Data Collection, storage and reporting for college access programs
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Transcript of Data Collection, storage and reporting for college access programs
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DATA COLLECTION, STORAGE AND REPORTING
FOR COLLEGE ACCESS PROGRAMS
The University of North Carolina General AdministrationFebruary 22, 2012
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The Importance of Data Collection
and Assessment
Difficult economic times require increased justification for resources
Transparency Save money Improve decision making Improve quality of services to students
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Data Types for Educational Programs Demographic and Contact Data(eg. name, address, race, e-mail, gender, lunch
status, income, grade, age…) Service Data(eg. date, start time, end time, duration,
attendance…) Outcome Data(eg. GPA, FAFSA completion, college enrollment,
college retention, evaluation/exam score…)
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What is the CPDMS?
The College Preparatory Data Management System is…
A database for co-curricular college preparatory programs to store information about their students and services and longitudinally track student outcomes.
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History
2008- Developed by The University of North Carolina General Administration Financed by the College Access Challenge Grant
and GEAR UP
GEAR UP NC and 3 Partnerships Grants first to use
2010- Additional programs joining NC-Mathematics and Science Education Network TRIO Upward Bound TRIO Educational Talent Search
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Longitudinal Student-Level Tracking
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CPDMS Features
Upload/ Enter/ Store: Student Data Parent Data Staff Data Event/ Service/ Professional Development Data Assessment Data Other Information- Customizable
Internal Reports Regular (Monthly/ Weekly/ Annual) Reports Program/ Process Improvement
External Reports Grant Reports Governmental Reports
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CPDMS Additional Features
DPI Data Transfer GPA, EOG, EOC, attendance, drop-out, promotion,
courses, and grades National Student Clearinghouse Transfer (fee) Customized Reporting Raw Data Access
Secure, virtual desktop Microsoft Access, SAS, SPSS, etc.
Secure Web-Based Portal Access Anywhere No Hardware or Software Costs for Users
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Security
Online Access to CPDMS through secure, password protected portal
Varying Access Levels Confidentiality Agreement
Adherence to FERPA guidelines Not communicating (written or oral)
personal information Not sharing access information Data recording restrictions
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Use of Data
Programmatic Decisions Target Services Study Outcomes
Communicate Effectiveness Policy-makers Community Members Funding Sources
Research (STATEWIDE)
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BENEFITS
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Benefits: Program-Level
Cost Effective- Collaboration (Economies of Scale) Improve Decision Making
Improve services and outcomes for students Effective resource allocation
Justify Resources Outcomes data In-line with grant requirements (accountability, 3rd party
data, collaboration) Statewide research
Transparency- 1 Version of the Truth
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Benefits: UNC System-Level
Programs help students to apply to college and financial aid
Better prepared students Program service population: low
income and first generation students that largely go to in-state public schools
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Benefits: State and Federal Government- Level
Justify Spending of Tax Payer Dollars (Accountability)
Show Impact on the Economy Justification to Argue for Resources Transparency
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HTTP://GUEST.CPDM.NORTHCAROLINA.EDU/
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QUESTIONS &
DISCUSSIONFunded by the U.S. Department of Education College Access Challenge Grant, P378A110017