Database Management Systems Classroom Case Study O.U.R. Hospital Employee Training.

Database Management Systems

Classroom Case StudyO.U.R. Hospital Employee Training

Pierce College - CIS260 Database Management Systems 2

Scenario 1: O.U.R. Hospital Employee Training Database

You’ve been tasked to create an Access database to be used for scheduling and tracking training courses for your hospital’s employees.

Along with HIPAA training for new employees, and CPR/1st Aid certification and re-certification courses for all employees, you also need to schedule training on the new Electronic Medical Records (EMR) system that is being implemented. While all employees will be trained, they don’t all take the same EMR training modules.

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Gather Requirements

• Identify the Problem Statement and Deliverables

• Identify the Stakeholders

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Governance, Policies, and ProceduresO.U.R. Hospital Employee Training Database• Governance

• Policies

• Procedures

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Governanc

ePoliciesProcedures

How?

What?

Why?


Data Dictionary

Based on the O.U.R. Hospital Training Database scenario, what data will we need to collect in our database?

1. List each data element that is known at this time2. Define each data element3. Determine the data type4. Determine the field constraints and messages5. Determine the data validation requirements

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Conceptual Design

Based on the O.U.R. Hospital Training Database scenario, use Microsoft VISIO to :

1. Diagram the tables2. Add fields to the tables and data types3. Add primary keys

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ER Diagram

Based on the O.U.R. Hospital Training Database scenario, expand the Microsoft VISIO diagram to :1. Add relationships between tables and label with relationship verbs.2. Normalize to 3NF

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Physical Design

Based on the O.U.R. Hospital Training Database scenario, expand the Microsoft VISIO diagram to :1. Resolve many-to-many relationships2. Add Cardinality3. Add Optionality

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Database Administration

• Based on the O.U.R. Hospital Training Database scenario, develop an administration plan for our database.• What is the backup plan and schedule?• Who is responsible?• Who is responsible for recovery if needed? • Who is responsible and when will the backup/recovery process be tested?• What determines or when will the database be compacted/repaired?

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Security Plan

Based on the O.U.R. Hospital Training Database scenario, develop a security plan for our database.1. Who gets access to the database? Who approves their access? Who

sets up their access? 2. Where does the database reside?3. Will a password be required or will the location be password

protected? How frequently will the password change?

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Testing Plan

Based on the O.U.R. Hospital Training Database scenario, create a test plan to confirm all parts are working as required.• Discuss:• Who should determine the test requirements? • Who should manage the test plan? • Who should perform the tests? • Who signs off that the tests were successful?

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Training Plan

Based on the O.U.R. Hospital Training Database scenario, create a training plan for the Access users. • Why is a Training Plan needed?• What should be included? Is a training/users manual needed?

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Build Database

• Using the Physical Model diagram and the Data Dictionary, build the Microsoft Access tables.• Include data validation• Include user messages• Create minimum 10 records per table

• Build the table relationships

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Queries

• Build queries to answer the following questions:• Which courses are offered this week, sorted by weekday? • Who is enrolled in today’s classes?• Who still needs HIPAA training?• Who is ready for CPR/First Aid recertification?

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Forms

• Training administrative assistants need forms for enrolling the employees, or to look up information when an employee calls with questions.• The instructors are responsible for scheduling the training courses

depending on their availability (not during department meetings or their vacations) and with some time between sections to allow them to reset the classroom. They need a form for scheduling.

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Reports

• Training Management:• Needs to report to upper management the training progress. They need to

see numbers of courses and sections offered and number of students served by month along with the number of students still needing that training.

• Training Instructors:• Need to see their weekly training schedule at a glance with course names,

dates/times and room locations. They would like this grouped by work day, then by course name and section.

• Need their class rosters for the day they teach sorted by employee last name, then first name along with the employee’s department (to customize examples when possible). They would also like the date/time and room location, and course name listed at the top of the page.

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Navigation Forms

Create a Navigation Form for ease of use by the Training department. • Training Management wants to be able to quickly find and print the

reports showing employee training is progressing as required.• Training Instructors want to find their class rosters, dates/times and

room locations.• Training administrative assistants want to get to their forms for

enrolling the employees, or to look up information when an employee calls with questions.

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PivotTables & Charts

• Training Management would like a Pivot Chart to accompany their progress report.

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Database Management Systems Classroom Case Study O.U.R. Hospital Employee Training.

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