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Data Stewardship Committee Inaugural Meeting February 2, 2015.
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Transcript of Data Stewardship Committee Inaugural Meeting February 2, 2015.
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Data Stewardship CommitteeInaugural Meeting
February 2, 2015
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Today’s Agenda
1. Introductions & Opening Comments2. Orientation – Where are headed?3. Organizing to Meet our Deadlines4. Discuss Next Steps
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Data Stewardship Committee Membership
Ex Officio
Ad Lucem
Data Stewar
ds
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HOW DID WE GET HERE?
WHERE ARE WE HEADED?
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A Brief History…
February 2014 – Winter Senior Leadership Retreat
March 2014 - Data Governance Executive Oversight Group Formed
June 2014 – Data Governance Principals Agreed Upon
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“If you wish to converse with me, define your terms.”
Voltaire
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A Brief History…
February 2014 – Winter Senior Leadership Retreat
March 2014 - Data Governance Executive Oversight Group Formed
June 2014 – Data Governance Principals Agreed Upon
July 2014 - Ad Hoc Committee on Roles, Procedures and Standards for Data Management
October/November 2014 – Memo from Data Governance Executive Oversight Group, Meetings with Provost/President
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Data Governance Purpose
Support President, Provost, Deans, University Leadership and Campus Community in:
• Informing strategic planning for achieving UB2020 and beyond;
• Managing daily educational and institutional operations through evidence-based decision-making;
• Supporting regulatory, accreditation, governing body, community engagement and other reporting requirements
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Guiding Principles
1. Recognition of Primary Data Sources2. Unambiguous Transformation of Data3. Transparency4. Data Quality, Integrity and Security5. Systemic and Continuous6. Feasible7. Alignment of Data Management Approaches8. Evaluative
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Roles and Responsibilities
Data Ownership – The University at Buffalo is considered the data owner of all university institutional data; individual units or departments may have stewardship responsibilities for portions of the data.
Data Trustees – Senior leaders of the university (Vice-Presidents, Vice-Provosts, & Deans) who have responsibility for areas that have systems of record; responsible for ensuring that data stewards in their area are compliant with data governance principles.
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Roles and Responsibilities
Data Stewards – The responsible university officials who have planning and policy-level responsibilities for data in their functional areas are considered data stewards. Data stewards, as individuals, have management responsibilities for defined elements of institutional data.
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Institutional Data Initial Focus
o Student Records o Financial Aid o Admissions (UG and Grad) o Human Resources – Faculty / Staff (Headcount /
FTE) o Finances – Budgets, Expenditures o Research – Grants (counts, dollars, allocations) o Space – Allocation to Department / Person o Publication / Citation Data – Scholastic
Indicators o Organizational Structure – Entity / Hierarchy,
Academic Structure
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Enrollment Data Examples
Operational Strategic (Official)
DifferentUses
INSTRUCTOR LIST used to populate course evaluation system, allow access to class rosters
INSTRUCTOR LIST used to calculate faculty workloads, instructional productivity
DifferentMeasures
HEADCOUNT includes students taking a class for credit, auditing, ELI, Gifted-Math, Cross-registered
HEADCOUNT includes UB students with >0.5 Credit Hours
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Headcount Definitions
Term Ac-tivated
Enrolled in a Section
Official Count
Regular Enrollment
0
5,000
10,000
15,000
20,000
25,000
30,000
35,00035.0k
30.3k 29.9k28.1k
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GETTING OUR WORK DONEAND
MEETING OUR DEADLINES
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Our Work• Prepare report recommending on permanent
data management organization and structure• Research other Models• Formalize Definitions/Roles
• Identify / inventory key institutional data elements across domains
• Select 3-5 elements from each domain to:• Build inventory of definitions• Define attributes (system of record,
transformation, security)• Store materials in accessible repository• Begin work of conforming UB’s institutional
data warehouse to official definitions
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Deadlines
April 2015• Progress Report to Data Governance Council• Inventory of key institutional data elements• Preliminary definitions for students, degrees,
faculty
June 2015• Recommendation for permanent data
management structure• Define and document 3 to 5 elements from
each institutional data domain, begin implementing
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Two Pizza Rule
Never have a meeting where two pizzas couldn't feed the entire group.
Jeff Bezos
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Working Team 1 Structure, Roles and ResponsibilitiesCraig Abbey – LeadGary PacerLaurie BarnumChris ConnorKim Yousey-Elsener
Other Volunteers?
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Working Team 2 Enrollment and Degrees (Student Records)
Kara Saunders - LeadBrian O’ConnorGreg OlsenMark MolnarLynne Depasquale (RP)Troy Joseph (GEMS)Leah Feroleto
Other Volunteers?
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Working Team 3 Faculty (Human Resources)
Sue Krzystofiak – LeadTom OkonGary PacerLauren Young (OIA)Tilman Baumstark (VPFAC)
Other Volunteers?
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From Everyone…Inventory Key Institutional Data
Will send template for sharing your thoughts on what are the key institutional data that UB:
…makes decisions from
…uses to monitor institutional performance
…needs to define
…needs to make available
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Next Steps
• Website for sharing materials
• February 23rd Next Data Stewardship Meeting
(Tentative)
• 1st Report to Data Trustees on February 26th