INFORMATION FOR EXHIBITORS

DAGA 2017 43th German Annual Conference on Acoustics

March 06 – 09, 2017 in Kiel

Place of issue: Christian-Albrechts-Universität zu Kiel

Christian-Albrechts-Platz 2 (CAP2)

24118 Kiel

www.uni-kiel.de

Exhibition time: Tue, 07-Mar-2017, 10 am – Thu, 09-Mar-2017, 2 pm

Mounting: Mon, 06-Mar-2017, 7 am – 6 pm

Opening: Mon, 06-Mar-2017, 7 pm, reception in the exhibition area

Dismounting: Thu, 09-Mar-2017, 2 pm – 7 pm

Please register at the conference office after arriving in order to get your badges.

THE EXHIBITION SPACE

The university provides excellent booth

spaces in the heart of the conference. There

is a very limited number of spaces in the

entrance hall and on the first floor of the

“Audimax” building (CAP2) right next to

plenary hall and conference rooms, catering

places, poster exhibition and registration

desk. Further exhibit spaces are well placed

in a warm exhibition and catering pavilion,

which is built as an extension in front of the

entrance from where you can reach the

canteen and two other buildings with further conference rooms.

FURNISHING AND INCLUDED SERVICES

4 / 6 / 9 sqm exhibit space

without booth construction

one connection for power supply

(230 V)

1 table (70 x140 cm) and 2 chairs

Two staff personnel including access to the

scientific and social program

WIFI (only in CAP2)

Free drinks at the nearby beverage station

Catering with warm meals

Reception for the exhibition opening (March 06, 2016, 7 pm)

Security service during the nights

If you need different kinds of power supply, please contact us directly.

Additional furniture must be ordered from a booth builder.

DIRECTIONS AND DELIVERY

Your navigational system will find the Audimax via this address: Christian-Albrechts-Platz 2, 24118 Kiel.

Please find a detailed description of the directions to the campus area at:

www.daga2017.de/en/congress-venue/

For delivery, please turn to the forecourt of the Audimax after reaching the gate (see map below).

The exhibit spaces 1-20 und 27-48 on the ground floor are accessible by foot or via a small ramp. The

exhibit spaces 21-26 can be reached by stairs and via a small passenger elevator (90 cm width, 200 cm

height, 157 cm depth, please see floor plan)

After completion of these works, the vehicles must be removed immediately and may only be parked on the

designated parking areas.

Delivery of exhibition material in advance is not possible.

PARKING

Nearby parking spaces for cars and vans are situated in the Herrmann-Rodewald-Straße. Exhibitors can

also use the car parks in Am Studentenhaus and Fraunhoferstraße. Furthermore there are public parking

spaces along Westring and Olshausenstraße.

FLOOR PLAN

CAP2 – Audimax

Ground floor

Exhibition & Catering

Pavilion

COSTS IN EURO (EXCLUDING VAT)

You can choose between three sizes:

Booth size DEGA sustaining member No sustaining member

XS (~4 sqm) 800,- € 1.100,- €

S (~6 sqm) 1.100,- € 1.500,- €

M (~9 sqm) 1.400 ,- € 1.900 ,- €

CAP2 – Audimax

First floor

BOOTH STAFF

The costs for each exhibition space include two exhibitor passes. Please sign up on-site at the registration

desk to pick up your badges. It is not necessary to announce the names of the booth staff before so the

passes are conferrable.

With the exhibitor pass you have access to all areas of the conference, including the scientific and social

program. If you need more than two exhibitor passes please register each further booth staff as a

participant at: www.daga2017.de/en/registration/.

Please note that loud or disruptive demonstrations at your booth should be avoided.

REGISTRATION

The number of exhibit spaces is very limited. Thus, we recommend an early registration.

We will allocate only one exhibit space per company.

Please find the registration form at www.daga2017.de/en/exhibition/ and send it back to:

Teresa Lehmann

ausstellung@daga2017.de

Fax: +49 30 / 340 60 38 10

Deadline: January 13, 2017

Please find a daily updated list of the available booth spaces via: www.daga2017.de/en/exhibition/.

The booth spaces will be allocated in order of registration. You will receive a registration confirmation

immediately after examination of the availability of the exhibit space.

ADVERTISING AND SPONSORSHIP AT DAGA 2017

There are several additional ways to call the attention of the conference participants:

Advertising:

your full-page advertisement in the DAGA abstract book (print run: about 2500), (please send it in PDF format to tagungen@dega-akustik.de until December 16, 2016)

your flyer and other inserts for the conference bag (print run: about 1200) For further information, please visit www.daga2017.de/en/sponsorship/

You can support DAGA by sponsoring

the conference cup or the conference bags with your company´s logo printed on or

a writing block or a pen with your company´s logo for each conference bag

You can also support the catering service and the social evening and present your courtesy to all

participants via your advertising roll-ups.

For further information please visit www.daga2017.de/en/sponsorship/

Contact: Teresa Lehmann, ausstellung@daga2017.de, Tel: +49 30 / 340 60 38 -03 or -04.

PROVISIONS FOR DAGA 2017 EXPOSITION

The following provisions and the rules and regulations appearing in the Exhibition brochure become binding upon signature of the registration form. The exhibitor, for himself or herself and for his or her employees, agrees to abide by the following provisions. 1. PAYMENT AND CANCELLATIONS Payment in full for exhibit space is due as indicated in the invoice sent in January 2017. Exhibitors failing to make the required final payment for exhibit space shall forfeit the right to participate as exhibitors. All cancellations must be submitted in writing via email to ausstellung@daga2017.de by February 01, 2017 to receive a full refund and March 1, 2017 to receive a 70% refund. No refunds will be made for cancellations after March 1, 2017.

2. EXHIBIT STANDARDS Management reserves the rights to restrict or reject any exhibit or equipment, in whole or in part, which because of noise, safety hazards, visibility restrictions, or for other prudent reasons becomes objectionable. If an exhibit or exhibitor is ejected for violation of these rules and regulations, no return of rental shall be made. All demonstrations and exhibits must be confined to the contracted space. 3. SAFETY Each exhibitor agrees to abide by the rules of the house and the technical guidelines of the Exhibition facility. Fire regulations require all display materials used for decoration to be flameproof. All electrical equipment shall be in good operational condition. 4. SECURITY / LIABILITY / INSURANCE a. Security guards will be furnished during the closed hours of the Exhibition. The furnishing of the guards will not increase the liability of Management. b. Neither Exhibition Management nor the Exhibition facility will assume liability for the safety of the property of the exhibitor, his or her officials, agents, or employees, from theft or any damage. c. For damages of any kind or injuries to any persons caused by an exhibitor, the exhibitor shall be liable. The exhibitor is advised to determine that his or her regular company insurance includes extra-territorial coverage, and that he has his own theft, public liability, and property damage insurance against any loss or damages that may occur. d. Exhibition Management will not be liable for the fulfillment of this contract as to the delivery of space if non-delivery is due to any cause beyond its control. In such case, Management will refund to each exhibitor the amount he paid for the space. 5. ADVERTISING MATTER Management reserves the right to refuse to permit distribution of souvenirs, advertising matter, or anything else which it may consider objectionable. Distribution elsewhere than from within an exhibitor's booth is not permitted.