D Operations
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Transcript of D Operations
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Operations
Basic Training on Conservation Trust FundsCape Town, South Africa March 31 – April 2, 2009
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Standard Operational Procedures
• An operational manual defines financial and administrative procedures for the day-to-day operations of a CTF
• Based on the CTF’s by-laws and accounting and labor laws in the host country
• Ensures consistent performance of a CTF.
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Operational Manual
Full fledged document
Defines staff roles and responsibilities
Sets a uniform of standards for staff and project selection
Should allow for modification as needed
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CTF Staff Composition should have
An Executive Director with support staff
Clearly defined staff roles and expectations
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Key Documents
Strategic Plan
Annual Work Plan
Operating Budget
Technical and Financial Reports
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Administrative Costs
For most CTFs, administrative costs range from 10-20% of their total annual budget
Donors often include a limit on administrative costs as a condition in their grant agreement
Important to define what costs are considered administrative costs
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Accounting and Auditing
Most donors require an independent annual audit by an internationally recognized accounting firm
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Case Study: Caucasus Protected Areas Fund
Regional Fund (Armenia, Azerbaijan, Georgia)
Area includes 80 protected areas
All operational duties handled by Fund Director
Maintaining low administrative costs is a priority
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Case Study: The Brazilian Biodiversity Fund
Country-specific Fund (Brazil)
Supports 60 protected areas
Operational duties are handled by a staff of 65 (77 with ARPA)
Administrative costs = 15 % (2007)
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Questions
What happens when a CTF is not given a passing grade by an independent auditor?
Why is it important for to maintain low administrative costs?