DAILY LOGISTICS IN MOBILE DATA COLLECTION

FOR UNHCR SENS

Team structure

• Coordinator• Assistant coordinator(s)• Supervisors• Teams:

– Team leader– Interviewer– Anthropometry measurers– Hb measurer– Translator

Teams

• Team leader– Main responsible for overall data quality– Overseeing anthropometry measurements– Individual questionnaires

• Interviewer– Household questionnaires

• Anthropometry measurers• Hb measurer• Translator

Daily activities for coordinator• In the morning, make sure all team leaders receive their phones

and sign off correctly.• In the field, support supervisors.• In the evening:

– Together with supervisors, check and verify ALL forms– Upload all finalised forms to server (synchronising)– Forms that needs correction should be kept on phone to be verified

next day– Transfer forms from server into computer

• Server → csv → excel• Save excel files according pre-defined folders and file names

– Run ENA SMART plausibility check• Overnight – make sure to charge ALL phones completely.• In the next morning, give feedback to relevant supervisors and/or

teams if corrections needs to be made.

Daily activities for supervisors

• In the field, support survey teams.• In the field, do spot checks for:

– Correct sampling, anthro and Hb measurement techniques, interviewing techniques, etc;

– Correct phone settings; – Correct entries on phone forms.

• After data collection, make sure all team leaders hand in all phones.• In the evening, check and verify ALL forms.• In the morning, give feedback to relevant teams if corrections

needs to be made.

Daily activities for team leaders

• In the morning:– Receive and sign off phones– Check on the phones:

• Time and date• Flight mode• All forms are there

– Check all equipment• During data collection, make sure all mobile forms and support

forms are filled for each household• At the end of the day, hand in phones and all filled in support

forms

Paper forms to fill in on the field

• Data collection control sheet• Household form

How to organise and name folder and files on computer

SENS mobile phone forms(all are available in English and French)

• GLOBAL_CH_EN_v.1.3– Anthropometry, health and IYCF for children 0-59 months

• GLOBAL_WM_FR_v1.2– Anaemia etc for women, non-pregnant 15-49 years

• GLOBAL_FS_EN_v.2.1– Food Security for households

• GLOBAL_WS_EN_v1.5– WASH for households

• GLOBAL_TN_FR_v2.2– Mosquito Net for households

Things to note

• Never connect the computer to other wifi networks – especially not UNHCR networks (which often require change in computer settings, and which will then make it difficult for you when you return to the ODK and server operations)

• Always charge all phones completely overnight• Upload data from phones to computer every night – and

transfer data from server to excel

Information sharing

• Website: sens.unhcr.org • Videos on SENS guidelines and MDC in SENS• DPSM Key Initiative Updates• SENS Database with direct link to TWINE

– Requires sharing of report and raw data with HQ