DANRIS-X Training

Why, When, How?!September 21, 2015

Office of Program Planning and Evaluation&

Affirmative Action, Staff Personnel Unit

Agenda

Welcome and introductions

Overview PowerPoint presentations

Stretch break

Review the application

Wrap-up/Meeting evaluation

Desired Outcomes• Understanding of the DANRIS-X modules

• Awareness of how systems are linked

• Understanding of how DANRIS-X data is used

• Awareness of the DANRIS-X reporting calendar

• Awareness of the Annual Evaluation DANRIS-X retrieval

• Awareness of available DANRIS-X Help resources

FederalPlan of Work &Annual Report

Merit and Promotion Annual Evaluation

Taxonomy & Personnel

System

ANR Data Gathering

Research Education and Extension project online reporting tool

(REEport)AES Faculty

DANRIS-XAnnual Plan & Report

CE Specialists & Advisors

Contacts and Self-Assessment(CASA)

CE Advisors

OtherReports

Grant Tracking SystemCE Advisors

Academic ProfileCE Specialists & Advisors

UC DeliversANR Academics

Corporate Personnel SystemANR Academics

EndnoteANR Academics

ANR DirectoryANR Academics

Why do we have DANRIS-X?

• Provide accountability to stakeholders (county, state, and federal governments & public)

• Document programmatic outcomes/impacts more fully

• Document that all CE programs comply with USDA non-discrimination policy

How does UC ANR use DANRIS-X data?

• Federal Plan of Work and Annual Reporthttp://ucanr.org/sites/anrstaff/Divisionwide_Planning/

• ANR Program Planning & Resource Allocation

• Legislative/External/Internal Requests

0

50

100

150

200

250

FTE

NR andEnviron

Plants andsystems

Animals andsystems

Ag, NR andbiol eng

Food/nonfood prods

Econ, mktsand policy

Human nut,food safety,

health

Families,youth,

communi.

Prog/projsuppt,admin,comm

CD AdminFTE

Topic

ANR Academic FTE by Topic

AdvisorsSpecialistsAES faculty

How does USDA NIFA use DANRIS-X data?

• Demonstrate Accountability

• Secure Funding / Budget Cycle

• Policy Making

• Generate Public Support

How can Advisors use DANRIS-X data?• Accountability

– Documents services/results and compliance with non-discrimination policy

• Program Development– Captures key elements of program design (situation,

participation, activities, outputs, outcomes)

• Merit and Promotion process (Optional)– Can use the Annual Evaluation Retrieval

• Taxonomy & Personnel System (TPS)– For networking and program mapping

Academic Annual Evaluation Retrieval

• Data retrieved from DANRIS-X

• 1 Retrieval for parts of Sections A, B & C

• Available as Word document to download

• Access on the Program Review webpage or in the DANRIS-X application

• Upload to online to the Program Review webpage available on your ANR Portal

DANRIS-X 2015-2016 CalendarBased on federal fiscal year: Oct. 1 – Sept. 30

Oct. 26, 2015 FY 2015 Report & CASA, 2015 Plan CLOSE

Nov. 3, 2015 FY 2015 Annual Evaluation Retrieval AVAILABLE FY 2016 Report and CASA OPEN

Nov. 25, 2015 FY 2015 CD/MCP Director CASA Reports DUE

Jan. 7, 2016 FY 2017 Plan OPEN Mar. 7, 2016 FY 2017 Plan Snap-shot

Advisor 3 Modules

• Annual Plan• Annual Report • CASA (Contacts And Self-Assessment)

Advisor Annual Plan

– Programmatic coding of FTE*

– Projects/Programs• Situation Statements• Clientele• Methods*• Anticipated Outcomes*• Multi-state/Integrated Activities

Advisor Annual ReportProjects/Programs:

– Exten./Res./Creat. Activities* – Actual Outcomes*– Multi state Activities*

Individual Information (optional):

– University/Public Service– Professional Competence

Advisors with 4-H, EFNEP or CalFresh• Although do NOT need to enter enrollment data

as contacts in CASA - given enter enrollment data in federally required reporting systems

• DO need to enter activity/output methods into Annual Report - This is imported into the DANRIS-X Annual evaluation retrieval Section B tables!

• You do NOT need to enter program wide CalFresh & EFNEP evaluation data but DO for any other separate but related work

• Don’t forget to enter 4-H outcomes data!

Emphasis on Accomplishments

• Quantification of Methods (activities/outputs)

• Quantification of Outcomes

• Documentation of longer-term Impacts

Program Theory: Logic Model

Plan Plan Plan & Report

Plan & Report

Plan & Report

Inputs Methods

Outcomes

Condition Changes/Impacts

SituationLearning & Behavior Outcomes

Activities/Outputs: What did you deliver?

• Direct Extension Methods– Classes, Workshops, Field Days…

• Indirect Extension Methods– Newsletter, Websites, Radio Programs…

• Research and Creative Activity Methods– Basic/Applied Research, Videos, Curricula…

Outcomes: How was the group/area affected?

• Learning Outcomes ~ short-term changes– Knowledge– Attitude– Skill

• Action Outcomes ~ medium-term changes– Behavior/Practice

• Condition Outcomes (Impacts) ~ long-term changes – Social/Health– Economic– Environmental

Steps for Defining an Outcome

• What?

• Who?

• Quantification?

Knowledge Outcome

1388 child care staff and parents of preschool children gained knowledge on packing safe and healthy brown bag lunches for preschool children

Behavior Outcome 175 rice farmers and pest control advisers developed weed management programs that rotate modes of action on at least 50% of the total acreage to minimize herbicide resistance development.

Economic Outcome/ImpactPistachio owner/operators, with orchards covering 50,000 acres, have begun to utilize mechanical pruning instead of labor-based cultural practices, which reduced their management costs from $200 per acre to about $50.

Streamlining of DANRIS-X Plan

Over past few cycles…

• Removed projected #s for Methods

• Removed projected # or % for Outcomes

• Open longer

• Removed Commodities; now only entered in the Taxonomy & Personnel System

Streamlining DANRIS-X Report Over past few cycles…

• Publications tab removed; now use Endnote or Directory Profile http://ucanr.edu/sites/bibliographyproject/

• Removed Annual Evaluation Narratives and Proj./Prog. Narratives tabs

•Removed Grants tab

System Enhancement

Have staff capacity, funding, and approval to improve user interface and integrate program reporting system with merit & promotion process!

CSIT, PPE, & APU are working together with a to be appointed Academic Advisory Committee.

ResourcesFor Technical Support:

– Christopher Hanson (510) 987-0628 or christopher.hanson@ucop.edu

– Katherine Webb-Martinez (510) 987-0029 or katherine.webb-martinez@ucop.edu

For CASA Content and Policies:– David White (530) 750-1286 or dewhite@ucanr.edu

Websites– http://ucanr.org/danris-x – http://ucanr.org/sites/CEprogramevaluation/– https://ucanr.org/portal/taxonomy/