resource.

In deciding the fate of any organization. Another disadvantage is cost of labor. That is

involved in completing this task is very high. The report generation is very tedious and time-

consuming process and there is always the possibility of processing the wrong result, as manual

systems are prone to error.



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Description of the current system

The system currently operable at the "Automated Software shoppe System" is the manual

system. Whenever the custmer comes in and ask for the services from the system as per the

requirement, staff members has to check for the solutions of their requirements manually by

searching each and every record and updates all the records when the task given to them is

accomplished.

Besides this, the staff members have to prepare various status reports manually which in

turn require greater attention over the different records of the system.

Manual system has more problems associated with it.

Deficiencies of manual system:-

(1). Area of unsatisfactory performance:-

(a). Accuracy and reliability:- Since all the manipulation and calculation are handled byhuman being, so it is not sure to get correct output further handling large amount of

data is also error prone as correction in hand written document leads to overwriting

and this create confusion.

(b). Managing the number of physical file register:- All the records relating to the

booking and removal of the student record are maintained on paper and physical

files. So it becomes a tedious job to manage all of them in an effective manner and

also difficult to group homogenous records together.

(c). Preparation of periodic reports are not accurate:- Since manipulations are done

manually, the processing may result wrong. This will lead to inaccurate reports.



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Manual processing takes more time and so it may take time in preparation of report,

which is not required.

(2). Excessive cost of operation:-

(a). Manpower shortage:- System requires efficient working of the system but it is not

always possible. This results in continual shortage of staff and rise in pay slab to

keep manpower.

(b). Manual efforts and paper work:- Large volume of information has to be recorded and

maintained manually. This leads to lot of manual efforts and time. Large volume of paper is also utilized for maintenance. This results in excessive cost of stationary.

(c). Movements of documents:- Different documents, files and reports has to be sent to

different departments, which requires additional resources.

(3). Lack of Immediate Retrieval of The Information:-

One of the problems of the conventional system is the immediate retrieval of the

information required at some particular time. Since the conventional system deals with

the manual work so all the data are stored on papers and the processing of the data are

done manually, so the retrieval of the information related to some query delays.

(4). Lack of validation Check and Validation Controls:-

In the conventional manual system there is lack of validation while updating the

transaction .In real life many types of invalid data can be entered so there must be some

type of validation while entering data and updating the data. In the conventional system

all work is done manually and there is much possibility of mistakes done by human

beings so there must be some validation checks on the entry of data and the recording of

the data.



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(5). Lack of Data Security:-

In the conventional manual processing system there is lack of data security since

all work is done manually and all the details are stored on paper so there is a possibility

of losing data on papers and any unauthorized person can access the data.

(6). Lack of Immediate Processing of the Data:-

The conventional manual system deals with manual processing of the data, so the

processing delays and all the transaction cannot be performed at the time when needed. In

the conventional processing system all the work is done through paper work and much of

paper work is done.

(7). Lack of Sorted Information:-

In the conventional manual system there is lack of getting sorted information. In

the conventional system if we want to get sorted information we have to sorted out all the

information manually as there is no option of getting sorted which is there in the case of

the automated system and therefore much time is wasted in sorting of data. In contrast of

the manual system, with computerized system we can get sorted information from the

computer.



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Performance of proposed system

The new system incorporates all the goals mentioned above. As soon as the passenger or

the staff requirements are fed up in the system, the software comes up with the available options

for the concerned entity. The new system also incorporates the feature of the automated report

generation. The need is just to specify the type of the report required.

The proposed system is intended to be user friendly, automated and fast, easy to maintain

and use and require minimal knowledge of working with computers. The interface of the

proposed system is easy to understand. It used different forms for different type of information.

It can also be used to add or cancel a particular booking, software. etc. It gives the report like

software chart, related software detail, reservation, cash collection report etc.

It is easy to use for any "Software shop" to work accurately, timeliness and effective

manner to get current information like requriment of particular booking no of software , daily

cash collection etc.



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System and Subsystems

The system Automated Sofware shoppe System , deals with the sale and purchase of software .The basic subsystems of this system are:

.

Report Generation Subsystem:

This subsystem deals with the generation of various reports. The reports that are

generated are:

1. Cash collection report.

2. Software detail report.

3. Bus chart report.

4. Depositor detail report.

End Users :

The end users are the persons who will operate the system. In this system we have twotypes of end users. One are simple users and other is administrator. The end user must possess

knowledge of computers. He must be capable of working in the windows environment and must

be aware of the knowledge & technology that is currently used.

Also the person must have good communication skills so that he may be able to communicate

with the valuable customers efficiently.



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USER REQUIREMENTS



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USER REQUIREMENTS

(1). Enhancing performance :-

(a) Provide quicker and up-to-date information in online manner.

(b) Make process of day changes in records more effective i.e. better file management.

(c) Improve report generating process to support better decision and planning resource usage

effectively.

(2). Reduce costs :-

(a) Provide a user-friendly system so that even a non-technical person with limited training

can operate.

(b) Reduce dependency on manually prepared documents, this will reduce the cost

involved with paper.

(3). Provide newer options :-

(a) As soon as data is entered, the related records must get updated automatically.

(b) Only authorized person must be given an access to data.

(c) Improve upon current method of adding, removing, processing and keeping theexisting and new records in relation to the "Automated Software shoppe and updating

the data stores.

(4). Other requirements :-

The user requires timely & efficiently communication of system to all process.

Efficient & accurate reports generation,defficency and avilabilty of software .

Timely information of the software, price , period of expire etc.The system to ensure proper internal control of cash collection of software Shop.

A simple and efficient system to reconcile cash.

Timely information of arrival and departure of software,customer etc.



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FEASIBILITY STUDY



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Feasibility Study

Feasibility Analysis is use to determine whether it is feasible to develop the new system or

not.

Feasibility study is categorized into

Technical Feasibility : -

By this mean the technology needed is available, whether it is usable. We use the

Visual Basic 6.0 language in front end and access in back end. This technique is available

in market.

The proposed system is technically feasible as the environment of the Automated

Software Shoppe is computerized.

Operational Feasibility : -

To find out this we enquire the proposed system can fit in with existing operation

and whether it is able to satisfy the requirement of the end users. It is easy to install in the

computer. Our system is operationally feasible for all type of organization.

The proposed system is Operationally feasible as it is develop using the 4GL tools, and

the system has been made so user interactive that it would be very easy for a computer

literate staff.



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COST BENEFIT ANALYSIS



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Cost Benefit Analysis

Cost benefit analysis is necessary to determine economic feasibility. The primary

objectives of cost benefit analysis is to find out whether it is economically worthwhile to invest

in the project, if the returns on the investments are good, then the project is considered

economically worthwhile.

First listing all the cost associated with the project performs this analysis. Cost consists of both

direct cost and indirect cost, and then benefits are calculated .A comparison is made to seeeconomic feasibility.

Direct cost: This is used in buying equipments, cost on manpower, cost of consumable items,

rent etc.

Indirect cost: Cost of time spent by user in discussing problems with system analysis etc.

Once the cost benefits of project have been qualified and calculated, the next step is to find the

recovery period of the capital invested.

Cost of manually operated system:

Salary of two staff members Rs. 7,000 (p.m.)

Cost of account books and stationery Rs. 1,000 (p.m.)

Total cost (p.m.) Rs. 8,000

Yearly cost (recurring) Rs.96,000



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Cost of online system:

Cost of computer system Rs. 30,000

Cost of printer Rs. 8,000

Total (one time cost) Rs. 38,000

Cost of electrical power Rs. 1,000 (p.m.)

Cost of maintenance Rs. 500 (p.m.)

Salary of operator Rs. 3,000 (p.m.)

Cost of stationery Rs. 500 (p.m.)

Total recurring cost(p.m.) Rs. 5,500 (p.m.)

Yearly cost (recurring) Rs. 54,000

So, it can be easily inferred from the above facts and figures that after installing the new

online system, the recurring cost is reduced by approx. Rs. 42,000 yearly.

In this saving we can purchase a computer system, which is one time investment. In

addition of this, we achieve the speed, accuracy and reliability in our admission, removal and the

financial operations.



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SYSTEM ANALYSIS



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SYSTEM ANALYSIS

The objective of system analysis activity is to develop structured system specification for the proposed system. The structured system specification for the proposed system will doindependent of the technology that will be used to implement these requirements. The structured

system specification will be called the ESSENTIAL MODEL. Sometimes the Essential model is

also called as Logical Model. The Data Flow Diagrams may model the function of the system,

Entity Relationship Diagrams may model the data and their relationships and the State Transition

Diagrams may model the time dependent behavior of the system. The Essential Model in this

project consists of only the process model i.e. data flow diagram. The Essential Model thus

consists of the following:-

Context Diagram.

Leveled data flow diagrams.



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CONTEXT-DIAGRAM


SoftwareMANGMENT

SYSTEM

CUSTOMER


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Context Diagram


VerificationSoftwarecontains

CUSTOMER INFORMATION

GENERATEBILLS

SOFTWARE DETAIL CUSTOMER DETAILS WITHREFERENCE TO

SOFTWARE

SOFTWARESTOCK

DATABASE

SOFTWARESOLD DETAILS

FILES


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ER-DIAGRAM



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DATABASE DESIGN (STRUCTURE)

In our application we have design application that provides the user to store data we have todescribe the structure.

Custinfo :

Field Name Data Type Descriptionid Number No

name Text Noadd Text Noph Text NoBill no Number NoDate1 Date No

city Text NoState1 Text Noemail Text No

Products :


Field Name Data Type Descriptionid Number Noname Text Norate Text NoStock Text Nominstock Text NoDate1 Date No


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Sales:

Field Name Data Type DescriptionCustid Text Primary KeyCustName Text noTotalamt Text noPid Text nonoofitems Text nocurdate Date no

Deepak Pal Sad Report 2003

Documents

Transcript of Deepak Pal Sad Report 2003