D1.22 Dissemination Plan (M24)polycare-project.com/Content/Resources/Deliverables/... · Web...

D1.22 Dissemination Plan [M24] PUBLIC

D1.22 Dissemination Plan (M24)

POLYCARE Project

Version: FinalMay 08 2023

This project has received funding from the European Union’s Horizon 2020 research and innovation programme under Grant Agreement 690367

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Document Control

Title: D1.22 Dissemination Plan (M24)

Date: May 08 2023

Author: Everis

Dissemination:

Public

Project: POLYCARE (GA 690367)

Filename: document.docx

Document Change Record

Date Version Author Change Details

December 4th 2017 0.1 Everis Initial ToC version (M19-

M24)

December 15th 2017 1.0 Everis and all

Contributions from all partners and first version of the document.

January 4th 2018 2.0 Everis

New version of the document. Awaiting to stats from previous reporting period.

January 11th 2.1 Everis Consolidated version with all information

January 19th Final Everis Quality Check and Final ready for submission

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Table of Contents1 EXECUTIVE SUMMARY..................................................................................4

2 INTRODUCTION...............................................................................................52.1 Intended audience.......................................................................................5

2.2 Overview of the document...........................................................................5

2.3 Reference documents..................................................................................5

2.4 Terminology.................................................................................................6

2.4.1 Abbreviations and acronyms.................................................................6

3 COMMUNICATION IMPROVEMENTS.............................................................73.1 Analysis of previous communication improvements....................................7

3.1.1 Website optimization and social media.................................................7

3.1.2 Newsletters...........................................................................................8

3.1.3 Collaborations with other projects.........................................................8

4 PARTNERS ACTIONS.....................................................................................94.1 Planned events and conferences................................................................9

4.2 Planned publications (Posters, articles, newsletters, etc)..........................12

5 ANNEX 1: COMMUNICATION ACTIONS......................................................135.1 Website optimization..................................................................................13

5.2 Newsletter..................................................................................................15

5.3 Video..........................................................................................................16

List of TablesTable 1 – POLYCARE social network statistics...........................................................9

Table 2 – Presentations of Project (conferences, events, visits to region by external guests…)............................................................................................................12

Table 3 – Publications/scientific articles....................................................................13

Table 4 – Communication action: Website optimization............................................15

Table 5 – Communication action: Newsletter............................................................17

Table 6 – Communication action: Video....................................................................18

EXECUTIVE SUMMARY

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This document, the 4th version of the Dissemination Plan (D1.22), covers the period from M19 to M24, and aims to update and improve based on the previous versions (D1.7, D1.20 and D1.21) while taking into account the strategies proposed there.

The communication improvements proposed for the previous period have been implemented and relevant outcomes have been obtained, specially while creating awareness about POLYCARE and collaborating with other integrated care related projects. We analyse them and propose additional improvements are proposed in this document to continue with this trend.

This document, also includes the expected dissemination activities proposed by partners for the next period.

In the next version of the Dissemination Plan (M30), the proposed changes and improvements will be re-evaluated and possibly updated once again. Approaching dissemination via this methodology ensures continuous improvement and a higher impact.

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1 INTRODUCTIONThis deliverable of the Dissemination Plan identifies needs and interest of stakeholders and compares it with current dissemination materials. Where necessary improvements are proposed.

The objective is to achieve and continuously improving approach with regards to exploitation and dissemination resulting in an enhanced impact.

The document takes the methodology and the communications actions described in the previous versions (D1.7, D1.20 and D1.21) referencing in some points of this versions.

1.1 Intended audience This document is oriented to:

POLYCARE Consortium partners The European Commission The public in general

1.2 Overview of the documentThe document structure comprises the following sections:

Section 3 explains the result of the implementation of the communication improvements planned for the previous period.

Section 4 provides the expected dissemination actions proposed by the consortium for the next reporting period – from January 2018 to June 2018 (M25-M30).

Annex 1 includes an update with the communications actions proposed in the first version of the Dissemination Plan, in terms of improvements. It includes proposes additional means to increase POLYCARE awareness and disseminate project results.

1.3 Reference documents R1.Grant agreement nº: 690367 for the POLYCARE Project. [November 2015] R2. Proposal number: SEP-210271031 POLYCARE D1.7 Dissemination Plan (M6) D1.20 Dissemination Plan (M12) D1.21Dissemination Plan (M18)

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1.4 Terminology

1.4.1 Abbreviations and acronyms EC: European Commission CA: Consortium Agreement GA: Grant Agreement ICT: Information and communications technology DoA: Description of Actions SMEs: Small and Medium-sized Enterprises MNCs: Multi-National Corporation ROI: Return on investment WP: Work package KR: Key Results EIP: European Innovation Partnership AHA: Active and Healthy Ageing HAH: Hospitalization at Home PoC: Proof Of Concepts TA: Target Audience SO: Specific Objective QoL: Quality of life SW: Software HW: Hardware R&D: Research and Development MNCs: Multi-National Corporations

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2 COMMUNICATION IMPROVEMENTS

2.1Analysis of previous communication improvements

2.1.1Website optimization and social mediaThe website structure has not been changed during the period from M19 to M24 whereas the content and information has been updated as the project progresses. By means of the “contact” tab, POLYCARE has received over 10 requests for further information on the project or requesting the possibility to take part and be aware of project activities.

It was requested during the project review to include the project duration information in the website and get updated the last calendar events as well and both aspects have been done.

With regards the social media communication, during the past months it has been increased the presence in the social media pushing new contents and materials related to the POLYCARE project and integrated health care in general. The statistics results regarding the management and invigoration for this period continues achieving the objectives initially stated. The intensity and frequency of content publication (mid-low) and the type of published contents (3 rd party contents periodically and self-generated contents punctually) predetermine the engagement related data obtained. Being the fact that the pilots do not have yet started, the impact of the contents published is limited and it is expected to increase as POLYCARE results arise.

On the other hand and relative to the community data obtained, all social network profiles have increased the volume of followers, being remarkable this increment in Twitter. The only community which has not increase the community is YouTube, mainly due to the fact that no videos have been published during the current reporting period.

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May and June 2016

From July to December 2016

From January to June 2017

From July to December 2017

From January to June 2018

Twitter Launch 13/05/2016

- - - … X

Facebook Launch 13/05/2016

- - - … X

LinkedIn Launch 13/05/2016

- - - … X

YouTube Launch 13/05/2016

- - - … X

Twitter - 250 followers 600 followers 900 followers 1300 followers 1300 followers

Facebook - 50 likes 50 likes 65 likes 90 likes 90 likes

LinkedIn - 50 subscribers 120 subscribers 150 subscribers 180 subscribers 180 subscribers

YouTube - 20 subscribers 20 subscribers 20 subscribers 20 subscribers 20 subscribers

Twitter 3 post/week 3 post/week 3 post/week 3 post/week 3 post/week 324

Facebook 3 post/week 3 post/week 3 post/week 3 post/week 3 post/week 324

LinkedIn 1 post/week 1 post/week 1 post/week 3 post/week 3 post/week 160

YouTube 1 vídeo updated 1 vídeo updated 1 vídeo updated - 1 vídeo updated 4

Vídeos 1 1 - - 1 4

Newsletter 1 1 2

Infographics 1 2 - - … 3

Report Semiannual - 1 1 1 1 4

Content Enrichment

TOTAL

Phases of the Proyect

Creating profiles

Engage community

Number of publications

Table 1 – POLYCARE social network statistics.

2.1.2NewslettersThe first POLYCARE newsletter was released during M19 and it was distributed by means of the several dissemination channels and also internally at each of the project participants. It is planned to periodically release a newsletter on POLYCARE or integrated care related topics.

2.1.3Collaborations with other projectsInitial collaboration with other project focused during M13 to M18 on disseminating results and pieces of news of interests leveraging each other’s social media channels. During the current M19-M24 period we have taken this collaboration to a next level and we have proposed to one of the most relevant integrated care events in Europe - ICIC18 (International Conference on Integrated Care) – a workshop on the most relevant aspects that each of the projects (POLYCARE, CONNECARE, ICT4Life, ProACT and Caregiverspro) is bringing to the European scene. POLYCARE is leading this effort with the main target of sharing integrated care knowledge, experiences and increase the awareness of our projects. We are awaiting for the feedback from ICI18 organizers that should come around February 2018.

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https://integratedcarefoundation.org/events/icic18-18th-international-conference-on-integrated-care-utrecht

D1.21 Dissemination Plan M18 PUBLIC

3 PARTNERS ACTIONSThis section is a summary of all the dissemination actions proposed by the consortium partners for the next reporting period of the project that covers from January 2018 to June 2018 (M25 – M30).

At the time of writing this document, the activities proposed by the partners are the following (extracted from the Confluence tool used internally to share information):

3.1Planned events and conferences

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Activitytype

Name Location Target audience

Audien

estimat

size

Language Date Lead partner Search terms Link

Conference BIOSTEC 2018

Madeira, Portugal

Researchers and Health professionals interested in ICT for biology and medicine

N/A EnglishJanuary 19-21, 2018

PLUX

biology, medicine, electronics, signal processing, artificial intelligence, information systems

http://www.biostec.org/

Event

III Congreso Europeo Comunitario de profesionales de atención a las personas mayores en el medio rural y en la ciudad

Huesca, Spain

Social workers, carers, researchers

100 Spanish

16th – 17th March 2018

Comarca del Somontano Social care, innovation https://goo.gl/jzHLHH

Conference

2018 AAPB 49th Annual Scientific Meeting

Orlando, Florida

Researchers, Engineers, Students

N/A EnglishApril 11-14, 2018

PLUX

biomedical, health systems engineering, biomedical sensors and systems, health Informatics

https://www.resourcenter.net/Scripts/4Disapi9.dll/4DCGI/events/712.html?Action=Conference_Detail&ConfID_W=712&

Conference ACM CHI 2018

Montreal, Canada

Human-Computer Interaction Researchers

N/A EnglishApril 21-26, 2018

PLUX human-computer interaction https://chi2018.acm.org/

Conference/ ICI2018 Utrech, Netherlan

Researchers and Health

>2000 English 23-25 May

Everis ICT, Integrate health care https://

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https://chi2018.acm.org/




https://goo.gl/jzHLHH

http://www.biostec.org/


Workshop ds

professionals interested in ICT for biology and medicine

2018

integratedcarefoundation.org/events/icic18-18th-international-conference-on-integrated-care-utrecht

Table 2 – Presentations of Project (conferences, events, visits to region by external guests…)

3.2 Planned publications (Posters, articles, newsletters, etc)

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Activity type

Target audience

AuthorLanguag

eDate Journal/ Publication (if applicable) Title

Conference Article Publication

Computer science researcher and professionals, students

Jonas Koenig, Oya Beyan, Stefan Decker, Yehya Mohamad and Carlos Velasco

English 18th February 2018

Accepted as regular paper in conference "The Tenth International Conference on Future Computational Technologies and Applications FUTURE COMPUTING 2018February 18, 2018 to February 22, 2018 - Barcelona, Spain"https://www.iaria.org/conferences2018/FUTURECOMPUTING18.htm

Representing Medication Guidelines for Use in Production Rule Systemsin the Context of The POLYCARE project

Newsletter

Researchers and Health professionals interested in ICT for biology and medicine

POLYCARE consortium

English, French, German and Spanish

June 2018 A newsletter on POLYCARE most relevant hot topics will be published To be determined.

Table 3 – Publications/scientific articles

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D1.22 Dissemination Plan (M24) PUBLIC

4 ANNEX 1: COMMUNICATION ACTIONSThis section shows the proposed new communication improvements for the next period of the project and is based on the specific objectives and messages defined in the first version of the Dissemination Plan (D1.7) submitted in June 2016.

4.1 Website optimization Description of the action

For the next reporting period, there are significant website structure modifications planned. Each partner will include updated information about the project and links to the central website to deal with the objectives reported below.

Objectives Key messages SO3: To disseminate that POLYCARE achieves a

sustainable Integrated Care Home Hospitalization (cost reduction leads to sustainability).

SO5: To emphasize the usage of ICT technologies on telecare health systems (from the professional point of view).

SO7: To disseminate that POLYCARE achieves an improvement of the patient quality of life while running POLYCARE pilots.

Integrated Care Home Hospitalization as a sustainable system (reducing costs and better allocation of resources).

POLYCARE aims to reduce the gap between research, technological developments and practice.

The need for SW/HW within the healthcare sector is increasing ICT technologies improve chronic disease management in terms of collaboration and

sustainability. Improved collaboration between stakeholders increasing the interaction and knowledge with

the patient and informal caregivers. Technology to get a better quality of life. Reduction of the stay of chronic patients at hospitals.

Communicators Target Audience Communication Channel

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Description of the actionAll the project partners: ICT providers, Service providers, Researchers ICT, SME’s looking for exploitation opportunities, usability and accessibility issues expert partners.

TA1: Policy and Decision makers

TA2: End users

TA6: Hospitals (public and private) and professionals.

Website

Tasks Responsible NotesTo keep updated content of the website ALL

To keep updated information about the project and links to the central website ALL

Table 4 – Communication action: Website optimization

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4.2 NewsletterDescription of the action

Directly target stakeholders and communicate the added value attributes of POLYCARE. Establish a closer and more tailored relationship with POLYCARE stakeholders (essential for healthcare solutions).

Objectives Key messages SO3: To disseminate that POLYCARE achieves an sustainable Integrated Care Home

Hospitalization system. SO4: To remark the optimization of care processes at public and private medical

centers (saving costs, improving collaboration and increasing the knowledge about patients).

SO5: To emphasize the usage of ICT technologies on telecare health systems (from the professionals point of view).

SO6: To break the technological barrier that exists between the elderly and the ICTs. SO7: To disseminate that POLYCARE achieves an improvement of the patient quality

of life.

Life quality of patients of chronic disease will be improved by an integrated Care Home Hospitalization approach.

Improved collaboration between stakeholders increasing the interaction and knowledge with the patient and informal caregivers.

The need for SW/HW within the healthcare sector is increasing ICT technologies improve chronic disease management in

terms of collaboration and sustainability. Technology to get a better quality of life. Integrated Care Home Hospitalization as a sustainable

system (reducing costs and better allocation of resources). Reduction of the stay of chronic patients at hospitals. ICT enhances the traditional approach of Home

Hospitalization

Communicators Target Audience Communication ChannelAll the project partners: ICT providers, Service providers, Researchers ICT, SME’s looking for exploitation opportunities, usability and accessibility issues expert partners.

TA1: Policy makers and social/healthcare authorities

TA2: End users (professionals)

TA6: Healthcare institutions

- Website

- Social Networks

- Mails

- Subscriptions

- Other ICT related projects of the same H2020 call

Tasks Responsible Notes

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Description of the actionIntroduce stakeholders to the POLYCARE project ALL A general overview, benefits for the stakeholders and

information about each pilot site will be provided.Show the initial results of the pilots in its first phase ALL

Show the final results of the pilots one they have been finished ALL

Table 5 – Communication action: Newsletter

4.3 VideoDescription of the action

Give stakeholders and the public an overview of the project, benefits and pilot sites. This video initially planned for previous reporting period should come for the next reporting period once the pilots start.

Objectives Key messages SO3: To disseminate that POLYCARE achieves an sustainable Integrated Care Home

Hospitalization system. SO5: To emphasize the usage of ICT technologies on telecare health systems (from

the professionals point of view). SO7: To disseminate that POLYCARE achieves an improvement of the patient quality

of life.

Integrated Care Home Hospitalization as a sustainable system (reducing costs and better allocation of resources).

Improved collaboration between stakeholders increasing the interaction and knowledge with the patient and informal caregivers.

Life quality of patients of chronic disease will be improved by an integrated Care Home Hospitalization approach.

ICT technologies improve chronic disease management in terms of collaboration and sustainability.

ICT enhances the traditional approach of Home Hospitalization,

Communicators Target Audience Communication Channel

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Description of the actionProject partners TA1: Policy makers and social/healthcare

authorities

TA2: End users (professionals)

TA6: Healthcare institutions

- Website

- Social Networks

Tasks Responsible NotesIntroduction of the project ALL

Explanation on how POLYCARE can help stakeholders ALL Use of images and interactive video

An overview of a day-to-day of the POLYCARE pilots. ALL Three phases will be differentiate: admission, normal day

and discharge from POLYCARE.

Interviews with the coordinator and clinical partners ALLWe will count with the experiences of the professionals running the pilots, their experiences with the technology and the feedback on its usability and accessibly.

Table 6 – Communication action: Video

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