Database Planning for small

Voluntary Sector Organisations

by

Simon DuncanRegional ICT Champion

Yorkshire and Humberside

Multiple projectsSeveral Funders

ReportsS T A T I S T I C S

fundingForms

CriteriaPAPERWORK

Clients

Organisations

Data

Information

Collaboration

Filing

Collating

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Step 1 – Review the way you work

Do we have systems in place which provide us with the information we need?

Could we do anything to improve the way we

work without bringing in new technology?

Is our office well organised?

Step 2 - Create an overview of what you want a solution to do for you.

• What do you expect the database to accomplish?

• What are the expected benefits?

• What will its main use/s be?

• Who will need to use it and where will they be?

• How will it improve what you already have?

• What are the key outputs/reports?

Dido?

DataInDataOut

Step 3 - Collect & Collate

• What info do we need to get out?

• What info do we think we will want to get out in the future?

GetEveryone Involved

Step 4 – Creating your database forms

SummarySteps 1 - 4

1. Review your way of working

2. Establish what you want your database to do for you

3. Collect and collate all your information

4. Create database forms

What Next?

Call the professionals of course.

ElectrovilleA social enterprise providing ICT support and services to the voluntary sector in Yorkshire and Humber.

Bretton Street Enterprise CentreBretfield CourtDewsburyWF12 9DBwww.electroville.org.uk 01924 488725

With thanks to:

Electroville – www.electroville.org.uk

NAVCA – www.navca.org.uk

Capacity Builders – www.capacitybuilders.org.uk