RoaDMaPLEEDS RESEARCH DATA MANAGEMENT PILOT

Data management planning

http://library.leeds.ac.uk/roadmap-project

roadmap@leeds.ac.uk

Rachel Proudfoot, RoaDMaP Project Manager

Richard Hall, Professor of Spinal Biomechanics

RoaDMaP activity

Current practice• Tim Banks, Faculty IT Manager,

regularly using for ESRC applications

• Research data risk assessment for all funding applications and awards (in theory)

• mixed practice across Faculties

Yes44%

No56%

DMP

Survey Comments

“Required as part of the ethical approval process”

“Mostly covered in NHS Ethics submission”

“Completing such a plan presupposes that there is support staff available.”

“It was fairly ropey - not something I took very seriously for the application”

“This is completely unnecessary as a requirement. Research is supposed to be innovative. Most things cannot be foreseen.”

What has worked/is working

• “A data management plan ... must be created for each proposed research project or funding application.”

• Practical improvements to DMPOnline - sharing plans

• Replace or refresh existing processes

• DMPOnline: not all funders equally well served; word length

• Example DMPs can be reassuring – not all DMPs complex

• Colleagues concerned about ‘new role’ in DMP

Lessons learnt

What challenges remain & approach

• “Data management plans should take account of and ensure compliance with relevant legislative frameworks”

• Joined up approach Ethics Policy/Data Management Planning

• Cultural change: feedback loop, flexibility in how requirement met

• Internal IT systems – data exchange / feeds

• Models of DMP ownership

• Institutional templates / boilerplate text

What DCC / MRD activity would help

• Continue to enhance DMPOnline: coordinate testing across funders / projects; funder compliant formats; funder templates; alert function to review

• Work with Je-S: ensure no duplication of effort

• Co-ordinate policy work with JULIET

• Testimony of benefits to research, quantification of benefits

Case Study - SpineFX

Research•Deliver cutting-edge inter-related research projects •Bridge the gap between academia, industry and healthcare … with a focus on SMEs

•Transfer new knowledge and skills to the industrial and healthcare sectors•Disseminate SpineFX output through a selection of delivery vehicles

Training•Provide a multidisciplinary training programs in cutting-edge public and commercial research environments •Deliver leading cross- and beyond-network training events•Build a robust inter-professional training framework

Aims: To develop highly-skilled researchers capable of delivering effective solutions to Spinal Disease and Trauma and to significantly enhance the European Research Area as a global leader in Biomedical Engineering In the public and private sectors.

Enhanced ERA

Improved Technology

Patient Benefit

Case Study - SpineFX

osteoporosis traumametastases

Basic

Science

•Bone Mechanics and Damage , Vienna• Spinal Metastases, Leeds

• Spinal Biomechanics and Load Sharing, Hamburg• Disc Mechanobiology, Bern

Orientated Research •Spine Model, AnyBody•Diagnostic Tools for Fracture Risk Prediction, Vienna

Applied Research• Pathology Specific Augmentation, BoneSupport + Bern• Cement Injection Technology, Leeds• Interface of Fixation Devices, Ulrich + Hamburg

Yea

rs

1 t

o 4

Case Study - SpineFX

Imaging

Contextual

Mechanical

Case Study - SpineFX

Part of Original EU ITN proposal

• Included in the Management Resource

Activities slow initially:

• Lack of Institutional Support

• Delay in Provision

• Competing Priorities in the Debt-ridden UK Economy

RCUK and EU Horizon 2020 (FP8) plans and JISC Roadmap opportunity have provided fresh impetus

Case Study - SpineFX

Activities thus far:

• Working through DMPOnline & resulting plan

• Interviews with researchers and fellows

• Cultural as well as procedural change

• Shaping institutional policy and activities

• Written into current EU project under negotiation

• €13.4 M over 5 years

Case Study - SpineFX

Lesson learnt:

• Benefits • Easy access to the research group data

• Instils a culture of co-operation from the outset when using data

• Enhances research through additional governance structures

• Must be part of the research activity from the planning stage

• Benefits accrued when:

• Researchers at the ‘coal-face’ are included in the planning

• A requirements specification is developed

• Project risk assessment is undertaken to indentify challenges.

Case Study - SpineFX

Lessons learnt

• Challenges• Institutions need to be resourced correctly (staff, time, data storage

facility…)

• You’ll always use the space available

• Even the simplest data, needs a lot of thought and needs researcher engagement

• Changes in researcher technology

• Understanding the researcher requirements.

Acknowledgements

• Marie Curie Fellows: Ondrej Holub, Antony BouFrancis and Nicola Brandolini – also Daniel Skrzypiec.

• The consortium acknowledges the funding provided by the EU under the FP7 Marie Curie Action - Grant number - 238690

• Roadmap Colleagues• Graham Blyth and Tim Banks