Integrated EHS Compliance Solutions

Integrated EHS & Sustainability Management Solutions

Experienced Compliance Services

Hands-on experts combine practical EHS knowledge

with technical experience to leverage the

power of ProActivity

Comprehensive ProActivity™ Suite

Web based software utilizes applicability based profiles to ensure local compliance

while synchronizing global EHS programs

Superior Regulatory Content

Constantly enriched content prompts ongoing EHS

compliance while clarifying complex subject matter at

the points of control

“Dakota’s proactive compliance solutions have helped us remain committed to our corporate sustainability policy of People, Planet and Performance.”Veolia Environmental Services

Over 25 Years of EHS Compliance SolutionsAn exceptional business reputation doesn’t come from being reactive. In 1988, Dakota Software introduced the first-ever Environmental, Health and Safety (EHS) compliance software tools. Originally designed to automate the environmental auditing process, we envisioned the need for preventative solutions and pioneered the proactive EHS compliance movement. The goal was simple - de-mystify the complexity of regulations and action tracking so you always know what’s been done and what’s coming around the next corner.

Applicability Driving Compliance

“A Dakota alert notified us that six of our Compliance Profiles may be impacted by a new EPA requirement. This prompted us to take proactive measures to ensure compliance.”East Kentucky Power Cooperative

At the heart of Dakota’s ProActivity SuiteTM is a rule-based data system fueled by a library of expertly translated regulatory content. Using proprietary Decision-Tree-LogicSM, ProActivity helps users determine which of the tens of thousands of regulatory requirements are applicable to their locations, facilities, or pieces of equipment.

Once created, these profiles prompt ongoing compliance by automatically notifying users of forthcoming and recent regulatory developments. This profile-based change tracking seamlessly integrates with Dakota’s task management tools to provide visibility into your organization’s global compliance status.

Why Dakota? Watch the video.

www.dakotasoft.com/video

Plan and maintain EHS compliance programs using Decision-Tree-LogicSM

Execute and track enterprise-wide compliance and sustainability activities

Verify ongoing compliance status by capturing audit data and identifying gaps

Improve performance by capturing and analyzing EHS event data, including incidents and accidents

Sustain success by monitoring and reporting on energy, GHG, and other sustainability programs

"I am not sure I can go on living without ProActivity. It answers questions I don't even know how to ask."McWane

The Path to Proactive EHS ComplianceThe ProActivity™ Suite makes it easier for companies to achieve and maintain EHS excellence. It puts your organizational EHS efforts in-step, providing visibility, insight, and guidance where and when it’s needed. Individual profiles allow varying levels of control and automated alerts ensure there are no loose ends. ProActivity is designed to eliminate uncertainty, so your company can move beyond EHS compliance and become a leader in corporate sustainability.

Environmental Management

ProActivity Applications

Dakota’s configurable tracking and analysis tools help you gain the insight you need to drive continuous improvement and protect your most valuable asset - your employees.

• Incident Management• Behavior-based Safety• Risk Hazard Assessment• Personal Protective Equipment• Training Management

Built on a foundation of compliance, Dakota’s sustainability tools help monitor environmental impacts and simplify corporate social responsibility reporting.

• Carbon & Energy Management• Greenhouse Gas Management• Energy Auditing• Supply Chain Management

Whether it's global or local changes, Dakota’s profile-driven solutions deliver the relevant information you need to proactively establish and verify ongoing EHS compliance.

• Site-SpecificApplicability• Compliance Calendars• EHS Auditing• Permit Compliance• Management of Change

Dakota’s Environmental Management tools allow individual sites to manage waste logistics and permit requirements while normalizing data for global analysis and reporting.

• Air Compliance• Water Compliance• Waste Management• Refrigerant Management

Proactive EHS Compliance Workplace Safety

Corporate Sustainability

Dakota’s constantly enriched content prompts ongoing EHS compliance while clarifying complex subject matter. Our approach to applicability-based compliance means regulatory content that is:

Superior Content Integration

Meaningful No punctuation alerts here. Our experts interpret the updates and only publish action-forcing changes.

Relevant Applicability profiles ensure users are notified only of the changes that matter to them.

Current Dakota's Regulatory Analysts continually research and analyze EHS-related legislation and regulations.

Accessible Dakota's Reference Library provides information where and when it's needed: In the field. Further reach is achieved via a dedicated mobile platform.

Regulatory ExpertiseDakota’s plain-language library of action-forcing citations helps users understand the spirit and the letter of current and pending regulatory changes. Our Regulatory Analysts continually research and analyze EPA, OSHA, DOT, and other agency regulations, identify the critical elements, and distill the information into easy to understand overviews, audit questions, and compliance tasks.

“In each of our internal EHS baseline audits using Dakota, we identified at least one specific regulation that neither the audit team nor the facility staff had previously recognized as applicable.” FMC

Dakota’s comprehensive regulatory coverage provides the level of detail you need to ensure EHS compliance with the regulations that affect you. Our coverage is both global and local, with a special focus on the requirements that impact the industrial sector.

100,000+ Action Forcing Citations

5,000+ Annual Revisions

Dakota Regulatory Alert Service

With Dakota’s Regulatory Alert Service, users can receive daily email alerts whenever relevant regulatory changes are published in the Federal Register. These profile-based e-mail alerts help users take action exactly where and when it is needed.

Available for iOS and Android.

Dakota EHS Pocket GuideFor on-the-go EHS professionals, the Dakota EHS Pocket Guide provides a searchable, plain-language digest of U.S. federal EHS regulations right on your mobile device.

Receive a six month free trial at

www.dakotasoft.com/freeapp

U.S. FederalContinually researched and constantly enriched by Dakota’s regulatory experts, our plain-language library of action-forcing citations provides guidance and clarification to EHS and non-EHS staff alike.

State & RegionsState exceptions highlight and explain the key differences between federal and state requirements with citations to the pertinent state regulations.

InternationalWith coverage of more than 200 jurisdictions, our International content is available in English and the local language and is built with the same applicability screening and topical structure as our U.S. coverage.

Management SystemsDakota allows users to verify implementation of EHS management systems with full coverage of widely accepted standards.

Local & Corporate RequirementsSeamlessly integrate your requirements into ProActivity’s auditing, task management, analysis, and reporting capabilities.

For a detailed list of Dakota’s regulatory coverage:

www.dakotasoft.com/regulations

"Dakota’s responsiveness, skilled technical support and flexibility enabled over 40 users to get up to speed from start to finish efficiently and effectively." AmeriGas

Compliance ServicesDakota’s Compliance Services team excels at making the complex simple. We can provide the extra set of hands you need to assist with specific projects or help develop detailed compliance programs. Additionally, by analyzing local and organizational requirements and building them into Dakota’s task database, we can help you consolidate EHS information and establish accountability for all your compliance obligations and activities.

EHS ExperienceDakota Software offers comprehensive, in-house services to help organizations design and deploy first-class proactive compliance programs. With a mix of formal regulatory education and hands-on EHS field and management experience, our Compliance Services experts combine ‘book smarts’ and ‘street smarts’ with a thorough understanding of Dakota’s EHS compliance tools to speed implementation, leverage the capabilities of ProActivity, and elevate your compliance certainty.

Less time to fully implement

Cost savings

Leverages all capabilities

Elevates compliance certainty

ScopingThe Compliance Assurance Process review features a multi-component report that documents the business and operational approach to EHS compliance at all levels within the organization.

TrainingDakota’s expert training staff provides everything from initial training to advanced administrator training. Our carefully constructed courses are designed to systematically increase user knowledge and skills.

ImplementationSuccessful implementations require a thorough review of your organizational structure and processes, accurate migration of legacy data, and a well-organized deployment plan.

ProjectsDakota’s Compliance Services professionals can assist with projects ranging from federal regulatory interpretation to determining the applicability of local requirements and permits.

• Regulatory Assistance• Audit Services• Custom Protocol Development• Compliance Calendar Creation• Risk-Based Auditing• Product Usage Assessment/

Optimization• Data Analysis• Lean Six Sigma Projects

SupportDakota’s structured, yet simple approach to support and project management emphasizes careful planning, thoughtful design, and effective team communication to derive repeatable results.

Dakota’s Blog - The EHS Voice The mission of The EHS Voice is to give EHS professionals a unique perspective on the trends and changes that shape our world. The blog features daily posts from Dakota's team of Regulatory and EHS experts on the topics of environment, safety, sustainability, regulation, and EHS management.

www.dakotasoft.com/blog

Manual Systems

Limited access and insufficient collaboration

Inability to provide users with varying security levels

Ongoing research of regulatory changes

Difficult to understand regulatory requirements

Nonexistent audit trails and compliance plans

Limited accountability and visibility into corrective actions

Staff turnover leads to loss of institutional knowledge

Lack of real time data views across the enterprise

Difficulty in generating custom reports

ProActivity

Login from standard desktop and mobile web browsers

Permission-based access by location, role, or personality

Site-specific EHS compliance profiles and updates

Integrated content for regulatory clarification

Streamlined EHS auditing process and related tasks

Automated alerts and notifications to close the loop

Event Log documents changes and tracks users actions

Roll-up dashboards allow multiple levels of insight

Simplified documentation and one-click reporting

“We replaced our paper-based compliance calendar with Dakota’s automated EHS compliance tools.” Bay Valley Foods

TheBenefitsofanEnterprise-LevelSystemSpreadsheets Don’t Work!

An EHS management information system is a central database of permanently documented actions - a virtual history book that always exists, even as personnel and procedures change. It keeps track of every step of your compliance process so you always know what’s been done and what needs to be done. In a world of constantly changing requirements, Dakota’s solutions just make sense.

Regulatory Content• Constantly enriched by Dakota’s

regulatory experts • Plain-language translations provide

guidance at the points of control

Online Collaboration• Permission-Based Access by Location,

Role, Group, or Personality• Journal Entries document user activity• Alerts and notifications prompt action

and establish accountability

Why Dakota is DifferentOur regulatory database ensures that users understand the meaning of EHS regulations. Our site-specific profiles help to eliminate the noise so users can focus resources on the requirements that matter to them. Our systems automatically notify users of regulatory changes while our personalized dashboards provide insight to decision makers. The result? Compliance just happens.

MobileWorkflows• No click data sync• Location-aware applications• Optimized mobile interface• Onboard regulatory content• Real-time collaboration

SmartForms• Configurable event data capture• Codified responses for normalized data• Improved control with workflows, group-

level access, and field-level permissions

Compliance Calendars• Profile-driven, user-specific action items• New and recurring tasks linked to

regulatory citations and audit findings• Roll-up visibility into global compliance

status

Business Intelligence• Parametric FilteringTM for

interactive trend analysis• Consolidated data for simplified

environmental and CSR reporting

Site-SpecificApplicability• Decision-Tree-LogicSM guides in creation

of perennial compliance profiles• Automatic regulatory updates prompt

applicability review

(216) 765-7100 | info@dakotasoft.com | www.dakotasoft.com

Our clients include...