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DCS CONFERENCE

TARIQ MEHMOOD Assistant Accounts

Officer2

ORGANIZATION CHART

DAO

AO/X

AAO/X

SA & JA

AO/E

AAO/EI

SA & JA

AAO/EII

SA & JA

AO/GPF&PEN

AAO/GPF

SA & JA

AAO/PEN

SA & JA

AO/B. Cell

AAO/BC

SA & JA

AAO/BOOKS

SA & JA

AAO/CHEQ

SA & JA

AAO/FIN

SA & JA

AAO/Admn

SA & JA

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SCOPE OF WORK• To Maintenance &reporting of accounts in accordance with

the prescribed rules.

• Disbursement of salary and pension.

• Financial concurrence and advice to the Executive Department regarding financial matters to avoid irregularities .

• Pre-audit of financial transactions / Bills / Claims and scrutiny of works chargeable to revenue, capital, and sponsored projects.

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MAIN RESPONSIBILITIES• General Administration, Financial Management &

maintenance of accounts of the local Accounting Centre.

• To tender Financial Advice in accordance with financial rules and verification of cases & claims in accordance with relevant rules.

• Permanent member of Divisional Tender Committee and purchase Committees.

• To Prepare financial reviews and compilation of monthly and annual accounts for reporting.

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ASSESSMENT OF WORK LOAD• Disbursement of Salaries to 10270 employees monthly on scheduled

dates.• Maintaining GPF account of 7240 employees. • Monthly Pension Payment to 13553 pensioners and maintaining their

record.• Verification of cases, revision of pension cases, cases of 7%, 5%,

restoration, increment & new pension cases• Arranging payments for employees related expenses and contractors’

claims.• Realization of Bills Receivable from various Government, semi Govt. and

autonomous bodies.• Auction duties, ballast check, local purchases, ombudsman and court

cases .

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CONTROL OVER EXPENDITURE

• Control over expenditure is ensured through Monthly Financial Review under detailed Heads of Accounts.

• Expenditure is being watched against demand-wise allocation keeping in view proportionate budget allocation.

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IDENTIFICATION OF WASTEFUL EXPENDITURE

• Electricity line losses (wastage, theft).• No separate meters for service buildings.• Electricity consumption in service buildings is

not being monitored.• No check on Gas utilization causing financial

burden.

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MEASURES TO REDUCE EXPENDITURE

Financial rules are being followed strictly especially in Local purchase cases.

Directions are issued to Executive Authorities to reconcile their expenditure with Accounts branch regularly & strictly follow monthly Proportionate Budget to avoid un-necessary expenditures.

Engagement of TLA should be discouraged and strictly monitored.

Independent electricity connections should be encouraged.

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DISBURSEMENT OF PENSION PAYMENT THROUGH D.C.S

Total No of Pensioners who are paid monthly in Multan Division up to 31.01.2016

13553 (Including Other

Divisions)Total payment made through D.C.S 150.499 Million

Date of Payment 1st of each month

Pending pension cases for more than 10 days 18

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RECONCILIATION OF ACCOUNTS Monthly & Annual Accounts are compiled &

reconciled with Central Books Section regularly.

Bank to bank death and ceased accounts or inactive

Ghost accounts and pensioners

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PROGRESS ON COMPUTERIZATION/MIS

Computerization of record is a high priority area, due consideration is being given to this task.

Excel spreadsheets and software have been installed for calculating and updating pension record.

A comprehensive Software is required for pre-audit and payments, Cheque Printing, compilation of Monthly and Annual Accounts and D.C.S.

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Q&A

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THANK YOU

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