December 9, 2013 Auburn City Council Packet

8/13/2019 December 9, 2013 Auburn City Council Packet

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City of Au burn

Statement of Revenue and Expendi tures12/5/2013 9:52am PageRevised Budget

For General Fund (001)For the Fisc al Period 2014-5 Endin g Nov ember 30, 2013

Current Current Annual YTD RemainAccount Number Budget Actual Budget Actual Budge

Revenues

Taxes Revenues

General Revenues001-100-004-0001 Property Tax 2,934.17$ 890.64$ 35,210.00$$ 18,776.65 46.6001-100-004-0003 Ag Land Tax 40.92 5.82 491.00 283.21 42.3001-100-004-0005 Utility Replacement Tax 356.75 0.00 4,281.00 1,757.09 58.9001-100-004-0006 FICA /Ipers/Empl Benefit Levy 0.00 3,325.49 0.00 3,325.49 0.0001-100-004-0007 Liab Ins Levy 661.58 200.82 7,939.00 4,215.08 46.9001-100-004-1000 Local Option Sales Tax 0.00 0.00 0.00 0.00 0.0001-100-004-1006 Cable Franchise 83.33 0.00 1,000.00 556.71 44.3Total General Revenues 4,076.75 4,422.77 48,921.00 28,914.23 40.9

Total Taxes Revenues 4,076.75 4,422.77 48,921.00 28,914.23 40.9

Licenses/Permits Revenues

General Revenues001-200-004-1005 Cigarette Permits 0.00 0.00 75.00 0.00 100.0001-200-004-1100 Beer & Liquor Permits 0.00 0.00 500.00 0.00 100.0001-200-004-1200 Pet License 0.00 50.00 400.00 50.00 87.5Total General Revenues 0.00 50.00 975.00 50.00 94.8

Total Licenses/Permits Revenues 0.00 50.00 975.00 50.00 94.8

Use of Money/Property Revenues

General Revenues001-300-004-1310 Park Rent 62.50 0.00 750.00 200.00 73.3001-300-004-1311 Community Bldg Rent 100.00 162.00 1,200.00 530.00 55.8001-300-004-4800 Interest- Checking/ CD 12.50 13.99 150.00 117.70 21.5Total General Revenues 175.00 175.99 2,100.00 847.70 59.6

Total Use of Money/Property Revenues 175.00 175.99 2,100.00 847.70 59.6

Intergovernmental Revenues

General Revenues001-400-004-1340 Reimbursements 41.67 0.00 500.00 2,645.41 (429.0001-400-004-1341 Township Fire Dept Reimbursement 250.00 752.56 3,000.00 2,005.13 33.1001-400-004-1342 Other Misc. Revenue 41.67 0.00 500.00 91.49 81.7001-400-004-1343 Donations 0.00 0.00 0.00 0.00 0.0001-400-004-1501 Project Grant Revenue 0.00 0.00 0.00 0.00 0.0Total General Revenues 333.34 752.56 4,000.00 4,742.03 (18.5

Total Intergovernmental Revenues 333.34 752.56 4,000.00 4,742.03 (18.5

Culture/Recreation Revenues

Library Trust Revenues001-401-400-1476 Library Trust Revenue 208.33 40.11 2,500.00 865.45 65.3Total Library Trust Revenues 208.33 40.11 2,500.00 865.45 65.3


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City of Au burn




Library Revenues001-401-401-1470 Library-County Funding 0.00 0.00 14,250.00 3,564.75 74.9

001-401-401-1472 Library-other State Funds 58.33 0.00 700.00 804.37 (14.9001-401-401-1476 Library-Misc Revenue 3.33 0.00 40.00 4.40 89.0Total Library Revenues 61.66 0.00 14,990.00 4,373.52 70.8

Recreation Committee Revenues001-401-404-1343 Rec CD Interest 0.00 8.99 100.00 8.99 91.0001-401-404-4500 Soccer 0.00 0.00 3,200.00 0.00 100.0001-401-404-4530 Other Donations/Fund Raising 8.33 0.00 100.00 0.00 100.0001-401-404-4540 Concession Revenue 0.00 0.00 2,000.00 270.00 86.5001-401-404-4700 Other Revenue/Activites 8.33 0.00 100.00 0.03 99.9001-401-404-4800 Interest on Checking Account 0.00 0.04 0.00 0.15 0.0Total Recreation Committee Revenues 16.66 9.03 5,500.00 279.17 94.9

Historical Committee Revenues

001-401-405-4530 Historical Revenue 208.33 0.00 2,500.00 1,760.00 29.6Total Historical Committee Revenues 208.33 0.00 2,500.00 1,760.00 29.6

125th Celebration Revenues001-401-406-4530 Event Comm- Car Show Revenue 0.00 0.00 0.00 4,490.22 0.0Total 125th Celebration Revenues 0.00 0.00 0.00 4,490.22 0.0

Total Culture/Recreation Revenues 494.98 49.14 25,490.00 11,768.36 53.8

otal General Fund Revenues 5,080.07$ 5,450.46$ 81,486.00$$ 46,322.32 43.1

xpenditures

Public Safety Expenditures

General Expenditures001-101-004-6310 Fire-Building Maint/Repair 20.83$ 0.00$ 250.00$$ 0.00 100.0001-101-004-6406 Fire- Liability Insurance 0.00 0.00 750.00 0.00 100.0001-101-004-6407 Fire-Work Comp Insurance 0.00 0.00 3,500.00 0.00 100.0001-101-004-6408 Fire Dept-Property Insurance 0.00 0.00 1,200.00 0.00 100.0001-101-004-6409 Janitorial Expense 29.17 14.45 350.00 72.63 79.2001-101-004-6410 Fire-Vehicle Insurance 0.00 0.00 1,750.00 0.00 100.0Total General Expenditures 50.00 14.45 7,800.00 72.63 99.0

Fire Expenditures001-101-101-6230 Fire-Training 83.33 150.00 1,000.00 150.00 85.0001-101-101-6331 Fire-Vehicle Operations 125.00 39.00 1,500.00 347.03 76.8001-101-101-6332 Fire-Vehicle Repairs 41.67 0.00 500.00 918.12 (83.62001-101-101-6350 Fire-Operational Equipment Repair 41.67 0.00 500.00 750.00 (50.0001-101-101-6351 Fire Equipment- New 166.67 0.00 2,000.00 24.00 98.8001-101-101-6352 Fire- Misc. Exp 41.67 0.00 500.00 0.00 100.0Total Fire Expenditures 500.01 189.00 6,000.00 2,189.15 63.5


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Police Expenditures001-101-102-6406 Police-Liability Insurance 0.00 0.00 150.00 0.00 100.0

001-101-102-6413 Police 28E agreement 0.00 0.00 14,400.00 6,553.72 54.4Total Police Expenditures 0.00 0.00 14,550.00 6,553.72 54.9

Pet Ordinance Expenditures001-101-103-6402 Pet License 29.17 0.00 350.00 357.39 (2.1001-101-103-6403 Pet Ordinance Enforcement 16.67 0.00 200.00 0.00 100.0Total Pet Ordinance Expenditures 45.84 0.00 550.00 357.39 35.0

Total Public Safety Expenditures 595.85 203.45 28,900.00 9,172.89 68.2

Pubilc Works Expenditures

General Expenditures001-201-004-6379 Storm Sewer 41.67 0.00 500.00 0.00 100.0001-201-004-6399 Vegetation Management 125.00 0.00 1,500.00 1,360.00 9.3001-201-004-6417 Street Maintenance Expense 0.00 0.00 0.00 0.00 0.0Total General Expenditures 166.67 0.00 2,000.00 1,360.00 32.0

Shop Expenditures001-201-201-6310 Shop-Building Maint/Repair 41.67 0.00 500.00 0.00 100.0001-201-201-6331 Shop-Vehicle Operations 250.00 85.01 3,000.00 636.38 78.7001-201-201-6332 Shop-Vehicle Repairs 250.00 193.22 3,000.00 1,201.33 59.9001-201-201-6408 Shop-Insurance Expense 0.00 0.00 2,400.00 0.00 100.0001-201-201-6499 Shop-Cell Phone 58.33 52.17 700.00 169.19 75.8001-201-201-6505 Shop Misc. 8.33 136.61 100.00 448.97 (348.9001-201-201-6507 Shop-Operating Supplies 250.00 27.34 3,000.00 382.73 87.2001-201-201-6511 Equipment Purchase 1,166.67 0.00 14,000.00 0.00 100.0Total Shop Expenditures 2,025.00 494.35 26,700.00 2,838.60 89.3

Total Pubilc Works Expenditures 2,191.67 494.35 28,700.00 4,198.60 85.3

Health/Social Services Expenditures

General Expenditures001-301-004-6499 Mosquito Control 0.00 800.00 1,000.00 800.00 20.0Total General Expenditures 0.00 800.00 1,000.00 800.00 20.0

Total Health/Social Services Expenditures 0.00 800.00 1,000.00 800.00 20.0

Culture/Recreation Expenditures

General Expenditures001-401-000-6310 Rec-Building Maint/Repair 0.00 0.00 0.00 0.00 0.0001-401-000-6320 Rec-Grounds Maint/Repair 0.00 0.00 0.00 245.00 0.0001-401-000-6371 Rec-Gas/Elect Expense 0.00 0.00 0.00 0.00 0.0001-401-000-6406 Rec-Liability Insurance 0.00 0.00 100.00 0.00 100.0001-401-000-6408 Rec-Property Insurance 0.00 0.00 350.00 0.00 100.0001-401-000-6499 Rec-Annual Payment 0.00 0.00 200.00 0.00 100.0001-401-000-6599 Supplies 0.00 0.00 0.00 0.00 0.0


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City of Au burn




Total General Expenditures 0.00 0.00 650.00 245.00 62.3

General Expenditures001-401-004-6310 Library-Building Maint/Repair 41.67 0.00 500.00 543.48 (8.7001-401-004-6371 Library-Gas/Elect Expense 100.00 0.00 1,200.00 94.52 92.1001-401-004-6373 Library-Telecommunications Expense 70.83 67.20 850.00 330.25 61.1001-401-004-6406 Library-Liability Insurance 0.00 0.00 300.00 0.00 100.0001-401-004-6408 Library-Property Insurance Expense 0.00 0.00 1,400.00 0.00 100.0001-401-004-6409 Janitorial Expense- 29.17 0.00 350.00 96.75 72.3Total General Expenditures 241.67 67.20 4,600.00 1,065.00 76.8

General Expenditures001-401-005-6310 Historical-Bldg 41.67 0.00 500.00 0.00 100.0001-401-005-6371 Historical-Utility Expense 104.17 0.00 1,250.00 94.52 92.4001-401-005-6406 Historical-Liability Insurance 0.00 0.00 100.00 0.00 100.0001-401-005-6408 Historical-Property Insurance Expense 0.00 0.00 650.00 0.00 100.0Total General Expenditures 145.84 0.00 2,500.00 94.52 96.2

Library Trust Expenditures001-401-400-6505 Library Trust Expense 208.33 0.00 2,500.00 0.00 100.0Total Library Trust Expenditures 208.33 0.00 2,500.00 0.00 100.0

Library Expenditures001-401-401-6020 Library-Wages-Part Time 904.42 844.88 10,853.00 4,281.35 60.5001-401-401-6110 Library-FICA 60.42 56.93 725.00 318.18 56.1001-401-401-6130 Library-IPERS 62.50 66.44 750.00 369.05 50.7001-401-401-6407 Library-Work Comp Insurance 0.00 0.00 50.00 0.00 100.0001-401-401-6500 Computer Expense 19.17 0.00 230.00 152.42 33.7001-401-401-6501 Programming 83.33 14.80 1,000.00 244.88 75.5001-401-401-6502 Library-Books 181.83 405.36 2,182.00 1,636.13 25.0001-401-401-6503 Library-Magazines/Newspaper 41.67 130.00 500.00 192.94 61.4001-401-401-6504 Library-Video 58.33 0.00 700.00 40.91 94.1001-401-401-6505 Library-Other Materials-Supplies 25.00 54.99 300.00 263.30 12.2001-401-401-6508 Postage/Shipping 8.33 24.18 100.00 142.74 (42.74001-401-401-6510 Training-Mileage 8.33 0.00 100.00 0.00 100.0Total Library Expenditures 1,453.33 1,597.58 17,490.00 7,641.90 56.3

Parks Expenditures001-401-402-6020 Parks Wages-Part Time 0.00 136.27 2,500.00 984.66 60.6001-401-402-6110 Parks FICA 16.25 7.57 195.00 104.66 46.3001-401-402-6320 Parks-Grounds Maint/Repair 291.67 11.24 3,500.00 54.19 98.4001-401-402-6371 Parks-Gas/Elect Expense 83.33 0.00 1,000.00 149.82 85.0001-401-402-6406 Parks-Liability Insurance 0.00 0.00 150.00 0.00 100.0001-401-402-6407 Parks-Work Comp Insurance 0.00 0.00 150.00 0.00 100.0001-401-402-6408 Parks-Property Insurance Expense 0.00 0.00 600.00 0.00 100.0001-401-402-6505 Parks- Equipment 83.33 0.00 1,000.00 62.87 93.7001-401-402-6599 Parks-Supplies 25.00 0.00 300.00 0.00 100.0Total Parks Expenditures 499.58 155.08 9,395.00 1,356.20 85.5


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Community Bldg Expenditures001-401-403-6020 Comm Bldg-Wages-Part Time 100.00 82.02 1,200.00 420.37 64.9

001-401-403-6110 Comm Bldg-FICA 8.33 6.71 100.00 53.28 46.7001-401-403-6130 IPERS 9.17 7.84 110.00 59.04 46.3001-401-403-6310 Comm Building Maint/Repair 333.33 963.76 4,000.00 1,012.55 74.6001-401-403-6371 Comm Bldg Gas/Elect Expense 100.00 0.00 1,200.00 189.04 84.2001-401-403-6406 Comm Bldg-Liability Insurance 0.00 0.00 275.00 0.00 100.0001-401-403-6407 Comm Bldg-Work Comp Insurance 0.00 0.00 100.00 0.00 100.0001-401-403-6408 Comm Bldg-Property Insurance Expense 0.00 0.00 450.00 0.00 100.0001-401-403-6499 Comm Bldg- pest control- Contractural 37.50 36.67 450.00 183.90 59.1001-401-403-6599 Comm Bldg -Supplies 29.17 0.00 350.00 12.58 96.4Total Community Bldg Expenditures 617.50 1,097.00 8,235.00 1,930.76 76.5

Recreation Committee Expenditures001-401-404-6401 Soccer 0.00 0.00 1,000.00 0.00 100.0001-401-404-6403 Donations 8.33 0.00 100.00 0.00 100.0001-401-404-6410 Postage 0.00 0.00 15.00 0.00 100.0001-401-404-6414 Easter Expense 0.00 0.00 500.00 0.00 100.0001-401-404-6506 Concession Supplies 166.67 0.00 2,000.00 0.00 100.0001-401-404-6599 Rec-Supplies 4.17 0.00 50.00 0.00 100.0Total Recreation Committee Expenditures 179.17 0.00 3,665.00 0.00 100.0

Historical Committee Expenditures001-401-405-6310 Historical-Building Renovation 416.67 0.00 5,000.00 3,179.53 36.4001-401-405-6599 Supplies 41.67 0.00 500.00 0.00 100.0Total Historical Committee Expenditures 458.34 0.00 5,500.00 3,179.53 42.1

125th Celebration Expenditures001-401-406-6403 Event Comm- Car Show Expense 0.00 0.00 0.00 5,031.22 0.0Total 125th Celebration Expenditures 0.00 0.00 0.00 5,031.22 0.0

Total Culture/Recreation Expenditures 3,803.76 2,916.86 54,535.00 20,544.13 62.3

Community/Economic Develeopment ExpendituresGeneral Expenditures001-500-004-6320 Beautification--Grounds Maint/Repair 208.33 0.00 2,500.00 0.00 100.0001-500-004-7000 Capitol Projects 0.00 0.00 0.00 0.00 0.0001-500-004-8000 Economic Development 208.33 0.00 2,500.00 483.00 80.6Total General Expenditures 416.66 0.00 5,000.00 483.00 90.3

Total Community/Economic Develeopment Expenditures 416.66 0.00 5,000.00 483.00 90.3

General Government Expenditures

General Expenditures001-600-004-6240 Banking Mileage & Fees 66.67 38.28 800.00 245.23 69.3001-600-004-6373 Telecommunications Expense 83.33 67.21 1,000.00 310.68 68.9001-600-004-6405 Court & Recording Expense 4.17 0.00 50.00 34.60 30.8001-600-004-6406 Liability Insurance 0.00 0.00 1,200.00 0.00 100.0


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001-600-004-6408 Bond-Misc. Insurance 29.17 185.00 350.00 185.00 47.1001-600-004-6411 Legal Expense 291.67 0.00 3,500.00 0.00 100.0001-600-004-6413 Annual Audit Fee 0.00 0.00 1,200.00 0.00 100.0001-600-004-6414 Publishing Expense 83.33 12.08 1,000.00 200.49 79.9001-600-004-6490 Elections 0.00 0.00 1,800.00 22.60 98.7001-600-004-6499 Donations/Contributions 25.00 0.00 300.00 42.80 85.7001-600-004-6505 Other Equipment 41.67 1,495.25 500.00 1,584.23 (216.8001-600-004-6506 Office Supplies 291.67 243.10 3,500.00 946.90 72.9001-600-004-6508 Postage/Shipping 50.00 0.00 600.00 93.72 84.3001-600-004-6699 Other Gen Govt Exp 625.00 1,054.00 7,500.00 2,475.72 66.9Total General Expenditures 1,591.68 3,094.92 23,300.00 6,141.97 73.6

Clerk Expenditures001-600-601-6010 Clerk Wages 841.67 714.72 10,100.00 3,710.40 63.2001-600-601-6110 Clerk-FICA 64.58 54.46 775.00 299.20 61.3001-600-601-6130 Clerk-IPERS 75.00 63.42 900.00 347.26 61.4001-600-601-6140 Pmt in Lieu of Health Ins 70.83 70.00 850.00 350.00 58.8

001-600-601-6210 Clerk-Association Dues 4.17 0.00 50.00 0.00 100.0001-600-601-6230 Clerk-Training 41.67 166.74 500.00 594.00 (18.8001-600-601-6240 Clerk-Meetings & Conferences 104.17 28.25 1,250.00 148.03 88.1001-600-601-6407 Clerk-Work Comp Insurance 0.00 0.00 100.00 0.00 100.0Total Clerk Expenditures 1,202.09 1,097.59 14,525.00 5,448.89 62.4

Mayor/Council Expenditures001-600-602-6020 Mayor/Council-Wages 250.00 0.00 3,000.00 669.65 77.6001-600-602-6110 Mayor/Council-FICA 20.83 0.00 250.00 99.82 60.0001-600-602-6130 Mayor/Council-IPERS 8.33 0.00 100.00 21.25 78.7001-600-602-6210 Mayor/Council-Association Dues 25.00 0.00 300.00 262.00 12.6001-600-602-6240 Mayor/Council-Meetings & Conferences 54.17 373.10 650.00 415.96 36.0001-600-602-6407 Mayor/Council-Work Comp Insurance 0.00 0.00 20.00 0.00 100.0Total Mayor/Council Expenditures 358.33 373.10 4,320.00 1,468.68 66.0

Total General Government Expenditures 3,152.10 4,565.61 42,145.00 13,059.54 69.0

otal General Fund Expenditures 10,160.04$ 8,980.27$ 160,280.00$$ 48,258.16 69.8General Fund Excess of Revenues Over Expenditures $ (5,079.97) (3,529.81)$ (78,794.00)$ (1,935.84)$ 97.5


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City of Au burn


For Loc al Option Sales Tax Fund (002)For the Fisc al Period 2014-5 Endin g Nov ember 30, 2013


Revenues

Taxes Revenues

General Revenues002-100-004-1000 Local Option Sales Tax 2,000.00$ 1,860.87$ 24,000.00$$ 8,728.90 63.6Total General Revenues 2,000.00 1,860.87 24,000.00 8,728.90 63.6

Total Taxes Revenues 2,000.00 1,860.87 24,000.00 8,728.90 63.6

otal Local Option Sales Tax Fund Revenues 2,000.00$ 1,860.87$ 24,000.00$$ 8,728.90 63.6

xpenditures

Taxes Expenditures

General Expenditures002-100-004-9002 Transfer to General Fund 0.00$ 0.00$ 0.00$$ 0.00 0.0Total General Expenditures 0.00 0.00 0.00 0.00 0.0

Total Taxes Expenditures 0.00 0.00 0.00 0.00 0.0

otal Local Option Sales Tax Fund Expenditures 0.00$ 0.00$ 0.00$$ 0.00 0.0

ocal Option Sales Tax Fund Excess of Revenues Over $ 2,000.00 1,860.87$ 24,000.00$ 8,728.90$ 63.6


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City of Au burn


For Emp loyee Benef i ts Levy (003)For the Fisc al Period 2014-5 Endin g Nov ember 30, 2013


Revenues

Taxes Revenues

General Revenues003-100-004-0006 FICA/Ipers/Emply Benefit Levy 644.08$ 195.51$ 7,729.00$$ 4,431.75 42.6Total General Revenues 644.08 195.51 7,729.00 4,431.75 42.6

Total Taxes Revenues 644.08 195.51 7,729.00 4,431.75 42.6

otal Employee Benefits Levy Revenues 644.08$ 195.51$ 7,729.00$$ 4,431.75 42.6

xpenditures


General Expenditures003-201-004-9002 Transfer to General- PW 0.00$ 1,303.75$ 0.00$$ 1,303.75 0.0Total General Expenditures 0.00 1,303.75 0.00 1,303.75 0.0

Total Pubilc Works Expenditures 0.00 1,303.75 0.00 1,303.75 0.0

Culture/Recreation Expenditures

General Expenditures003-401-004-9002 Transfer to General-Culture/Rec. 0.00 904.21 0.00 904.21 0.0Total General Expenditures 0.00 904.21 0.00 904.21 0.0

Total Culture/Recreation Expenditures 0.00 904.21 0.00 904.21 0.0

General Government Expenditures

General Expenditures003-601-004-9002 Transfer to General-Gen Govt 0.00 1,117.53 0.00 1,117.53 0.0Total General Expenditures 0.00 1,117.53 0.00 1,117.53 0.0

Total General Government Expenditures 0.00 1,117.53 0.00 1,117.53 0.0

otal Employee Benefits Levy Expenditures 0.00$ 3,325.49$ 0.00$$ 3,325.49 0.0

mployee Benefits Levy Excess of Revenues Over $ 644.08 (3,129.98)$ 7,729.00$ 1,106.26$ 85.6


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City of Au burn


For Em ergency Levy (004)For the Fisc al Period 2014-5 Endin g Nov ember 30, 2013


Revenues

Taxes Revenues

General Revenues004-100-004-0008 Emergency Levy 97.83$ 29.69$ 1,174.00$$ 673.68 42.6Total General Revenues 97.83 29.69 1,174.00 673.68 42.6

Total Taxes Revenues 97.83 29.69 1,174.00 673.68 42.6

otal Emergency Levy Revenues 97.83$ 29.69$ 1,174.00$$ 673.68 42.6

xpenditures

Taxes Expenditures

General Expenditures004-100-004-9002 Transfer to General Fund 0.00$ 0.00$ 0.00$$ 0.00 0.0Total General Expenditures 0.00 0.00 0.00 0.00 0.0

Total Taxes Expenditures 0.00 0.00 0.00 0.00 0.0

otal Emergency Levy Expenditures 0.00$ 0.00$ 0.00$$ 0.00 0.0

mergency Levy Excess of Revenues Over Expenditures $ 97.83 29.69$ 1,174.00$ 673.68$ 42.6


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City of Au burn

Statement of Revenue and Expendi tures12/5/2013 9:52am Page 1Revised Budget

For Ro ad Use Tax (110)For the Fisc al Period 2014-5 Endin g Nov ember 30, 2013


Revenues

Intergovernmental Revenues

General Revenues110-400-004-1430 Road Use Tax 2,589.42$ 2,434.82$ 31,073.00$$ 14,500.80 53.3Total General Revenues 2,589.42 2,434.82 31,073.00 14,500.80 53.3

Total Intergovernmental Revenues 2,589.42 2,434.82 31,073.00 14,500.80 53.3

otal Road Use Tax Revenues 2,589.42$ 2,434.82$ 31,073.00$$ 14,500.80 53.3

xpenditures


General Expenditures110-201-004-6010 Road Use-Wages 1,083.33$ 1,029.64$ 13,000.00$$ 5,818.35 55.2110-201-004-6110 FICA 83.33 78.18 1,000.00 464.84 53.5110-201-004-6130 IPERS 100.00 91.24 1,200.00 538.91 55.0110-201-004-6140 Pmt in Lieu of Health Ins. 75.00 60.00 900.00 300.00 66.6110-201-004-6379 Road Use-Storm Sewer 41.67 0.00 500.00 0.00 100.0110-201-004-6380 Road Use Tax-Street Lights 250.00 300.00 3,000.00 900.00 70.0110-201-004-6399 Engineering 0.00 0.00 0.00 0.00 0.0110-201-004-6407 Road Use-Work Comp Insurance 0.00 0.00 1,500.00 0.00 100.0110-201-004-6417 Street Maintenance Expense 1,250.00 0.00 15,000.00 750.00 95.0110-201-004-6599 Supplies 20.83 0.00 250.00 0.00 100.0Total General Expenditures 2,904.16 1,559.06 36,350.00 8,772.10 75.8

Snow Expenditures110-201-202-6030 Snow-Hourly Wages 400.00 0.00 2,000.00 0.00 100.0110-201-202-6110 Snow-FICA 0.00 0.00 150.00 0.00 100.0110-201-202-6331 Vehicle Operations 250.00 0.00 1,000.00 0.00 100.0110-201-202-6350 Operational Equipment Repair 83.33 0.00 1,000.00 0.00 100.0110-201-202-6407 Snow-Work Comp Insurance 0.00 0.00 250.00 0.00 100.0Total Snow Expenditures 733.33 0.00 4,400.00 0.00 100.0

Total Pubilc Works Expenditures 3,637.49 1,559.06 40,750.00 8,772.10 78.4

otal Road Use Tax Expenditures 3,637.49$ 1,559.06$ 40,750.00$$ 8,772.10 78.4

Road Use Tax Excess of Revenues Over Expenditures $ (1,048.07) 875.76$ (9,677.00)$ 5,728.70$ 159.2


13/33

City of Au burn


For Water Fun d (600)For the Fisc al Period 2014-5 Endin g Nov ember 30, 2013


Revenues

Enterprise-Water Revenues

Charges for Servic Revenues600-810-001-1001 Metered Water Sales/Sales Tax 5,833.33$ 6,946.44$ 70,000.00$$ 32,318.94 53.8600-810-001-1002 Utility Deposits 62.50 50.00 750.00 500.00 33.3600-810-001-1340 Recovered & Misc Revenue 0.00 0.00 0.00 316.21 0.0600-810-001-9000 Transfer In- Electric Fund Loan 0.00 0.00 0.00 37,000.00 0.0Total Charges for Servic Revenues 5,895.83 6,996.44 70,750.00 70,135.15 0.8

Total Enterprise-Water Revenues 5,895.83 6,996.44 70,750.00 70,135.15 0.8

otal Water Fund Revenues 5,895.83$ 6,996.44$ 70,750.00$$ 70,135.15 0.8

xpenditures

Enterprise-Water Expenditures

Charges for Servic Expenditures600-810-001-6010 Water Wages-Full Time 1,716.67$ 1,335.95$ 20,600.00$$ 8,078.37 60.7600-810-001-6110 FICA 133.33 101.46 1,600.00 659.11 58.8600-810-001-6130 IPERS 166.67 118.41 2,000.00 763.54 61.8600-810-001-6140 pmt in Lieu of Health ins. 100.00 90.00 1,200.00 450.00 62.5600-810-001-6230 Water-Training 41.67 200.00 500.00 200.00 60.0600-810-001-6350 Operational Equipment Repair 2,083.33 148.20 25,000.00 38,767.44 (55.0600-810-001-6399 Other Maintenance & Repair 250.00 33.15 3,000.00 3,146.73 (4.8600-810-001-6406 Liability Insurance 0.00 0.00 350.00 0.00 100.0600-810-001-6407 Water-Work Comp Insurance 0.00 0.00 800.00 0.00 100.0600-810-001-6408 Property Insurance Expense 0.00 0.00 750.00 0.00 100.0600-810-001-6418 Tax Expense 416.67 441.61 5,000.00 2,175.01 56.5600-810-001-6490 Water-Testing 125.00 0.00 1,500.00 813.31 45.7600-810-001-6499 Water Tower Contract 596.08 596.08 7,153.00 2,980.40 58.3600-810-001-6501 Chemicals/Salt/Chlorine 833.33 0.00 10,000.00 978.35 90.2600-810-001-6508 Billing/Postage/Shipping 62.50 20.50 750.00 535.00 28.6

600-810-001-6700 Utility Deposit Refund 62.50 0.00 750.00 275.00 63.3Total Charges for Servic Expenditures 6,587.75 3,085.36 80,953.00 59,822.26 26.1

Total Enterprise-Water Expenditures 6,587.75 3,085.36 80,953.00 59,822.26 26.1

otal Water Fund Expenditures 6,587.75$ 3,085.36$ 80,953.00$$ 59,822.26 26.1

Water Fund Excess of Revenues Over Expenditures $ (691.92) 3,911.08$ (10,203.00)$ 10,312.89$ 201.0


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15/33

City of Au burn


For Electric Fun d (630)For the Fisc al Period 2014-5 Endin g Nov ember 30, 2013


Revenues

Enterprise-Electric Revenues

Charges for Servic Revenues630-820-001-1001 Sales & Sales Tax Collections 20,387.50$ 19,487.85$ 244,650.00$$ 96,680.83 60.4630-820-001-1002 Utility Deposits 250.00 161.00 3,000.00 1,649.30 45.0630-820-001-1340 Sewer Loan Proceeds 0.00 0.00 12,600.00 0.00 100.0630-820-001-1341 Recovered & Misc. Revenue 0.00 0.00 0.00 0.00 0.0630-820-001-1342 Transmission Investment Revenue 0.00 0.00 0.00 0.00 0.0630-820-001-1343 CD Investment Interest 66.67 57.87 800.00 273.65 65.7630-820-001-1345 Water Loan Proceeds 0.00 0.00 0.00 0.00 0.0630-820-001-4550 Elect Pole Rent 0.00 0.00 700.00 0.00 100.0Total Charges for Servic Revenues 20,704.17 19,706.72 261,750.00 98,603.78 62.3

Total Enterprise-Electric Revenues 20,704.17 19,706.72 261,750.00 98,603.78 62.3

otal Electric Fund Revenues 20,704.17$ 19,706.72$ 261,750.00$$ 98,603.78 62.3

xpenditures

Enterprise-Electric Expenditures

Charges for Servic Expenditures630-820-001-6010 Wages-Full Time 1,750.00$ 1,535.96$ 21,000.00$$ 8,852.73 57.8630-820-001-6110 FICA 135.42 116.72 1,625.00 659.70 59.4630-820-001-6130 IPERS 158.33 136.22 1,900.00 765.40 59.7630-820-001-6140 Pmt in Lieu of Health Ins. 162.50 130.00 1,950.00 650.00 66.6630-820-001-6210 Dues & Assessments 83.33 0.00 1,000.00 623.67 37.6630-820-001-6310 Electrical Distribution costs 166.67 24.75 2,000.00 24.75 98.7630-820-001-6352 Misc. Exp 33.33 51.65 400.00 51.65 87.0630-820-001-6371 Wholesale Electric 16,625.00 12,335.51 199,500.00 71,309.46 64.2630-820-001-6380 Street Lights 416.67 300.00 5,000.00 1,840.00 63.2630-820-001-6399 Electrical Maintenance & Repair 3,333.33 26,096.90 40,000.00 28,706.54 28.2630-820-001-6406 Liability Insurance 0.00 0.00 800.00 0.00 100.0

630-820-001-6407 Work Comp Insurance 0.00 0.00 400.00 0.00 100.0630-820-001-6408 Property Insurance Expense 0.00 0.00 1,000.00 0.00 100.0630-820-001-6418 Tax Expense 500.00 523.36 6,000.00 2,574.19 57.1630-820-001-6490 Energy Efficiency Expense 333.33 0.00 4,000.00 0.00 100.0630-820-001-6508 Postage-Billing Expense 62.50 0.00 750.00 880.46 (17.3630-820-001-6700 Utility Deposit Refund 250.00 91.43 3,000.00 1,065.19 64.4630-820-001-7000 Wind Investment 0.00 0.00 0.00 0.00 0.0630-820-001-7001 Power Supply Development 2,083.33 500.00 25,000.00 1,025.00 95.9630-820-001-9004 Transfer Loan to Water Fund 0.00 0.00 0.00 37,000.00 0.0Total Charges for Servic Expenditures 26,093.74 41,842.50 315,325.00 156,028.74 50.5

Total Enterprise-Electric Expenditures 26,093.74 41,842.50 315,325.00 156,028.74 50.5

otal Electric Fund Expenditures 26,093.74$ 41,842.50$ 315,325.00$$ 156,028.74 50.5

lectric Fund Excess of Revenues Over Expenditures $ (5,389.57) (22,135.78)$ (53,575.00)$ (57,424.96)$ (7.1


16/33

City of Au burn


For Garbage-recyclin g Fund (670)For the Fisc al Period 2014-5 Endin g Nov ember 30, 2013


Revenues

Enterprise-Garbage Revenues

Charges for Servic Revenues670-840-001-1001 Base Fee Collections 1,250.00$ 1,172.63$ 15,000.00$$ 5,536.53 63.0670-840-001-1002 Utility Deposits 25.00 19.00 300.00 210.00 30.0670-840-001-1003 Sales Tax-Bags 8.33 3.50 100.00 11.65 88.3670-840-001-1004 Garbage Bag Sales 479.17 50.00 5,750.00 2,096.00 63.5670-840-001-1341 Recovered & Misc. Revenue 0.00 0.00 0.00 0.00 0.0Total Charges for Servic Revenues 1,762.50 1,245.13 21,150.00 7,854.18 62.8

Total Enterprise-Garbage Revenues 1,762.50 1,245.13 21,150.00 7,854.18 62.8

otal Garbage-recycling Fund Revenues 1,762.50$ 1,245.13$ 21,150.00$$ 7,854.18 62.8

xpenditures

Enterprise-Garbage Expenditures

Charges for Servic Expenditures670-840-001-6418 Tax Expense 6.25$ 2.52$ 75.00$$ 13.02 82.6670-840-001-6490 Landfill Fees 0.00 1,771.00 7,100.00 3,542.00 50.1670-840-001-6499 Gargabe Contract 1,000.00 1,000.00 12,000.00 5,000.00 58.3670-840-001-6508 Billing-Postage-Shipping 50.00 0.00 600.00 99.00 83.5670-840-001-6599 Supplies-Bags 166.67 0.00 2,000.00 0.00 100.0670-840-001-6700 Utility Deposit Refund 25.00 0.00 300.00 126.50 57.8Total Charges for Servic Expenditures 1,247.92 2,773.52 22,075.00 8,780.52 60.2

Total Enterprise-Garbage Expenditures 1,247.92 2,773.52 22,075.00 8,780.52 60.2

otal Garbage-recycling Fund Expenditures 1,247.92$ 2,773.52$ 22,075.00$$ 8,780.52 60.2

Garbage-recycling Fund Excess of Revenues Over $ 514.58 (1,528.39)$ (925.00)$ (926.34)$ (0.1


17/33

City of Au burn


For the Fisc al Period 2014-5 Endin g Nov ember 30, 2013


otal Revenues 41,128.07$ 40,377.99$ 527,362.00$ 263,428.39$ 50.0otal Expenditures 49,258.20$ 62,636.20$ 651,158.00$ 292,059.19$ 55.1otal Excess of Revenues Over Expenditures (8,130.13)$ (22,258.21)$ (123,796.00)$ (28,630.80)$ 76.8


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21/33

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23/33

City Of AuburnTreasurer's Monthly Summary

Month Ending 11/30/13

Current Change Operating Amoun

FUND Previous Received Disbursed Fund from Prev Funds In Long

Balance Balance Month Investm

GENERAL $8,861.32 $5,401.32 $8,980.27 $5,282.37 -$3,578.95 -$10,104.39 $15Historical Comm. $12,137.26 $12,137.26 $12,137.26

Library Trust $7,509.53 $40.11 $7,549.64 $40.11 $2,702.68 $4

Rec Committee $9,370.55 $9.03 $9,379.58 $0.04 $4,276.14 $5

Event Comm $0.00 $0.00 $0.00 $0.00 $0.00

LOST $16,933.84 $1,860.87 $18,794.71 $1,860.87 $18,794.71

EMPLY BEN LEVY $4,826.64 $195.51 $3,325.49 $1,696.66 -$3,129.98 $1,696.66

EMERGENCY LEVY $643.99 $29.69 $673.68 $29.69 $673.68

ROAD USE TAX $21,275.63 $2,434.82 $1,559.06 $22,151.39 $875.76 $22,151.39

WATER UTILITY $6,641.70 $6,996.44 $3,085.36 $10,552.78 $3,911.08 $10,552.78

SEWER Operating -$1,080.18 $2,458.35 $1,070.00 $308.17 $1,388.35 $308.17

ELECTRIC UTILITY $219,756.27 $19,706.72 $41,842.50 $197,620.49 -$22,193.65 $38,639.97 $158

GARBAGE/RECYCL. -$172.04 $1,245.13 $2,773.52 -$1,700.43 -$1,528.39 -$1,700.43TOTAL CASH $306,704.51 $40,377.99 $62,636.20 $284,446.30 -$22,325.07 $100,128.62 $184

Checking Acct Checking Acct Rec Chg Acct Library Trust Ckg Utility Billing $30,523.99

Statement Balance $96,945.88 $4,276.14 $2,702.68 Utility A/R $10,252.94

Less Outstanding Checks -$3,796.08 Other A/R $400.00Current Balance $93,149.80 $4,276.14 $2,702.68 $100,128.62

Investment-CD Elect-94 $37,093.45

CD Elect-43 $60,416.46

CD Elect-63 $25,568.21

CD-Rec-62 $5,103.44 $184,317.68

CD Elect-050 $35,902.40

CD- LibraryTrust $4,846.96

CD General-49 $15,386.76


24/33

Total All Accounts $267,517.08 $9,379.58 $7,549.64 $284,446.30


25/33

1

RESOLUTION NO. 13-

A RESOLUTION APPROVING AGREEMENT FOR NEW UTILITY LINE CONTRUCTION AND CONNECTION TO MOHRS SAND, GRAVEL AND

CONSTRUCTION, LLC.

WHEREAS, the Auburn City Council approved the installation of a line extension to connect Mohrs Sand, Gravel & Construction,

LLC., located at 102 Spruce St., Auburn, Iowa,

WHEREAS, the cost of the construction included overhead extension and further underground extension to the business,

WHEREAS, the Electric Tariff allows for an up-front cost of construction payment by the connecting entity,

WHEREAS, by motion approved at the October 14, 2013 council meeting the following was approved:

Motion by Barto, seconded by Schulte to require customer to pay one-half the total cost of the new line from the point that it goes

underground across his property to and including the meter. The motion further stated that the City will return the deposit to Mohr as a

credit to his monthly bill each month for five years (60 equal installments as credits). Voting Aye: Barto, Schulte, Finley and King. Voting

Nay: Potthoff.

WHEREAS, the total cost of the underground installation and connection is $18,277.28 and payment of $9,138.64 is required of

Mohrs Sand, Gravel & Construction, LLC.

NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF AUBURN, IOWA:

1. That invoice be prepared and delivered to Mohrs Sand, Concrete and Construction LLC in the mount of $9138.64as theconstruction deposit.

2. Payment of the construction deposit in the amount of $9138.64 will be required to be submitted to the City Clerk within30 days of delivery of invoice.

3. $9,138.64 will be divided into 60 equal credits in the amount of $152.31 and applied monthly to the utility bill beginningwith the first billing following payment of the cost of construction.

4. In the event that Mohrs Sand, Gravel and Construction LLC ceases to do business at this location or sells the business toanother party, remaining balance of the construction deposit will be forfeited and not transferable.

5. Should Mohrs Sand, Gravel and Construction LLC fail to submit the construction deposit to the City in the required timeframe, a lien will be placed on the property and all services disconnected until such time as payment is received.

Passed, adopted and approved this 9thday of December, 2013.

Aye Nay Absent Abstain

Cindy Finley

Janelle King

Randy Schulte

Justin Potthoff

Jane Barto

___________________________________

Verdi Maunu, Mayor

ATTEST:

___________________________________

Nancy A. Janssen

City Clerk / Treasurer


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JOHN A.KRAJEWSKI,P.E.

Cell: 402-440-0227Fax: 402-438-4322

E-mail: [email protected]

www.jkenergyconsulting.com

650 J Street, Suite 108

Lincoln, NE 68508

JKEnergyConsultingLLC

December 5, 2013

Nancy JanssenCity of Auburn

PO Box 238

Auburn, Iowa 51433

RE: Power Supply Evaluation

Dear Nancy:

Thanks for your email regarding the status of the power supply evaluation. I have been incontact with several entities interested in responding. I anticipate receiving four or five

responses. Based on feedback from the respondents, and with the Thanksgiving holiday, I

extended the response date for proposals to December 13. This will still allow for contracting to

occur in January, which provides plenty of time prior to the termination of the existingagreement to enter a new agreement.

I will have results ready for your Council Meeting in January, including a recommended course

of action. These results will be provided in the form of a letter report with a summary of the

economic analysis.

If you have any additional questions, please call me at 402-440-0227. Thank you.

Sincerely yours,

John A. KrajewskiJK Energy Consulting, LLC

JAK/kam


33/33

RESOLUTION 13-

A RESOLUTION APPROVING CITY YARD WASTE SITE RULES

WHEREAS, The City of Auburn, Iowa has made a yard waste site available to resident for leaves, trees

and degradable plant material, and

WHEREAS, Rules and regulations on use of the yard waste site will save the city time and money and

ensure that the yard waste site stays open for resident in the future, and

NOW THEREFORE BE IT RESOLVED by the City Council of the City of Auburn, Iowa that the following

rules and regulations regarding use of the city yard waste site be implemented beginning January 1,

2014:

1. The City yard waste site is for use by Auburn residents only and only yard waste fromproperties within the City limits may be taken to the yard waste site.

2. Keys for the yard waste site must be checked out at city hall during regular business hours.3. Keys may be checked out for a maximum of __________ hours. May be returned to theutility payment drop box______________________4. Persons in possession of a key to the site are responsible for any or all dumping that may

occur during their possession and will be held accountable for the same fine as those caught

performing and illegal act at this site.

5. Only yard waste such as grass clippings, weeds, flowers, mulch, garden waste, leaves, smallbrush and branches no larger than 12 ______ in diameter may be left at the site.

6. All yard waste must be removed from transport containers, including plastic bags and thecontainers/bags must be removed from the site.

7. The City reserves the right to refuse use of the yard waste site to any resident abusing use ofthe site and/or for breaking the afore mentioned rules.

8. A fine in the amount of $____________ plus the cost of clean up, removal and disposal ofthe illegal material be established for anyone caught dumping non-yard waste items at this

site.

Passed and Approved this 9thday of December, 2013

December 9, 2013 Auburn City Council Packet

Documents

Transcript of December 9, 2013 Auburn City Council Packet