DEEN BANDHU CHHOTU RAM THERMAL POWER STATION YAMUNA NAGAR (A Unit of Haryana Power ... ·...

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DEEN BANDHU CHHOTU RAM THERMAL POWER STATION YAMUNA NAGAR

(A Unit of Haryana Power Generation Corporation Limited) (Regd. Office : C-7, Urja Bhawan, Sector – 6, Panchkula)

Corporate Identity No. U45207HR1997SGC033517

Website : www.hpgcl.org.in

TENDER DOCUMENT

FOR

Annual Running Contract for Operation & Maintenance of AC

Plants, Evaporating Cooling Plant, Ventilation system, Window / Split AC and Exhaust Fans installed at 2x300 MW DCRTPP, Yamuna

Nagar plant and Residential Colony for the year 2019-20.

DEEN BANDHU CHHOTU RAM THERMAL POWER STATION, HPGCL, YAMUNA NAGAR

E- Mail ID : [email protected]

Mob. No. : 8222024082

http://www.hpgcl.gov.in/

mailto:[email protected]

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INDEX NIT No.:16/EMD-I/175 Vol-I/DCRTPP/2019-20 Dated:20.02.2019

Sr. No.

Description Page No.

1 Notice Inviting Tender (E-tender) 3-4

2 Instructions to bidder on Electronic

Tendering System 5-7

3 Instructions to the bidder 8-13

4 Scope of Work 14-21

5 List and Details of Motors/Fans/Pumps 22-22

6 General terms and conditions of contract 23-32

7 Special Technical Terms & Conditions 33-35

8 Tentative List of T & P and consumables

required 36-37

9 Statement of Bidder 38-38

10 Acceptance Certificate 39-39

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Benefits/Concessions to the Haryana based Micro, Small and Medium industrial

Enterprises in the State Public Procurement as under (G.O. No.-02.02.2016-41B11(1)

dated 20.10.2016 and G.O.No.-02.02.2016-41B11(2) dated 20.10.2016 40-44

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Seeking benefits / concessions in past performance / Experience & Purchase

Preference by Haryana based manufacturing Micro & Small Enterprises (MSEs) in the state Public Procurement

14 Check list for Bidders 45-45

15 Rate quoting sheet 46-46

HARYANA POWER GENERATION CORPORATION LIMITED (Corporate Identity Number: U45207HR1997SG033517)

Regd. Office-C-7, UrjaBhawan, Sector-6, Panchkula, Website: www.hpgcl.org.in, Email.:[email protected], Mobile : 8222024082



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ONLINE NOTICE INVITINGTENDER (E-TENDER)

NIT No.:16/EMD-I/175 Vol-I/DCRTPP/2019-20 Dated:20.02.2019

Description of Work Annual Running Contract for Operation & Maintenance of AC Plants, Evaporating Cooling Plant, Ventilation system, Window / Split AC and Exhaust Fans installed at 2x300 MW DCRTPP, Yamuna Nagar plant and

Residential Colony for the year 2019-20. Completion period 12 Months plus 03 months Start date and time of tender uploading 20-02-2019 at 14:00 Hrs. Last date for downloading of tender & Bid Preparation

14-03-2019 at 13:00 Hrs.

Technical Opening (Part-I) 14-03-2019 at 15:30 Hrs. Tender document Fee (Non-refundable) Rs. 1200/- E-service Fees (Non – refundable) Rs. 1000/- Earnest Money(refundable) Rs. 73000/-

Instructions to bidder on Electronic Tendering System

As per Annexure-A

Instructions to the bidder As per Annexure-B

Scope of Work As per Annexure-C List and Details of Motors/Fans/Pumps As per Annexure-D

General terms and conditions of contract As per Annexure-E

Special Technical Terms & Conditions As per Annexure-F

Tentative List of T & P and consumables required As per Annexure-G

Statement of Bidder As per Annexure-H Acceptance Certificate As per Annexure-I Benefits/Concessions to the Haryana based Micro, Small and Medium industrial Enterprises in the State Public Procurement as under (G.O. No.-02.02.2016-41B11(1) dated 20.10.2016 and G.O.No.-02.02.2016-41B11(2) dated 20.10.2016

As per Annexure-J

Seeking benefits / concessions in past performance / Experience & Purchase Preference by Haryana based manufacturing Micro & Small Enterprises (MSEs) in the state Public Procurement

As per Annexure-K-1

For seeking the benefits / concessions by Haryana based manufacturing Medium Enterprises in Past Performance / Experience & Purchase Preference in the state Public Procurement

As per Annexure-K-2

Check list for Bidders As per Annexure-L Rate quoting sheet As per Annexure-M Contact Information Executive Engineer/EMD-I, DCRTPP,

HPGCL, Yamuna Nagar-135001. Mob. No.- 8222024082









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NOTICE INVITING TENDER (E-TENDER)

NIT No.:16/EMD-I/175 Vol-I/DCRTPP/2019-20 Dated:20.02.2019 Chief Engineer/DCRTPP, HPGCL, Yamuna Nagar invites sealed tenders in two parts from

the reputed, registered and experienced firms for Annual Running Contract for Operation &

Maintenance of AC Plants, Evaporating Cooling Plant, Ventilation system, Window / Split AC and

Exhaust Fans installed at 2x300 MW DCRTPP, Yamuna Nagar plant and Residential Colony for

the year 2019-20.

NIT No. Description Period of

contract

Tender Fee (Rs.) (Non–refundable)

EMD (Rs.) e-service

Fees (Rs.)

Last date of submission

of Bids online


Annual Running Contract for Operation & Maintenance of AC Plants, Evaporating Cooling Plant, Ventilation system, Window / Split AC and Exhaust Fans installed at 2x300 MW DCRTPP, Yamuna Nagar plant and Residential

Colony for the year 2019-

20.

01 year 1200/- Rs. 73,000/- 1,000/- 14.03.2019 (13.00 Hours)

The Bidders can download the tender documents from the Portal: https://haryanaeprocurement.gov.in. The Bidders shall have to pay for the Tender documents, EMD Fees & eService Fee online by using the service of secure electronic payment gateway. The secure electronic payments gateway is an online interface between contractors and online payment authorization networks. The Payment for Tender Document Fee and eService Fee can be made by eligible bidders/ contractors online directly through Debit Cards & Internet Banking Accounts and the Payment for EMD can be made online directly through RTGS / NEFT. NOTE: If the tenders are cancelled or recalled on any grounds, the tender document fees & e-

service fee will not be refunded to the firm. The Tenderers can submit their tender documents (Online) as per the dates mentioned in the key dates

Sr. No.

Department Stage Tenderer’s Stage Start date and time

Expiry date and time

1 Tender Authorization & Publishing

- 20-02-2019 at 14:00 Hours

20-02-2019 at 21:00 Hours

2

-

Downloading of Tender Documents, Bid Preparation & Bid submissions

20-02-2019 at 21:00 Hours

14-03-2019 at 13:00 Hours

3 Technical Opening (Part-I) - 14-03-2019at 15.30 Hours

---

4 Short listing of Technical bids & Opening of Price Bid

Will be intimated to the firms on their e-mail

Executive Engineer/EMD-I, For Chief Engineer/ DCRTPP,

HPGCL, Yamuna Nagar.



https://haryanaeprocurement.gov.in/



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Annexure – A


Instructions to bidder on Electronic Tendering System

1. Download of Tender Documents :

The Bidders can download the tender documents from the Portal: https://haryanaeprocurement.gov.in. 2. Pre-requisites for online bidding:

In order to bid online on the portal http://haryanaeprocurement.gov.in , the user machine must be updated with the latest Java. The link for downloading latest java applet is available on the Home page of the e-tendering Portal. 3. Online Viewing of Detailed Notice Inviting Tenders:

The bidders can view the detailed N.I.T and the time schedule (Key Dates) for all the tenders floated through the single portal e-Procurement system on the Home Page at http://haryanaeprocurement.gov.in. 4. Bid Preparation (Technical & Financial) Online Payment of Tender Document fee, e-Service

Fee, EMD Fees of online Bids:

i) The Bidders shall have to pay for the Tender documents, EMD Fees & eService Fee (Rs.

1000/-) online by using the service of secure electronic payment gateway. The secure electronic

payments gateway is an online interface between contractors and online payment authorization

networks. The Payment for Tender Document Fee and eService Fee can be made by eligible

bidders/ contractors online directly through Debit Cards & Internet Banking Accounts and the

Payment for EMD can be made online directly through RTGS / NEFT.

ii) The tender is invited in two parts, the bidders shall upload their technical offer containing

documents, qualifying criteria, technical specification and all other terms and conditions except the

rates (price bid) in the part-I (Technical envelop).The price bid shall be submitted in separate part-II

format as available in tender documents.

iii) The tender shall be opened on due date by Tender Opening Committee comprising of

Executive Engineer/EMD –I , AEE/TGMEMD-I and a representative of finance/ account department.

5. Key Dates

The Tenderers can submit their tender documents (Online) as per the dates mentioned in the following format:

Sr. No.

Department Stage Tenderer’s Stage Start date and time

Expiry date and time

1 Tender Authorization & Publishing

- 20-02-2019 at 14:00 Hours

20-02-2019 at 21:00 Hours

2

-

Downloading of Tender Documents, Bid Preparation & Bid submissions

20-02-2019 at 21:00 Hours

14-03-2019 at 13:00 Hours

Last date of submission of EMD online

14-03-2019at 15.30 Hours

---

3 Technical Opening (Part-I) - Will be intimated to the firms on

their e-mail

4 Short listing of Technical bids & Opening of Price Bid

20-02-2019 at 14:00 Hours




http://haryanaeprocurement.gov.in/




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The bidders are strictly advised to follow dates and times as indicated in the online Notice Inviting Tenders. The date and time shall be binding on all bidders. All online activities are time tracked and the system enforces time locks that ensure that no activity or transaction can take place outside the start and end dates and the time of the stage as defined in the online Notice Inviting Tenders. If bidder fails to complete the Online Bid Submission stage on the stipulated date and time, his/hers bid will be considered as bid not submitted, and hence not appear during tender opening stage. 6. If the tenders are cancelled or recalled on any grounds, the tender document fees & e-

service fee will not be refunded to the firm.

7. Unless exempted specifically, tenders not accompanied with the prescribed EMD/ Cost of

Tenders shall be rejected. EMD/Cost of Tender shall be in the prescribed mode of payment as

asked in the NIT; otherwise, the tenders shall be liable to be rejected.

8. The bidder shall ensure that payment of earnest money shall be made at least 48 hrs prior

of the closing time of submission of bid.

9. The bidder can revise his bid any number of times but only before last date of submission of

bid. All previous quotes are deleted & only the latest price quoted shall be visible on date of

opening of price bid.

10. The validity of the tender/ quotation should be at least for 120 days from the date of opening

of price bid.

11. The rate negotiations could be held up to L3 bidder, if the difference between the

overall L1 quoted rates and those quoted by L2 and L3 is within 5% of the L1 quoted rates.

In case where the L1 bidder refuses to further reduce his offered price and the L2 or L3

bidders come forward to offer a price which is better than the price offered by L1 bidder, the

bidder whose price is accepted becomes L1 bidder. However, in such a situation, the

original L1 bidder shall be given one more opportunity to match the discounted price. In

case of acceptance, he would be treated as L1 bidder.

12. The bidders / contractors shall observe the highest standards of ethics during the

submission of tender, procurement and execution of the contract. In case of evidence of cartel

formation by the bidder(s), EMD is liable to be forfeited.

13. The bidder shall bear all costs associated with the preparation and submission of his bid,

and HPGCL will in no case be responsible or liable for those costs, regardless of the conduct or

outcome of the bidding process.

14. Chief Engineer, DCRTPP, HPGCL, Yamunanagar reserves the right to cancel the

NIT or to change qualifying requirement or to reject any or all the tenders so received

without assigning any reason.

15. Preliminary Information for bidders :

a) Registration of bidders on e-Procurement Portal:-

All the bidders intending to participate in the tenders processed online are required to get registered on the centralized e - Procurement Portal i.e. https://haryanaeprocurement.gov.in. Please visit the website for more details. b) Obtaining a Digital Certificate:

i) The Bids submitted online should be encrypted and signed electronically with a Digital

Certificate to establish the identity of the bidder bidding online. These Digital Certificates are issued

by an Approved Certifying Authority, by the Controller of Certifying Authorities, Government of India.


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ii) A Digital Certificate is issued upon receipt of mandatory identity (i.e. Applicant’s PAN Card)

and Address proofs and verification form duly attested by the Bank Manager / Post Master /

Gazetted Officer. Only upon the receipt of the required documents, a digital certificate can be

issued. For more details please visit the website – https://haryanaeprocurement.gov.in.

iii) The bidders may obtain Class-II or III digital signature certificate from any Certifying

Authority or Sub-certifying Authority authorized by the Controller of Certifying Authorities or may

obtain information and application format and documents required for the issue of digital certificate

from:

M/s Nextenders (India) Pvt. Ltd. O/o. DS&D Haryana, SCO – 09, IInd Floor, Sector – 16, Panchkula – 134108 E - mail: [email protected] Help Desk: 1800-180-2097 (Toll Free Number)

iv) Bid for a particular tender must be submitted online using the digital certificate (Encryption &

Signing), which is used to encrypt the data and sign the hash during the stage of bid preparation &

hash submission. In case, during the process of a particular tender, the user loses his digital

certificate (due to virus attack, hardware problem, operating system or any other problem) he will

not be able to submit the bid online. Hence, the users are advised to keep a backup of the

certificate and also keep the copies at safe place under proper security (for its use in case of

emergencies).

v) In case of online tendering, if the digital certificate issued to the authorized user of a firm is

used for signing and submitting a bid, it will be considered equivalent to a no-objection

certificate/power of attorney /lawful authorization to that User. The firm has to authorize a specific

individual through an authorization certificate signed by all partners to use the digital certificate as

per Indian Information Technology Act 2000. Unless the certificates are revoked, it will be assumed

to represent adequate authority of the user to bid on behalf of the firm in the department tenders as

per Information Technology Act 2000. The digital signature of this authorized user will be binding on

the firm.

vi) In case of any change in the authorization, it shall be the responsibility of management /

partners of the firm to inform the certifying authority about the change and to obtain the digital

signatures of the new person / user on behalf of the firm / company. The procedure for application

of a digital certificate however will remain the same for the new user.

vii) The same procedure holds true for the authorized users in a private/Public limited

company. In this case, the authorization certificate will have to be signed by the directors of the

company.

viii) Bidders participating in online tenders shall check the validity of his/her Digital Signature

Certificate before participating in the online Tenders at the portal http://haryanaeprocurement.gov.in.

ix) For help manual please refer to the ‘Home Page’ of the e-Procurement website at

https://haryanaeprocurement.gov.in, and click on the available link ‘How to..?’ to download the file.

x) Before submitting tenders the instructions may be read carefully regarding submission of

tender. If any bidder finds discrepancies or omissions in the tender documents or is in doubt as to

the true meaning of any part, he shall clarify same from tender issuing office in writing before the

due date and time of submission of the bid.







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Annexure-B


INSTRUCTIONS TO THE BIDDERS

1. Pre Qualifying Requirements (PQRs) / Eligibility Conditions for the tenderers:-

a. The tender documents of only those bidders shall be considered who fulfill the following

qualifying/eligibility criteria and submit documentary evidences in support of the same:

(i) The bidder should be Original Equipment Manufacturer / Supplier (OEM/OES) or a

registered vendor of HPGCL as per Vendor Registration Policy for work of operation &

maintenance of microprocessor based Centralized AC system with screw type

compressor of capacity 2x80 TR or above at any Power Station.

OR

(ii) Bidders who have successfully carried out erection, testing & commissioning and

have minimum one year experience of Operation & Maintenance in the preceding 5 years

of the microprocessor based Centralized AC system with screw type compressor of

capacity 2x80 TR or above at any Power Station where the services are required will also

be eligible.

OR

(iii) The bidder must have experience of having successful executed similar type of

Operation & Maintenance work consisting of at least 2×80 Ton or higher capacity AC

compressor units in HPGCL/NTPC/any SEBs/any PSUs/ any Corporations/ Central

Govt./ State Govt. / Semi Govt. or in any Thermal/ Hydel plant and have average annual

turnover and other eligibility conditions as given below:

Experience of Execution of Work order:

The bidder must have minimum one year experience of having successfully executed the

similar or same type of work orders in respect of work of operation & maintenance of

microprocessor based Centralized AC system with screw type compressor of capacity

2x80 TR or higher capacity and ventilation system (i.e. Air Washer/Evaporation cooling

plant) in HPGCL/ NTPC / any SEBs / any PSUs / any Corporations / Central Government

/ State Government / Semi Government or in any thermal/hydel plant during last 5 years

and having minimum work order value including taxes as under: -

For bidders seeking to qualify under point no. (ii) & (iii) mentioned above must

have minimum order value as under and other eligibility conditions as given below:

i) Single work order of value not less than of Rs. 29.09 Lacs

Or

ii) Two work orders of value not less than of Rs. 18.18 Lacs each





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Or

iii) Three work orders of value not less than of Rs. 14.55 Lacs each.

b. TURNOVER:

The bidder average annual turnover should not be less than Rs. 36.36 lacs in last three

consecutive financial years.

Note :

In case where audited results for the last preceding financial year are not available for

determining the average annual turnover, certification of financial statements from a

practicing chartered accountant shall be considered acceptable.

c. The bidder should possess EPF Account No. PAN No., ESI Registration Number and GST

Registration Number.

d. The work order value referred above is inclusive of all taxes and duties.

e. The bidder should possess labour license from Labour Department of Haryana under

Contract Labour (Regulation & Abolition) Act, 1970 and possesses a valid labour license for

deploying the workers on the work or the bidder has to given an undertaking that he will

apply within one month from the date of issue of work order, if applicable.

Note :

The tender documents of only those bidders shall be considered who fulfill the eligibility

criteria and submit documentary evidences in support of the same along with copy of

performance certificate / repeat order from the same organization.

f. Eligibility of the black listed firms to participate in NIT:

The firms who have been black listed by HPGCL or any other Central or State Power Utility /

Board or Corporation or any other Thermal/ Hydro Electric project shall not be eligible to bid

against the NIT of HPGCL. However,

i) In case the blacklisting of the firm is for a specific plant and not for the organization as a

whole then such blacklisting will not tantamount to ineligibility of the bidder.

ii) Blacklisting of the firm by any unit of the HPGCL shall be considered as ineligibility of the firm

at any other project of HPGCL.

iii) In case any firm was blacklisted for a limited period in past by any organization and presently

such blacklisting has removed by such organization then it will not tantamount to ineligibility

of the bidder.

iv) Firm has to certify for itself for its eligibility with supporting documents to participate in the

NIT stating that it has not been blacklisted by any organization presently, however in case at

a later stage such certification found wrong then it will lead to misrepresentation of the facts

and the firm shall be treated as blacklisted on this ground and action shall be taken as per

regulation of HPGCL.

g. Decision of HPGCL regarding fulfillment of pre-qualification requirement shall be final and

binding upon the bidders.

2. Part-I Tender shall be opened on the due date & time and Part-II shall be opened on

subsequent date which shall be intimated separately to those tenderers whose Part-I is

considered complete in all respects and found technically and commercially suitable as per

the tender conditions.

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3. The tender documents can also be downloaded from HPGCL website www.hpgcl.org.in. Hard

copies of the tender documents so downloaded duly filled up completely is only acceptable

when accompanied with prescribed tender cost and earnest money deposited.

4. Before submitting tenders the instructions may be read carefully regarding submission of

tender. If any bidder finds discrepancies or omissions in the tender documents or is in doubt

as to the true meaning of any part, he shall clarify same from tender issuing office in writing

before the due date and time of submission of the bid. No arguments on this account

whatsoever shall be entertained after the last date & time of submission of tenders.

5. The “Application for Bidding” along with the “Terms and conditions of the contract and its all

Annexure should be submitted duly filed up completely and signed on each page by the

tenderer online. Work offered should be strictly according to the specifications of scope of

work and to the terms & conditions of the NIT. Unless a deviation from the specifications and

terms and conditions given in NIT is pointed out by the tenderer specifically, it will be

presumed that offer/ Tender conforms to the specifications and terms and conditions as laid

down in NIT.

6. The offer/tender should be typed or hand written in ink. Offer/Tender written in pencil shall be

ignored. No alterations, omissions, erasers or whitening, additions or rewriting shall be

permitted. Changes if any shall be affected only by cancelation of original writing by striking

and rewriting it along side duly initialed by the person signing the bid. In case there is a

discrepancy between the amounts in figures and in word, the amount in words will govern.

The price must be quoted in Indian Rupees and any mistake in calculating the rupee price will

not justify the claim for increase in price.

7. RATE QUOTING SHEET:-

a. The tenderer will quote their rates STRICTLY AS PER THE RATE QUOTING SHEET.

b. CONDITIONAL DISCOUNT offered by any tenderer will not be considered for the

purpose of relative comparison of rates quoted by participating tenderers.

8. The application for bidding along with all the detailed terms & conditions should be submitted

online. Tenders through Fax / E-mail / telegraphic tenders shall not be considered.

Incomplete, obscure or irregular tender is liable for rejection. If the tenderer deliberately gives

wrong information in his tender, HPGCL reserves the right to reject such tender at any stage.

The tenderer will quote their rates strictly as per details of specifications.

9. The bid along with the Terms and Conditions of the contract and its Annexure should be

submitted duly filled up completely and signed on each page by the tenderer.

http://www.hpgcl.org.in/

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10. The Tenderers shall submit their tenders in two parts – the first part containing documents for

qualifying criteria, technical specifications and all other terms & conditions except the rates

(Price Bid), and the second part containing the rates (Price bid) quoted for each item as well

as other related terms like GST, price escalation etc.

11. Any statutory taxes/levies, if to be charged extra, should be clearly indicated by tenderer in

their offer separately, failing which it will be presumed that their quoted prices are inclusive of

all such statutory taxes/levies.

12. All tenders received against open tender enquiry irrespective of whether they are from the

approved contractors on the registered list or others, shall be considered, provided they are

on the prescribed form and in accordance with the tender conditions and specifications.

13. Unless exempted specifically, tenders not accompanied with the prescribed EMD/ Cost of

Tenders shall be rejected. EMD/Cost of Tender shall be in the prescribed mode of payment as

asked in the NIT, otherwise, the tenders shall be liable to be rejected.

14. The rates quoted by the tenderer should be very competitive and as prevailing in the market

and should be firm and lump-sum. Prices should be quoted per unit also wherever applicable

and asked.

15. The validity of the tender/ quotation should be at least for 120 days from the date of opening

of price bid.

16. The rate negotiations could be held up to L3 bidder, if the difference between the L1 quoted

rates overall and those quoted by L2 and L3 is within 5% of the L1 quoted rates. In case

where the L1 bidder refuses to further reduce his offered price and the L2 or L3 bidders come

forward to offer a price which is better than the price offered by L1 bidder, the bidder whose

price is accepted becomes L1 bidder. However, in such a situation, the original L1 bidder shall

be given one more opportunity to match the discounted price. In case of acceptance, he

would be treated as L1 bidder.

17. No deviation shall be allowed. However, in case of deviation of taxes etc., the same be loaded

for comparison purpose.

18. Selection preference of the tendered work may be allowed as per policy of the State

Government to the Industrial Units located in Haryana on the lowest valid rates if tenderer so

claim with requisite documentary evidence.

19. The bidders / contractors shall observe the highest standards of ethics during the submission

of tender, procurement and execution of the contract. In case of evidence of cartel formation

by the bidder(s), EMD is liable to be forfeited.

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20. The bidder shall bear all costs associated with the preparation and submission of his bid, and

HPGCL will in no case be responsible or liable for those costs, regardless of the conduct or

outcome of the bidding process.

21. The whole work against this tender shall be awarded to a single firm whose overall annual

quoted/equated prices are lowest for the complete package.

22. Chief Engineer, DCRTPP, HPGCL, Yamuna Nagar reserves the right to amend/ cancel the

NIT or to change qualifying requirement or to reject any or all the tenders so received without

assigning any reason.

23. INSPECTION OF SITE OF WORK: - Before tendering, the tenderer is advised to inspect the

site of work, the environment & get acquainted with the actual work & other prevalent

conditions, facilities available. No claim will be entertained later, on the ground of lack of

knowledge.

23. Disqualification of the Bidder:-

i. Even though the bidders meet the above Qualifying Criteria they are subject to be disqualified,

if they have made misleading or false representations in the forms, statements and

attachments submitted in the proof of the qualification requirements.

ii The Bidders shall supply partnership deed in case of partnership firm / Memorandum of

Association and Article of Association in case of a company.

iii Not withstanding anything stated above Haryana Power Generation Corporation Ltd. reserves

the right to assess the Tenderer’s capacity to perform the contract should the circumstances

warrant such assessment in the overall interest of the Haryana Power Generation Corporation

Ltd. In this regard the decision of corporation will be final.

24. Conditions of the contract and other information can be had from the office of Executive

Engineer/EMD-1, DCRTPP, HPGCL, Yamuna Nagar (Email ID: [email protected]), on

any working day prior to last date of Downloading of Tender Documents & Bid Preparation.

25. The tenderer shall only be submitted on the centralized e-Procurement Portal i.e.

https://haryanaeprocurement.gov.in

26. The tenderers will quote their rates strictly as per details of price quoting sheet.

27. Tenders through Fax / E-mail / telegraphic tenders shall not be considered. Incomplete,

obscure or irregular tender is liable for rejection. If the tenderer deliberately gives wrong

information in his tender, HPGCL reserves the right to reject such tender at any stage.

28. All tenders received against open tender enquiry irrespective of whether they are from the

approved Firms on the registered list or others, shall be considered, provided they are on the

prescribed e-tendering process mentioned above.


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29. No deviation from the terms & conditions of tender shall be accepted. Once bidder submits

the tender online, it is presumed that all the terms & conditions are accepted including

payment terms.

30. Opening of Tender:-

i. The tenders will be opened in the office of Executive Engineer/EMD-I, DCRTPP, HPGCL,

Yamuna Nagar in the presence of authorized representative of the tenderers, if they so

desire, at the time and date set for opening of tenders or in case any extension was given

thereof on the extended tender opening date and time. Tenderer’s authorized representatives

(up to two persons) may attend the opening.

ii. The Price Bid (Part-II of the tender) shall be opened after Part-I of the tenders have been

scrutinized and evaluated. The tenderers whose Part I have been approved, will be allowed to

participate in opening of Price Bid (Part-II). The due date and time for opening of Price Bid

(Part-II) shall be informed later on.

31. Earnest Money:-

The Tenderer shall deposit requisite Earnest Money along with the tender to ensure

that the tenderer takes up the contract in right earnest. An EMD amounting to Rs 73,000/-(Rs

Seventy Three Thousand only) is applicable which is to be paid online through RTGS/NEFT.

i. The tenderer shall deposit requisite earnest money at least 48 hrs. before the closing time of

submission of bid.

ii. The he successful tenderer will be adjusted against security deposit in the event of placement

of order. EMD of unsuccessful tenderer will be refunded on finalization of contract.

iii. No interest shall be payable on Earnest Money Deposit.

iv. HPGCL reserves the right to forfeit Earnest Money Deposit or part thereof in circumstances

which may indicate that the contractor is not earnest in executing the contract. EMD shall also

be forfeited in case the bidder does not come forward for execution of the contract

agreements and submission of balance security deposit.

32. If the tenderer withdraws his tender at any stage during the currency of his validity period, the

earnest money shall be forfeited in full in such cases.



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Annexure-C


SCOPE OF WORK Annual Running Contract for Operation & Maintenance of AC Plants, Evaporating Cooling Plant, Ventilation system, Window / Split AC and Exhaust Fans installed at 2x300 MW DCRTPP, Yamuna Nagar plant and Residential Colony which consists of the following equipments:

PART-A: Operation & Maintenance of Air-Conditioning & Ventilation System

Scope of work under Part -A:

A. Air-Conditioning System equipments:

Unit Control Room -I

S/N

Item Quantity(Nos)

Specification Running Standby

1 Water Cooler screw Chiller 1 1 80 TR each

2 Condenser Water Pump 1 1 80 CMH with Head 32 MWC each

3 Chilled water pump 1 1 65 CMH with 30 MWC each

4 Cooling Tower 1 1 80 CMH with 352000 Kcal/Hr each

5 Water Softening Unit

1 1 Peak water Flow rate 2.5 CMH with

regeneration once in three days

6 Make up water tank

1 GS tank having a capacity for half an

hour storage

7 Air Handling Unit 2 1 Capacity: 30000 CMH each

8 Expansion Tank 1 1 mX1 mX1 m

Unit Control Room -II

S/N

Item Quantity(Nos)


1 Water Cooler screw Chiller 1 1 80 TR each


3 Chilled water pump 1 1 65 CMH with 30 MWC each

4 Cooling Tower 1 1 80 CMH with 352000 Kcal/Hr each

5 Water Softening Unit 1 1 Peak water Flow rate 2.5 CMH with

regeneration once in three days

6 Make up water tank

1 GS tank having a capacity for half an

hour storage

7 Air Handling Unit 2 1 Capacity: 30000 CMH each

8 Expansion Tank 1 1 m X 1 m X 1 m

Service Building

S/N

Item Quantity(Nos)


1 Water cooled Packaged Air Conditioner for First Floor

2 1 17 TR-02 Nos & 11 TR-01 No





15

2 Water cooled Packaged Air Conditioner for Second Floor

2 1 11 TR each

3 Water cooled Packaged Air Conditioner for Third Floor

2 1 17 TR-02 Nos & 11 TR-01 No


5 Cooling Tower 1 1 Water Flow Rate:100 CMH Approach: 5 Deg C Design Wet bulb Temp: 26.6

Deg C Temp Drop: 4.4 Deg C

Dining Hall of Canteen Building

S/N

Item Quantity(Nos)


1 Air cooled Packaged Air Conditioner 2 0 17 TR each

ESP Control Room 1 & 2

S/N

Item Quantity(Nos)


1 Air cooled Window Air Conditioner 4 4 15 TR each

Administration Building

S/N

Item Quantity(Nos)


1 Water cooled Packaged Air Conditioner

6 2 17 TR each


3 Cooling Tower 1 1 Water Flow Rate:100 CMH Approach: 5 Deg C Design Wet bulb Temp: 26.6

Deg C Temp Drop: 4.4 Deg C

DM Plant Control Room & DM Plant Lab

S/N

Item Quantity(Nos)


1 Air cooled Packaged Air Conditioner 1 1 17 TR each

AHP Plant Control Room

S/N

Item Quantity(Nos)


1 Air cooled Packaged Air Conditioner 1 1 5.5 TR each

Switchyard

S/N

Item Quantity(Nos)


1 Air cooled Packaged Air Conditioner 2 1 16.5 TR each make Blue Star

16

Scope of work for AC Plants:-

1) Overhauling of above AC chiller plants along with their allied equipments shall also be carried out in a year preferably during the months of December to February or when the spares are made available by HPGCL under the supervision of OEM as per the directions of Engineer In-charge. Supervisory service of OEM will be arranged by HPGCL.

2) Rewinding/ Repairing of all LT Motors of AS & Ventilation System and Rebuilding/Balancing/Repairing of motor shafts/ pumps shafts/blower shafts and bearing replacements shall be in the scope of work of contractor excluding 80 TR Screw compressor motor, Compressors and package AC compressors. Supply of new bearings is in the scope of HPGCL.

3) Servicing of Package AC’s of 5.5 T, 11 T & 17 T Capacity.

i. Cleaning of coils with dilute acid or water on monthly basis. ii. Checking of filters, replacement of belts, charging of refrigerant gas, checking &

tightening of electrical connection etc. iii. Replacement & commissioning of new package AC compressors with that of

defective AC compressors.

4) If any major fault occurs in the 80 T screw compressors same shall be repaired by the authorized persons of the OEM / Competent firm. The firm shall facilitate the repair of the compressor and price for the same shall be borne by HPGCL.

5) If any problem appears in the Electronic components/ cards the spares shall be arranged by HPGCL and the arrangement of competent service engineer for the same shall be in the scope of the firm.

6) Maintenance of all the Power supply panels i.e. MCC panels for AC & Ventilation systems, Electrical/Electronic control system of AC system under the above scope of work.

7) Any other operation/maintenance work not included in scope as detailed above but is required for operation & Maintenance of Air-conditioning system is deemed to be included in contractor’s scope.

8) Cleaning of equipments, electrical panels, AHU, cooling tower.

9) In case spares are not readily available at site and O&M store and same are required to be removed from any other unit, then contractor is bound to do the same free of cost.

10) The firm will arrange and maintain registers & log sheets for :- 10.1 Hourly reading of all the gauges and meters provided in the AC plant rooms

and AHU rooms. 10.2 To maintain the record of servicing carried out by contractor as per

manufacturer recommendation as described by the Engineer-in-Charge. 10.3 Log book/ register/maintenance record as per practice of reputed firms will be

maintained in good condition by the contractor. 11) The firm will carry out the periodic mtc. required for satisfactory functioning of A.C Chiller

Plants, Package AC Plants as per detail given below:

a) Daily

i) Attending breakdown if any. ii) Checking the system for refrigerant gas leakages. iii) Checking of AHU filters etc. iv) A.C. Plant room cleaning. v) To check up the water level in the chiller makeup water tanks as well as

softening and expansion water tanks. vi) To check any abnormality in the system. vii) Refrigerant gas charging to attend leakage, if required. viii) General cleaning of equipment and daily main log sheets in shifts.

b) Weekly

i) Checking of glands/seals of condensate water pumps/chiller pumps and tightening, if required.

17

ii) Checking of glands of refrigerant line and tightening if required. iii) Checking and tightening of electrical connections in main control panels as

well as M.C.C. panel. iv) Cleaning of water lines and strainers. v) Refrigerant gas charging, if required. vi) Checking of all Package Unit & their maintenance if any. vii) Checking of oil level of compressors and bearing housing of pumps and air

washer blowers etc. viii) Cleaning of Primary and other Air filters of AHU’s /AWU’s by pressurized

water filter cleaning machine(Bosch) and other cleaning work is to be done by vacuum cleaner/blower. T&P required shall be in the scope of contractor.

c) Monthly

i) Checking of oil level of compressors & top up if required. ii) Cleaning of suction line strainer of compressor. iii) Cleaning of cooling coil with dilute acid or water. iv) Checking and tightening of foundation bolts of compressor and blowers and

other allied equipments also. v) Checking of loading and unloading system of A.C. Compressor. vi) Oiling and greasing of respective bearing of motors, blower fans, pump

bearing etc. vii) Cleaning of liquid line strainer of the compressor. viii) Checking and calibration of all the safety and auto controls. ix) Replacement of defective parts of the equipments of mechanical and

electrical site if any. x) Replacement of bearings of motors, fans and blowers wherever required. xi) Refrigerant gas leakage detection and charging if required. xii) Air pressure balancing at outlets ducts as per requirement of standard by

measuring instrument. T&P required shall be in the scope of contractor.

d) Annually

i) Overhauling/Servicing of Screw compressor if required shall be got done by the authorized representative of the OEM/Competent firm. The same shall be arranged by the contractor.

ii) Changing of compressor Oil. iii) Checking of suction and discharge valves assemblies and replacing if

required. iv) Checking of loading and unloading system of A.C. Compressor. v) Checking of oils pumps seals of compressor and replaced if required. vi) Checking of bearing clearance for smooth operation of A.C. Plant. vii) De-scaling of all AC Plants with dilute acid and changing of its end cover

gasket probably in the month of December/January or as per requirement. viii) Cleaning, greasing and oiling of all the bearing of the equipment’s of Air-

conditioning system. ix) Cleaning of all the waterline valves and non-return valves. x) Adjustment of all air distribution system. xi) Maintenance of all the electrical contractor starters, switches of the main-

control panels and MCC panels/Control panels installed for Air-conditioning system.

xii) Refrigerant gas charging if required. xiii) Cleaning of all equipments, air duct and diffusers of AC system. xiv) Softening water plant servicing and regeneration of softening agent back

wash of filter as per requirements.

B. Ventilation System

1) 8 No’s air washer units installed on TG building of unit-I & II having capacity of

1,30,000 x 2 CMH each which consist of air washer blower units, motor ,spray water

18

pumps, spray water system, water tank & connecting pipes & valves etc. along with

their allied equipments.

2) 2 No’s Unitary Air Filter having capacity of 25,000 x 2 CMH each in ESP of unit 1& 2

which consist of air washer blower units, motor ,spray water pumps, spray water

system, water tank & connecting pipes & valves etc. along with their allied

equipments.

3) Approximately 271 no. wall mounted fans installed at various locations of DCRTPP

plant & Colony. Scope of work for Ventilation System:-

1) Complete overhauling of the Air Washer Units along with their allied equipments

shall also be carried out during the month of December to February or when the

spares are made available by the HPGCL during the contract period.

2) Maintaining of all the electrical equipments such as electrical motors, panels,

electrical/Electronic control system of EV system, Ventilation MCC covered under

the above scope of work.

3) Cleaning of equipments of ventilation system, Air washer housing, associated rooms

& ducts, Ventilation MCC.

4) Cleaning of nozzles & tank during working of air washer Units during summer season

minimum once in fifteen days.

5) Cleaning and replacement of filters where ever required twice in month.

6) Cleaning of tank / removal of mud during winter season.

7) Regular monthly Electrical Mtc. of DB’s, tightening of TB’s, replacement of contactor

etc. The firm will carry out the periodic mtc. required for satisfactory functioning of Air

Washer Units/ Roof extractors as per detail given below:

a) Daily:

i. Check the water in the air washer tank & main tank ii. Check the tightness of the belts. iii. Note the motor running current. iv. Check that all bearing are cool. v. AWU’s housing cleaning.

b) Weekly:

i. Clean the filter of air washer units with water. ii. Check the bearings, alignments of motors & belts. iii. Check for vibration, if present stop the unit and check impeller for any dirt

build up on blades and check all HD bolts for tightness.

c). Monthly:

i. Drain the water from the air washer tank, wash it with mild soap solution and refill the same.

ii. Grease the bearings of motors, fans & Pumps. iii. Check the L-N screws of pulleys and tighten if it is loose. iv. Check & clean the filters. v. Check coupling alignment & condition.

d) Yearly:

i.Check the canvas of fan outlet ii.Overhaul the equipment i.e. pump, motor & fan. iii.Cleaning of all air duct and diffusers of ventilation system.

19

iv.Replacement of Bearings.

8) Wall mounted fans: The scope of work for wall mounted fans includes removal

of defective fans/ fan motors/complete assembly of fans installed at various

building of DCRTPP at different heights & re-installation of same after

servicing / rectification / replacement of bearings / motors / new fan if required

of following sizes of fans:

a. All T&P including scaffolding will be in scope of contractor. Consumables such as

anker fasteners, nut bolts, Thimbles, insulation tapes will be in scope of

contractor.

b. Maintenance of exhaust fans electrical MCC module & connected cable between

exhaust fans to MCC module will be in scope of HPGCL however electrical

connection at exhaust fans end will be under scope of contractor.

c. Repairing of motor is in scope of HPGCL, however replacing of bearing if

required will be in the scope of contractor. New bearings will be provided by

HPGCL.

d. New exhaust fan/motors etc will be provided by HPGCL.

e. Installation of new fans at any specified location will be got carried out by the

contractor; However Civil work and electrical work will be in the scope of HPGCL.

The ventilation fans are installed at the following locations of DCRTPP Plant and

Colony:

S/N Location KW UNIT QTY.

1 BOP-1 0.75/0.37kw No 19

2 BOP-2 0.75/0.37kw No 8

3 Pressuring heating unit 0.37kw No 6

4 Compressor house 2.25kw No 5

5 CW/ACW pump house 2.25kw No 12

6 Chlorination 0.75kw No 5

7 Raw Water 1.5kw No 2

8 Fuel Oil pump house 1.1/0.37kw No 9

9 Service Bldg. 0.37kw No 10

10 Power House Bldg. 3.7kw No 18

11 Ash Handling/ESP-1 0.75/0.37kw No 12

12 ESP Comp House 0.75kw No 10

13 ASH Sullary 0.75/0.37kw No 10

14 Ash Water 3.7kw No 5

20

15 Ash Silo 0.75kw No 7

16 Ash water recovery 0.75kw No 3

17 Admin. Bldg 0.75kw No 4

18 Gate Complex 0.37kw No 6

19 Side Stream 0.37kw No 1

20 Permanent Store 2.25kw No 10

21 Workshop 0.37kw No 7

22 Battery room/ucb 0.75kw No 10

23 PT Plant 0.75kw No 6

24 AC MCC room unit 1 & 2 0.75 No 8

25 Canteen 0.75/0.37kw No 8

26 DCRTPP Colony

No 131

Total

332

6. Maintenance of ventilation PMCC & all other electrical supply panel of Air

conditioning & Ventilation system: Maintenance of ventilation PMCC consisting

of 3 No. C&S make 1000A, 415 V Ventilation PMCC breakers, all other power

supply modules, power contactors, overload relays, timer, Electrical/Electronic

control system, microprocessor controllers and associated electrical wiring

maintenance has to be maintained & looked after throughout the year.

PART-B: Maintenance of Window/Split AC:

Scope of work under Part -B:

The scope of work under Part B includes maintenance of approximately following

window/split AC installed at DCRTPP Plant & DCRTPP Colony of different make and different capacities for a period of 8 months i.e. March to October in a calendar year as per the details given below:

(A) Details of Window/Split AC:

Sr. No. Location/Office Split AC Window AC Total

DCRTPP Colony Non Domestic Building

1 Field Hostel 1 22

2 VIP Guest House 21

21

3 Rest House

3

4 Officers Club

5 Community Centre

6 Dispensary

2

7 Maintenance office 2 1

8 Subordinate/staff club

9 Transit No. 2 (suit no. 1 to 6)

10 Gym(Officers) 3

11 Gym(Officials) 2

Total for DCRTPP Colony 29 28 57

1. The scope of work will include the routine maintenance and overhauling including all the

associated electrical equipments for a period of 8 months i.e. March to October in a

calendar year.

2. The firm will ensure that all the window/Split AC’s are kept in perfect working condition

throughout the contract period.

3. Attending complaints of machines as per complaint register or otherwise instructed/directed

by engineer-in-charge/site in-charge.

4. Repair/replacement of the entire defective component for keeping the machine in perfect

running condition.

5. Monthly routine maintenance of machine like cleaning of air filter, cleaning of condenser &

cooling coil, oiling of blower motor.

6. Overhauling of AC’s preferably in the month of March: job includes removal of AC from its

location, dismantling, cleaning, washing, chemical cleaning, lubrication of blower motor,

checking and repair/ rectification/ replacement of defective component brazing of coil,

replacement of thermostat, compressor, cleaning with wire brush. Dressing of electrical

wiring, rectification/replacement of defective wire, cleaning of filters, cleaning of coil etc.

Reassembly of AC, testing & commissioning in all respect.

7. All the Tools & Tackles, safety items and petty consumables such as chemical / dusters /

wash cloth etc will be in the scope of the Firm; however refrigerant gas and spares for

window/split ac required will be provided by HPGCL.

Exclusions: -

1. Painting of equipments. 2. Erection of new ducts. 3. Providing of ducting insulation. 4. Supervisory services of OEM required for overhauling/servicing of equipments.

Executive Engineer / EMD-I,

For Chief Engineer / DCRTPP, HPGCL, Yamuna Nagar.

22

Annexure-D


List and Details of Motors/Fans/Pumps

S/N Motor/Fan/Pump Data Total

Quantity Location

1. Cooling Tower Fan Motor 3.7 KW 06 Admn Building

Service Building AHU 1 & 2

2. Condenser Water Pump (Type: CPHM 80/32) and Motor :15 KW

06 Chiller Room 1 & 2 and Admn.Building

3. Condenser Water Pump (Type: CPHM 80/32) and Motor :11 KW

02 Service Building

4. Chilled Water Pump (Type: CPHM 65/32) and Motor :11 KW

04 Chiller Room 1 & 2

5. AHU Fan 06 AHU 1 & 2

6. AHU Blower Motor 11 KW 06 AHU 1 & 2

7. U.A.F. Blower for Air Washer no. 09 & 10 02 ESP 1 & 2

8. Blower Motor 7.5 KW for Air Washer no. 09 & 10

02 ESP 1 & 2

9. Mono Block Pump Motor 3.7 KW for Air Washer No. 09 & 10

04 ESP 1 & 2

10. Condenser Water Pump (Type: CPHM 100/32) and Motor :18.5 KW

16 Air Washers 01 to 08

11. Air Washer Fan 08 Air Washers 01 to 08

12. Air Washer Blower Motor 45 KW 08 Air Washers 01 to 08

13. Mono Block Pump Motor 2.2 KW for Water Softening

04 AHU 1 & 2

14. Water Cooled PAC 17 ton Blower Motor 2.2 KW 11 ton Blower Motor 1.5 KW

17 Admn.Building Service Building

15. Water Cooled PAC 17 ton Blower Fan 11 ton Blower fan

17 Admn.Building Service Building

16. Air Cooled PAC 17 ton Blower Motor 2.2 KW

09 Canteen Ash Handling Plant

Switch yard

17. Air Cooled PAC 17 ton Blower Fan


Switch yard

18. Fan Motors (370W / 250W) for Air Cooled Units


Switch yard

Executive Engineer/EMD-I,

For Chief Engineer/ DCRTPP, HPGCL, Yamuna Nagar





23

Annexure-E

NIT No.:16/EMD-I/175 Vol-I/DCRTPP/2019-20 Dated: 20.02.2019 GENERAL TERMS AND CONDITIONS OF CONTRACT

1(A) CONTRACT PERIOD :-

The period of contract shall be for 01 year from the date of issue of LOI/WO normally a notice of seven days shall be given for starting the job, but the contractor shall be able to mobilize his resources within 24 hours, if necessary arises.

1(B) CONTRACT AGREEMENT :- The contractor shall execute a contract agreement with HPGCL on a Non Judicial Stamp Paper of appropriate value within 07 days of receipt of work order.

2) RATE/CONTRACT PRICE:-

Rate shall be quoted by the bidder, strictly as per rate quoting sheet and the agreed contract price shall remain firm during the currency of the contract. Any statutory taxes/levies, if to be charged extra, should be clearly indicated by tenderer in their offer separately, failing which it will be presumed that the quoted prices are inclusive of all such statutory taxes/levies.

4) EARNEST MONEY AND SECURITY DEPOSIT:-

a) Every tenderer, while submitting his tender, should online deposit an amount of Rs.

73,000/- as the earnest money.

b) The earnest money furnished by the successful tenderer on whom the work order is placed shall be converted into security deposits as a guarantee for faithful and satisfactory execution of the work order.

c) The EMD of the unqualified bidders will be returned without any interest, as promptly as possible, within 30 days after declaration of qualification result and that of unsuccessful bidder within 15 days of the execution of the contract with the selected bidder.

d) 10% amount of the monthly running bill shall be kept as security deposit. However, the EMD already deposited by the bidder shall be converted into the security deposit and the balance amount shall be deducted from the running bill.

e) Security deposit will be released only after completion of the entire period of the contract and after completion of 30 days on the certificate of Engineer In-charge for successful completion of work and submission of requisite documents like last EPF return by the contractor.

f) No interest shall be paid on EMD / Security Deposit for the period it remains deposited with HPGCL.

g) The earnest money /security deposit shall be forfeited in part or in full under the following circumstances:-

i) If the tenderer withdraws his tender at any stage during the currency of validity period. ii) If the W.O. has been issued but the contractor refuses to comply with it irrespective of

the fact that HPGCL sustains any loss on account of such default or not. iii) In the event of a breach of contract in any manner. iv) In case of evidence of cartel formation by the bidder(s). v) If the contractor fails or neglects to observe or perform any of his obligations under the

contract, it shall be lawful for the HPGCL to forfeit either in whole or in part, in its absolute discretion, the EMD/security deposit furnished by the contractor.

vi) The forfeiture of EMD/security deposit shall be without prejudice to the right of HPGCL to recover any further amount or any liquidated and/or other damages as admissible under the law, under payments or over payments made to the contractor under this contract or





24

any other contract as well as to take such administrative action against the contractor as blacklisting etc.

5) PAYMENT TERMS

Subjected to any deduction which the HPGCL may be authorized to make under this

contract, the payment shall be made as follows

“90% payment shall be made against the running bill or monthly bills for the work done & balance 10 % shall be kept as security which shall be released after the satisfactory completion of the contract including the guaranty/warranty”. No interest shall be paid by HPGCL on the security amount.

a) The scope of work under Part-“A” will be executed throughout the period of contract. 100%

payment of monthly contract value shall be made to contractor for the period from 1st March

to 30th November in calendar year & contractor will deploy tentatively 19 no. manpower.

For peak winter season i.e. period from 1st December to 28/29th February, 60% payment of

monthly contract value shall be made to contractor. However contractor may reduce the

manpower to tentatively 22 no. for that period.

b) The scope of work under Part-“B” will be executed for a period of 8 month only (i.e. from 1st

march to 31st October in calendar year) and accordingly payment to contractor will be made

for 8 month only. Contractor shall deploy tentatively 3 no. manpower for this work.

6) COMPLETION PERIOD

The completion period of the work as specified below shall be the essence of the contract.

The work shall be started within 7 days of issue of LOI / Work Order, whichever is earlier unless otherwise directed by the issuer of tender. The work shall be carried out and completed on month to month basis, as per the requirement of the contract.

7) STATUTORY DEDUCTIONS

Statutory deduction on account of Income Tax including surcharge shall be made at source from the bills of the contractor at the prevailing rates.

8) MODE OF PAYMENT

Payment shall be released by the Sr. Accounts Officer/Accounts Officer, DCRTPP, Yamuna Nagar through RTGS/NEFT. The firm shall provide necessary details for the same The firm shall intimate the complete bank details viz name of bank/branch, account no., type of account, IFSC code extra to Sr. A.O./AO.

9) RISK AND COST

In case the contractor fails to full fill the contractual obligation, the work shall be got done from some other agency at the risk and cost of the contractor. It shall be without prejudice to the right of HPGCL to recover any further amount or any liquidated and/or other damages.

10) PENALITY /DEDUCTIONS

a) Time is the essence of contract. The contractor shall ensure timely completion of job as per stipulated completion period. In case of delay in completion the job/work the penalty for delay will be imposed @ 1% of the total contract value per week or part thereof subject to maximum 10% of the contract value.

b) If the contractor does not engage required manpower then the penalty as given below shall be levied on the contractor:

i) Supervisor: Rs.1000/- per day ii) Foreman: Rs.1000/- per day

25

iii) Technician: Rs.800/- per day iv) Helper: Rs.600/- per day per

c) If the contractor does not engage sufficient skilled staff or the quality of work is not up to the satisfaction of Engineer-in -Charge or there is delay in attending of jobs, the penalty @ 3% (Fixed charges) of the monthly lump sum charges shall be levied on the contractor for each of the default.

d) If the contractor fails to operate/maintain any of the 2X80 Ton capacity screw type centralized water cooled AC for main control room then a penalty of Rs. 5,000/- per day shall be imposed and Rs. 2,000/- for non performance of any of the Package AC Units of Switchyard, DM Plant, AHP Control Room, Service Building, Administrative Building, Canteen Building and AWU along with its associated equipment.

e) In case HPGCL is unable to supply the spares in time to the contractor after opening of any equipment and the contractor remains unable to complete the job in absence of these spares, then the contractor shall be allowed the extension time for completing the job. This extension will be granted with the approval of competent authority. In case any spare, spares of the equipment under outage are to be repaired & machined in the O&M workshop/ Private sector and the job gets delayed, the extension in completion time will also be considered accordingly with the approval of competent authority. Nothing extra will be paid for idling time etc.

11) DOCUMENTATION

The contractor and the executive in-charge of the work shall ensure the following document before forwarding the bill of the contractor to the Accounts wing for pass and payment to avoid delay in payment of the contractor:-

a) Contractor shall submit monthly bill in duplicate to the respective Executive Engineer of unit I & II along with the followings:

i) Monthly bill for the AMC / ARC work and in other cases bill for the work done, in duplicate. The bill should be on the contractor’s bill book duly serially numbered and bearing date of issue, contractors EPF code, ESI code, GST number, PAN & TIN. A photo copy of the EPF code, ESI code, GST number, Labour license, Copy of the PAN & TIN shall be attached with the 1st running bill for reference and record.

ii) Self attested copy of the deposit challan of EPF & ESI contribution, labour welfare fund deposited by the contractor for the labour engaged for the work duly validated with dossier of workers and their account number in the appropriate prescribed performa.

iii) Self attested copy of the attendance sheet, wages register and evidence of wage payment.

iv) The bill of the contractor along with the annexure submitted by the contractor at i) above, should be approved and verified by the officer in-charge for gross value as well as net payable value and accompanied with the certificates/documents mentioned at iii) and iv) below.

v) Certificate from the Engineer in-charge that, a) Work has actually been done as per the contract and to the entire satisfaction of EIC. b) The copy of the EPF challan, ESI challan etc. submitted by the contractor pertains to the labour deployed at site and none of the worker has been excluded there from. c) The record entry of the work done has been taken in the small measurement book (SMB) at page no. _____ on dated ________. d) No penalty is leviable on the contractor on any account as per the contract if leviable the amount of penalty is __________. e) Copy of protocol and certificate for stage payment, if required.

vi) Certificate from Labour Welfare Officer / Factory Manager stating that contractor has complied with all labour laws and safety clearance certificate (Quarterly) from safety officer. In case of non availability of Labour Welfare Officer/Safety Officer, from EIC.

26

Note:- Documents attached along with the contractor bill should be referred in the forwarding letter of the respective Executive Engineer forwarding the bill for pass and payment.

12) ENGAGEMENT OF ADEQUATE MANPOWER

The contractor would station adequate working persons of the category. The work shall have to be started immediately as per the instructions of Engineer-in-Charge or his representative. The contractor should be able to mobilize the working force as per the quantum of work and should be capable of executing work simultaneously at all the machines depending upon the requirements. It is also made clear that the deployment of the workers of contractors will be subject to approval of Engineer- in-Charge of the works. The contractor would be responsible for the following:-

a. All the labour / workmen deployed during the execution of the contract shall be adequately got insured by the contractor at his own cost.

b. Any mishappening / accident to any workmen at site of work & compensation

payable to workmen on this account, all liabilities arising out of any provision of Labour Act / Workman's Compensation Act shall be the responsibility of the contractor. Any expenditure incurred by HPGCL arising out of the negligence of the contractor would be recovered from his bills / pending dues.

c. The good conduct of all the workmen at work site.

d. The loss / damage caused to the property of HPGCL or any other agency of the contractor or any of his workman / employee.

e. The contractor may employ such employees, as he may think fit to ensure the execution of the work to the entire satisfaction of Engineer-in-Charge. The employees would not be deemed to be in the employment of HPGCL for any purpose whatsoever. The contractor shall abide by the rules, laws and regulations that may be enforced from time to time regarding the employment conditions of service of his employees.

f. Under no circumstances whatsoever, HPGCL would be held responsible to the labour of the contractor. HPGCL shall have the right to pass on the responsibility on the contractor for any expense incurred by HPGCL as a result of certain dues on the part of employees of the contractor. HPGCL shall be entitled to recover / claim dues / compensation from the contractor in that event.

g. Further, the contractor would furnish an undertaking on non- judicial stamp paper of appropriate value by each and every worker employed by him, that the worker will not claim any lien as a worker of HPGCL for the services, he is rendering to the contractor.

h. The contractor shall also indemnify HPGCL against any liability towards its labour for non-compliance of laws etc. For carrying out the complete scope of work mentioned under Annexure-II Part A & Part B effectively, contractor will deploy the suggestive minimum manpower as per following manner:

a) Details of manpower for scope of work under Part A:

Sr. No.

Details of Manpower Minimum qualification

No.

A For Centralized Air-conditioning plants

1 Supervisor cum Site in-charge 3 Years Diploma Engineer/10 Year

Experience with ITI

1

2 Assistant Supervisor cum Forman (Mechanical)

ITI /Diploma 1

3 Electrician cum operator General Shift ITI/Diploma 1

27

4 Helper cum Assistant for General Shift Matric 0

5 Electrician cum operator (1 no per shift) (2x3 =6)

ITI /Diploma 6

7 Helper cum Assistant per Shift(1 no per shift) (1x3 =3)

Matric 3

B For Ventilation System

1 Electrician cum operator General Shift ITI/Diploma 1

2 Forman (Mechanical) ITI/Diploma 0

3 Electrician cum operator (1 no per shift) (1x3 =3)

ITI/Diploma 3

4 Helper cum Assistant per Shift(1 no per shift) (1x3 =3)

Matric 3

Total for Part A 19

The scope of work under Part-“A” will be executed throughout the period of contract. 100%

payment of monthly contract value shall be made to contractor for the period from 1st March

to 30th November in calendar year & contractor will deploy minimum 19 no. manpower.

For peak winter season i.e. period from 1st December to 28/29th February, 60% payment of

monthly contract value shall be made to contractor. However contractor may reduce the

manpower to 12 no. for that period.

b) Details of manpower for scope of work under part B:

A For Window/Split AC & Water coolers Minimum Qualification

No.

1. Electrician ITI/Diploma 1

2. Forman (Mechanical) ITI/Diploma 1

3. Helper cum Assistant Matric 1

Total for Part B 3

The scope of work under Part-“B” will be executed for a period of 8 month only (i.e. from 1st

march to 31st October in calendar year) and accordingly payment to contractor will be made

for 8 month only. Contractor shall deploy minimum 3 no. manpower for this work.

LRE for shift duty and Leave reserves against Sundays, Holidays/National Holiday etc.

are also considered under above manpower.

If required, contractor shall have to provide additional manpower as per the requirement of work. The operation and maintenance staff (technical) must have an experience for similar type of jobs. The work shall have to be started immediately as per the instructions of Engineer-in-Charge or his representative. The contractor should be able to mobilize the working force as per the quantum of work and should be capable of executing maintenance work simultaneously at all the fronts depending upon the site requirements. If more persons are required for completion of work in the time schedule as per emergency defined by Engineer- in-Charge, the same shall be arranged by the contractor without any extra payment to complete the work. It is also made clear that the deployment of the workers of contractors will be subject to approval of Engineer- in-Charge of the works.

13) WATCH & WARD The watch and ward of T&P and other material will be the responsibility of the contractor.

14) FACILITIES TO BE ARRANGED BY CONTRACTOR

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The contractor shall make his own arrangement for providing all facilities like lodging, boarding, furniture and transportation etc. for his supervisors/staff engaged by him for the job.

15) FORCE MAJEURE: - The delay in completion of work may be treated as force majeure to the contractor only if: -

a. The delay is resulted from any causes arising out of compliance with regulations, orders or instructions of the Central or State Governments, acts of God, acts of Civil & Military

authority, fires, floods, strikes, lock-outs, freight embargoes, war risk riots, civil commotion, epidemics and accidental. civil commotion.

b. The contractor’s request for extension of the delivery period along with all necessary

evidence comes, before the expiry of the schedule date(s) of completion. In no case,

the completion period shall be extended under this clause, in case the request is

received after the due date of completion. Extension in the completion period may

be granted only for the period for which the completion of the work is proved by

the contractor to have been delayed for circumstances mentioned in the

clause.

16) FACTORY ACT/MINIMUM WAGES ACT/INSURANCE ACT/EPF ACT ETC.

Strict adherence of various applicable labour laws like the Factories Act, Minimum Wages Act, ESI act, Payment of Wages Act, the Workman’s Compensation Act, EPF Act, Contractor labour (Regulation & Abolition) Act, 1970 and all other statutory requirements as amended from time to time to the entire satisfaction of Central/State Govt. Authorities, shall be the responsibility of the Contractor and he shall have to make good loss, if any, suffered by HPGCL on account of default in this regard by the contractor. EPF contributions will be deposited by the contractor in his own EPF code no. in the respective account of the workers. The contractor shall make the payment of wages to its labour in their saving account. Documentary evidence thereof shall be submitted along with the running bills. The contractor will submit the copy of EPF challan at the time of 90% payment along with corresponding list of workers.

17) SAFETY RULES

a) A Firm shall have to comply with all the provisions of safety rules. The Chief Safety Officer may impose penalty of Rs.200/- per day per head if the workers of contractor are found to

be working carelessly without proper protective equipments in unsafe conditions. Against violation of any other clause, a penalty of Rs 500 /- per violation (minimum) shall be levied. In case of repeated violation of serious nature resulting in various serious accident or direct loss to the corporation /threatens to cause severe consequences, higher penalty rates may be imposed including suspension/ termination of the contract. If any action is initiated by Chief inspector of factories, Chandigarh or any other authority against occupier/factory manager or any other authority of HPGCL in case of any fatal/non fatal accident or any other violation of factory act, 1948, Pb. Hr. factory rules, 1952 or any other industrial or labour act, the contractor shall be liable for the same and also to deposit the amount of fine/penalty if any. In case of default action as deem fit shall be initiated against the contractor.

b) This office reserves the right to claim adequate compensation from the contractor on account of any damage caused to the plant & equipment handed over to him for execution of the work, due to careless handling or negligence on the part of the contractor. The contractor shall ensure that no damage or loss is done to HPGCL property or human being in the jurisdiction of work site. In case it is found that there is any loss to the plant equipment, HPGCL property or human being due to negligence of any labour/worker, the same shall be made good by the contractor at his own cost.

c) A safety clearance certificate on quarterly basis from the chief safety officer shall be obtained by the contractor and has to be attached along with the bill.

18) ARBITRATION

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All matters, questions, disputes, differences and / or claims arising out of and / or

concerning, and /or in connection with, and /or relating to this contract whether or not

obligations of either or both Parties under this contract be subsisting at the time of such

dispute and whether or not this contract has been terminated or purported to be terminated

or completed, shall be referred to the Sole Arbitrator to be nominated by the Managing

Director/HPGCL. The award of the Arbitrator shall be final and binding on both the parties to

this contract.

19) LAWS GOVERNING CONTRACTS

All contracts shall be governed by the laws of India for the time being in force. Irrespective of the place of delivery, place of performance or place of payment under a contract, the contract shall be deemed to have been made at the place from which the acceptance of tender has been issued.

Jurisdiction of Courts- All legal proceeding in connection with contract shall be subject to the territorial jurisdiction of local court at Yamuna Nagar (Haryana).

20) SET OFF

Any sum of money due and payable to the supplier under the contract (including security-deposit returnable to the supplier) may be appropriated by the HPGCL and set-off against any claim of the Corporation for the payment of a sum of money arising out of under that or any other contract entered into by the supplier with the HPGCL.

21) MODE OF EXECUTION:-

a) The contractor should deploy sufficient manpower for the operation & maintenance of AC System, Ventilation System, Window/Split AC & Water Coolers installed at RGTPP.

b) The contractor will intimate the name of its supervisor who will look after the work & take instructions from the engineer-in-charge.

c) The contractor himself shall visit the plant frequently for checking and supervising the work and to discuss the progress of work from time to time with the officer-in-charge and for taking further instructions.

d) The contractor shall be responsible to maintain regular record / registers of the labour as working under viz., names, age, address, identifications, attendance, payments etc. as required under labour law/wages act. Contractor will comply with all the labour laws, statutory regulations and rules including the E.P.F. act in force at that time.

e) The contractor will provide uniform to all his employees round the year & he should ensure

that all the persons engaged by him come on duty in proper uniform.

22) TRANSPORTATION:-

a) Material Transportation:-

The contractor shall make his own arrangement for transportation of the material from stores to site of work, from site of work to O & M workshop/store, if required, and return of scrap back to stores. The contractor shall also assist in loading/ unloading of material being sent for repairs or received after repair to/ from outside of RGTPP.

The contractor shall make his own arrangement for removal of old as well as unused material from the site to the place as specified by the Engineer-in -Charge after completion of work.

b) Manpower Transportation:-

The contractor shall make his own arrangement for making available his personnel, at

site of work at any time as per the requirement of job.

21) SUBLETTING and ASSIGNMENT :

The contractor shall neither sublet, transfer or assign the contract or any part there of or

30

interest therein or advantage thereof in any part thereof in any manner whatsoever nor suspend the work at any time during the period of contract without any lawful excuse and without the earlier permission of the project authorities.

22) T&P AND CONSUMABLES: All the T&P and consumables as mentioned in the technical terms & conditions

required for execution of job will be arranged by the contractor. The requirement of the consumables will be decided by the officer-in-charge by giving a short notice which shall be binding to the contractor and no extra claim for same shall be entertained.

23) ACCOMMODATION: The contractor will be responsible for the accommodation of his employees/ workers deployed for execution of works. However, if the accommodation is available with HPGCL, the same may be allotted on chargeable basis as per HPGCL rules.

24) PERFORMANCE:

a) The officer-in-charge DCRTPP, HPGCL, reserves the right to get the work done fully or partially by any other agency or contractor till the expiry of period of contract. However, before termination of the contract, a default notice of seven days will be served to the contractor. The contract will be terminated after three such notices.

b) In such events, it shall be lawful to the HPGCL to forfeit any balance amount/security deposit or both which may otherwise be due to the contractor. If the dues are not sufficient, it will be lawful for HPGCL to recover the amount through the court of law.

25) JURISDICTION: All legal proceedings in connection with contract shall be subject to the territorial

jurisdiction of local court at Jagadhri (Haryana).

26) TERMINATION OF CONTRACT:- a) If the contractor is unable to execute the work, any loss incurred by HPGCL in this

respect will be to the contractor's account.

b) HPGCL may terminate the contract after giving a three days notice, if in its opinion; the work under the contract is not being done to its satisfaction. HPGCL has the right to get the job done from a third party at the risk and cost of the first contractor till the expiry of the period of contract and debit the cost plus 15% of the cost from the first contractor's account.

c) HPGCL also has the right to terminate the contract at any stage after giving 15 days notice without assigning any reason.

27) PERIOD:

a) The contract shall be for a fixed period of one year from the date of commencement of work, accordingly the work shall be carried out by the contractor though out the period at the rates decided by the project authorities which shall remain firm and shall not be subjected to any escalation on any account, whatsoever, irrespective of any increase in the labour rates from time to time.

b) The work will be carried out as per the instructions and to the satisfaction of officer-in-charge.

c) The contract period can, however, be extended unilaterally beyond the completion period of one year for a further period of next three months or earlier subject to review at the discretion of HPGCL at the same rates, terms and conditions, if required.

28) NEGLIGENCE If the contractor neglects to execute the work with due diligence and expedition or

refuses to do the work, then HPGCL may serve 15 days notice, in writing to the contractor to make good the failure within the stipulated time otherwise HPGCL shall be at liberty to take the work wholly or partially at the risk and cost of the contractor at a reasonable price. It shall be lawful for the HPGCL to retain any balance which may otherwise be due to the contractor on any account, if dues of the contract are not sufficient to cover the amount thus recoverable from the

31

contractor and to recover the whole of the balance of the amount from the contractor by action at law or otherwise. The remedy under this clause will be in addition to and without prejudice to rights available to the HPGCL under other clauses of the terms and conditions.

29) SUPERVISION OF WORK a) The Engineer-in-Charge shall have the general supervision of the work. The work

shall have to be started by the contractor as per the instruction of Engineer-in-Charge or his authorized representative at any time on working day, on holiday or after office hours. He has the authority to stop the work whenever such stoppage is necessary to ensure the proper execution of the contract. He shall also have authority to reject all works or part thereof and give necessary direction to carry out work again to his satisfaction. No claim whatsoever on this account will be entertained. The work shall be subjected to the inspection by Engineer-in-Charge all the time.

b) The decision of Engineer-in-Charge shall be final with regards to all matters relating to his contract.

c) The decision of Engineer-in-Charge for determining the category of the work with reference to the items not mentioned in scope of work shall be final.

d) The execution of work may entail working at all the sites and weather conditions

and no extra claim will be considered on this account. The contractor may have to

carry out work round the clock, as per the requirement to be decided by Engineer-in-Charge.

e) In case the contractor fails to do the extra / substituted work, Engineer-in-Charge will have the option to get the work done through any other agency at the risk & cost of the contractor.

f) In case of any dispute, the contractor may represent in writing to the Engineer-in-Charge.

30) TELEPHONE

The successful contractor shall provide the phone/mobile facility to his supervisor and in shifts to facilitate HPGCL for easy communication with the contactor and its staff. The phone Numbers shall be intimated by the contractor immediately after the award of the contract.

31) AUTHORIZED REPERSENTATIVE The firm will intimate (in writing) the name of authorized representative at site to whom necessary instructions regarding the works can be imparted and who will make correspondence regarding contract related issues. The signatures of the aforesaid authorized representative shall be got attested from First Class Magistrate or Notary Public.

32) OWNERSHIP DEED The firm will give ownership deed / partnership deed / proprietorship deed (as applicable) duly attested by Notary Public for record and reference of his office.

33) ELECTRICITY / AIR / WATER

Electricity/ Air / Water will be provided free of cost at one point per unit as per requirement of job. HPGCL may provide suitable space for site store free of charges to the contractor. The electricity for site store / office will be provided by HPGCL free of cost. The contractor will use electricity / air / water judiciously.

34) BREACH OF CONTRACT

If the contractor fails to adhere to the time schedule or if his services are found to be unsatisfactory, the HPGCL will be entitled at its option either:-

a. To recover damages as per penalty clause mentioned as above, if the said delay is not covered under the Force Majeure reasons.

b. To get the work done from any other agency after serving a notice of three days to the contractor at his risk and cost and without prejudice to the other provisions of the work order.

OR

c. To cancel the contract by giving 15 days notice & forfeit the security. 35) LOSS OF PLANT / HPGCL PROPERTY DURING EXECUTION OF THE WORK

The contractor shall ensure that no damage or loss is done to HPGCL / Plant property or any other agency in the jurisdiction of work site. In case, it is found that there is any

32

loss to the plant equipment, HPGCL property or human being due to negligence of the labour / worker of the contractor, the same shall be made good to HPGCL by the contractor at his own cost.

36) LAWS GOVERNING CONTRACTS

All contracts shall be governed by the laws of India for the time being in force. Respective of the place of delivery, place of performance or place of payment under a contract, the contract shall be deemed to have been made at the place from which the acceptance of tender has been issued.

37) OVER RUN CHARGES

No over run charges shall be paid in the event of the completion period being extended for any reasons.

38) CONTRACTOR TO REMOVE UNSUITABLE LABOUR On instruction of the Engineer-in-Charge, the contractor would immediately remove any person employed on the work, who misbehaves or causes any nuisance or otherwise in the opinion of the Engineer-in-Charge is not fit to be deployed on the work, such person shall not be re-employed or allowed on the work without the prior written permission of the Engineer-in-Charge.

39) WARRANTY/ GUARANTEE

a. The contractor shall give guarantee for the work done for a period of 90 days from the date of successful commissioning of equipment repaired. During the liability period, if any defect is observed in the equipment, which is attributed to poor workmanship or poor quality of material used by the contractor, the same shall be attended by the contractor at his own cost.

b. During this period if some equipment(s), which has been attended by the contractor, is found to be defective, the same will have to be attended again without any additional charges to HPGCL. In such cases, warranty period shall start from the date of such repair/rectification. In case the contractor fails to respond within a reasonable time, the job will be got done from any other agency at the risk and cost of the contractor.

40) INSURANCE OF WORKERS

The contractor will be solely responsible for any liability for his workers in respect of any accident, injury arising out and in course of contractor’s employment. To meet his aforesaid obligation under the workmen Compensation Act, The contractor shall obtain W.C. Policy from the Insurance Company for the persons employed by him for carrying out the work. The premium payable for the aforesaid Insurance Policy shall be borne by the contractor. The contractor shall ensure that the said Insurance Policy of this insurance cover is required to be submitted by the contractor to Engineer-in-charge of work immediately after issue of LOI, but before the start of work.

Executive Engineer/EMD-I,

For Chief Engineer/DCRTPP HPGCL , Yamuna Nagar

33

Annexure-F


SPECIAL TECHNICAL TERMS & CONDITIONS

1. Consumables like MS welding electrodes, oxygen , acetylene & LPG gas, cleaning acid (de scaling material including tools), cloth, cotton waste, emery paper, sealing agent, an bond 666 or 610, kerosene oil, rust line, Refrigerant gas leakage detector, hacksaw blades grinding wheel PVC pipes, torches, Soap, washing powders, dusters, Teflon tapes, araldite, soldering flux, solder, old dhoti, cleaning agent, flexible pipes for cleaning with instrument air, lugs, ferrules, Nitrogen cylinder for flushing, oxygen cylinder & commercial LPG cylinder for welding etc. and all small items required for handling & maintenance jobs will be arranged / provided by the Firm. In case contractor fails to bring sufficient consumables to site and without that items if HPGCL work suffer, HPGCL shall procure the same from the market and amount thereof will be recovered from the contractor's bill @ 1.5 times the purchase price of the item.

2. The Consumable such as Compressor oil (350 Liters), Refrigeration gas (6 no’s Cylinders

each of 61 Kgs each), Lubrication oil & grease required for maintenance of AC & Ventilation system & Window/Split AC per year will be arranged by the HPGCL. If more quantity of above mentioned consumables is required, the same shall have to be arranged by the contractor. All Electrical & Mechanical spares required for maintenance of AC & Ventilation system & Window/Split AC will be provided by the HPGCL.

3. The contractor has to make his own arrangement including leads, screws, oil, brushes, welding torch, gloves, bulbs, wires & holders for temporary lighting at work place.

4. All tools & tackles like spanners, multi meters, digital thermometer, Insulation tester, current source, box-spanner, chain pulley blocks, pull lift, hydraulic jacks. Hoisting arrangement, portable grinding machine, personnel protective equipments for safety of workers, safety belt, scaffolding material and other general purpose tools and tackles have to be arranged/ provided by the contractor. The work shall be subject to inspection at all time by the Engineer-in-Charge or his authorized representative(s). The contractor shall have to carry out the work to the entire satisfaction of the Engineer-in -Charge.

5. The contractor will always maintain minimum quantity of T&P & consumables at site as per Annexure V. The entire work shall be completed by the contractor within the time given by

Engineer-in-Charge and to achieve this, contractor has to work round the clock. Any number of jobs can be released for planned mtc/ overhauling and contractor has to carry out the work by deploying sufficient no. of workers in addition to attending to breakdown faults. However, in case of any delay in the supply of spare parts in time or any job involving machining etc., the time extension shall be given accordingly by the HPGCL. In case manufacturer’s engineer is called for any special job, the charges shall be borne by HPGCL.

6. Rewinding of burnt motors of AC & Ventilation System will be arranged by HPGCL, however, dismantling of burnt motors, loading/unloading for repairs, assembly of repaired motors and installation at site is in the scope of contractor.

7. The work shall be started immediately after getting written/verbal instructions from the authorized representative of the Engineer-in-Charge.





34

8. Any temporary Platform/scaffolding etc. required to execute any work shall be in the scope of contractor.

9. The electricity, lighting, water, air for carrying out the welding / cutting / other site works & for site office at nearest point will be provided free of cost. The contractor will be responsible to use the same judiciously.

10. The transportation of material from site to workshop & vice versa will be in the scope of contractor. The contractor will assist the loading / unloading of spares, if the same are to be got repaired from any private workshop.

11. The transportation of spares & other material from O&M store to site store or place of work & transportation of scrap to store yard will be in the scope of contractor.

12. After attending the job, the area will have to be got cleaned / cleared and scrap etc. to be removed from site. In case Engineer-in-Charge feels that the area has not been cleaned / cleared properly, HPGCL has the right to get the above work done from other agency at the risk and cost of the contractor.

13. If required, the space for office and store can be provided if available by HPGCL, The site office should be well painted and constructed in such a way that it should give a good look.

14. Additional manpower will be required to be mobilized during overhauling of any unit and the contractor will ensure adequacy of manpower so that overhauling works are completed in time.

15. The contractor shall make an arrangement so that his authorized representative is available round the clock at specified location to take maintenance job on all days including Sundays / Holidays.

16. The contractor will ensure the presence of their representative i.e. Supervisor / contractor himself at the time of cancellation of PTW / running of equipment after completion of work.

17. Temperature and humidity required to be maintained within the limit in all the Control Rooms, Service Building, Administrative Building, DM Plant, ASH Handling and Switchyard as mentioned below.

i) Temperature : 240C + 20C

ii) Humidity : 50% + 5%

18. Service Planning: - Servicing of the Air-conditioning system, Ventilation System, Window/Split AC & Water coolers & their scheduled/ preventive maintenance shall be planned in such a way that there is least interruption.

19. Watch and Ward: - Watch and ward of Air-conditioning plants , Evaporating Cooling Plant

window/split ac & water coolers and their equipments in the safe custody shall be the responsibility of the firm during the period of contract.

20. Damage due to negligence:- Any loss or damage to AC plants, Evaporating Cooling Plant

and Ventilation System and its equipments/control room due to negligence of operator of the contractor, shall have to be recovered by the contractor.

21. The firm will submit a detail operation on mtc. Schedule equipments wise to up keep the equipment based on daily, weekly, monthly and annual basis.

22. The firm will maintain log sheets for hourly reading of all the gauges and meters provided in the AC plant rooms, AHU room and Evaporating cooling, Air washers units.

23. To maintain the record of servicing carried out by firm as per manufacturer recommendation

as described by the Engineer-in-Charge. 24. Any miscellaneous work not mentioned in scope but is essential for completion of servicing/

35

overhauling of any equipment in the scope, shall be deemed to be in the scope of contractor. 25. The description of works has been given in the scope of work of Annexure-II of the tender

document. It will be obligatory on the part of the contractor to carry out left over jobs relating to the system.

Executive Engineer / EMD-I For Chief Engineer / DCRTPP,


36

Annexure-G


TENTATIVE LIST OF T&P AND CONSUMABLES REQUIRED

I. T&P Required

1. Spanners, Wrench Spanners, Ring Spanners Sets (6 to 36 No.- 2Sets) 2. Pliers, Screw Driver Set, Screw Driver- 3 Set 3. Adjustable slide wrench-2 Set 4. Multimeter-2 No. 5. Clamp Meter- 3No. 6. Insulator Tester -1 No. 7. Cutting Set -1 No. 8. Welding Set-1No. 9. Grinding Set -1 No. 10. Brazing Set -1 No. 11. Material for brazing, welding: As per requirement. 12. Chain Pulley Block-2 Ton -1 No. 13. Fuse Puller-1 No. 14. Flare Tool -3No. 15. Charging Line-06No. 16. Hexa Frame-02No. 17. Pressure & Compound Gauge-(300-500psi)-2 no. 18. Files-Half Round, Round & Flat-1 No. each 19. Chargeable Toarch-2 No. 20. Complete Allen Key Set-3 no. 21. Pulley Puller 30 inch & Bearing Puller 12 inch-1 No. each. 22. Hammers-03 No. 23. Chiesels-04no. 24. Water Pipe (100 feet 1”)-2 no. 25. Air Blower-02 No. 26. Grease Gun Heavy Duty-01 No. 27. refrigerant gas charging kit-1no. 28. Vacuum pump-1no. 29. Refrigerant Recovery Pump-1 no. 30. Goti Set-1 No. 31. Hammering Drill Machine with Drill bits: 1 no.

II. Tentative list of Consumables Material required/Month

1. Oxygen Cylinder : 1 no. 2. LPG Cylinder: 1 No. 3. Nitrogen Cylinder: 2 No. 4. Coil Shine : 25 Ltr. 5. Cleaning Acid: 20 Ltr. 6. Caustic Soda: 10 Kg 7. Contact Cleaner (CRC) : 2 Bottle 500 gr. 8. Rust line: 2 bottle 500 Gr. 9. Diesel/Petrol: 5 Ltr./As per requirement. 10. Solder/Dsolder wire:10mtr. 11. Screw : As per requirement.





37

12. Small nuts & bolts :As per requirement: 13. PVC Tape: 02Rol(20no.) 14. Teflon Tape :02Rol(20no.) 15. M Seal:02Kg./As per requirement 16. Gasket: As per requirement. 17. Colin: 4 no. 18. Soap/Washing Powder: As per requirement 19. Waste Cotton Cloth: 25 Kg 20. Fevi quick/Putty/FRP compound: As per requirement. 21. Floor Broom 22. Nariyal Broom 23. Floor Wiper.

Any general T&P & Consumables required to run the system smoothly shall also be

arranged by the contractor free of cost.

Executive Engineer / EMD-I, For Chief Engineer / DCRTPP,


38

ANNEXURE-H


STATEMENTS OF BIDDERS

1. Name of Bidder _______________________________

2. Address of Head Office _______________________________

3. Correspondence Address _______________________________

_______________________________

4. Legal status

5. PAN & TIN Number of the Bidder (attached self attested photocopies)

PAN ______________________ TIN ________________________

CST No. _________________________.

6. Bank Details (attached signed cancelled cheque)

i) Bank Name & Address

ii) Bank Account Number

iii) Bank Branch Code

iv) IFSC Code of Branch

v) Nature of account (current/saving/OD/CC)

7. Main lines of Business

i. ____________________________ since______________

ii. ____________________________ since______________

iii. ____________________________ since______________

8. Annual Turnover of past three year

i. ____________________________

ii. ____________________________

iii. ____________________________

9. Past Experience:-

Name of Organization

Period Reference of Contract

Order Value contract wise

10. Any other

Signature & Stamp of Bidder





39

Annexure-I


Acceptance certificate

I ______________________________________Designation_____________________

______of (Name of Company) ____________________________________________

______________________________________________________________________

Here by accept the terms and conditions given on page no.- to of the tender document

(NIT No.: 16 / EMD-I/ 175/Vol-I/DCRTPP/2019-20 Dated: 20-02-2019)

For M/s______________________ _____________________________

Date:

Place:









40

Annexure-J


Benefits / Concessions to the Haryana based Micro, Small and Medium Industrial Enterprises in the State Public Procurement as under (G.O. No.-02.02.2016-41B11 (1) dated 20.10.2016 and G.O. No.-02.02.2016-41B11 (2) dated 20.10.2016):-

A. Concessions / Benefits to Micro and Small Enterprises (MSEs):- Sr. No.

Area as part of qualifying requirements

Concessions / benefits allowed to MSEs

Eligibility

1 Tender Fee Exemption on the payment of tender fee subjected to fulfillment of conditions as per eligibility

Manufacturing Micro & Small Enterprises(MSEs) (Including Khadi & village Industries/Units) who have filed Entrepreneur Memorandum in Haryana in respect of the quoted items, participate directly in tender and not through any intermediaries (their dealers/agent/distributors), will not subcontract to any other firm and to carry the entire manufacturing at their enterprise.

Concerned MSE will be required to submit the copy of Entrepreneurs Memorandum in respect of its category of Micro/small issued to the firm by the Industries Department Haryana as part of Technical Bid.

Manufacturing Micro & Small Enterprises(MSEs) (Including Khadi & village Industries/Units) who have filled Entrepreneur Memorandum in Haryana and further:- a) Those MSEs have Quality Certification

of ISI/ ISO / AgMark/ Quality Mark issued from competent authority in State or Central Govt. in respect of the items/ goods mentioned in the tender. OR/AND

b) Those who were registered with DGS&D/NSI / GOI Department/ State Govt.Department / GOI PSUs/ State Govt. PSUs in respect of the item/ goods mentioned in the tender.

The Firm will be required to submit the detailed information in respect of above through an affidavit as per the format enclosed as Annexure-VI-1

2 Earnest Money Deposit (EMD)

Exemption on the payment of Earnest Money Deposit (EMD) subjected to fulfillment of conditions as per eligibility

3 Performance Security

90% concession on performance security as applicable to other Haryana based firm’s subject to fulfillment of condition as per eligibility.

4 Turnover a) Micro Enterprises: Concession of 80% on turnover condition imposed as qualifying criteria.

b) Small Enterprises: Concession of 70% on turnover condition imposed as qualifying criteria

5 Past performance & Experience

Exempted in respect of Past Performance & Experience as part of requirements of the tender subject to fulfillment of conditions as per eligibility.

6 Purchase Preference

50% of the total tendered quantity providing quoting price within band of L-I+15% by bringing down their price to L-I and subject to condition that it agrees to fulfillment of other terms & conditions of the tender and further subject to fulfillment to conditions as per eligibility.





41

B. Concessions / benefits to Medium Enterprises:- Sr. No.

Area as part of requirements

Concessions benefits allowed to MSEs

Eligibility

1 Past Performance & Experience

Exemption on requirements of Past Performance & Experience as pert of requirements of the tender subject to fulfillment of conditions as per eligibility.

Manufacturing Medium Enterprises of the state have filled Entrepreneur Memorandum for quoted items in Haryana, participated directly in tender and not through any intermediaries (their details/agents distributors), and will not subcontract to any other firm and to carry the entire manufacturing at their enterprises. This concession will be applicable only for one year to newly registered Medium Enterprises or Medium Enterprises of state who are not eligible in State Public Procurement due to eligibility criteria of Past performance & experience. The firm will be required to submit the detailed information in respect to above through an affidavit as per the format enclosed at Annexure-VI-2

2 Purchase Preference

10% of the total tendered quantity provided quoting price within band of L-I+15% by bringing down their price to L-I and subject to condition that it agrees to fulfillment of other terms & conditions of the tender and further subject to fulfillment of conditions as per eligibility.

Further, the benefit of discounting of 50% Haryana VAT revenue from the composite price bid for the purpose

of financial evaluation of the bids as per the policy guidelines issued vide GO No-2 / 2010-41-B-II of dated

19.12.2011 will continued to be applicable to all Haryana billing firms including MSMEs covered in the above

policy scope.

The general guidelines for the apportionment of tendered quantity to the firms other than MSMEs, MSEs and

MEs will be as under:-

i. Purchase Preference to MSMEs will not be applicable if the tendered quantity is only one.

ii. Purchase preference for Medium Enterprises (MEs) will only be allowed on the quantities in multiple

of 10 say 10, 20, 30 and so on. The quantity less than 10 or in between multiple of 10, 20, 30 will not

be considered for Purchase Preference to MEs.

iii. Negotiations will be held only with L1+5% firms. MSMEs as per above instructions within the price

range of L1+15% will be counter offered to match the finally arrived L1 rate. In case MSMEs within

L1+15% range refuse to match the finally arrived L1 rate then the entire 60% (50% for MSEs and

10% for MEs) of Purchase Preference will be transferred to L1+5% category firms.

iv. In case, no micro & Small Enterprises (MSEs) and Medium Enterprises (MEs) as per eligibility criteria

specified in the above instructions are within L1+15% range, the entire 100% tendered quantity will

be distributed as per the existing guidelines.

v. In case there are no Micro & Small Enterprises (MSEs) within L1+15% range, the Purchase

Preference Quota of 50% of MSEs will stand transferred to open category making it from 40% to 90%

vi. In case there are no Medium Enterprises (MEs) within L1+15% range, the Purchase Preference

Quota of 10% of MEs will stand transferred to open category making it from 40% to 50%

vii. In case no MSMEs, within L1+5% range and there is one MSE & one ME in L1+15% range and

further agree to match the arrived L-1 rate. The quantity will be distribution will be up to 40% for firm

other then MSME, up to 50% for MSE and up to 10% for ME and so on.

viii. In case there are MSMEs (both or either MSEs) within L1-5% range and there are MSEs & MEs in

L1+15% range. Negotiations will be carried out with all firms within L1+5% as per existing guidelines

to arrive at finally arrived L1 rate. The finally arrived firm can be any other such a situation,

apportionment will be done as per the existing instructions of ratio of 70:30 or 50:25:25 & so on.

Thereafter, offer will be given to MSE and MEs within L-15% range to match the finally arrived L1 rate

and if they agree to match the arrived L-1 rate, the apportionment of quantity will have many

scenarios of quantity apportionment may be as per annexure-III enclosed with this notification.

However, there can be many more scenarios depending upon the number of MSMEs within price

range of L1+5% and L1+15%.

The above instructions will supersede the instructions as issued vide industries & Commerce

Department Haryana Order No. 2/2/2010-41-IB-II of dated 24.03.2015 related to concessions /

benefits to Haryana based Micro & Small Enterprises (MSEs) including Khadi & Village Industrial

Units.

42

Annexure-K-1

NIT No.:16/EMD-I/175 Vol-I/DCRTPP/2019-20 Dated:20.02.2019 (Seeking benefits / concessions in past performance / Experience & Purchase Preference

by Haryana based manufacturing Micro & Small Enterprises (MSEs) in the state Public Procurement)(On non Judicial paper of Rs. 10/-)

I ________________________ S/o ______________________ aged __________residing at ______________________________Proprietor / Partner / Director of M/s ___________________________ do hereby solemnly affirm and declare that:-

1. My / our above noted enterprise M/s _____________ (name & Address) _______________ has been

issued manufacturing Entrepreneurs Memorandum in Haryana by the District Industries Center

______________________ under acknowledgement No. ___________________ of dated ________

(Self certified copy of the same is attached as Annexure-A with this affidavit) and has been issued

for manufacture of the following items in category Micro / Small Enterprise (please thick the either)

as under:-

i) ______________

ii) ______________

iii) ______________

2. That the quoted item(s) in the tender_____________________ is one (or more) of the item for which

my/our above noted enterprise has been issued. Manufacturing Entrepreneurs Memorandum by the

Industry Department Haryana as per details at para 1 above.

3. That my/our above mentioned manufacturing Micro/Small Enterprises fulfills either or both of the

below mentioned eligibility criteria:-

i. That my/our above mentioned enterprise has been issued quality certification of ISI Mark/

ISO/ Ag.Mark/ any other quality mark__________________________(please tick either of

the option) by _______________________________(name of GOI/ State Govt. Agency/

Institution authorized by GOI/ State Govt.) on ______________________ and the same is

valid from_____________ to _____________ in respect of item/ good (give name of item/

good) ______________________mentioned in the tender (Self Certified Copy of the relevant

certificate is attached as Annexure A’ with this affidavit).

ii. That my/our above mentioned enterprises has been registered with DGS&D, GOI/NSIC/

Govt. of India Departments /State Govt. Department/ Govt. of India Public Sector

Undertaking (PSUs) or State Government Public Sector Undertakings (PSUs) (Please tick

one of the option as above) in respect of Name of item/ goods/work/services

___________________ (Name) as mentioned in the tender for the corresponding period of

time of this tender. A self Certified Copy of the same attached as Annexure ‘B’ with this

affidavit.

4. That in case the purchase order of the quoted item is issued to me/us, it will not be outsourced or

subcontracted to any other firm and the entire manufacturing of the order item shall be done In-house

by our Enterprises based in Haryana (address mentioned as at Sr. No.1) Further, the billing will be

done from Haryana. Dated: DEPONENT

VERIFICATION:

Verified that the contents of para no. 1 to 4 of the above are true and correct to my knowledge as per the official record and nothing has been concealed therein.

Dated: DEPONENT





43

Annexure-K-2

NIT No.:16/EMD-I/175 Vol-I/DCRTPP/2019-20 Dated:20.02.2019 (For seeking the benefits / concessions by Haryana based manufacturing Medium

Enterprises in Past Performance / Experience & Purchase Preference in the state Public Procurement)

(On non Judicial paper of Rs. 10/-)

I ________________________ S/o ______________________ aged __________residing at ______________________________Proprietor / Partner / Director of M/s ___________________________ do hereby solemnly affirm and declare that:-

1. M/s / our above noted enterprise M/s _____________ (name & Complete Address) ______________

has been issued manufacturing Entrepreneurs Memorandum in Haryana by the District Industries

Center ______________________ under acknowledgement No. ___________________ of dated

________ (Self certified copy of the same is attached as Annexure-A with this affidavit) and has

been issued for manufacture of the following items in category Medium Enterprise as under:-

i) ______________

ii) ______________

iii) ______________

iv) ______________

2. That my/our above mentioned manufacturing Medium Enterprises meat all the remaining terms &

conditions of the tender except Past Performance / Past Experience.

3. That my first Purchase order under this benefit / concession was issued by State Government

Department / State Government Agency (name of Deptt. / Agency) ___________________ vide P.O.

No. ____________________ of dated ____________ for the supply of ______________________

(name of the item/good/works/services) was successfully complied by above mentioned Enterprises.

A self certified copy of the same is attached as Annexure-B with this affidavit.

4. That in case the Purchase Order of the quoted item is issued to me/us, it will not be outsourced or

subcontracted to any other firm and the entire manufacturing of the order item shall be done in-house

by our enterprise based in Haryana, (address mentioned as at Sr. No.1).

5. That we agree to the condition that this benefit / concession to the Medium Enterprise is valid for one

year from the date of getting the first supply order under state Public Procurement.

6. That the billing will be done from Haryana.

Dated: DEPONENT

VERIFICATION:

Verified that the contents of para no. 1 to 6 of the above are true and correct to my knowledge as per the official record and nothing has been concealed there in.

Dated: DEPONENT





45

Annexure-L


CHECK LIST FOR BIDDER

Sr. No.

Technical Specification Bidder Response (Yes or No)

1.

Acceptance of all terms & conditions of tender.

2.

Documentary Evidence regarding Qualification Criteria

i) Proof for possessing the Labour License from Labour Department, Govt. of Haryana or requisite undertaking.

ii) Permanent EPF Registration number from Provident Fund Commissioner.

iii) Experience Certificates duly attested for successfully providing work as prescribed in NIT.

iv) ESI Number.

v) PAN Number / TAN Number.

vi) GST Registration Number along with HSN code

vii) Proof Regarding Pre Qualifying Requirements

(PQRs) / Eligibility Criteria.

3. Authority letter in the name of the Authorized Person who has signed the Tender Document / Price Bid on behalf of the Contractor / Company if any.









46

Annexure-M


RATE QUOTING SHEET

Annual Running Contract for Operation & Maintenance of Air-conditioning System, Ventilation System & Window/Split AC installed at 2x300 MW DCRTPP, HPGCL, Yamuna Nagar.

Sr. No. Description of work Rate quoted per month excluding GST/Taxes (in Rs.)

GST@18% extra as applicable

Total amount including GST/Taxes in Rs./Month

1

Part A: O & M of Air-conditioning & Ventilation system at 2X300 MW DCRTPP, HPGCL, Yamuna Nagar as per scope of work (Part-A under Annexure-II).

2

Part B: Maintenance of Window/Split AC’s at 2X300 MW DCRTPP, HPGCL, Yamuna Nagar as per scope of work (Part-B under Annexure-II) for a period of 8 Months (from 1st March to 31st October in a calendar Year).

Grand Total

Signature & Stamp of Bidder

DEEN BANDHU CHHOTU RAM THERMAL POWER STATION YAMUNA NAGAR (A Unit of Haryana Power ... ·...

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