Data Migration & Information Management with Royal Armouries Case Study
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Data Migration & Information Management
with Royal Armouries Case Study
Ben SullivanHead of European Operations
KE Software an Axiell Group Company
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What is Data Migration?
When does it occur?
Who’s responsible?
How is it done?
Why is it important?
Royal Armouries Case Study
(Better) Information Management
Overview
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What is Data Migration?
• Not an automatic process• Not a data cleanup exercise
1/12/06
1 December 06
December 1, 2006
12/1/06
1 December
Next Thursday • A procedure to move data
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Configure EMu Migrate Data
Train UsersConfigure SecurityConfigure Web
Customise EMu Develop Reports
Configure Connections
When does it occur?
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Who’s responsible?
Museum
Data managers & owners
Technical staff
Users
Supplier (Technical team)
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How is it done?
Analyse all data sources
Create a mapping
document
Agree on scope & price
Develop migration
scripts
Acceptance testing
Fixes Final load – Go Live!
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Why is it important?
Save time & resources
User acceptance
Consistent data is useful ...
Reporting
Publishing
Sharing
Analysis
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Why is it important?
Publishing
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Why is it important?
Sharing
Structured data (successful data migration)means you can share and linkinformation for wider access & portability
Case study: Europeana Portal
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Royal Armouries
• Large collections• Multiple sites• Web output • Lots of descriptive content• Two concurrent projects:
• WW1 commemorations• EMu implementation
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Royal Armouries
• Data migrated from STAR• 150,000 records• Fields re-purposed• Data structures inconsistent
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Royal Armouries
• Data is live
• Web roll-out underway
• EMu DAMS roll-out underway
• Final user training scheduled
• Planning for future collection projects
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Royal Armouries
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Royal Armouries
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Better Info Mgt - WorkflowsCapture content through workflows
Promote the benefits to staff, Raise the profile with management,Ensure it is a day to day task - workflow, Prevent a future backlog
Photograph Organise DAMS
Case study: University Of St. Andrews Photographic Archive
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Applications configured for the task
Better tools to reduce need for back capture
Different devices
Flexible technology
Case study: Natural History Museum, London
Better Info Mgt - TechnologyCapture content through new technologies