David Eriksson-Digital Law

8/6/2019 David Eriksson-Digital Law

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David Eriksson, Systems Development Lawyer, LLM and MSc

Digital law a law firm perspective on informationretrieval

19 november 2008

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Digital law a law firm perspective on information retrieval-abstract Information Technology has changed the way lawyers retrieve information. What has been significant in legal

IR in the past, what is significant at present and what can we expect in the future?

The corporate world lags many years behind the online consumer industry in terms of using and reusing digitalinformation creatively. However, things are starting to change.

How are law firms affected by trends such as digitalisation of legal information, commodisation, e-mattermanagement, integration of systems, convergence, globalisation and rise of mega firms, traceability of lawerslegal research and behaviours, social networking, collaboration tools, enterprise search and information layers,categorisation, konceptualistation, a higher overall tempo and client demand?

Large law firms have millions of documents and numerous databases that help to store the intellectual capital of the firms. How does information retrieval work within the firms most important information asset the firmitself?

What challenges and opportunities are involved for law firms when it comes to their owninformation and whatdemands do they place on public and private organisations that provide legal information?


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Agenda

About Mannheimer Swartling

Climbing the value chain

Good enough automisation

Legal IR then, now and future

The law firm as an information provider

Collaboration tools

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Law firm IR challenges

External IR

InternalIR


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Our firm

Leading full-service firm in the Nordic region

420 lawyers (>660 employees). Off ices in:

Sweden: Stockholm, Gothenburg, Malm, Helsingborg Germany: Frankfurt, Berlin Belgium: Brussels Russia: Moscow, St. Petersburg China: Hong Kong, Shanghai US: New York

Independent, executing regional and international deals seamlessly, through ourown offices and by working in integrated teams with lawyers in a unique network of other leading firms.

Origins go back to 1877. Consistently strengthening our position as leading in key areas of the Nordic

M&A market. Advises, year after year, on significantly more transactions than any other Nordic

firm 175 transaction mandates, with a total deal value >EUR 16 billion (2007).

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Practice areas and industry sector groups

Practice areas

Banking and finance Corporate Commercial Corporate Taxation Dispute Resolution Employment and Pensions Environment EU and Competition Funds and Investments Insolvency Insurance Intellectual Property IT, Telecoms and Technology

Maritime and Transport Mergers and Acquisitions Public Procurement Real Es ta te Secur it ies

Industry sector groups

Energy Financial Institutions Forest and Paper Health Care an Life Sciences Indust rial Infrastructure IT, Telecommunications and

Technology Media and Entertainment Private Equity Real Es tate


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Awards

Swedens best commercial law firmVeckans Affrer (Swedens best consultants), 2006 and 2008

Clients favourite law firmLegally Yours (Klientbarometern), 2005, 2006 and 2007

Law Firm of the Year: Northern EuropePLC Which Lawyer, 2007

Law Firm of the Year, SwedenWhos Who Legal Awards, 2006, 2007 and 2008

Swedish Law Firm of the YearIFLR; International Financial Law Review, 2005, 2006, 2007 and 2008

Ranked in seventh place amongst the worlds law firms in relation tointernational arbitrationGlobal Arbitration Review, 2007

Most popular law firm among Swedish law studentsUniversum (Juristbarometern), 2005, 2006 and 2007

Best in the business 2007, legal advisors categoryUniversum Awards, 2005, 2006 and 2007

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Information needs to climb the value chain

V a l u e

Unstructured

Semi structured

Structred

M e t

h o d s

AccessiblityOpennessSharingClassification andcategorisation toolsConceptualisationSocial networking / KM / Web 2.0Ontologies, folksonomies,dictionaries, taxonomies,linguisticsxml, semantic webEnterprise search/Informationaccess platforms

(No ranking order)


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Good enough automatic legal sorter and conceptualiserSearch words and Concepts

Doctrine / Law litterature

Legislation

Prepatory work

Case law

Legal texts

Good enough sorted and conceptualised

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Legal IR then, now and future

Time

Personalisation

Situation adaption

Knowledge Sharing

Accessibility

Automation

Tracebility and behaviouranalysis

Higher in value chain

Faster response time

Information integration

Availability

Digitalisation

GlobalisationInformation size

More of


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Then

It took longer to find information

More time find information

Expensive information per entity

The law developed slower

Less specialisation

No IT

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Now

We need more how. Not just what.

Information overload

Information more available but accessible?

Who am I, and in what situation am I in?

Learning from others

Search a commodity

Lack of value added services in organisation of information

IT still quaint


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Future

Automisation

Higher up in the value chain

Tracebility

Push instead of pull

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Things that need to change

All legal information producers, both authorities, private informationproviders and law firms must develop their IR techniques andsystems

Not just creating legislation, case law, prepartory work and lawbooks/texts for people but also for machines and IR systems

Law firms need access to all case law/judgements

Information aggregators need access to all judgements in a wellstructured format

Stop writing cases like it was the 19th century

Why not paragraphs like in EC case law?!

Ontologies, dictionaries, metadata, fuzzy logic

Law literatureonline Temporary books

Open systems / Integration (compare web services, web mash-ups)


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IT/IR systems as automatic legal researchers

Risks?

Risks of the present state

Climbing the value chain. Develop our business.

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The law firm as an information provider

Law firms as information providers

we are an information customer to ourself

Information structure

Information retrieval

Best practice / Know what / Know how


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Know what, how and who in a business law firm

What? Knowledge about the law Knowledge about the clients and their business Knowledge through IR

Law books and external legal databases, Internaldocument databases, external business informationdatabases

How? Tacit and explicit Procedures and Workflows Learning by doing, asking collegues

Who? Who is good at what

What contracts have X written who is good at Y type of law?

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Know What


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Know Who

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Know How


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Law firm collaboration (IR) tools

Knowledge banks

Document management systems

External information databases

Portals

Social software / Collaboration tools (eg wikis, blogs)

Enterprise search / Information access platforms

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The corporate world ten years behind

Compare law firms with the online advertising industry

Push instead of pull

Situation based IR

Personalisations, roll based

Basic search functions

More like this

Did you mean?

People that downloaded this documents alsodownloaded

Amazon, Gmail, Youtube, Facebook, Twitter


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Dynamic Navigation: Clusters and Faceted Metadata

Refine By Source

Refine By DynamicTaxonomies

Refine By Metadata orStatic Taxonomy

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Personalization: Alerts

Create PersonalAlerts


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Spotlight High Value Content

Spotlight High Value Results

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Enterprise Mash-ups

HR System

Website Active Directory

HR System

CRM


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Tuning Observeand Adapt

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Social Tagging: Rating

User s canr a t e s e a r c h

r e s u l t s


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SOCIAL TAGGING: ANNOTATIONS

User s can en r i ch s ea rchr e s u lt s b y a n n o t a t i n g

e x i s t i n g r e su l t s w i t h t h e i r o w n t h o u g ht s a n d

c o m m e n t a r y.

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External databases integrated with internal-Example Lexis Search Advantage with Interwoven Universal Search

Search Advantageoffers auto-profiling of documents.

"research preview"

It can be matched to a firm's taxonomy or a Lexis taxonomy.

For transactional documents, the document has a link to information onpeople and companies

Enrichensinternal information with external metadata

compare internal connections to case law references in the Norstedtsblue book of Acts

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We are experimenting with

Clause library wiki

Information wikis

News blogs

Workflow / Webified instructions / Guidance notes

Transactions Know how

Planning for enterprise search / Information access platform

Transactions database

Training material database

Pitch database

Project rooms

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Enterprise search soon in each organisation

AXAPTA INTRANTPORTALENKUNSKAPS-BANKEN

INTERWOVENWORKSITE

HOGIAPERSONAL KNOW WHO

AXAPTACOMPLETO

AFFRSSYSTEM JVSKONTROLLTIDREDOVISNING

REG RENDEREG KLIENTER

REG KONTAKTER

PERSONAL-SYSTEM

KNOW HOWOCH

SUPPORTINFO

PERSON/KOMPTENS

KNOW HOW ARBETS-DOKUMENT

Klient & renden Personuppgifter

Myndighetssidor

Zeteo/Norstedts

Betaltjnster

Affrsdata

PL CInfoTorg

Gratis web

In tresseorganisationer


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Thanks!

David Eriksson-Digital Law

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