Data reuse and knowledge sharing

Session 9 – Capacity building

Camilla Trolle

The stepping stones

1. A public-sector eGOVERNMENT strategi 2011-201- All communication between the public sector and citizens/companies is

digital - Efficient digital co-operation across of the authorities and reuse of data

and common it-systems

2. Implementation of IE-directive- New reporting requiments- New model for environmental inspections

3. Economic crisis: More tasks, same/fewer resources

4.Political focus on companies environmental commitments- Ministerial Committee for simplification and revision of the system for

environmental regulation for industrial facilities

Covering–Approx. 800 IE- installations–Approx. 5000 less potential polluting industrial facilities–Approx. 55.000 companies which require environmental inspections

Application Permit Reporting Environmental Inspection

Publication

Supporting the work flow

”As-is”- situation• 100 local/national

authorities (app. 700 experts)

• Individual it-systems

• Individual templates for application and permitting

• Manual reporting to Danish EPA

• Many intrances for knowledge sharing

Application for waste water

Application for Construction

Application for environmental

Permit

Environmental Permit

•Master data•Permit conditions, •ELV, EQS

Inspection & Control:

•Permit condition, environmental quality standard

Central Data Repository

Reports / Databasesmeeting EU and national requirements

Reporting-Emission monitoring requirement-IED/IPPC, Seveso, VOC-PRTR

Access to environmental information”To-be”- situation

Operator

DatabaseELV/conditions

Authority

Site inspection

Geoenviron

Structura

ECM

System operator

Administrative officerDEPA

Head of Section

Authority

Citizen, NGO,Business

Organisation

Danmarksmiljøportal

PRTR(Green accounts)

Administrative officerIndustrial facility

2 43 5 6

6

Administrative officer Authority

1

1

1

GUI Graphical User Interface

System interface

Report inteface

2 Fixed reports and statistic

Ad hoc report

National/EU reports

Subscription and notification

Knowledge sharing

5IDB

1

4

1

3

1

2

National digital Log-in

7

Digital Environmental Administration Portal

Message distributer

Rules and validation

Sub-scription

ProductionDB

Data handling Distribution

DB

Reports and

Statistics

Log-on Certificat Use rights Data for GIS

presentation

EUEIONET

8

Administrative officer

Authority

Administrative officer

Industrial facility

Administrative officer DEPA

Application system for Construction

GUI

Work Flow Support

Data reuse - headlinesAPPLICATION PERMIT REPORTING INSPECTION &

CONTROLPUBLICATION / ADVERTISING

Master data:

IED Art 12: (a) – (k)

Suggestions for conditions and monitoring schemes

Master data

(a)– (k)

Emission Limit Value (and assement of compliance)

Environmental Quality Standards

Emission monitoring requirements:

- Methodology, frequency, evaluation procedures

Permit condition on the basis of BAT Decisions, Reasons and Conclusions

Installation level:

Period monitoring

Measurements from certified laboratories

Emission compared to ELV

Start-up/Shut down, leaks, malfunctions

Emergency Report

National level:

Master data/monitoring data for: -IED-Seveso-PRTR

Programmes for inspections

Appraisal of environmental risks

Inspection reports

Notification of an EI-application

Granting of permit

Inspection reports

Inspection programmes

Master data for installations

EU-reports (IPPC/IE, Seveso, PRTR)

National reports (inspection and control)

Application Permit Reporting Environmental Inspection

Publication

Acces to informationFormat and division of data content

Company dataData about installation / UnitGIS data Etc

Master data

Permit conditions, Emission limit values Decision, Reasons, ConclusionInspection reports etc

Permits and Inspections

Production; Materials, ProcessesRisks (Assessments Seveso)Enforcement:: Notice to Police

Sensitive information

Data accesible for the public

Accesible for the authorities

The concerned installation officer and the involved authority

Classification of data and documents

Mapping of overall life cycle (steps in a work flow)

1 2 3 X

1: Initiate a task (application/granting a permit…)2: Elucidate an issue3: Draft grant for hearing / initiate inforcementX: Granting a permit…etc.

Dialogue

Updatering of centrale data in a life cycle

C1 L2 C3 L4 L5 C6 L7 C8

Local systems in the municipalities

DMA Platform and Central Data Repository

C

L

These steps in a life cyclus are common and data are transferred from local systems to DMA Portal

These steps in a life cyclus are implemented and registered in a local system

Application handled in a municipality

User rights for data registered in central data repository in a life cycle

C1 L C3 L L C6 L C8Application

Temporary acces to data limited to Applicant and Administrative Officer

Data is stored locally

Access to data for the public

Acces for local authority and interested stakeholders (subscription / notification)

Protected data – Access according to laws (national/EU)

Reuse of data

1.More consistent data - Less redundancy2.Standardisation affecting/imply more qualified information3.Less resources used to meet reporting requirements; automatic pull-outs4.Initial phase in the strategy to have more open and accesible data (Input to the eGOVERNMENT strategy)

Side effects:•One datamodel for this field of the environment•(Master) data generated at the source•Standardisation – synonymous perception of the different concepts•Update / optimise work flow

Challenges:1.Huge coordination task with other stakeholders (ministries and agencies, supplyers of it-systems)

Improving knowledge sharing (1):

Authorities:1.Improved transparency in data generation and work flow

2.Streamlining of work flows

3.More sound foundation gives basis for more uniform decision making (database for permit conditions; permit for waste water)

4.Inspiration and support from similar cases or colleagues

5.One entrance for publication, notification and subscription of environmental data

6.Management statistic (for comparison, planning)

Challenges:•Administrative acts and regulation prevent “total” knowledge sharing between authorities

•To many data are marked “Confidential”

•Local approaches are being “steamlined” – local “autonomy” is being reduced

Improving knowledge sharing (2):

Companies:

1.Guided application process =>shorter processing time and more adequate application

2.More transparency in decision making, more identical decisions

3.Better overview of data and information

Challenges:

•Sensitive information (competitive data, personal data)

Public:

1.Better access to information (one entrance – all permitting authorities)

2.More information (applications, permits, inspections, EU-data: IPPC/PRTR/Seveso)

Challenges:

•Still very technical presentation (addressing layman - to be further developed)

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