Day 2 - Accounts Payable
Transcript of Day 2 - Accounts Payable
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SAP AG 1999
AC010 Financial Accounting and Reporting
SAP AG
AC010AC010
Financial Accounting
and Reporting
Financial Accounting
and Reporting
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Accounts Payable in SAP
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Accounts Payable Master Data
Accounting Transactions
Closing Procedures
Content
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SAP AG 1999
SD
CO
General Ledger
FI- GL
FI- AA
FI- AP
FI- TV
FI- BL
FI- AR
MM
Balance Sheet
P&L
...
... ...
Overview Diagram: Accounts Payable
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Overview Diagram: Accounts Payable
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Accounts Payable Master Data
Accounting Transactions
Closing Procedures
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The account group controls:
l The number ranges of the accounts,
l The status of the fields in the master record,
l If the account is a one time vendor.
C
A c c o u n t s P a y a b l e
AP
Dom.
For.
CPD
0001
...
000000-099999
100000-199999
200000-299999
300000-399999
400000-499999
500000-599999
600000-699999
AP
accounts
AP Account Groups
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0000000000
1000000000
2000000000
3000000000
4000000000
5000000000
6000000000
7000000000
8000000000
9000000000
9999999999
00
01
02
internal numbering
external numbering
internal numbering
CPD
Acc. 8000001234
8000000000-
9999999999
For.
Acc. 52563245234
4000000000-
7999999999
Dom.
Acc. 2560301438
0000000000-
3999999999
Current number
AP Number Ranges
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no vendor specific information
(no bank details, ...)
Document Document
+ other vendor specific
information (bank details, etc.)
+ vendor specific information
(bank details,...)
Account 1000 Address
Communication
Account CPD Address
Communication
Regular Versus One-Time Accounts
Name Street City
...
Language Telephone
...
Name
...
Language
...
Address Address
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• Demo in SAP system
• Practise
Demo & Practise
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Accounts Payable Master Data
Accounting Transactions
Closing Procedures
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Enjoy Invoice/Credit Memo Entry
Templates
Header and vendor data
G/L account items
Information area
Transaction Invoice/credit memo
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SAP AG 1999
06.06.2000
06.06.2000
5 000
KR
USD
Account #
IDES Company Code
I0 AP Tax Exempt
Basic Data Payment Tax Details Notes
Invoice $ 0
Isis T. Greaca
230 Sterling Ave Chicago IL 60610 United States
Transaction Transaction Balance Balance
Vendor
Invoice date
Posting date
Reference
Amount Tax Amount
Text
Company Code
Doc. type
Bank Account: 994885992
Vendor:
G/L Acct. Short Text D/C Doc. Curr . Amt Tax Code...
475000 Expense Acct Debit 5 000 I0
Debit
Debit
...
Enjoy Invoice/Credit Memo Entry
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Document type for AP
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Vendor Invoice
Original Documents R/3 Documents
Customer
DZ 0000123456 Items
K R
No. 1112
Vendor
KZ
Items
1000234567
1000234567
D Z
Document Types for AP
Ref. No. 1112
G/L
G/L
Customer Payment
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01 02 03 04
05 06 07 08 09
Customers
11 12 13 14
15 16 17 18 19
31 32 33 34
35 36 37 38 39
Vendors
21 22 23 24
25 26 27 28 29
50
90 91
93 94 95 96
General Ledger
40
80 81
83 84 85 86
75
Assets
70 99
Material
89
For postings to G/L accounts
from MM
Standard Posting Keys for AP
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Goods Receipt: 50 pcs
Purchase
order 123
100 pcs 10 INR/pc80 pcs 800 INR 30 pcs 300 INR
Credit Memo
Purchaseorder 123
100 pcs 10 INR/pc 50 pcs 800 INR 50 pcs 300 INR
SubsequentCredit
Enjoy Invoice/Credit Memo Entry
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Clearing account
1 1000 1000 2
?
1 Invoice 10002 Credit memo 1000
Clearing Invoice/Credit Memo Entry
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SAP AG 1999
February1 2 3 4 5 6 7
8 9 1011121314
16171819202122
23242526272829
293031
Open item account
2,000 5,000
Can be cleared
Check Deposit
Company
InvoiceMMM
Company
InvoiceMMMJanuary
1 2 3 4 5 6 7
8 9 1011121314
16171819202122
23242526272829
293031
1 2
CLEARING AN
ACCOUNT
POST WITH
CLEARING
3
Open Item Clearing
3,000
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Outgoing payment
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SAP AG 1999
Process Open Items
Document date Type Company code
Posting date Period Currency
Reference Translation date
Doc Header text
Clearing text
06.06.2000
06.06.2000
Invoice # or Cheque #
KZ/DZ
06
3000
USD
Account Business Area
Amount Amount in LC
Bank Charges LC Bank Charges
Text Allocation
Pmt. Clearing Acct #
1 000 000
Bank Data
Account
Account type
Pmt Advice no.
Dist . by age Standard OI
Auto search Other Accounts
Business Partner
D or K
Additional Selections
None
Amount
Document number
Posting Date
Others
Open Item Selection
Outgoing payments
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SAP AG 1999
Vendor
8000 5000 Partial
Payment
Invoice reference
Residual
Item
Vendor
8000 5000
3000
Partial and Residual Payments
l Partial Payment
n both items remain on the account
l Residual Item
n payment term
w from cleared item
w fixed payment term
n new document referencing originals
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Special G/L indicator - Downpayment
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• Demo in SAP system
• Practise
Demo & Practise
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Accounts Payable Master Data
Accounting Transactions
Closing Procedures
O i A t P bl Cl i O ti
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SAP AG 1999
Overview: Accounts Payable Closing Operations
Legal tasks Technical/organizational tasks
Block posting periods for
vendors
Open special periods for
vendors
Run balance carry forward prog.
Reconciliation
• Documents - Trans. figures
• Affiliated companies
Send balance confirmations
Evaluate response
Valuate foreign currencies
Carry out reclassification
Close special periods for vendors
Start of new fiscal year
Time line
B l C fi ti
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SAP AG 1999
Balance Confirmations
Le t t e r R e p l y
Checkpo
int
Vendors
Check
listResults
table
Accounting
L i s t s
Balance confirmations
Reply
F i C V l ti
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SAP AG 1999
Foreign Currency Valuation
Payables
500 USD1000 UNI
- Payables 1000 UNI
Adjustment account
Balance Sheet (loc.crcy UNI)P&L
Expense from valuation Liabilities & equity...
Vendor
500 USD1000 UNI
F i C V l ti
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SAP AG 1999
Foreign Currency Valuation
Payables
500 USD1000 UNI
- Payables 1100 UNI
Adjustment account
100 UNI
Balance Sheet (loc.crcy UNI)P&L
Expense from valuation
100 UNI
Liabilities & equity
...
Vendor
500 USD1000 UNIValuation
dif ference
100 UNI
R l if P bl
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SAP AG 1999
Reclassify Payables
Payables
1000 2000 RT < 1 yr
3000 RT 1-5 yr
4000 RT > 5 yr
...
- Payables
- with remaining term < 1 year 8000
- with remaining term 1-5 years
- with remaining term >5 years
AdjustmentVendors with
debit balance
RT 1-5 years
RT >5 years
...
- Receivables
Liabilities & equityAssets Balance Sheet
Reclassif Pa ables
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SAP AG 1999
Reclassify Payables
Payables
1000 2000 RT < 1 yr
3000 RT 1-5 yr
4000 RT > 5 yr
...
- Payables
- with remaining term < 1 year 9000
- with remaining term 1-5 years
- with remaining term >5 years
AdjustmentVendors with
debit balance
RT 1-5 years
RT >5 years
...
- Receivables
Liabilities & equityAssets Balance Sheet
1000 1000
Reclassify Payables
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SAP AG 1999
Reclassify Payables
Payables
1000 2000 RT < 1 yr
3000 RT 1-5 yr
4000 RT > 5 yr
...
- Payables
- with remaining term < 1 year 6000
- with remaining term 1-5 years 3000
- with remaining term >5 years
Adjustment
3000
Vendors with
debit balance
3000
RT 1-5 years
RT >5 years
...
- Receivables
Liabilities & equityAssets Balance Sheet
1000 1000
Reclassify Payables
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SAP AG 1999
Reclassify Payables
Balance Sheet
Payables
1000 2000 RT < 1 yr
3000 RT 1-5 yr
4000 RT > 5 yr
...
- Payables
- with remaining term < 1 year 2000
- with remaining term 1-5 years 3000
- with remaining term >5 years 4000
Adjustment
3000
4000
1000
Vendors with
debit balance
1000
3000
RT 1-5 years
4000
RT >5 years
...
- Receivables
Liabilities & equityAssets
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