DAP 12DAP 12

Assignment 10Assignment 10

Assignment #10 – DAP 2007Assignment #10 – DAP 2007 Three-column brochure Assignment Three-column brochure Assignment

Go back to the job that you have researched for the resume assignment, or the job that you hope Go back to the job that you have researched for the resume assignment, or the job that you hope to do. The first assignment that your boss has given you is to create a three-column advertising to do. The first assignment that your boss has given you is to create a three-column advertising brochure to advertise your company. You will be including (not necessarily in this order):brochure to advertise your company. You will be including (not necessarily in this order):all the contact information for the company (make it up if you don’t know it), i.e. address, phone all the contact information for the company (make it up if you don’t know it), i.e. address, phone number, fax number, e-mailnumber, fax number, e-mailwhat your company does and what it can do for the customerwhat your company does and what it can do for the customerinclude a catchy heading with the dateinclude a catchy heading with the dateadd one “interest” story, for example, a new innovation that your company has come up with; a add one “interest” story, for example, a new innovation that your company has come up with; a new way of doing thingsnew way of doing thingsconsistent headings/titles (don’t get carried away with different fonts – TWO different ones in consistent headings/titles (don’t get carried away with different fonts – TWO different ones in something like this are plenty)something like this are plenty)at least one graphic that you import from clip art, etc., which is appropriate to the subject matterat least one graphic that you import from clip art, etc., which is appropriate to the subject matterbonus points for a “logo” for your company that you design in “Paint” and feature on your bonus points for a “logo” for your company that you design in “Paint” and feature on your brochure: brochure: make sure that your text is “justified” (see below)make sure that your text is “justified” (see below)  All of this fits on one page with the 3 columns and you don’t want a lot of wasted, empty All of this fits on one page with the 3 columns and you don’t want a lot of wasted, empty space. This requires planning and writing. Be sure that you have some interesting “copy”, space. This requires planning and writing. Be sure that you have some interesting “copy”, i.e. writing that will inform your audience.i.e. writing that will inform your audience.  Here’s how you get started:Here’s how you get started:Open a new Word DocumentOpen a new Word DocumentFile |Page Setup| Paper Size – select landscapeFile |Page Setup| Paper Size – select landscapeFormat | Columns – select 3Format | Columns – select 3Select “Justify” on the tool bar so that your text goes to each margin equally. Select “Justify” on the tool bar so that your text goes to each margin equally.

1  Figure out the layout1  Figure out the layoutBefore you open Word, you should figure out how the panels of your Before you open Word, you should figure out how the panels of your brochure will appear on the paper. There are two types of folds commonly brochure will appear on the paper. There are two types of folds commonly used in brochures: the z (or accordion) fold and the barrel (or roll) fold. As used in brochures: the z (or accordion) fold and the barrel (or roll) fold. As the name indicates, with a z-fold, the paper is folded in alternating the name indicates, with a z-fold, the paper is folded in alternating directions, which is good if you want to present information sequentially. The directions, which is good if you want to present information sequentially. The barrel fold is much like you'd fold a letter before putting it in an envelope barrel fold is much like you'd fold a letter before putting it in an envelope (the second fold wraps around the first one). It helps to take a scrap piece of (the second fold wraps around the first one). It helps to take a scrap piece of paper and fold it the way you want your brochure to appear. Then number paper and fold it the way you want your brochure to appear. Then number the panels on each side. You may be surprised to find that the the panels on each side. You may be surprised to find that the backback side of side of the brochure has the front cover. the brochure has the front cover.

2  Set up the page2  Set up the pageNext you want to set up the margins for your brochure. Remember Next you want to set up the margins for your brochure. Remember that some printers have restrictions on their "live" printable area, so that some printers have restrictions on their "live" printable area, so don't make the margins too small. (Inkjets are especially likely to don't make the margins too small. (Inkjets are especially likely to require extra large margins.) To set up your page, choose File|Page require extra large margins.) To set up your page, choose File|Page Setup. Click the Paper Size tab and change the orientation to Setup. Click the Paper Size tab and change the orientation to Landscape. Now, click the Margins tab and set your margins. For Landscape. Now, click the Margins tab and set your margins. For

example, you might make your margins .5" all the way around.example, you might make your margins .5" all the way around.

Set up columnsSet up columnsNow you are ready to set up the columns. The trick to keeping Now you are ready to set up the columns. The trick to keeping your brochure from looking lopsided when you fold the brochure your brochure from looking lopsided when you fold the brochure is to make sure that the number you type into the Spacing box in is to make sure that the number you type into the Spacing box in the Columns dialog box is double that of your margins. the Columns dialog box is double that of your margins. (Technically, this space is called the (Technically, this space is called the guttergutter between columns.) So between columns.) So if your margins are .5 inches, make your gutter between the if your margins are .5 inches, make your gutter between the columns 1 inch. Choose Format|Columns and click the icon for columns 1 inch. Choose Format|Columns and click the icon for three columns under Presets. Now change the default spacing three columns under Presets. Now change the default spacing amount that Word has entered to be double that of your margins amount that Word has entered to be double that of your margins and click OK. and click OK.

4  Add breaks4  Add breaksOkay, so now you have a page with three columns on it with your cursor Okay, so now you have a page with three columns on it with your cursor sitting at the beginning of column 1. It helps to visualize your layout if you sitting at the beginning of column 1. It helps to visualize your layout if you turn on text boundaries and paragraph marks. Choose Tools|Options and turn on text boundaries and paragraph marks. Choose Tools|Options and click the View tab. Now put a check mark next to Text boundaries and click the View tab. Now put a check mark next to Text boundaries and Paragraph Marks and click OK. (It looks a little more like a brochure now.) Paragraph Marks and click OK. (It looks a little more like a brochure now.) You can either start typing or you can set up the next page by inserting You can either start typing or you can set up the next page by inserting column breaks. Press the Enter key to add a blank line and then choose column breaks. Press the Enter key to add a blank line and then choose Insert|Break. Click Column break and click OK. Now your cursor is at the Insert|Break. Click Column break and click OK. Now your cursor is at the top of the second column. Repeat the process and your cursor ends up at top of the second column. Repeat the process and your cursor ends up at the top of the third column. Now you want to insert a page break to create the top of the third column. Now you want to insert a page break to create the second side. Choose Insert|Break and click Page Break. Now add the second side. Choose Insert|Break and click Page Break. Now add column breaks and your new page is set up just like your first page. column breaks and your new page is set up just like your first page.

5  Add and format text5  Add and format textYour layout is now all set up. You should see two pages that each have Your layout is now all set up. You should see two pages that each have three panels with a blank paragraph in each one. Now you can begin adding three panels with a blank paragraph in each one. Now you can begin adding text. If you have quite a bit of text to enter, you may want to switch to text. If you have quite a bit of text to enter, you may want to switch to Normal View to see your column breaks more easily. Choose View|Normal Normal View to see your column breaks more easily. Choose View|Normal and you see dotted lines with the words Column break. When you are and you see dotted lines with the words Column break. When you are adding text, don't forget about where it will end up in the finished product. adding text, don't forget about where it will end up in the finished product. The cover may actually be the last panel (refer to your folded scrap piece of The cover may actually be the last panel (refer to your folded scrap piece of paper if you forget). You can format the text as you type or type it all in first paper if you forget). You can format the text as you type or type it all in first and format later. Remember, with formatting, less is often more. Using and format later. Remember, with formatting, less is often more. Using every font on your system is always bad idea. Look at layouts you like and every font on your system is always bad idea. Look at layouts you like and you'll notice that designers always choose fonts for a reason. The whole you'll notice that designers always choose fonts for a reason. The whole goal of any brochure is to communicate. Anything that is hard to read, won't goal of any brochure is to communicate. Anything that is hard to read, won't be read. be read.

6  Add pictures6  Add picturesAlong with your text, you may want to add some pictures to your layout. For Along with your text, you may want to add some pictures to your layout. For example, if you are creating a product brochure, you may want to include a example, if you are creating a product brochure, you may want to include a photograph of the product. Avoid using cheesy clip art just because it's photograph of the product. Avoid using cheesy clip art just because it's there. Bad clip art rarely adds to the layout. To insert a picture from a file there. Bad clip art rarely adds to the layout. To insert a picture from a file you already have, choose Insert|Picture|From File. Find your file on the hard you already have, choose Insert|Picture|From File. Find your file on the hard disk and click Insert. The picture appears on the screen. You can size it by disk and click Insert. The picture appears on the screen. You can size it by clicking and dragging one of the corner handles. More recent versions of clicking and dragging one of the corner handles. More recent versions of Word also include a number of other picture manipulation options, which Word also include a number of other picture manipulation options, which you can access by right-clicking on the picture. you can access by right-clicking on the picture.

7  Print it out7  Print it outAfter you have your brochure laid out and formatted the way you want it, After you have your brochure laid out and formatted the way you want it, you are ready to print. Getting the document to print correctly depends on you are ready to print. Getting the document to print correctly depends on your printer. Check your printer's instruction manual to determine the right your printer. Check your printer's instruction manual to determine the right way to place the paper to get the pages to print correctly. Remember, the way to place the paper to get the pages to print correctly. Remember, the pages will be back to back. If your printer has a duplexer attachment, this pages will be back to back. If your printer has a duplexer attachment, this process may actually be automatic. process may actually be automatic.

Don’t’ forget to paint!Don’t’ forget to paint!

As part of the assignment I am asking you As part of the assignment I am asking you to go back to the Paint program and create to go back to the Paint program and create a logo for the company. Once to have a logo for the company. Once to have created the logo in paint you can move it created the logo in paint you can move it to MSWord and into your brochure.to MSWord and into your brochure.

Remember, Paint can be found by going Remember, Paint can be found by going to start / All Programs / Accessories / and to start / All Programs / Accessories / and select Paint select Paint