DBE Utilization Briefing Meeting...Task Order Assignments Pending 7/10 DBE Firms Co-Located Staff...
Transcript of DBE Utilization Briefing Meeting...Task Order Assignments Pending 7/10 DBE Firms Co-Located Staff...
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DBE Utilization Briefing
Joe Carpenter, Jr., P.E.
Director of P3
Georgia DOT
Al Clark
PMC DBE Manager
HNTB
November 15, 2017
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Program Management Consultant (PMC) DBE Performance UpdateJoe Carpenter, Jr., P.E.
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MMIP Delivery Model
General Engineering
Consultants (GECs):
• Project-specific
• Performs pre-let and
post-let work
Developers
• Contractors
performing final design
and construction
Program Management
Consultant (PMC):
• Represents
Georgia DOT
• Provides oversight
of the entire program
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Strong Georgia DOT Ownership
Accountability:
GDOT Holds Firms
Accountable
Performance:
GDOT Monitors
Performance
Goals:
GDOT Establishes
Project Delivery
Goals
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PMC Contract Includes DBE Goal
IdentifyDBEs
Area Class Requirements
Scope/ Schedule/ Budget
Scoping Needs
Finalize Task Order
Early
Engagement
DBEs Engaged in
Meaningful Roles
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PMC Engaging DBE Firms
PMC DBE Firms
13 DBE Team Members
10 Under Task Order
3 Task Order
Assignments Pending
7/10 DBE Firms
Co-Located Staff Under Task Order
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PMC Off-Site DBE Partners
5 (16% of PMC Assignment-Specific
Subject Matter Experts)
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PMC Co-Located DBE Partners
25 (32% of Dedicated PMC Full Time Staff)
DBE Outreach
Coordinator
Professional Services Contract Specialist
Document Controls Specialist
Project Management Control
System (PMCS) Specialist
Project Manager
Cost Manager
Chief Technology Officer
Invoice Compliance
Officer
Assistant Construction Manager
Utility/Railroad Liaison
Deputy Right of Way (ROW) Lead
Professional Services Contract
Specialist
Quality Manager
Project Manager
Deputy Project Manager
Performance Metrics
Industry Capacity
Project Engineer
Project Administrator
Utilities
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PMC is Exceeding DBE Goal
Represents Q1 FY 2018
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PMC DBE Testimonials
“My experience with being a DBE has shown me that I play a major role in meeting
responsibilities and delivering results for major projects.”
Karen Mims, Luster Co-Located with Georgia DOT
“I don't feel like an outsider forced in somewhere to fulfill a DBE requirement, but rather
someone who is a valued partner in the effort to deliver a quality program to our client.”
Marla Jones, Gude Management Group Co-Located with HNTB
“My experience has been beyond wonderful; I truly feel like part of the team, and look
forward to contributing to the overall success of the program.”
Jamie Crisp, Luster Co-Located with HNTB
“We are being treated as a valued team member. Our work is important to the
project.”
Joe Lewis, BTG Co-Located with HNTB
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GDOT Holding PMC Accountable
Monthly Invoices
Accountability Board
PMC Report to GDOT EEO
Equal Access
Committee
=
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Major Mobility Investment Program (MMIP) DBE UpdateAl Clark, PMC DBE Manager
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MMIP DBE Performance FrameworkTactics
• Industry Outreach
• Readiness Tool
• Connect to GDOT Support Service (CEI)
• GEC - Mentoring Plan Requirements
• DB Team/Developer – Selection and
Performance Requirements
• Performance Metrics
• PMC
• GECs
• DB Teams/Developers
• Liaising with EEO
1. Help Connect DBEs to MMIP
Opportunities
2. Help Assure Meaningful
Participation in the Opportunities
3. Measure, Monitor, and Assist
with Issue Resolution
4. Evaluation & Continuous
Improvement
Strategies
• Performance/Effectiveness Reviews
• Peer Reviews
• New Strategies
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1. Connecting DBEs to MMIP Opportunities
Creating Understanding - DBE Firm Readiness Tool
Creating Awareness -Strategic Outreach
efforts
Creating Connections - Connecting DBE to Supportive Services
Provider (CEI)
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2. Assuring Meaningful DBE Participation
GEC Mentoring DB Team/Developer
Contract Language
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GEC DBE Mentoring – Modeled After PMC Plan
Technical Training• Scheduling
• Estimating
• Traffic Engineering
• Etc.
Mentoring• 1-on-1 Sessions
• Roundtables
Business Training• Business Processes
• Financial Management
• Sales and Marketing
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Contract Language – Bringing DBE Goals to Fruition
PMC
GECs
DB Teams
Developers (P3)
GEC Selection Criteria
GEC Agreement Requirements
DB/Developer (P3) RFQ/RFP Documents
DB/Developer (P3) Evaluation Criteria
GDOT
Establishes Goals
PMC Develops Contract
Language
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3. Measure, Monitor and Assist with Issue Resolution
Performance
Metrics and
Regular
Reporting
Compliance
Checks and
Regular
Reviews
Timely GDOT
Engagement Early Issue
Identification
and Recovery
Planning
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4. Strategy Evaluation and Continuous Improvement
Accountability
ReportingDBE Plan &
Strategy
Update
DBE
Quarterly
Programmatic
Assessment
Ongoing
Refinement
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MMIP Project Updates
I-85 Widening• GEC Team
• DB Team
I-16/I-95 Interchange Reconstruction and Widening
• GEC Team
• DB Team
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I-85 Widening – GEC Team
GEC Team
All 4 DBE Partners
Under Contract
Planned DBE Partners
4(Electrical Engineering)
(Stormwater, MS4, Erosion Control)
(Geotechnical Engineering)
(Environmental)
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I-85 Widening – DB Team
DB Team Planned DBE Partners
29Recently Awarded Not yet
under contract
Value to
DBEs
$14.9M
Contract Execution Phase
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I-16/I-95 Interchange Reconstruction and Widening – GEC Team
GEC Team
Planned DBE Partners
3(Construction Management)
(Stormwater, MS4, Erosion Control)
(Geotechnical Engineering)
Contract Execution Phase
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I-16/I-95 Interchange Reconstruction and Widening – DB Team
In ProcurementPhase
• DBE Goal Established – 16%
• Procurement Schedule• Industry Forum – November 2017
• Request for Qualifications – December 2017
• Request for Proposals – January 2018
• Best DB Team Selection – June 2018
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Project Level Outreach In ActionI-16/I-95 Interchange Reconstruction and Widening
Industry Forum
November 13, 2017
RFQ Advertisement
November 14, 2017
SOQ Due
December 15, 2017
DBE Design Build Workshop
December 2017 (Date TBD)
DBE Outreach In Savannah
June 2017
RFP Advertisement
January 12, 2018
Proposals Due
May 18, 2018
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GDOT is Open for Business