DCP Organizational Skills Irving ISD
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Transcript of DCP Organizational Skills Irving ISD
1
ORGANIZATIONAL SKILLS
Practicum in Irving ISD
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Organizational Skills Critical to be organized at work Unorganized employees tend to produce sloppy
workWhat are some ways to What are some ways to
increase your organization in increase your organization in the workplace?the workplace?
What desktop items can you What desktop items can you get to help you stay organize? get to help you stay organize?
Are there any software Are there any software programs available to help you programs available to help you
stay organized?stay organized?
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Organizational Skills
If your answer to these questions is “Yes,” then you may need some help in getting yourself organized in your personal life. This answer may also be an indicator of a need for organization in other areas of your life.
When you open your toolbox, do you When you open your toolbox, do you have to rummage around for what have to rummage around for what seems like several minutes looking seems like several minutes looking for a Phillips-point screwdriver? for a Phillips-point screwdriver?
When you open your desk drawer, do When you open your desk drawer, do you have to scatter papers all over you have to scatter papers all over the desktop to find a certain sales the desktop to find a certain sales
receipt or bill? receipt or bill?
Do you have to search all through Do you have to search all through your dresser drawers looking for one your dresser drawers looking for one missing sock to match the one you missing sock to match the one you
need to wear? need to wear?
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Organizational Skills Use effective time management and
organization skills Life is chaotic; living up to expectations is
challenging Not alone Different activities going on at once Never accomplishing what is planned Confused when asked questions or requests
assistance Moody
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Organizational Skills Orderly/organized life improves …
Relations with self, family, friends, and co-workers Job performance Feelings about accomplishments
Good work habits
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Time Management Techniques
As you enter your new program, believe that you are in control.
You’ve got to keep telling yourself that life at home, at school, and on the job (if you work) is manageable.
BelieveBelieve
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Time Management Techniques
You must learn to say “No.” You know your limitations. If you have a test next Wednesday, don’t tell your friends or family members you can go to a movie on Tuesday night. If you have a hard time saying “No,” you need to
consider delegating some of your work to others.
For example, ask your friends to invite another friend to the movies, explaining to them you have prior commitments.
Say NOSay NO
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Time Management Techniques
Many students are scared to ask for help. They fear being seen as intrusive or dumb. Help comes in many forms so ask for it.
If you’re struggling with math, see your instructor or a tutor. If you need financial assistance, see your financial aid department.
People all around you now are paid to help you so go to them for assistance or advice.
Ask for HelpAsk for Help
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Time Management Techniques
Next Thursday is the due date for a major project. The Wednesday before your boss needs you to work overtime. You had planned to go to Six Flags
with friends. You’re in a mess, so how do you handle it?
Remember to BELIEVE and ask: How critical is each activity/expectation? How long will it take to fulfill each activity/expectation? What is needed to
complete each activity/expectation? With whom do you need to deal?
PrioritizePrioritize
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Time Management Techniques
You can always measure how you’re doing by establishing timetables.
For example, take a pocket, wall, or desk calendar. Mark activity due dates appropriately. Prior to the activity due date, fill in other days with activities that will help you accomplish the mini steps that it will take to
complete the big assignment.
Set TimetablesSet Timetables
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Time Management Techniques
While attending school, make an impression on others by spending time wisely. While eating lunch, why not eat and review notes at the same time?
Why not ask others to join you so that you have the opportunity to ask additional questions or receive clarification?
By spending your time wisely, you allow yourself more time at home with family and friends.
Spend Time WiselySpend Time Wisely
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Time Management Techniques
Physical and mental well-being is key to success. Being too pushed for time causes stress, and too much stress can jeopardize physical and mental states.
Prioritize, follow through, evaluate work, and then enjoy free time. Never dismiss friends, neglect family, or give up hobbies if working hard to
accomplish goals. But fail to put “first things first,” don’t be surprised if conscience, friend, or family member tells you to rethink your priorities.
Enjoy Free TimeEnjoy Free Time
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Organizational Skills Be organized and control life
Assess class work, home, and job workload schedules weekly and daily
Identify most important things to do Review schedule for appointments Reserve at least 2 to 3 days a week and large
quantities of time (at least 2 hours a day) to complete assignments
Organize school requirements, home responsibilities, and job duties into an updateable filing system
Arrive at school or work on time Do what needs to be done
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Organizational Skills Organizational benefits …
Reduce stress Greater satisfaction from school and work
experiences Develop an image of a person who is serious about
getting things done and moving on to the next challenge
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Organizational SkillsHandling Stress Keep organized Break down large, complex tasks into
manageable smaller segments, and attack them one by one
Prioritize in order to be done Tasks due at same time Most stressful times Use judgment on which to attack first Completing easier item first helps with confidence
and will help reduce stress levels Don’t get upset if best isn’t enough
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Organizational SkillsHandling Change Nature of life is adapting to change View change in a positive manner Hold fast to a determination to make change
work Spend some time, energy, and personal
resources to accommodate changes and come out on top
Rewards come to those who work for them
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In just this century, barely one generation, we In just this century, barely one generation, we have seen transportation progress from horse-have seen transportation progress from horse-
drawn carriages to supersonic airline drawn carriages to supersonic airline transports and routine space shuttle flights. transports and routine space shuttle flights.
Communications progressed from primitive Communications progressed from primitive telegraphs to instant satellite-relay telegraphs to instant satellite-relay
conversations world-wide. conversations world-wide.
For many, personal computers simply did not For many, personal computers simply did not exist for the first half of our lives or more. exist for the first half of our lives or more.
These parts of our lives have changed many These parts of our lives have changed many times in only a relatively few years. You can times in only a relatively few years. You can
expect more changes.expect more changes.
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Organizational Skills“Survival of the Fittest” (Charles Darwin)
Strongest of a species will survive the perils of life
“Survival of the Most Adaptable” Resist change and fail to get in line with rest of
world results in being left behind in the dust of those who succeed
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Organizational Skills Prioritize Self timetables Spend time wisely Enjoy free time
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Learn to Prioritize! Decide what is most important Choose things that must be completed
immediately If you are dependent upon another person to
find out your job, check with them on a regular basis.
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Time Management Techniques
Believe that you are in control of time Say “NO” to projects that you don’t have time for Ask for Help if you need it Prioritize your tasks Set Timetables to get tasks completed on track Spend time wisely, use work time for work …. if
must have a snack, have it while working Enjoy Free “FUN” time! You deserve it!
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What Good Time Managers do. . . Check their work Choose the most important things to do first Review their schedule on a regular basis Reserve time to complete their school
assignments Get different activities organized Try to arrive at school ahead of time.
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Are You STRESSED? Get organized! Break down large jobs into smaller tasks Use your best judgment to determine which job
must be given the highest priority! Don’t sweat it if you have some mishaps. You
can only give it your best effort.
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Can You Handle Changes? In life you must always be ready to adapt to
change You will have constant change in the work place
to due technology Remember, life is “Survival of the Fittest!” Rewards come to those who work hard.
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Time Management Do the most unpleasant task first Learn to say no Plan for change Do one thing at a time Delegate (when appropriate) Waiting is inevitable; plan for it
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Stress Management Exercise regularly Relaxation Sleep well Laugh it up Make time for fun Change your diet
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Change Change is going to happen Be flexible with it Adapt to it Be creative with it Learn from it
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Sometimes our organizational skills
vanish when we become “stressed.”
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A TOOTHPICK to remind you not to be too
picky.
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A LOLLIPOP to help you lick your problem.
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A RUBBER BAND to help you be more
flexible.
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A PAPER CLIP to help you hold things together.
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A CARAMEL to help you be sweet and
thoughtful to others.
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A STICK OF GUM to give you “stick-to-it-
iveness”.
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A PIECE OF STRING to help you tie up loose
ends.
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A PIN to help you pinpoint problems so that you can
deal with them.
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A BUTTON to remind you to not let other people “push your
button” unnecessarily.
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A PENNY so you will have enough “cents” to realize what a valuable person you are and what
you can contribute to your job.
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ORGANIZATION SKILLS: Scheduling
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Using an electronic calendar (found in software such as Word), prepare a schedule of everything you will be doing tomorrow.
This should be a very detailed list of what you will be doing and where you will be doing it throughout the day.
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ORGANIZATIONAL SKILLS
Practicum in Irving ISD