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REQUEST FOR PROPOSALS

FOR THE

IRRIGATION CONTROLLER UPDATE

PW 1506

Proposals shall be mailed or delivered to the Office of the City Clerk, City Hall,

425 N. El Dorado Street, Stockton California 95202 at or before the hour stated.

Date Issued: 2/1/2016Date Due: 2/25/2016, 2:00 p.m.

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INTRODUCTION

The City of Stockton, CA seeks continuous improvement in its water management practices. We are asking for proposals for a turnkey project to replace the existing outdated controllers with SMART controllers, controlled by a wireless central control system, at forty six (46) parks sites.

Total available funding for this project is $700,000. The Contractor shall provide a cost not to exceed price for each site with the understanding that the Contractor has performed a thorough review of the City’s expectations defined herein and agrees the project is feasible considering the available budget. There will not be any additional funding available for this project.

A table showing the existing controllers is attached as Exhibit ‘A’.

EXPECTATIONS The following is a general summary of the City’s expectations for this project, in no particular order:

Central System 1. Remote programming, operation and monitoring via internet from any internet

enabled device, with real-time system access for adjustment or disablement, andlive site monitoring;

2. Global or site specific programming options and system deactivation via internetenabled device;

3. Assignable security and access levels, with no restriction to number of assignedusers;

4. Full reporting capabilities, to include, but not be limited to, total estimated waterbudget usage vs. actual water usage, operation calendar/schedule look ahead(assigned no-water days, evening run times, projected water window, etc.);

5. Ability to analyze system’s performance during different weather scenarios, ie.mock summer water scheduling;

6. Establish water needs by type of landscape and weather data;7. Ability to set watering times directly or by precipitation rates;8. 10 year minimum free hardware and system user tech support;9. Internet based system with no need for software updates;10. 10 year minimum hardware warranty incl. labor and materials. Incl. on-site

hardware troubleshooting and replacement;11. 10 year minimum remote communication service (such as Cellular) included for

all sites. Communication to be responsibility of contractor. System should beable to utilize City WiFi if available in the area;

12. System to be capable of flow management for all hardware configurations;whereby the system automatically determines simultaneous valve operation asnecessary to maximize pump efficiency and completion of the nightly wateringneeds within the allotted watering window;

13. All hardware to be protected by painted steel, or painted stainless steelenclosures or located inside an existing park structure;

14. No need for onsite weather stations;

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Existing system evaluation

Exhibit ‘A’ is provided as reference only. The contractor shall evaluate each park’s irrigation system by field verifying the existing irrigation hardware, point of connection, etc., as it may affect the system conversion. Also identify any other site constraints that may affect the conversion and if there is City WiFi available. During the evaluation, the contractor shall log all existing station run times and watering days, and any other relevant information that may expedite installation and set-up of the new system.

Recommended solution

List, by site, the recommended hardware, communication method (Cellular and/or WiFi), and management system (the software or user interface), any options available to help keep the project within budget, as well as identifying any opportunities to improve irrigation efficiency. Some sites have multiple controllers located remotely from each other, and there may be more than one point of connection; and, how will this be addressed with the recommended conversion.

Hardware Installation, Communication, Training and Long Term Support

This project will be turnkey. The intent is to have one contract for the entire project: site evaluations, existing hardware removal, new hardware and management system installation, set-up, troubleshooting, fine tuning/programming, training, communication (initial term of the cellular service contract, as applicable), connection to City WiFi if available, and long term warranty service and technical support, all to the satisfaction of the City representative.

After the evaluation, the City will expect a full materials list for each site and item by item pricing.

The contractor will be expected to meet with City staff (by phone or in person, at City discretion) as often as the City deems necessary throughout the term of this contract.

Trial Evaluation Period

The selected contractor will provide full materials and support as described herein this Request for Proposals for three sites: Sandman, Victory and Van Buskirk parks. Upon site system activation, the City will begin a 6-month trial evaluation of the system hardware, interface and support. If after the evaluation period the City is satisfied, the City will advise the Contractor to complete system installation at the remaining City parks sites per the terms of the agreement. If however, the City determines the Contractor’s system to be inconsistent with the City’s objectives, the City may terminate the agreement effective immediately upon written notice to the Contractor. In accordance with the contract fee schedule, the Contractor will be compensated for the three sites.

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ANTICIPATED IMPLEMENTATION SCHEDULE

Task Name Duration Start Finish (Cal. Days)

1. Release Request for Proposals 1 day 2/1/16 2/1/16 2. Q&A 13 days 2/2/16 2/15/16 3. Proposals Due 1 day 2/25/16 2/25/16 4. Review Proposals 6 days 2/26/16 3/3/16 5. Schedule Presentations 3 days 3/7/16 3/10/16 6. Contractor Presentations 6 days 3/11/16 3/17/16 7. Contractor Selection 3 days 3/21/16 3/24/16 8. Contract Negotiation 6 days 3/25/16 3/31/16 9. Initial Signatures 4 days 4/4/16 4/9/16 10. Council Award 43 days 4/11/16 5/24/16 11. Contract final signing/PO issued 43 days 5/25/16 7/7/16 12. Existing system evaluation (contractor) 60 days 7/11/16 9/9/16 13. Budget review and

Notice to install Trial Systems (3) 8 days 9/12/16 9/20/16 14. Trial System installation 15 days 9/21/16 10/6/16 15. Six (6) month Trial Evaluation 180 days 10/7/16 4/5/17 16. Remaining Site System Installation 180 days 4/6/17 9/27/17 17. Troubleshooting and fine tuning 92 days 9/28/17 12/28/17 18. Training 12 days 12/29/17 1/9/18 19. Go live 0 days 1/10/18 1/10/18

WRITTEN PROPOSAL CONTENT

Together with your company name, product name and company representative with contact phone number, Please include the following information with your proposal, in the order listed below:

I. PROPOSED SOLUTION (100 Points Total)

Your proposal should provide specific, detailed information regarding your proposed solution. Proposal content shall be organized using the following headings, and in the following order:

1. Executive Summary (10pts)

Introduce your company and highlight the proposal contents

2. Experience and References (10pts)

Answer at least the following:

a. Where is your firm incorporated and how long has your firmbeen in business under this name?

b. Describe Manufacturer and Distributor backgrounds and historywith similar projects.

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c. Provide three (3) California reference customers for the sameCentral Control Hardware and System being proposed with thisRFP response. Include how many controllers were installedand a brief description of each project.

d. List all Water Agency, Public Agency or Educational studies thathave been conducted on your proposed product.

e. Describe the support team for this project. Field support?Technical support? Provide resume summary for each personthat will be associated with supporting this project.

3. Software/User Interface and Feature Flexibility (20pts)

a. Describe how the user will interface with your product’s features(functions/options/commands).

i. Is the interface intuitive, organized and easily understoodby the majority of users?

ii. Can features be implemented by simple means such ascheck boxes or does the system require the user tonavigate through multiple windows during programmingor when toggling certain features?

4. Hardware and Communication System Reliability (20pts)

a. How long has your product been in use in the San JoaquinValley climate?

b. Hardware warranty and support:i. What is the length of time for your hardware warranty?ii. What is the length of time for your on-site labor warranty?iii. What is the response time for your on-site diagnosis and

repairs?iv. Do you have a loaner program during repairs?v. Are there any extra costs associated with warranty

support?vi. Are there charges for out of warranty service calls?

c. Communication system:i. Is controller communication provided to the City as a

turn-key product through your company’s proposal?ii. How long is the offered term for the communication

system?iii. How long has your communication system been in

place?iv. Who is your communication system provider?v. If there is a communication system concern or failure,

who will be responsible for troubleshooting andreestablishing communication?

vi. What is the turn-around time for resolving communication system concern(s) once your company is notified of a concern by the City?

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vii. Can your system connect to City WiFi if available in thearea?

5. Customer Support(10pts)

a. Initial system set-up:i. Describe the initial system set-up/programming process and

average time spent to set up each site’s irrigationprogramming, and what support will you ask of City staffduring the initial set-up?

ii. What is your process to evaluate and make final systemadjustments and programming fine tuning?

b. Troubleshooting and technical Support:i. How long is your technical support warranty?ii. Is on-site computer technical support an extra cost?iii. Is immediate phone support available, and during what

hours/days?iv. What is your average on-hold wait time to obtain expert

help when calling technical support?v. Are there any limitations related to the use of phone

technical support?vi. Is your technical support staff trained to provide expert

answers to questions regarding the use of both themanagement system and the field hardware?

vii. What is the expected scheduling delay for fieldtechnician visits if on-site support is needed?

viii. What options are available if on-site computer technicalsupport is needed?

ix. Do you have remote access capabilities?

6. Project Implementation (20pts)

a. Provide a description of your methodology for evaluating ourexisting parks and your expectations of City’s role during theinitial site evaluations and preparation of the RecommendedSolution report.

b. Once a solution is agreed upon, describe your expectationsregarding City staff support during the entire project; also, howmany hours of staff time do you expect the City to dedicate tothis project from start to the day of project completion.

c. What process do you have in place to schedule around weatherdelays or other on-site delays?

d. Do you have any concerns regarding the City’s proposedimplementation schedule? Can you commit to having theproject completed sooner than the schedule shows?

e. What is the typical irrigation system downtime for each siteduring the hardware conversions?

7. Commitment to Project Budget (10 pts)

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a. Describe how your solution effects the City’s desired outcomewithin project budget.

b. Submit the completed Fee Schedule provided at the end of thisRFP.

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II. QUALIFICATIONS

Each bidder shall answer all questions below. Contractor’s proposal will be considered non-responsible if the answer to any of questions “a” through “e” is “no”, or if the answer to “f” is “yes”.:

a. Do you possess a valid C27 license issued by the Contractor’s StateLicensing Board (CSLB)? Yes__ No __

b. Are you registered with the Department of Industrial Relations (DIR)?Yes__ No __

c. Within the last three (3) years, has your company provided services to apublic agency? Yes__ No__

d. Does your company have a written Quality Control Plan/Quality AssuranceProgram? Yes__ No__If yes, submit a copy with your proposal.

e. Is your product EPA WaterSense Certified? Yes__ No__

f. Has your contractor’s license, or the contractor license of any of yoursubcontractors, been revoked within the last 5 years?Yes__ No__

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III. PROJECT DEMONSTRATION (PRESENTATION)

Each selected contractor will be asked to schedule a product demonstration session with the review Panel comprised of staff selected from the City Public Works Department and held at the City Municipal Services Center (Corporation Yard), located at 1465 S. Lincoln Street, Stockton, CA 95206. Each contractor will be allotted 2 hours to show the Panel how their product meets the City’s specific needs as outlined in this request for proposals.

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IV. FUNCTIONAL MATRIX – CHECKLIST (INCLUDE THIS PAGE AND THEMATRIX PAGES WITH YOUR PROPOSAL)

Please respond to each item in the functional Matrix checklist on the following pages. Responses will be used for comparison purposes only in determining the best product fit for our needs. The importance of any particular item, or items will be at the City’s discretion.

Respond using the following legend for each item.

Y = Yes. The proposed system currently meets this requirement, this is a standard component.

N = Non-Compliance. Our product does not deliver this capability.

P = Partial Compliance. Some portion of the required functionality exists, but not fully supported.

AO = Add On. The proposed system requires an add-on component to comply.

UD = Under Development. This feature does not currently exist, but will be in place within one (1) year

If your response requires further explanation, please provide separate attachment(s) referencing section and item number.

Omissions and /or incomplete answers may be deemed non-responsive.

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Functional Matrix Checklist(INCLUDE ENTIRE COMPLETED CHECKLIST WITH YOUR PROPOSAL)A. CENTRAL CONTROL SYSTEM SOFTWARE

Item no.

Requirements Response code.

1. The Central Control System is “Cloud Based” and can be managed outside of the City’s Information Technology (I T) Department. It will reside outside of the City’s networks, and not live behind the City’s firewall. It can be managed by a System Administrator (an assigned City Public Works employee) who has the ability to provide limited or unlimited access to selectable system features to an unlimited number of system users, by the issuance of user unique sign-in passwords.

2. The Central Control System does not require a dedicated computer or server software to be managed by the City’s I T Department. This system doesn’t intrude on any of the I T infrastructure.

3. The Central Control System is an intuitive web-based menu driven format and does not conflict with any other software programs running on the same computer.

4. The Central Control System is accessible from any web-enabled PC, laptop or mobile device running Internet Explorer version 8 or newer, Chrome, Safari or other current browsers.

5. Using encrypted data, the Central Control System is able to communicate with, and control, at least 250 controllers, from any web-enabled computer, laptop or mobile device with access to the internet, and with proper login credentials (utilizing a free mobile application for tablets/phones).

6. The Central Control System employs https and SSL security.

7. The Central Control System employs end user sign-in security that employs forced password changes as frequent as the City System Administrator may req.

8. The Central Control System operates with cellular wireless internet communications and can connect to City WiFi if available in the area.

9. The Central Control System allows for the uploading and downloading of all programs and log data by controller or groups of controllers.

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10. The Central Control System allows direct, real-time access to make programming changes, run stations, check for flows, check master valve operation, and turn controller controlled irrigation on or off.

11. The Central Control System allows for irrigation schedules to be constrained by a water window with the option to have each station stay inside water window or not and show when programming exceeds the water window and by how much.

12. The central control system allows for irrigation schedules to be calculated by either prioritizing the beginning time of the water window or the end time of the water window.

13. The Central Control System allows for irrigation schedules to be controlled using user-entered custom plant factor/crop co-efficient.

14. The Central Control System allows for ET to be set to ON/OFF per each station, entire site and entire network.

15. Failure of the central computer system or communication links to the field controller does not affect normal, water management and/or flow management operation of irrigation controllers.

16. Water usage data is automatically retrieved daily from each controller and reported by the Central system and has the ability to be exported to an Excel or PDF file. If no flow sensor is present, the system allows for manual entry of flow rates for each zone, and for a run-time minutes report to deliver mathematically calculated water usage data.

17. The Central Control System is able to automatically turn off all controllers when an operator set rain amount threshold has been reached.

18. The Central Control System allows all program data, log data, summary data and alert data for each controller to be selectively printed by controller. All reports are exportable into either PDF format or Excel format.

19. The Central Control System allows users to view and/or override any on site changes made at irrigation controllers. The Central Control System tracks all changes made in the field and on-line or at the central system. Changes are recorded with a before and after value for each individual field modified. Users are able to report on user level changes for at least two years and are able to generate reports for special date ranges.

20. The Central Control System provides the ability to perform station AND/OR Program grouping to allow system operators to make global changes to a variety of irrigation parameters, including, but not limited to, plant type, system efficiency, ”percent” adjustment, precipitation rate, etc.

21. The Central Control System is able to issue global pauses, in order to suspend irrigation for a single controller, a group of controllers, or all controllers.

22. The Central Control System is able to issue an event pause for

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a specific date or unlimited multiple dates set in the future with the ability to set this as a recurring event daily, weekly, monthly, etc.

23. The Central Control System is configurable to send alarms, via email or text, to designated users when flow anomalies are detected. Multiple parties can be designated to receive these messages.

24. The Central Control System allows the user alarm response options; whereby, only an alarm is generated; an alarm and a master valve action occur; an alarm and a valve isolation occur.

25. The Central Control System provides a comprehensive (and optional filtered) table view of all of the system’s controllers also showing, location, controller description, serial number, operational status, account, and a notes field.

26. The Central Control System issues alerts each day based on operator-set filters including days of week and time of day. Users are able to select specific alerts to be on or off.

27. The Central Control System allows reports to be customized to include (at a minimum) the following user optional alarm items:

Communication failures and successes (identifies type ofproblem, time, and location).

High or excessive, low flow, no flow, and expected flowconditions with the time (AM/PM) of the occurrence foreach individual valve, and a grouping list of valvesassociated with the alarm.

Main line breaks during scheduled irrigation as well as allother times when flow exceeds user set parameters.

Manual watering and manual operation by station andtime in the field controller.

Current (amperage) alarms by station and time, bothhigh and low, and output shorts due to solenoid failure.

Water Window/Depletion Alerts when moisture levelsdrop below recommended levels.

28. The Central Control System issues email or text messages notifying the user when alerts are cleared.

29. The Central Control System has the ability to program field controllers to allow alert-only access.

30. All active and cleared alerts are stored for at least 18 months and have the ability to be reported by controller, Alert Type and custom date ranges.

31. Central Control includes a Master Valve override feature that opens up Closed Master valves for a set period to allow for use of quick couplers without triggering a leak or unscheduled flow alert.

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32. The Central Control System is able to provide and print a water management report including graph depicting by month, the amount of irrigation water used compared to a monthly allotment in gallons, and ET weather demand for the month, with a percent difference shown, without the need to export data to any formatting program in order to produce said reports.

33. The Central Control System has a water budget capability, allowing users to create an irrigation target budget and track usage against this budget via:

1) real time flow;

2) estimated flow; or,

3) user entered meter reads/water bills.

34. Central Control System has the ability to read and display real time flow and operating status on demand at any time within the Central Control interface.

35. Central Control System has the ability to shut down valves when pre-determined flow thresholds have been exceeded.

36. Central Control System can interface with the City’s ESRI based GIS mapping software data and display user selected assets, such as controllers, valves and mainlines, allowing the user to generate site maps from within the Central Control System user interface without having to access any third party application to display these maps. The Central Control System allows on-the-fly notes to be made on these maps.

37. The Central Control System has the ability to auto schedule reports to be generated on a recurring basis, and to have reports “auto-delivered” to an end user’s email account.

38. The Central Control System provides the real time flow rate and expected flow rate, and active stations, for any flow enabled controllers.

39. The Central Control System provides daily measured consumption/water usage reporting for a single or multiple controllers from a single site or across multiple sites.

40. The Central Control System displays a description field for each station including the station’s location, the type of plant material irrigated and type of irrigation equipment used.

41. The Central Control System provides customizable user access to various programming features based on log-in.

42. The Central Control System is able to store documents or images of required site assets, and such information may be retrieved in the field.

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43. Central Control System allows user to compare and view differences between settings on controller for any two (2) dates for the last two (2) years.

B. MOBILE APPLICATION/REMOTE CONTROL

1. Central Control system includes a free mobile application for both Apple and Android devices. Mobile application is not a web page accessed on mobile device(s) but is a native mobile application.

2. Mobile Application has the ability to run stations manually one (1) at a time, in sequence, or concurrently.

3. Mobile Application has the ability to view all alerts per controller.

C. REPORTING

1. The Central Irrigation Control System includes flexible and robust reporting.

2. All reports have the ability to be delivered automatically to users over email and have customizable time and date windows.

3. The Central Irrigation Control System is able to produce the following reports:

Check boxes below

3a. Water Usage Tracking Report

4. Report showing all sites, and if they comply with target water budgets. This report is able to be exported to Excel or PDF.

3b. Controller Inventory Report

5. Report provides an inventory of all the controllers and the present status (on Auto or Rain-Shutdown, operation pause, etc.) for all of the City’s sites. At a minimum, data must include Site Name, Controller Name, S/N, Firmware version, Total # of stations and Station Operation Mode (ET or Non-ET). This report is able to be exported to Excel or PDF.

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3c. Controller Setting Change History Report

6. Report provides the ability to track all programming changes made to a controller for at least the past 18 months. This report shows all the individual setting programming changes made to a controller for any selected date range. The report includes information regarding who made the setting change, the change date and time, the old setting value and the new setting value. This report is able to be exported to Excel or PDF.

3d.Controller Estimated Usage Report

7. Report uses runtime and station flow information to provide estimated water usage and water window for a selected controller and allows the user to specify if ET is on or off when the report is generated. This report is able to be exported to Excel or PDF.

3e. Runtime Report

8. Report provides runtimes and measured flow per valve and per controller and group of controllers and group of valves for selected day or user specified period. It shows total measured vs expected flow for any group of concurrently running valves per controller, allowing multi-controller monitoring and estimated water usage impact analysis by station mode or program. This report also has a graphical chart and easy to read data table of total runtime for the user selected set of controllers. This report also includes the total number of minutes the controller ran for the selected date range. The runtimes are segmented by station mode (Auto, User ET and User no ET), program or specified date range. This report is able to be exported to Excel or PDF.

3f. Multi-Controller Alert Report

9. Report provides the ability to track, troubleshoot and verify site issues and events such as valve or flow alerts measured flow vs. expected flow and shows any associated group of concurrently running valves per controller. This report has an easy to read table of the alerts and events that occurred to the user-selected set of controllers in the selected date range. The report also includes detailed information about each alert, including when the alert occurred, when it was cleared, the alert duration, and the alert description. This report is able to be exported to Excel or PDF.

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3g. Budget Account Report

10. Report shows the selected water budget vs. selected actual data usage for the selected site(s) and user defined period. Actual data usage could be from water bills, measured usage from billing period or calendar month, estimated usage from billing period or calendar month. This report is able to be exported to Excel or PDF.

3h. Budget Comparison Report

11. Report allows City to compare multiple sites, or multiple accounts, at budgetary or actual data usage levels. Actual data usage could be from water bills, measured usage from billing period or calendar month, estimated usage from billing period or calendar month. This report is generated as bar chart or line chart. This report is able to be exported to Excel or PDF.

D. WEATHER DATA

1. Weather data and real-time ET is provided, for each specific controller based upon its latitude and longitude, from national and state weather services, not a site device sensor, and is uploaded automatically on a daily basis to all field controllers over a wireless communication network.

2. The weather data collected includes relative humidity, temperature, wind speed and solar radiation.

3. Each individual field controller automatically calculates station run times based on soil moisture depletion for each zone.

4. Irrigation schedules are automatically created for each zone based on at least the following parameters programmable per station; plant type, soil type, slope, sun exposure, % tree canopy coverage, sprinkler device type, precipitation rate, station efficiently, root depth.

5. The system allows the System Administrator opportunity to manually override parameter settings as necessary.

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E. FIELD EQUIPMENT

1. The controller is a self-contained functioning device. It is not an add-on device, nor requires another control board or device to be present.

2. The controller is Underwriters Laboratory (UL) listed. No alternate electrical, testing, safety or reliability standard is used.

3. The controller is manufactured in the USA.

4. The controller is EPA WaterSense Approved.

5. The controller is FCC Approved.

6. The controller is configured with the latest cellular technology and accessible remotely through the internet.

7. The controller has successfully passed the Irrigation Association SMART Water Application Technology (SWAT) testing protocol, and must have registered perfect scores of 100% Adequacy/0% Excess.

8. The controller is capable of fully automatic, semi-automatic and manual operation at the controller.

9. The controller is capable of storing irrigation schedules and monitoring and managing flow information all without the Central System. Loss of communication does not impair these functions.

10. With password access, the controller is able to be programmed in the field.

11. Each controller is able to run at least eight (8) programs and corresponding valves simultaneously along with a flow sensor, master valve and pump start. The controller also allows manual operation of valves concurrently along with measuring flow and operating a master valve and pump start.

12. The controller utilizes non-volatile memory to retain all programming information during a power outage for at least 6 months.

13. The controller terminal output is able to draw at least 1 amp before being considered “over current”.

14. The controller has a backlit display that is wide enough and tall enough to display multiple lines of text with good resolution and minimal scrolling.

15. The controller display allows the user to easily move from screen to screen through an intuitive, self-prompting interface so that it is easier for the user to program, read and understand the controller.

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16. Individual station cycle and soak times are automatically calculated for each zone by the controller scheduling engine. This feature can also be overridden.

17. Multiple start times are available for each program.

18. The controller is programmable at the field controller, as well as capable of being programmed from any internet enabled PC, laptop or handheld device, tablet device with proper login credentials.

19. Programming is able to irrigate in minutes and as a % of ET.

20. The controller is able to receive real-time weather data directly from an ET service or from historical data as a stand-alone controller and automatically use the data to calculate appropriate run times for each station without use of a central control system.

21. The controller has flow management capability as a standard feature whereas the controller learns each station’s expected GPM flow rate, and is able to operate at least eight (8) valves at the same time plus the master valve and pump start to shorten the water window and maximize pump efficiency.

22. Alerts are able to be processed and responded to at both the field controller location and remotely via a web browser.

23. Controller has models with both traditional wire and 2-wire capability. 2-wire capability is fully integrated.

24. Controller is expandable up to 96 stations, for either conventional wire or 2-wire design, in a single controller.

F. FLOW SENSING

1. There is no added charge for flow management capabilities on the Central Control System.

2. The controller has the built-in capacity for sensing flow data and utilizing a master valve without the addition of sensor boards, decoders or other pieces of equipment.

3. Multiple controllers are able to connect to a single Point of Connection.

4. The controller is able to learn flow for each valve.

5. A learn flow request is able to be made from both the field controller AND from the Central Control interface/internet and can be programmed to occur on any specific user defined date and time.

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6. The controller is able to detect System High Flow/Mainline break. When a mainline break occurs, the controller shuts down the master valve. An alert notification is immediately sent as a text message or email to the system operator.

7. When an alert, such as High Flow is indicated on the controller, the station with the High Flow has an option to run rather than having the alert keep the station off until someone clears the alert from the central computer or at the field controller.

8. Central Control System has the ability to shut down valves when pre-determined flow thresholds have been exceeded.

9. The controller is able to be configured to support either a normally open or normally closed master valve.

10. The controller is able to be set to an optional system shutdown, which will immediately close a normally open or normally closed master valve and suspend all irrigation until the controller is returned to the normally operating mode (“controller is on”).

11. The controller is able to detect single or multiple overlapping station high flow faults. When the controller determines a station or set of stations are exceeding the cumulative station high flow threshold, an alert notification is immediately sent as a text message or email to the system operator. The user is able to configure the controller response to a fault situation (turn-off and isolate, or send alarm only).

12. The controller is able to detect Low Flow/No Flow conditions. When a low flow/no flow fault occurs the controller turns off all active stations and moves to the next set of stations in the queue. If consecutive low flow/no flow faults occur then a no flow alert notification is immediately sent as a text message or email to the system operator. The user is able to configure the controller response to a fault situation (turn-off and isolate, or send alarm only).

13. The controller supports the ability to exclude individual stations from low flow/no flow testing.

14. The controller supports the ability to track unscheduled flow when the system is not irrigating. An alert notification is immediately sent as a text message or to the system operator. The unscheduled flow threshold is user configurable at the controller and from the central internet management portal. The user is allowed to set flow rate, flow duration threshold and controller response (alarm, alarm and master valve shut-off). Upon master valve shut-off, an unscheduled flow timer begins a user defined count down until the system automatically initiates a leak test. With no leak detected, the system returns to normal irrigation standby mode, allowing normal scheduled irrigation to occur.

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G. FLOW SENSORS

1. The controller has tested compatibility with a wide range of Reed Switch based flow sensors (ex: Badger Meter, Data Industrial, Creative Sensor Technologies, Netafim Hydrometer or other compatible device).

2. Each flow sensor has the following characteristics:

Housing to be a Sch 80 polyvinyl chloride tee or bronze tee

Have a pulsing output that operates at 9 VDC and a pulse rate that is proportionate to the GPM

Fully compatible with the internal interface at each field controller

H. CONTROLLER ENCLOSURE CABINETS

1. The enclosure is manufactured to be vandal and weather resistant, made entirely of minimum 18 gauge thickness cold rolled steel or painted NEMA rated stainless steel.

2. Enclosures are pre-assembled with a low profile protected vandal resistant antenna.

3. Hardware in each enclosure includes a 15-amp tamper-resistant duplex GFCI outlet in box and with separate switch.

End of matrix

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PW1506 IRRIGATION CONTROLLER RFP FEE SCHEDULE (INCLUDE THIS COMPLETED PAGE WITH YOUR PROPOSAL)

DESCRIPTION

In the following table, provide the not to exceed unit cost per site for a turn-key site evaluation, removal of existing system, and installation of the new system including warranty. Please provide warranty period for each component shown below.

Hardware years.

On-site Service years.

Technical Support years.

Each unit price shall include all overhead and profit, subcontracting charges, and all other associated costs including, but not limited to: labor, materials, equipment and travel: All removed materials shall become the property of the Contractor who shall be responsible for their proper disposal.

“Trial Evaluation” (3 Parks Referenced Below) Bid Table

Park Not to Exceed Price

1 Sandman Park $

2 Van Buskirk Park $

3 Victory Park $

Not to Exceed Total for all above referenced Parks $

Park Price

1 Anderson Park $

2 Angel Cruz Park $

3 Atherton Park $

4 Brookings Park $

5 Buckley Cove $

6 Caldwell Park $

7 Columbus Park $

8 Constitution Park $

9 Cortez Park $

10 De Carli Park $

11 Dentoni Park $

12 Eden Park $

13 Fremont Park $

14 Friedburger Park $

15 Gibbons Park $

16 Gleason Park $

17 Grupe Park $

18 Holiday Park $

19 Holmes Park $

20 Independence Park $

21 King Square $

23

Company Name:

Authorized Representative Name (printed):

Authorized Representative Signature:

Date:

Project Manager Name:

Project Manager Phone Number:

Project Manager Email:

22 Lafayette Park $

23 Laughlin Park $

24 Legion Park $

25 Liberty Park $

26 Loch Lomond Park $

27 Louis Park $

28 Mattie Harrel Park $

29 McCleod Park $

30 McKinley Park $

31 Misasi Park $

32 Morelli Park $

33 North Seawall $

34 Oak Park $

35 Peterson Park $

36 Sherwood Park $

37 Sousa Park $

38 South Seawall $

39 Stribley Park $

40 Union Park $

41 Weberstown East Park $

42 Weber Park $

43 Williams Brotherhood Park $

44 Ten (10) year communication service (Total of cost per controller X

Total # of controllers) $

45 Programming, configuration, Troubleshooting, fine tuning Included

46 Staff Training and Support Included

47. Total Trial Evaluation Costs (3 Parks referenced in table above) $

Total Project Cost: $

Controller

EXHIBIT 'A'Park Comments Make Model Stations

in Use

Pump

Start

Location

Controller inventory as of July 7, 2015

1 Anderson Park Rain Bird ESP-24LX PLUS 20 Yes indoors

Anderson Park Skate Park Area This controller is for park areas west of the skate park and inside

the skate park

Rain Bird ESP-16LX 14 No outdoors

2 Angel Cruz Park Rain Bird ESP-LX Modular 12 Yes indoors

3 Atherton Park Rain Master Evolution DX2 23 Yes indoors

4 Brookings Park Rain Bird RC-1260 9 Yes indoors

5 Buckley Cove Hardie TC-18B 12 Yes indoors

6 Caldwell Park Rain Bird ESP 16-LX 16 No indoors

7 Columbus Park Rain Bird ESP-ME 4 No oudoors

8 Constitution Park Rain Bird ESP-LX 20 No oudoors

9 Cortez Park 12 stations with 11 in use Rain Bird ESP 12-LX PLUS 11 Yes indoors

10 De Carli Park Rain Bird ESP-LXME 17 No outdoors

11 Dentoni Park Rain Bird ESP-LXME 12 Yes indoors

12 Eden Park Rain Bird ESP-LXME 12 No Indoors

13 Fremont Park Rain Bird ESP-LXME 5 No Indoors

14 Friedburger Park Rain Bird ESP-12LX PLUS 9 No outdoors

15 Gibbons Park Rain Bird ESP 12-LX PLUS 11 Yes indoors

16 Gleason Park Rain Master Eagle RME36EG 33 Yes oudoors

17 Grupe Park control south east curb line, east levee and south east parking lot Griswold Mitra 3 No indoors

Grupe Park Main controller for park Rain Bird ESP-LXME 24 Yes indoors

18 Holiday Park Rain Bird ESP-12C 11 No indoors

19 Holmes Park Rain Bird ESP-8 8 No outdoors

20 Independence Park Rain Bird ESP-LXME 8 No oudoors

21 King Square Rain Bird ESP-LXME 16 No outdoors

22 Lafayette Park Rain Bird ESP-LXME 6 No oudoors

23 Laughlin Park This controls the area south of the tennis court Rain Bird ESP-4si 2 No indoors

Laughlin Park Rain Bird ESP-COMMERCIAL 13 Yes indoors

24 Legion Park Rain Bird RC-1260C 12 Yes indoors

Legion Park Rain Bird ESP-LXME 12 Yes indoors

25 Liberty Park Rain Bird ESP-LXME 15 No oudoors

26 Loch Lomond Park Rain Bird ESP 24-LX PLUS 20 Yes indoors

27 Louis Park Controller for area around building near boat ramps TORO battery operated control 4 No outdoors in

irrigation valve box

Louis Park Controller for lower part of the park Rain Bird ESP 24-LX PLUS 18 No outdoors

Louis Park Controller for levee and peninsula Rain Bird ESP 24-LX PLUS 9 No outdoors

Louis Park Controller for softball complex Rain Bird ESPLMXE 12 No indoors

Louis Park Controller for upper half of park GRISWOLD 2300 12 No indoors

28 Mattie Harrel Park Rain Bird ESP-LXME 12 Yes Indoors

Mattie Harrel Park Rain Bird ESP-LXME 12 Yes Indoors

29 McCleod Park Rain Bird ESP-LXME 24 No outdoors

30 McKinley Park Rain Bird ESP 24-LX PLUS 12 Yes Indoors

McKinley Park Irrigation controller for Community Center Rain Bird ESP-ME 6 No Indoors

McKinley Park Rain Bird ESP 24-LX PLUS 21 Yes Indoors

31 Misasi Park Rain Bird ESP 40 SAT TW 40 Yes outdoors

Misasi Park Rain Bird ESP 40 SAT TW 40 Yes outdoors

Misasi Park Rain Bird ESP 40 SAT TW 40 Yes outdoors

32 Morelli Park Rain Master Evolution DX2 24 No indoors

33 North Seawall Rain Master Evolution DX2 15 No outdoors

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Controller

34 Oak Park Controller for Community Center and Behind Skate Rink Rain Bird ESP-12MC 12 No outdoors

Oak Park Controller for Magpie gated area Rain Bird RC-1260 8 No outdoors

Oak Park Controller for tennis court complex Rain Bird ESP- Modular 8 No outdoors

Oak Park East park controller Rain Bird ESP-LX Modular 24 No indoors

Oak Park West park controller Rain Bird ESP-LX Modular 12 No indoors

35 Peterson Park Rain Bird ESP 12-LX PLUS 12 Yes indoors

36 Sandman Park Rain Bird ESP-LX MODULAR 17 Yes indoors

37 Sherwood Park Rain Bird ESP-24LX PLUS 17 Yes outdoors

38 Sousa Park Rain Bird ESP 12-LX 12 Yes indoors

39 South Seawall 36 stations with 31 in use Rain Master Evolution DX2 31 No indoors

South Seawall 30 stations with 18 in use Rain Master Evolution DX2 18 No indoors

40 Stribley Park Controller for areas north and west of the horseshoe pits. Rain Bird ESP 16-LX PLUS 12 No indoors

Stribley Park Main controller for park Rain Bird ESP-LXME 26 Yes indoors

41 Union Park Rain Bird ESP-LXME 12 No oudoors

42 Van Buskirk Park Rain Bird ESP-LXME 34 Yes Indoors

Van Buskirk Park Rain Bird ESP-LXME 34 Yes Indoors

43 Victory Park Rain Bird ESP 4si 4 No Indoors

Victory Park Rain Bird LX ME 48 Yes Outdoors

44 Weberstown East Park Rain Bird ESP-20LX Plus 17 Yes indoors

45 Weber Park Rain Bird ESP 12LX 12 No outdoors

46 William Brotherhood Park Rain Bird ESP-LX MODULAR 16 Yes indoors

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