David Capotosti, Carli Crook, and Kristy Fisher

ECED 4300 BDr. Tonja RootSpring 2009

5th GradeCorrespondence Writing:

Business Letters

DAVID CAPOTOSTI

Stage: Pre writingELA5W2. The student demonstrates competence in a variety of genresC. Creates an organizing structure appropriate to a specific purpose, audience, and context.

P.L.O.

The students will complete a graphic organizer for writing a

business letter.

Form of Writing: Business letter

Used for:Communication between organizations and their customersWriting from one business to anotherClients and other external parties

Business LettersSix important aspects of a

business letter•Tone Accuracy•Audience Format•Accessibility•Appearance

Business letter components

HeadingInside Address

GreetingBody

ClosingSignature

Business letters Like any other form of writing,

business letters require:•Pre writing•Drafting•Revising

Pre Writing StageMust decide on three things

1. Purpose2. Audience3. Content

Idea Organizer for a Business Letter

To whom

will you write the

letter?

What are the address and

the date? Include their

title, if the person has

one.

Think of greeting

Make sure you

put a colon

after the greeting

Idea Organizer(cont.)

What are some ideas that you would like to say in your letter? Are you requesting information, offering your opinion, or complaining about something?Think of a closing for your letter that is not too personal.

Darling, J.M. Expository writing sampler. Retrieved April 1, 2009, from http://www.rdlco.com/samples/Expository_Writing_RazzleDazzle.pdf

Citation of Published Example

Darling, J.M. Expository writing sampler. Retrieved April 1, 2009, from http://www.rdlco.com/samples/Expository_Writing_RazzleDazzle.pdf

Published Example29655 State StreetHeading: Bastrop, Texas 59000 HeadingJuly 5, 2006 Four to six spaces Ms. Ella JohnsonPerfect Publishing Company Inside Address11256 Main StreetMerryville, Illinois 56789 Dear Ms. Johnson: Greeting Every student in our school band is writing a personal memoir. When we finish we would like to put them all together in one bound book, which we want to sell to make money for a band trip to the state band finals this year. Double Space between all paragraphs Could you please send us the information about how we can go about getting our book bound? We need to know the following:1. How much will it cost per book?2. How long will it take to get it bound?3. Would it be possible to print it in color?

We need this information as soon as possible and would appreciate your prompt reply.

Sincerely, Closing Signature Four spacesKisha Jones

Practice Activity:

•Class Activity

•Students help complete graphic organizer for prewriting stage

Assessment Activity:

•Students complete their own prewriting graphic organizer

•Remember:1. Purpose2. Audience3. Content

Kristy Fisher

Stage: DraftingELA5W2. The student

demonstrates competence in a variety of genres

d. Includes appropriate facts and details.

PLO

Students will complete a rough draft using their graphic

organizer created during the prewriting stage.

Form of Writing: Business Letter

Used for:• Applying for a job• To request or deliver information

Parts of a Business Letter

HeadingInside Address

Greeting Body

Complimentary CloseSignature Line

Drafting Stage

• Use graphic organizer• Skip lines using “X”• Label “Draft”• No erasing• Get content onto paper

Graphic Organizer for Drafting

Write, A. (n.d.). ESLFlow.com. Retrieved April 1, 2009, from Literacy Rules: http://www.literacyrules.com/pdf/Business%20Letter%20Format.pdf

Citation of Published Example

Henderson, D. (2005). Nairobits. Retrieved April 1, 2009, from Nairobits E-Learning: http://www.nairobits.com/e-learning/courses/course1/html/student/lesson04.html

Published Example

Henderson, D. (2005). Nairobits. Retrieved April 1, 2009, from Nairobits E-Learning: http://www.nairobits.com/e-learning/courses/course1/html/student/lesson04.html

Practice Activity• Group Activity• Develop Class Draft• Fill out drafting graphic organizer

–Use prewriting graphic organizer

–Plug in information from prewriting

Assessment Activity

• Write own draft–Use same graphic organizer

• Remember:–Skip lines using “X”–Label “Draft”–No erasing–Get content onto paper

Carli Crook

Stage: Revising

ELA5W4: The student consistently uses a writing

process to develop, revise, and evaluate writing.

The student:

b.Revises manuscripts to improve the meaning and focus of writing by adding, deleting, consolidating, clarifying, and rearranging words and sentences.

The student will revise his letter by adding, rearranging, changing and deleting content.

PLO

Form of Writing: Business Letter

Organizations use them to contact outside parties.

Respond to requestsMotivate some kind of actionRequest or provide information Sell goods and services.

Parts of a Business Letter

HeadingInside Address

Greeting Body

Complimentary CloseSignature Line

Revising Stage• Re-read•Make content clearer•Add, rearrange, delete or change content

•Follow with finger- look for one-one correspondence (written/meant to write)

•Editing marks (review)

Donaldson, G. (2006). Retrieved April 4, 2009, from JimCosta.Org:http://jimcosta.org/blog/wp-content/uploads/2009/02/modifiedblockbizletter.jpg

Donaldson, G. (2006). Retrieved April 4, 2009, from JimCosta.Org:http://jimcosta.org/blog/wp-content/uploads/2009/02/modifiedblockbizletter.jpg

Practice Activity:

• Class activity•Revise class draft together•Develop content

Assessment Activity:

•Revise business letter independently

•Remember: •Add, delete, rearrange and change

•One-one correspondence•Use editing marks