Dassian GOVCON Overview
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Transcript of Dassian GOVCON Overview
© 2013 All rights reserved Thursday, February 28, 2013
Dassian GOVCON An SAP Enterprise Solution
Thursday, February 28, 2013
Founded November 2000
Corporate Headquarters
Scottsdale, Arizona,
Deliver and support high quality SAP based solutions
through a proven track record.
Very close working relationship with
SAP
Over 400 satisfied software customers
internationally
SAP Development
Partner
SAP Software Partner
‘White Space’ solution provider in many key industries for SAP including:-
•Aerospace & Defence
•Oil and Gas
•Engineering, Construction & Operations
•Public Services & Service Providers
SAP OSS support provider
Dassian – Who are we?
• Contract Flow Down
• Billing & Funding Control
• Automatic Final Billing & Closeout
• Retroactive Rate Adjustments
• Incurred Cost Submission Reports
• Timesheet Change Log
• Actual Labor Costing & Reconciliation
• Project Management Integration
• Workforce Contract Assignment
Dassian GOVCON
• For Government Professional Service
Providers
• Enabling Full CAS Compliance
• Automated Government Invoicing
• Pre-Configured Best Practice Solutions
• Includes Implementation Consulting
• Training, Testing, and Process Documents
Product Features
© 2013 All rights reserved
Dassian Solution - GOVCON
Dassian GOVCON Overview
Rapidly Implement CAS & Contract Compliance for Government Contracting
SF1034 &
SF1035
Invoice
Forms
Incurred Cost
Submission,
CPR Reports
Pre-Defined CAS
Accounting, and
Disclosure Statement
Training, Testing,
and Process
Documentation
Cost Plus, T&M,
FFP Contracts &
Automated
Billing
Timekeeping &
Payroll
Contract
Flow Down
© 2013 All rights reserved Thursday, February 28, 2013
GOVCON – Enabling Government Contracting
• Increases Revenue Opportunities via Full CAS Contract Market
• Improved Cash Flow due to reduced A/R Aging
• Improved Cash Flow due to Automated Close
• Reduced Cost of Invoice Creation via System Automation
• Reduced Audit Risk with transaction detail backup
• Ongoing Cost Savings by limiting the Hardware footprint
• Solution Grows as Your Company Grows thus capitalizing on your initial system investment
• Lower Cost of Ownership compared to competing products.
© 2013 All rights reserved Thursday, February 28, 2013
• Dassian’s Standard Solution Roadmap
• Satisfy DCAA Adequate Accounting System Requirements
• Pre-Designed and Documented Disclosure Statement
• Government Order to Cash Scenarios for:
• T&M, Cost Plus, and Fixed Price Contracts
• Enables Compliance in these Systems
• Contract Management
• Billing
• Time Keeping
• CAS
• Procurement
• Project Management
GOVCON Compliance Strategy
© 2013 All rights reserved Thursday, February 28, 2013
Contract Management
Project Creation
Flow Down Data
Resource Assignment
Procured Services
Financial Treasury
Time Entry
Actual Subcontract Labor Cost
AP/AR
Invoice Creation
Actual Labor Cost
Payroll Details
Applied Indirect Costs
Billing Detail Report
Payroll Reconciliation
Timesheet Change Log
Incurred Cost Reports
GOVCON Roadmap
Labor
Proper Segregation of Direct Labor supporting FAR 31.202 and 203
Payroll Allocation to Final Cost Objective
Retroactive Pay changes are accurately allocated
Subcontract
Ability to Cost Time Entered by Subcontractor
Supports Charging Contract Labor Categories
Source Documents are available for Invoicing and Audits
Unallowable
Clearly Definable supporting FAR 31.205
Other
Supports Payroll Allocation from SAP or external Payroll
Reduced Cost and Complexity compared to
Standard Costing Systems
Simplified Audit Ability
GOVCON Direct Costing
G&A
B&P Tracking
IR&D Tracking
Unallowable Cost Tracking
Overhead
Other Direct Costs from Productive Departments
Applied to Direct Labor
Fringe
Consistently Applied to Direct and Indirect Labor
Other
Defined Indirect Pools
Defined Intermediary Pools
Supports Provided Disclosure Statement
Simplifies Year End Compliance Reporting
supporting FAR 52.216-7
Increases Revenue Opportunities with Full CAS Contracts
GOVCON Indirect Costing
Dassian’s Contract Payroll Reconciliation
Each Hour is Priced. Reversals are done for
each price change.
Total Payroll is divided by Total charged hours
to define labor price for each hour.
Dassian’s Incurred Cost Submission Reporting
Schedule H project data is linked to this
Schedule to support IR&D and B&P
Notes are user defined and printed on the
Schedule
Easier to Manage Funding with
Contract Performance
Dashboard and Funding Alerts
Cost Plus,
Time and Material
Fixes Price
Contract Modification
Database for DCAA Reporting
Contract Setup
Contract Data: Prime Cont. # Modifications: Contract & Funding Value Project Assign to CLINs ACRNs
Billing Setup
Ceilings
Fee & Cost Retention
Fees: Fixed, Award, Incentive
Rates
GSA Rate Schedules T&M Billing Rates Billing Overhead Rates
Reporting
Contract Performance Against Funding Invoice History ACRN Distribution
Thursday, February 28, 2013 12
GOVCON Contract Management
Maintain DCAA compliance by passing
to suppliers DPAS Rating, Prime Contract, CAS clauses and other
requirements
Saves Procurement time by automating Prime Contract data
to Supply Line
Flow Down Data Fields
Flow Down Fields
Field Values
Field Groups
Specify Receiving Objects
Populate Values
On Contract
Populate Values Contracts Sales Orders Copy Functionality
Display Values In Contract
Displays Populated Fields
Contracts
Sales orders
Flows Down from SD document to SD document
Supply Receiving Objects
Displays Contract Data in Other SAP Replenishment Objects
Purchase Requisitions Purchase Orders WBS Elements
GOVCON Flow Down – CAS FAR 52.230-2 & Other
Increases Cash Flow by Faster
Invoice Generation
Enables Direct Billing to Payment
Office thus Reducing A/R Aging and Increasing Cash
Flow
Decreases Operating Costs Thru
Automation of Invoicing Process
Review Unbilled
Cost/Billing Holds
Review Unbilled Costs Place on Billing Hold Remove from Billing Hold
Initiate Billing
Billing Extracts Costs from Project Ledger
Will Not Consider Unallowables or Costs on Billing Hold
Billing
Cum. Costs Allow Funding Control & Ceilings Apply Rates Calculate Fees & Retentions Retroactive Rate Adjust.
Reporting
Approval Process SF1034 SF1035 Billed/Unbilled Cost Backup Report Funding Alerts
Thursday, February 28, 2013 14
GOVCON Billing
Supports DCAA Audit with Reports tying Source Detail
to Invoice
SF1034/1035 provided that can be modified to
suit each customer implementation
GOVCON Billing – Cost Plus
Is your project management
software in line with Government standards?
Dassian understands the key
requirements of Government Project
Management
Dassian integrates Project
Management with all other GOVCON
functions
Project Structure
Work Breakdown Structure
Project Schedule
Start and End Dates MSIS* adds Scheduling Relationships Constraints Critical Path
Project Planning
Cost plans Work plans Management Reserve Undistributed Budget Forecasting Control Accounts & Work Packages* EVMS* CPR Reports*
Integration
Contract Management Labor Entry Procurement Billing Reporting
Thursday, February 28, 2013 © 2013 All rights reserved 16
GOVCON Project Management
Person Assignment
Plan Resource for Task
Plan Hours
Plan Labor Category
Assign in SAP or MS Project*
Capacity Evaluation
By Person
By Group
Assign Available Person
Labor Category
Planning
Control Contract Labor Categories
Travel
Travel Authorization by Person
Person Selection by Qualification
Single Point of Entry for Several Processes
Schedule, Cost, and Hour integration
Thursday, February 28, 2013 © 2013 All rights reserved 17
GOVCON Resource Assignment
Dassian’s Resource Assignment Capability
Evaluate by person or groups of people
Assigned Work
Defined Labor Category
Effective Dates
Hour Limits
Time Recording
Web Timesheet
Defined Worklist
Date Validation
Hour Validation
Cost Object Validation
Employee Time Certification
Time Approval
Approval Email
Alternate Approver
Serial & Parallel Approvals
Rejection Notification
Time Change
Additional Approval
Pre-defined Reason Codes
Reason for Change Text Field
Reduces Cost and Increases Revenue by
Preventing Mischarging
Simplifies Government Audits
with Integrated Reporting
GOVCON Timekeeping
Dassian’s Time Entry Change Tracking
User defined Change Description Documented Approver
and record for each change
Definable Reason Codes
Planning
Subcontract Services
Subcontract Materials
Cost Plan
Defined Personnel
Approval
Email Approval Routing
Defined Approval Procedure
Approval Thresholds
Compliance
Contract Terms & Conditions Flow Down
Assign Contract Labor Categories
Assign Work
Manage Materials by Project
Execution
Subcontractor Time Entry
Subcontractor Labor Changes
Purchase Order Integration
Invoice Integration
Automates 3 way Match Invoice
Verification
Simplifies Invoicing with Common Labor
Categories
GOVCON Procurement
© 2013 All rights reserved Thursday, February 28, 2013
GOVCON Value Proposition
• Increases Revenue Opportunities via Full CAS Contract Market
• Improved Cash Flow due to reduced A/R Aging
• Improved Cash Flow due to Automated Close
• Reduced Cost of Invoice Creation via System Automation
• Reduced Audit Risk with transaction detail backup
• Ongoing Cost Savings by limiting the Hardware footprint
• Solution Grows as Your Company Grows thus capitalizing on your initial system investment
• Lower Cost of Ownership compared to competing products
© 2013 All rights reserved Thursday, February 28, 2013
Questions
• 6900 East Camelback Rd. Suite 805 Scottsdale, Arizona 85251
• Fax: 1-866-877-4705
• Email: [email protected]
• Email: [email protected]
Dan Murphy,
President
Erik Hayes
Director, Solution
Management
Thank You
2/28/2013 ©Copyright 2013 Dassian Inc. Page 24