DEC Meeting Minutes September 14, 2019 · 14.09.2019 · 1 DEC Meeting Minutes September 14, 2019...

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DEC Meeting Minutes

September 14, 2019

Attendance: (P=Present, A=Absent)

P District Director- Steve Goldstein, DTM P Area B1 Director-Richard Hanseen, VC5

P Program Quality Director- Kristin Baker, DTM A Area B2 Director-Kim Walker, ACB, ALB

A Club Growth Director- Carol Campbell, DTM P Area B3 Director-Mickie Ottery, EC5, PM3

A Public Relations Manager – Nadia Gilkes, DTM A Area B4 Director-Ken Bradley, ACG, CL

P Administration Manager- Ken Richardson, DTM P Area C1 Director-Rick Moore, ACG, ALB

P Finance Manager- Rosemary Lato, DTM P Area C2 Director- Michelle Patrick, CC, ALB

P Logistics Manager- Leon Lato, DTM P Area C3 Director-Anthony Harrell, IP3

P Parliamentarian – Kay Collis, DTM, PRA, PDD P Area C4 Director-Glenda Gutierrez, ACB, ALB

P Credentials Chair - D. George Lund, DTM, PDD P Area D1 Director-Pamela Kennedy, CC, CL

Division and Area Directors A Area D2 Director- Liz Delsignore, DTM

A Division A Director–Bill Bruninga, DTM P Area D3 Director-Roben Hall, CC, CL

P Division B Director-Kevin Kiefer, DTM P Area D4 Director- Ronnie Collins, LD5

P Division C Director-Jodi Shepler, DTM P Area E1 Director-Anita Della Croce, CTM

P Division D Director-Kelvin Bell, ACS, ALB, EC5 P Area E2 Director-Ralph Villanueva

P Division E Director-Jean Williams, ACS, ALB P Area E3 Director-Jane Dow, PM3

P Area A1 Director-Jason LeDuc, CL, CL P Area E4 Director-Larri McCormick, IP4, EH1

A Area A2 Director-Laura Valentino, CC, DL4

P Area A3 Director-Janelle Mazza, CC, CL

A Area A4 Director-Serena Phillips, ACS, ALB

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I. Pledge – Leon Lato, DTM, LM

Logistics Manager Leon Lato led attendees in reciting the Pledge of Allegiance.

II. Call to order and Welcome - Steve Goldstein, DTM, DD

District Director Steve Goldstein called the meeting to order at 8:09 am. He

welcomed district leaders and congratulated all attendees on the success realized

by D115 in its first quarter of existence.

III. Inspiration – Roben Hall, CC, CL, SR3

Area D3 Director Roben Hall provided an inspirational thought for the day.

IV. Mission Statements – Kelvin Bell, ACS, ALB, EC5

Division D Director Kelvin Bell read the Toastmasters International, District, and club

mission statements.

V. Certification of Quorum – D. George Lund, DTM, PDD

Credentials Chair D. George Lund reported that a quorum requires not less than 16

of 31 voting members. Since there are 23 voting members in attendance, a quorum

is confirmed.

VI. Adoption of Agenda – Steve Goldstein, DTM, DD

District Director Steve Goldstein asked if there are any proposed changes to the

agenda. Hearing none, the agenda was adopted.

VII. Administration Manager’s Report – Ken Richardson, DTM, AM

The minutes from the July 12, 2019 meeting of the DEC were previously distributed

to DEC members via e-mail. Ken Richardson noted that there were no additional

corrections to the minutes.

VIII. Approval of Minutes – Steve Goldstein, DTM, DD

DD Steve Goldstein stated that, unless there is an objection the minutes will be

approved. Hearing no objections, the minutes were approved.

IX. Finance Manager’s Report – Rosemary Lato, DTM, FM

Rosemary Lato, DTM reported that the Audit Committee has not met and there is

no report at this time.

District Director Steve Goldstein announced that the Audit Committee report, or

lack thereof would be accepted assuming there are no objections. Hearing none,

the report was accepted.

Ballot Items for the District Council Meeting on Monday

DD Steve Goldstein discussed the ballot issues to be presented to the DC on

Monday.

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#1. The pins Steve ordered commemorating the start of D115 were submitted

by Steve to TI for review. TI determined that they are not in compliance with

branding requirements. Steve was instructed not to distribute any additional

pins. The cost of the pins, $689.99 is already included in the D115 budget;

however, the DC must vote to approve the expenditure. If the expense is not

approved, Steve will cover the cost.

#2. Approve the D115 budget as presented. If the DC approves the payment for

the pins, the budget will then be up for approval as presented, including the

$689.89 for the pins. If the expenditure is not approved, the budget will be

modified to adjust for the payment made by Steve.

#3. Approve all Division and Area Directors, and all committee chairs and

leadership appointments.

DD Steve Goldstein asked if there were any objections to the ballot as proposed.

Hearing no objections, the ballot was approved.

Area H3 Director Janelle Mazza called for a point of order. She expressed concern

that the ballot was approved without sufficient discussion. It was not clear that the

ballot was being approved in its entirety.

While sympathetic to Steve and appreciative of his efforts, she feels we need to

show leadership by accepting responsibility for our mistakes. The District should not

have to pay or at least it should not bear the entire burden for the non-compliant

pins.

The discussion on ballot issues was reopened for further review. A lengthy discussion

followed. Division Director Jean Williams moved to offer another ballot option that

split the cost – half to be paid by the District, and half by Steve. The motion was duly

seconded by Janelle Mazza.

Janelle Mazza spoke in support of the motion. Anthony Harrell spoke in opposition.

George Lund spoke in support and Richard Hanseen spoke in opposition. Larri

McCormick spoke in support.

Jason LeDuc discussed procedural guidelines. He asked if proper approval

procedures were followed. At the time, D115 did not exist. Therefore, no procedure

existed. He stressed the need to make it clear that mistakes were made but have

been corrected going forward.

Pamela Kennedy proposed an amendment to the motion that would make it null.

The amendment was not accepted.

After additional discussion, Kristin Baker called the question. The vote was 12 in

favor of the motion and 10 opposed. The motion carried. The ballot will be

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amended to offer the option of a 50/50 split of the cost between the District and

Steve.

Steve reviewed the procedures for a virtual meeting. He explained that, under

guidelines promulgated by TI, no proxy votes are allowed in a virtual meeting. The

DEC generally agreed that this is not fair. These views should be addressed to TI with

the intent to change the rules.

Cash Accounts Recap

Finance Manager, Rosemary Lato, DTM completed her report by recapping the current

status of D115 cash accounts. The District began the fiscal year with a cash balance of

$10,000. Expenses through September 12 totaled $6,150.15 for a new balance of

$3,849.85. Total reserves transferred from D33 equaled $19,499.60. The total D115

funds as of September 12 equal $23,349.45.

DD Steve Goldstein called for any objections to accepting the report with the changes in the

ballot questions described above. Hearing no objections, the report was accepted.

X. Reports

Division – A Director – Bill Bruninga, DTM

Area Club # Name Paid Members DCP Status

1

9942 Burnt Toast II Club 14

Accomplished minimum officers trained 2019; need 20 members

811670 Cause Masters 5

Need 3 more members to remain active

1970 Pahrump Toastmasters Club

11


6773 Powerhouse Pros 11


2

2746 Grand Central Toastmasters

21

Accomplished minimum officers trained 2019; keep ≥20 members

755637 New Life Trail Blazers Toastmasters Club

10


3883 Starmasters Toastmasters Club

15


402 To Your Health 13


3

4055 Business Masters Toastmasters Club

10


4023 Early Risers Toastmasters

20


5339971 Hail Caesars 8


5785567 Southern Hills Toastmasters

18


5

1259570 Vegas Professionals Toastmasters

13


4

2199081 Blue Flame Masters 35


7314702 Blue Toasters 34


1397341 Mega Watts Toastmasters

11

Not renewing.

5363923 Toastmasters Anonymous

13


Plan to achieve Distinguished Division Status:

1. Division Success Plan: in process

2. Recover clubs in jeopardy: Cause Masters and Mega Watts.

3. Membership: with Area Directors in coordination with their club visits, identify appropriate membership-building steps for clubs <20 members – open houses, incentives, membership drives, promotion, etc.

4. Education: confirm all members on Pathways, work with Area Directors on tracking advancement.

Potential New Clubs:

1. Initial discussions with the Boulder City Art Guild president; coordinating visit to an existing Toastmasters club.

2. Initial discussions with John Whelan on helping with City Lights Art Gallery Toastmasters.

Comments:

1. Next Division council meeting: tentatively 10/3/19, 6:30pm.

2. Started surveying locations for Division Speech contest.

3. Need social media help.

DIVISION B – Kevin Kiefer, DTM

Area Club # Name Paid

Members DCP

Status Open House or

other growth plans

B1

5405 Chamber Voices 24 (+3) 1 goal

9366 Republican Toastmasters 13 (0) 0 goals

4386943 Benchmark Toastmasters 21 (+1) 4 goals

6085870 United Voices 17 (+1) 0 goals

B2

4893 Valley Voices and Vices 11 (0) 0 goals

1949335 Devry Toasters 18 (+3) 0 goals

5576419 Outstanding Voices 8* *club has disbanded

0 goals

6

6970723 Educationally Speaking 15 1 goal

B3

9758 Summerlin Toastmasters 29 (+3) 0 goals

5572464 Moving Forward Toastmasters 8 (0) 0 goals

6633880 Storytellers 21 (+1) 2 goals

B4

9324 Lamdba Linguists 10 (0) 0 goals

795528 H & B Speak Easy 12 (0) 0 goals

1281610 Henderson Toastmasters 20 (+5) 2 goals

4188313 Z’Toasters 13 (0) 0 goals

5844215 Ahead of the Curve Toastmasters 26 (+2) 1 goal

Goals Monthly Worksheet

District 115 Dashboard

Paid Clubs Payments Distinguished Clubs

Base To Date Base To Date Base To Date

80 80 2,737 167 80 0

District 115 Division B Dashboard

Club Base To Date Distinguished % Distinguished

16 15* * Outstanding Voices

has disbanded

0 0.00%

D=16, SD=16, PD=17 D=7, SD=8, PD=8

District 115 Division B, Area 1 Dashboard


4 4 0 0.00%

D=4, SD=4, PD=5 D=2, SD=3, PD=3



4 3* * Outstanding Voices

has disbanded

0 0.00%

D=4, SD=4, PD=5 D=2, SD=3, PD=3



3 3 0 0.00%

D=3, SD=3, PD=4 D=2, SD=3, PD=3

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5 5 0 0.00%

D=5, SD=5, PD=6 D=3, SD=4, PD=4

New Club Leads/Status

Division B : Roman Catholic Diocese of Las Vegas – sti l l pursuing this lead. Hope to have a response from Bishop Thomas’s office by September 20. Area B-1: unknown Area B-2: unknown Area B-3: unknown Area B-4: unknown

Do you have any guest speakers scheduled for your Division meetings?

Running a joint Division/Area Council Meeting on September 21, 2019. Major topic will be Public

Relations/Meetup. Potential Guest Speakers include: Guy Dawson, Al Jensen, or Kevin Kiefer

What topic will your guest speaker cover?

September: Meetup/Membership Recruitment

October: Pathways

Division Meeting Topics

This month (September)

Meetup

Membership Recruitment

Topics to cover in your next few months meeting.

Pathways

o Adoption

o Users

o Base Camp Managers

Understanding DCP

Division - C ( 16 Paid Clubs) Director- Jodi Shepler, DTM


1

3105 Wordsmiths 9+1 0 Points

6639 H2Orators 0 0 Points Has not renewed club

7634 Voice Links 15 0 Points

1463122 NLV Tech Pros 8 0 Points

3

2295 Say Watt 23 + 1 0 Point

6150 Bon Appetit 24 + 1 2 Point

1039633 Desert Democrats 9 0 Points

8

3735516 Vegas Speak Eazze 21 + 2 0 Points

2

7269 Speakers & Leaders 27 +1 1 Point

9847 Toast of Sierra 8 + 1 4 Points Has Club Coach

1527138 Opening Doors 15 + 1 0 Points

4948682 Henderson Toasters 20 + 4 2 Points

5488317 Healers & Squealers 13 0 Points Will need a Club Coach

4

2462 High Noon Lectern 25 + 5 1 point

8094 Energizers 14 0 points Needs a Club Coach

8417 Northern Voices 12 +4 1 Point

869803 Viva Las Voices 21 + 1 1 Point


My goal is to have everyone on Pathways by the end of 2019 and encourage everyone to work on Pathways so they can give their club one or more DCP Points

Have four new clubs, one in each Area

Get all our clubs excited about the new District and Pathways


At our last meeting three of my Area Directors and myself came up with about six different potential new clubs. This is something that we are going to talk about at our next Council meeting

Comments:

All clubs but 2 have 4 or more officers trained, 9 of those have all 7 officers trained

Goal is to be Presidents Distingushed

Division – D | September, 2019 Director – Kelvin Bell (702) 688-3229


1

00002628 Windjammers Club 22 2

00007899 Las Vegas Power Talkers 12 0

05413156 Express Yourself 10 0

06562909 Library 2.0 & Beyond Toastmasters 9 3

2

00000736 Aces of Inspiration Blue 12 0

00002611 Centennial Hills Toastmasters 19 1

00003254 I’ll Drink To That Toastmasters Club 26 3

01827293 Holistic Toastmasters 15 0

9

06602377 Vegas Stars Toastmasters Club 8 0

07076506 Mabuhay Toastmasters 0 0

3

00932959 Colorado River Toastmasters 10 0

00976032 UNLV Toastmasters 16 2

03628650 Voz Latina 5 0

06562540 Sage Leaders 9 0

06904497 Winning Voices 4 0

4

00849625 Gente De Voz 27 2

01577321 Nubian Voices Toastmasters 22 2

05488398 Pro Toastmasters 37 3

06556094 SHOWstoppers 3 0

06978292 Vision Voyagers 12 0

07083156 LVACC Toastmasters Club 13 0


Increase my personal revenue stream within 30 days to allow better support for the Division

Preserve troubled clubs

Assist Division’s Area Directors in meeting goals to become Distinguished Areas

Assist AD’s in meeting Club and Area promotional qualifications and TI Buck$

Initiate building/rebuilding programs to add strong members to existing clubs using TM resources, including Benefits sheets, local Meeting locations, and meetings with business owners

Add at least 5 new Clubs and/or Business Programs

Understand the nuances of change necessitated by younger memberships and Pathways to successfully engage more people in the TM structure

Initiate multiple Corporate Programs; Consistent with Pat Johnson’s book

Develop programs (which may be a blend) with churches to maintain energized, consistent attendance

Structure and engage effective Division/Area Council Meetings

Set up 12-Week Year structure for addressing and meeting goals through Area Directors and Club Officers

Repurpose/Relocate -- Mabuhay TM, SHOWstoppers,

Replace Toastmasters @ The V

Renew required memberships by 9/29 and Re-start Winning Voices

Expand Pathways training functionalities so that Educational Goals are maxed by 3/31/20

Push for membership development so that points are earned by 4/30/20

Potential New Clubs: Name/Organization | Contact | Phone| Kickoff Set/Date

UNLV School of Hospitality | Dana Cotham | (702) 236-2000 | Beginning of October

So. Nevada/So. California Baptist Convention | Pastor Kelcey West | (702) 860-6638 | October

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International Church of Las Vegas | Pastor Pasqual/Pastor Paul | (702) 242-2273 | TBD

Comments: Open Houses: Vegas Stars/Express Yourself (9/29); Vision Voyagers (9/27); Voz Latina (TBD) Special Needs: Reconstructive assistance and Coaches assigned for Vision Voyagers, Express Yourself, Vegas Stars,

Division - E Director- Jean Williams

Area Club # Name Paid

Members DCP Status

1

1681 Summerlin Sounders 9 1

4905 Lion’s Roar 19 0

7938 Sourcer-Ers Club 10 0

4537106 Lunchtime Talkers 25 2

2

2470 Saturday Morning Live 26 0

5186332 Morelli House 13 0

6488926 B2b Toastmasters 8 0

6943618 Toasty Cats 15 0

3

2108 Jackpot Speakers 24 2

3374 Bachelors/Bachelorettes 17 1

1297007 Las Vegas Toastmasters 13 0

4413717 Aces of Inspiration Green 1 0

4

01490996 Cheers 8 0

2852298 Boulder Voices 13 0

3698762 Renaissance Speakers 14 1

04225109 Action Toastmasters 8 0


E-1 and E-2 met officer training DCP goal

E-3 Director has lead on new club to replace Aces of Inspiration - Green

E-4 Director working with Action Toastmasters to get a club coach

Each Area Director has completed informal visits with all clubs. Formal visits are being done.

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On 09-28-2019 we will have a quarterly Division E meeting for all members of all clubs in

Division E. At that meeting, each Area Director will have an Area Council Meeting with their

clubs.


Jane is working with John from SML to establish a corporate club with his employer.

Larri is researching the possibility of a Mommy and Me Toastmasters Club.

Anita is working with a retirement home to possibly form a club, but due to limited income of

residents, it may be a Speech Craft instead.

Public Relations Manager-

PRM Nadia Gilkes was unable to attend the meeting. PQD Kristin Baker presented her written report

which is copied below.

Good morning District 115 leaders ... New Business All division directors have been invited to have access to the district calendar. You’ve been sent a link from Robert Avila that gives you access to a google calendar. When you input a date on the google calendar, it will sync with the district calendar. Please work with your divisions to get the dates for club anniversaries, club open houses, area contests, and division contests. We don’t want too many people to have access to the calendar so this info can only be input by the division directors. This allows our entire membership to see what is happening and encourage them to visit other clubs/events. Needs We need a media management subcommittee. If you or someone you know has contacts for radio or tv, district 115 needs media features. I would love to appoint someone to manage traditional media - reaching out to schedule interviews so our leaders can be interviewed and spread the word throughout the valley. Please email or call me if interested. Thank you Jodi for working to get sponsorships and volunteers so District 115 can have a booth at the largest Las Vegas business mixer. Kevin Kiefer is establishing our blog platform to feature member blogs. Thank you. Thank you Liz for manning the social media. As always, thank you Robert for all you do to man the website. Mr. District Director

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Club Growth Director

CGD Carol Campbell was unable to attend the meeting. Her written report was summarized by the

Administration Manager and is copied below.

Good morning District Director, fellow officers and trainers, the following is the club growth report. Some good news, one of the ineligible clubs is now in good standing. This brings our club base to 80. With dues due at the end of the month, I have heard that we will be losing a couple of other clubs. We need to get a game plan in place so if you know of groups of people that want to populate one of these please let me know. We have a venue that has possible members if we can get a club to use that venue. We have a kickoff meeting next Thursday with the art guild in Henderson. John Wahen and Bill Bruninga are heading that up. We are still waiting to schedule kick offs with the Catholic Diocese and Boyd Gaming. There are a couple of other leads that we hope to harvest. Remember our goal is 87 clubs in good standing by June 30th 2020. When it comes to retention, last check we have 26 clubs that are eligible for coaches. I have had the opportunity to assign 3 coaches already. I have paperwork for the 4th and possibly 5th. I have 2 other clubs that have requested a coach. I will be reaching out to those that have already been trained. I think there are a couple people in this room that are looking to be coaches. If you know of any others that want to be coaches please have them email me. [email protected] The sooner we get a coach in place I believe the higher the success. Incentives, it is still September so we have the Smedley membership drive until the end of the month. If you have 2 or more members join your club since July 1 you qualify for TI bucks. You must submit that information on the D115 tm .org website in order to receive your certificates. The guest packet contest is still going on. I have 1 guest packet submitted. If you need my address to send it to me, it is 5317 Corbett St Las Vegas NV 89130. We have also started our open house campaign. It runs through November. With the open house you need a branded flier and 2 or more photos of you open house submitted to the d115tm.org website. Lots of exciting news and growth to come. That concludes my report.

Program Quality Director- PQD Kristin Baker reviewed the following report.

Program Year 2019-2020

Areas of Focus:

Education

Training

DCP

Contests

Major goals:

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100% Pathways adoption by 12/31/19

100% Area Director visits

Increase education awards by 10% - from 533 to 586

Major initiatives:

Officer training

Pathways labs

Club Ambassador Program (CAP)

New member orientations

Contest planning and calendar

Major events:

July DOT

July TLI and makeup

September DOT

Mid-Year TLI

Annual Conference

Status as of September 2019

Major goals:

100% Pathways adoption by 12/31/19

67.78% (2nd in Region 2 behind D33)

100% Area Director visits

11 of 80 (4 incomplete)

Increase education awards by 10% - from 533 to 586

97 education awards achieved to date

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Major initiatives:

Officer training

81% met first round DCP goal

100% goal for mid-year TLI

Pathways labs

Pathways Ambassador – Malik Williams

Need additional Pathways training team members

Working on curriculum revisions due to changes

Club Ambassador Program (CAP)

CAP Coordinator – Michael Morrow

CAP outline and form completed and placed on d115tm.org

New member orientations (NMO)

VPE’s training on new member orientation at TLI

NMO materials posted on VPE Facebook group and d115tm.org

Working on plan for train the trainer – TBA soon

Contest planning and calendar

TBA pending TLI date confirmation

Major events:

July DOT - completed

July TLI and makeup - completed

0

100

200

300

400

500

600

700

Pathways Adoption AD Visits (1) AD Visits (2) Educationals

Major Goal Progress Tracking

Goal Actual

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September DOT - completed

Mid-Year TLI

TLI Chair – Kay Collis

Venue conflicts – still need to confirm location and date

Planning for extended TLI with workshops and possible lunch and learn

Planning for extended makeup TLI sessions with multiple nights and locations – division level or

combined divisions

Annual Conference

Conference Chair – Greg Bjorgo

Specs and room layouts sent and RFP’s requested from multiple locations

Tentative date of 5/2/2020 depending on venue availability

Communication and Leadership (C&L) Award – outline and nomination form placed on d115tm.org

District Director DD Steve Goldstein, DTM presented the following report.

Fellow District 115 Leaders Our team has accomplished amazing accomplishments in our first 30 days.

A District, no cost kick-off at midnight June 30, - to July 1st 2019 Our first District Officer Training 7-14-19 with our International President as our guest

(unprecedented) Honoring us as our keynote speaker TLI (Toastmasters Leadership Institute) training with our International President

again for a sitting International president - Honoring us with the Club Presidents training session

Our makeup TLI with our Reginal 2 Advisor honoring us with the VPPR training Wow what a fabulous first 30 days, setting new standards for Districts around the world

In our second 30 days of August, your leadership team was training for the training in Denver, backed up with candidates’ interviews – interviewing every 15 minutes for 7 hours with two brakes.

Meeting other leadership teams from 143 counties, Working as a team we came back from Denver and published our District Success plan and

our District Budget 2019-2020 Now in the final 30 days of our first 3 month, we are holding our 2nd DOT Training Our second DEC meeting and our first Virtual District Council meeting We have a large team here in district 115

o 5 division Directors, 20 Area directors, and over 50 chairs, managers, committee members and ambassadors.

On behalf of the team, I simply state, we are a world class New District on the scene and starting our Legacy, right here right now.

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XI. Unfinished Business

DD Steve Goldstein called for any unfinished business to be brought before the

Committee. Hearing none, unfinished business was closed.

XII. New Business

DD Steve Goldstein announced the chair for the Realignment Committee is PDD,

DTM Guy Dawson. The chair for the D115 Leadership Committee is PDD, DTM

Sherrie Parker.

He then called for any additional new business to be brought before the committee.

Hearing none, new business was closed.

XIII. Good of the Order

DD Steve Goldstein announced that the next DEC session will be a webinar on

November 17, 2019. The Annual Spring Conference is tentatively scheduled for May

2, 2020. He reminded everyone of the virtual meeting to be held Monday evening.

He then called for any additional business to be brought before the DEC for the

good of the order. Hearing none, the meeting was adjourned without objection.

XIV. Adjournment

The meeting adjourned at 9:08 am.

Respectfully Submitted,

Ken Richardson, DTM

D115 Administration Manager, 2019-2020

DEC Meeting Minutes September 14, 2019 · 14.09.2019 · 1 DEC Meeting Minutes September 14, 2019...

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Transcript of DEC Meeting Minutes September 14, 2019 · 14.09.2019 · 1 DEC Meeting Minutes September 14, 2019...