Data ManagementStudent Information System

Project Overview

Outline

• Introduction• Data Management• Objectives• Project Goals• SIS Selection Process• School Assessments• Training• Support• Project Time Line• FAQs• Advisory Committee• Project Team

Introduction

• The First Nation Student Success Program (FNSSP) supports the development of school success planning, student learning assessments and performance measurement in individual First Nation schools.

• The FNSSP is an initiative that supports First Nation schools on reserve in their ongoing efforts to respond to their students’ needs and improve student and school results.

Database Management

• The Database Management component will enhance and support the collection and analysis of data on student and school performance which is critical to a school’s ability to advance and track student achievement. It allows schools to set targets and monitor results and report to parents and communities on how students are doing. Data includes the day-to-day record keeping of students, grades, results of standardized testing and other academic assessments, including attendance.

Objectives

1. Streamline the school administrative tasks:– Easy to access student information– Attendance– Grades– Academic history– Demographics– Discipline– Contact information– Health information– Standard testing information

Objectives (Cont’d)

2. Streamline the management and aggregate data reporting tasks:– Nominal Roll– Special Education– Monthly attendance rates– Graduation rates– Drop-out rates– Literacy test results– Numeracy test results

Objectives (Cont’d)

3. Have rule-specific access to data management modules.

4. Have a Freedom of Information and Protection of Privacy Act (FIPPA) and OCAP compliant structure.

5. Reduced requests from the Education Director’s office for student information.

6. Maintain student confidentiality while providing access to staff members.

Objectives (Cont’d)

7. Configure system to schools’ unique specifications:– Teachers– Scoped to Life-Long learning– School information– Courses– Students– Report cards– Federal and provincial reporting– Additional modules as required for facilities, busing,

scheduling, etc.

Project Goals

The goals of the project to implement a Student Information System (SIS) are: – Implement a single SIS across all First Nations schools in

Manitoba.– Implement a centralized repository for data management and

reporting purposes.– Provide school-based and aggregate reporting to education

authorities, schools, students, parents, the province of Manitoba, and Indian and Northern Affairs Canada (INAC).

– Facilitate school improvement through data-driven decision making.

– Implement a SIS that reflects the Provincial standard for learning outcomes.

– Streamline school administrative tasks.– Reduce requests from the Education Director’s office for

student information.– Maintain student confidentiality– Configure SIS for schools’ unique specifications.

SIS Selection Process

• Project documented 317 requirements for SIS

including:– Assessment– Attendance– Demographics– Discipline– Health– Scheduling– Special Education– Gradebook/Transcripts– Reporting

SIS Selection Process(Cont’d)

• RFP was sent to 6 potential vendors:– Maplewood– Mayet (partnered with Protegra)– Dadavan– Trevlac– HARTS– Orion Software (partnered with Pearson)

SIS Selection Process(Cont’d)

• Based on how well the vendors’ met the requirements, each solution was scored and totaled.

• Vendors with the 3 highest score were short listed to demonstrate their solution.– Mayet– Maplewood– Dadavan

SIS Selection Process(Cont’d)

• Based on vendor demonstrations, each solution will be scored according to functionality, ease of use, and suitability of product.

• The vendor/solution with the highest score will be selected.

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• Technical Assessment– Hardware, network, and connectivity– Provide best practices and recommended

upgrades/enhancements– Work with school to determine equipment

needs/upgrades– Timeframe – Mid November

School Assessments

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• Staff Skill Assessment– Assess school staff computer skills and create

customized training

• Provide training on Maplewood, MS Office, and general computer skills to school staff and teachers on ongoing basis.

• Provide training materials and Maplewood reference material in multiple formats: hard copy, online, and Captivate demos.

Training

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• Information Worker– Data Management will provide funding for an

Information Worker for each community.– The Information Worker is under the supervision of the

Director of Education.– The Information Worker is responsible for local

administrative and system support of the implementation of the Student Information System (not technical support).

• Service Desk– The MFNERC has a Service Desk for Data Management

that is available to answer any technical or software questions regarding Maplewood.

Support

Milestones Achieved

Year 1 Year 2

Vendor Demonstrations Nov 25-26, 2009 NA

Select SIS Vendor Dec 8, 2009 NA

Customize SIS as Required Complete Complete

School Training and Technology Assessments Complete Complete

Conduct Training on SIS for all school staff Complete Complete

Configure SIS Security Complete Complete

Configure Report Formats In Progress Complete

Install Required Hardware in Schools Complete Complete

Upgrade Internet Bandwidth as Required In Progress In Progress

Data Conversion/Testing Complete Complete

Go Live Date Sept 2010 Sept 2011

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Community School

Bunibonibee Cree Nation 1972 Memorial SchoolOxford House Elementary School

Fisher River Cree Nation Charles Sinclair School

Opaskwayak Cree Nation Joe A. Ross School

Sagkeeng First Nation Sagkeeng Anicinabe Community SchoolSagkeeng Anicinabe High SchoolSagkeeng Consolidated School

Tataskweyak Cree Nations Chief Sam Cook Mahmuwee Education Centre

Wasagamack First Nations George Knott School

Waywayseecappo First Nations

Waywayseecappo Community School

Year 1 Schools

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Community School

Cross Lake First Nation Mikisew Middle SchoolOtter Nelson River School

Fox Lake First Nation Fox Lake Native Spiritual School

Sapotaweyak Cree Nation Neil Dennis Kematch Memorial School

Brokenhead Ojibway First Nation

Sergeant Tommy Price

Opaskwayak Cree Nation Oscar Lathlin Memorial School

Keeseekoowenin First Nation Keeseekoowenin School

O-Chi-Chak-Ko-Sipi First Nation

Donald Ahmo School

Sandy Bay Ojibway First Nation

Isaac Beaulieu Memorial School

God's Lake Narrows First Nation

God’s Lake Narrows First Nations School

Year 2 Schools

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Community School

Nisichawayasihk Cree Nation Nation

Nisichawayasihk Neyo Ohtinwak School Otetiskiwin Kiskinwamahtowekamik School

Garden Hill First Nation Garden Hill High SchoolKistiganwacheeng Elementary School

Poplar River First Nation Poplar River Elementary School

Pinaymootang First Nation Pinaymootang School

Manto Sipi First Nation Amos Okemow Memorial School

Lake Manitoba First Nation Lake Manitoba School

Peguis First Nation Peguis Central School

Sioux Valley Dakota Nation Sioux Valley High SchoolSioux Valley School

Year 3 Schools

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• Who has access to the school data?– Only the Education Director, Principal(s), and Information

Worker have access to the school data.– Teachers can only view their class data.– Other school staff such as school secretary, resource

teachers, or librarians can be granted limited access to certain features in Maplewood.

– AANDC does not have access to the Student Information System nor does another other government body.

FAQ

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• Is the student data secure?– The student data is stored in secure locations with

appropriate physical and electronic barriers.– Data transmitted over the Internet (ConnectEd) is

encrypted using SSL technology (same technology used by banks).

– Access to student data is determined by the school and data access is limited according to school roles.

• Where can I find information on the project– All project data and training material can be found at:

www.mfnerc.com\datamanagement

FAQ

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• How do I contact the MFNERC Service Desk?– 1-866-941-6359– servicedesk@mfnerc.com

• How do I book Maplewood training– Contact Gary Page GaryP@mfnerc.com, 594-1293

FAQ

Advisory Committee

• Purpose:– Assist with SIS vendor selection– Assist with creating policies and procedures regarding

data management/storage/access for SIS– Develop governance policies

Project Team

• Howard Burston – Project Sponsor• Paul Scott – Project Manager• Jason Bailey – System Administrator• Gary Page – Senior Trainer/Technical Writer• Chris Guimond – School Trainer• Adam Dyck – School Trainer• Jonathan McKenzie – Technician• Harvey Wastasecoot – Technician• Michael Laferriere – Technician• Theo Baschak – Technician• Leonard Kirkness – Technician• Russell Mallette Technician• Conrad Beck – Service Desk• Giselle Morriseau – Administrative Assistant