Annual Report

2011

Appraisal Year

D A L L A S

C E N T R A L

A P P R A I S A L

D I S T R I C T

Annual Report

2011

Appraisal Year

Dallas Central Appraisal District

ENTITIES SERVED (61)

DALLAS COUNTY

DALLAS COUNTY HOSPITAL DISTRICT DALLAS COUNTY COMMUNITY COLLEGE DISTRICT

CITIES ISD’S

Addison Grapevine Carrollton/Farmers Branch Balch Springs Highland Park Cedar Hill Carrollton Hutchins Coppell Cedar Hill Irving Dallas Cockrell Hill Lancaster DeSoto Combine Lewisville Duncanville Coppell Mesquite Ferris Dallas Ovilla Garland DeSoto Richardson Grand Prairie Duncanville Rowlett Grapevine/Colleyville Farmers Branch Sachse Highland Park Ferris Seagoville Irving Garland Sunnyvale Lancaster Glenn Heights University Park Mesquite Grand Prairie Wilmer Richardson

Wylie Sunnyvale Dallas County Schools SPECIAL DISTRICTS

Dallas County Flood Control District #1 Irving Flood Control District I Dallas County Utility Reclamation District Irving Flood Control District III Northwest Flood Control District Grand Prairie Metro URD Valwood Improvement Authority Lancaster MUD #1 Denton County Levee Improv. District #1 Denton County Road Utility District #1

BOARD OF DIRECTORS The Board of Directors of the Dallas Central Appraisal District consists of five voting members and one non-voting member. The Directors are appointed or elected by the County of Dallas, the City of Dallas, the Dallas Independent School District, all other Suburban Cities in Dallas County, and all other suburban independent school districts in Dallas County. The non-voting member is the current Tax Assessor / Collector for Dallas County. Board members include: Jerry Jones (Suburban School Districts) Michael Hurtt (Suburban Cities) John Warren (County of Dallas) Andy Trujillo (City of Dallas) Bruce Parrott (Dallas Independent School District) John R. Ames (Dallas County Tax Assessor / Collector)

1

Dallas Central Appraisal District

General Statistical Information FY 2009 FY 2010 FY 2011 Financial Budget $21.4 million $21.8 million $21.7 million Dallas County Market Value $212.3 billion $204.4 billion $203.7 billion Number of Parcels 813,541 813,127 813,845 Residential 642,950 643,406 643,145 Commercial 73,298 73,213 73,186 Business Personal Property 97,293 96,508 97,514 Number of Personnel 250 245 240

Office of Chief Appraiser 9 8 8 Administrative Services 33 33 33 Legal Services 4 4 3 Information Technology 31 30 25 Appraisal Services 173 170 171 Professional Staff Designations Register Professional Appraisers 103 100 100 Registered Tax Assessor 1 1 1 Legislative Changes DCAD implemented the Electronic Notification System (ENS). DCAD successfully completed the first Methods & Assistance Program Review.

2

AY 2009 AY 2010 AY 2011

RESIDENTIAL DIVISION:

New Construction Growth Projections 5,431 2,904 3,002

Reappraisal Growth Projections: Total Reappraisal 277,307 322,418 228,940 Conventional reappraisal 88,489 159,292 189,670 Programmatic reappraisal 188,818 163,126 39,270 % Conventional 31.91% 49.41% 82.85% % Programmatic 68.09% 50.59% 17.15%

COMMERCIAL DIVISION:

Permits: New construction - average 652 382 342 New construction - major 161 123 62 New construction - complex 119 50 64 New construction - no starts 305 315 36 Miscellaneous 8,247 8,687 5,141

Sales processing 5,831 2,118 2,112 I & E processing 4,162 805 5,750 Sold properties 7,772 2,396 3,653

BUSINESS PERSONAL PROPERTY DIVISION:

Tenant / rendition adds 2,313 3,086 2,872 Field adds - new accounts 5,982 5,862 5,982 Field reappraisal 12,711 12,192 13,616 Complex accounts 353 418 435 Inactives 8,862 8,936 8,417 Aircraft reappraisal 522 562 474 Renditions - batchable 5,685 5,422 7,601 Renditions - non-batchable 13,829 15,867 11,894 Renditions - online 5,942 9,667 7,033 Special inventory appraisal 1,869 1,558 11,536

PROPERTY RECORDS / EXEMPTIONS DIVISION:

Abatement process 503 489 271 Agricultural revaluation 977 1,010 1,026 Field inspections - partial 428 230 293 Field inspections - totals 261 278 293 Historic exemption process 79 196 182 New additions - in-house 2,575 1,803 2,152 Special use AFCs 2,920 1,536 642 Splits - in-house 1,121 998 1,233 Total exemption process 2,744 3,814 3,387

GENERAL STATISTICAL INFORMATION:Appraisal notices mailed 519,500 526,628 246,239

Business Personal Property targets all new businesses (Adds) and deletes businesses (Inactives) that no longer exist as of January 1. BPP reappraises all businesses on an annual basis and typically undertakes site visits on 33% of all businesses annually. BPP also values aircraft, special inventory accounts, leased equipment companies, utilities and pipelines within Dallas County.

The Property Records Exemption Division is responsible for updating all ownership changes annually and administers both partial and total exemption applications. PRE responsibilities also include processing Abatements, TIF’s, Historics, Ceiling Tax Transfers, Agricultural valuations, property line metes and bounds changes (AFC) including setting up all new subdivisions.

Reappraisal statistics are based on those neighborhoods and properties that have been targeted for reappraisal. Neighborhoods targeted for reappraisal are based primarily on ratio study analysis – comparing sale prices to appraised values. Programmatic Reappraisal occurs in homogeneous neighborhoods where digital photography and aerial photography can be utilized in the valuation process as opposed to an actual physical inspection. Conventional Reappraisal is where an actual physical inspection takes place.

Sales Processing, Income and Expense Processing and a review of all Sold properties in the Commercial file takes place annually to assist in targeting areas (Land Market Areas and Improved Market Areas) and properties for reappraisal. This information is also used to assist Commercial in developing income models for the major property types - Office, Retail, Industrial, Apartments, and Hotels.

Appraisal Results

The appraisal function for Dallas CAD is segregated into 4 divisions - Residential, Commercial, Business Personal Property (BPP), and Property Records / Exemptions (PRE). There are 120 appraisal registrants within Dallas CAD.

New Construction and miscellaneous permit statistics are based on building permits received from the cities in Dallas County that result in an inspection or office review. New Construction denotes a new improvement and miscellaneous permits typically include repair permits, finish-out permits, and demolition permits. Physical site visits typically occur on any building permit issued by a city that affects value as well as any property that was partially complete as of January 1 of the prior appraisal year.

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AY 2009 AY 2010 AY 2011

ARB STATISTICAL INFORMATION:Telephone calls 56,935 47,851 37,019 Walk-Ins 19,603 16,352 12,709 Informal hearings 41,349 37,963 31,347

Protests received 113,654 103,094 89,862 Online protests - property owner NA 5,869 6,024 Protests scheduled 120,006 116,466 105,558 Tax consultant protests 76,392 73,911 68,248 Online protests - tax consultants 46,216 34,743 39,494 ARB hearings held 53,194 45,151 33,904 ARB Dismissals 15,051 11,140 7,148 ARB panels utilized 1,557 1,095 479 Reschedules 11,259 13,372 11,799

ARB hearings with panel value 38,143 34,011 26,756 ARB hearings with dismissal 15,051 11,140 7,148

PROTESTS BY DISCIPLINE:Residential 73,104 65,004 53,093 Commercial 27,938 26,490 24,390 Business Personal Property 12,059 11,290 11,987 Exemptions 553 310 392

AY 2009 AY 2010 AY 2011

HOURS OF CUSTOMER SERVICE INCLUDNG SUPPLEMENTAL ARB:

Residential 3,579 6,642 3,603 Commercial 522 479 1,322 Business Personal Property 6,946 5,571 5,543 Property Records / Exemptions 7,385 6,976 6,946

CUSTOMER SERVICE DIVISION:

Counter Statistics 21,325 18,004 17,513 Media Statistics 1,338 1,222 939 Phone Statistics 112,553 92,583 80,130

The Customer Service Division is the first point of contact as taxpayers enter the DCAD building or call to make general inquiries. The Division is staffed with a manager and 8 customer service specialists.

Taxpayer Appeal Results

Taxpayer Assistance Results

Customer service in the Appraisal Services Department consists of one-on-one contact with taxpayers in answering their questions. The time spent assisting taxpayers in the supplemental Appraisal Review Board process is also included.

In accordance with the Texas Property Tax Code, Section 41.44, a property owner and/or an authorized Tax Consultant may file an appeal with the Appraisal Review Board (ARB) of Dallas County. The ARB schedules these appeals for protest hearings and notifies the protesting party of their scheduled hearing before the ARB. The ARB hears all of the protested property accounts and then approves and submits an appraisal roll to the Chief Appraiser. The protest process begins around May 1 and concludes by July 20 of each year. The Chief Appraiser of the Dallas Central Appraisal District (DCAD) then certifies the appraisal roll to the 61 taxing entities of Dallas County who are served by the Appraisal District.

The ARB is a quasi-judicial body appointed by the Board of Directors of the DCAD. Members are charged with the function of providing an impartial review of the appraisal records prepared by DCAD. The ARB is empowered to equalize values of all properties in DCAD in relation to fair market value and hear taxpayer appeals through scheduled hearings for those that dispute their appraised value. The ARB members do not work for DCAD but rather, arbitrate between the taxpayer and DCAD in order to determine market value. The 85 ARB members are appointed by the DCAD Board of the Directors and serve two year terms.

The ARB keeps statistics on the appeals process tracking protests received, scheduled, heard or resolved. The number of ARB hearing panels tracks the hours of service by the ARB members in this process. The Appeals & Support Division of DCAD is the responsible party for this process. The Division consists of one Manager and 12 Team Leaders and Specialists.

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FY 2009 FY 2010 FY 2011

Dallas CAD budget 21,380,063$ 21,799,127$ 21,733,893$

Buget change 420,038$ 419,064$ (65,234)$

% Budget change 2.00% 1.96% -0.30%

Merit increases 3.50% 3.00% 0.00%

Entity salary survey 3.58% 3.19% 1.50%

Budgeted personnel 250 245 240

BUDGETED REVENUE SOURCES:

Entity allocations 21,010,063$ 21,479,127$ 21,463,893$

Investment proceeds 65,000 25,000 10,000

Rendition fees 275,000 275,000 250,000

Other income 30,000 20,000 10,000

Total Revenues 21,380,063$ 21,799,127$ 21,733,893$

BUDGETED EXPENDITURES:

Salaries & wages 12,976,545$ 13,229,981$ 12,932,044$

Auto expense 766,715 760,250 779,219

Supplies & materials 784,079 737,317 699,628

Operational services 34,300 62,340 60,000

Maintenance of structure 438,782 432,164 410,110

Maintenance of equipment 386,507 375,986 267,881

Contractual services 261,677 482,762 567,213

Sundry expense 286,437 264,003 269,614

Insurance & benefits 3,605,234 3,776,653 4,039,579

Professional services 1,697,372 1,603,680 1,640,270

Capital expenditures 142,415 73,991 68,335

Total Expenditures 21,380,063$ 21,799,127$ 21,733,893$

ENTITY FUNDING OF DCAD:From municipalities 5,534,005$ 5,568,955$ 5,431,307$ From school districts 8,472,704 8,750,463 8,877,955 From Dallas County and other county-wide jusidictions 6,752,451 6,895,175 6,879,572 From special districts 250,903 264,534 275,059

Total 21,010,063$ 21,479,127$ 21,463,893$

For unfunded liability in pension plan 300,000$

For working capital 500,000

For Paid Time Off payments 815,000

For Refund to member jurisdictions 627,453

For Capital Improvement Plan 532,851 Total 2,775,304$

Financial Results

The financial results of the Dallas Central Appraisal District reflect the unwavering focus on conservative fiscal stewardship and optimal utilization of financial and personnel resources.

The financial process of DCAD is presented in two different publications – the approved Financial Budget and the Audited Financial Statements. The first show what is planned and the second shows what actually happened. The Financial Budget must be presented to the Board of Directors and the participating entities by February 1 of each year. The Board of Directors holds at least one public hearing by April to receive input on the proposed budget which must be adopted by May 15. The Financial Budget outlines goals, objectives and programs to be accomplished; operating and maintenance expenditures by category codes; personnel breakdown with staffing levels and salary ranges; and a detailed schedule of capitalized equipment to be purchased. The Financial Statements are audited by a CPA in accordance with generally accepted auditing standards. The Board of Directors appoints a Budget and Audit Review Committee comprised of two members to review the budget with staff and report any findings or recommendations. The Committee also reviews the draft of the financial audit with DCAD’s auditor to review any comments from the auditor’s findings and receive any recommendations on the financial operations.

Beginning in fiscal year 2011, Dallas CAD has responded to the downturn in economic activity by reducing budgeted expenditures and personnel levels over the past three years

The audited financial statement of the Dallas Central Appraisal District for the fiscal year 2010/2011 reflects a year-end cash balance of $2,775,304. This balance is distributed as follows:

5

AY 2011Total Hits 168,217,410 Total Page Views 59,023,773 Total Visitors 3,831,828

Mobile Website Total Hits 3,697,103

Appraisal Notice Lookups 130,544

Ufile Protests - Property Owners / Tax Consultants 45,518

BPP Renditions 15,045

Online Homestead Applications 6,071

Introduction Video 3,010

Protest Process Video 3,558

2011 Market Value:Market Value % of Total

In Billions

Harris CAD 368.1$ 16.07%

Dallas CAD 203.7 8.89%

Tarrant CAD 150.7 6.58%

Travis CAD 125.3 5.47%

Bexar CAD 112.8 4.92%

Collin CAD 87.1 3.80%

Denton CAD 64.0 2.80%

Fort Bend CAD 53.6 2.34%

Williamson CAD 42.6 1.86%

El Paso CAD 42.1 1.84%

STATE TOTALS 2,291.0$

2011 BUDGET / LEVY COMPARISON:

2011 Tax Levy 2012 Budget % of Levy

Harris CAD 7,590,883,983$ 63,129,426$ 0.83%

Dallas CAD 4,339,703,759 21,516,555 0.50%

Tarrant CAD 3,211,441,932 19,929,183 0.62%

Travis CAD 2,447,158,677 12,914,797 0.53%

Bexar CAD 2,459,866,659 13,866,588 0.56%

El Paso CAD 880,208,278 12,344,481 1.40%

The combined Harris and Fort Bend CADs make up 18.4 percent of the State total. The DFW area CADs make up 22.1 percent. Austin area CADs are 7.3 percent.

A useful statistic is comparing the CAD budget to the total taxes levied by the taxing entities. It reflects how much it costs to generate a dollar of property tax revenue which, in turn, indicates appraisal and operating efficiencies. Dallas CAD has the lowest cost per tax levy dollar.

The DCAD Website is one of the premier sources of appraisal information for Texas property tax in addition to having data for individual parcels. The statistics to the right are for the most recent 9 months. Our Website received hits from all over the globe - China, Russia, United Kingdom, to name a few.

WWW.DallasCAD.org Statistics

CAD Comparative Results

The top 10 CADs account for 54.6% of the total market value in Texas. The top 5 CADs account for 41.9%.

The numbers to the right are the transactions on our online property owner Web-based applications and mobile Website. Dallas CAD has made a considerable investment in personnel time and financial resources to increase its presence in Web-based processing.

DCAD is also using Web-based videos to explain the processes and procedures encountered by the property owners in an effort to be more transparent and open.

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ACCURACY OF APPRAISALS (2010 Property Value Study):

Median Level of Appraisal

Coefficient of Dispersion

Harris CAD 0.99 11.23

Dallas CAD 0.99 7.78

Tarrant CAD 1.00 7.36

Travis CAD 1.00 6.72

Bexar CAD 0.99 12.87

Collin CAD 1.00 6.95

Denton CAD 1.00 6.63

Fort Bend CAD 0.99 10.11

Williamson CAD 0.98 6.64

El Paso CAD 1.00 10.11

2010 and 2011 Methods & Assistance Program (MAP):

CAD MAP Study Year Governance

Score Taxpayer Assistance

Harris CAD 2010 105 140 Dallas CAD 2011 110 147 Tarrant CAD 2010 105 147 Travis CAD 2011 105 147 Bexar CAD 2011 105 147 Collin CAD 2011 110 147 Denton CAD 2010 110 146 Fort Bend CAD 2011 106 127 Williamson CAD 2011 114 147 El Paso CAD 2011 106 147

Average 108 144

CAD Study Year Operating Procedures

Appraisal Stds, Methodology

Harris CAD 2010 103 102 Dallas CAD 2011 103 102 Tarrant CAD 2010 100 101 Travis CAD 2011 103 101 Bexar CAD 2011 103 101 Collin CAD 2011 103 101 Denton CAD 2010 102 102 Fort Bend CAD 2011 87 94 Williamson CAD 2011 103 102 El Paso CAD 2011 103 103

Average 101 101

Comptroller PTAD Studies

Beginning in 2010, PTAD will alternate between a Property Value Study (PVS) and a Methods and Assistance Program (MAP) review for each CAD.

Dallas CAD had its PVS in 2010 and its MAP in 2011. The chart to the right highlights the year for the MAP for the top 10 CADs.

Since 2010 / 2011 MAP was the initial study for all CADs, the emphasis was on documenting what and how the major functions were accomplished. Were there written policies and procedures in place? Were statutory requirements properly documented?

The 2012 / 2013 MAP will continue to focus upon proper documentation but will also verify that the "walk matches the talk." Are we properly following the written policies and procedures? Are we training our personnel to be effective and efficient in the administration of the appraisal and customer service functions?

The Methods and Assistance Program (MAP) has 5 pass / fail questions. All of the top 10 CADs passed these questions.

MAP also looks at 4 areas of importance which are shown in the chart. Dallas CAD missed 1 optional question in Governance but achieved maximum scores in the other 3 areas.

The PVS has 2 purposes - to assess the median level of appraisal for each CAD and to determine the taxable value of property for each ISD for school funding purposes. Dallas CAD consistently ranks in the top for the first and always gets local value in the second.

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TEXAS COMPTROLLER OF PUBLIC ACCOUNTS METHODS AND ASSISTANCE PROGRAM 2011 REPORT

DALLAS CENTRAL APPRAISAL DISTRICT

MANDATORY PASS/FAIL 1. Does the appraisal district have up-to-date appraisal maps from which

property may be located pursuant to Comptroller Rule 9.3002? PASS

2. Do property inspections match appraisal district records? PASS

3. Does the appraisal district have written procedures for appraisal? PASS

4. Are values reproducible using the written procedures and appraisal records? PASS

5. Were all appraisal district documents requested by PTAD made available to the reviewer by the required date? PASS

APPRAISAL DISTRICT ACTIVITIES RATING Governance EXCEEDS

Taxpayer Assistance EXCEEDS

Operating Procedures EXCEEDS

Appraisal Standards, Procedures and Methodology EXCEEDS

METHODS AND ASSISTANCE PROGRAM

The Methods and Assistance Program (MAP) review is conducted in accordance with Tax Code Section 5.10 (a), effective January 1, 2010, and related State Comptroller rule 9.301. The Property Tax Assistance Division (PTAD) performed the reviews for 128 appraisal districts in 2010 and 125 appraisal districts in 2011. As part of the MAP review process, the appraisal district is required to submit, in advance of the review, electronic copies of procedures, policies, notices, manuals and related materials necessary for the completion of this review. Comptroller reviewers also collect related information at the time of the on-site review, compare appraisal district records to existing property and locate property using district maps. Each appraisal district is reviewed every other year. The review conducted by the Comptroller’s Office reviews the appraisal districts: •governance; •taxpayer assistance; •operating procedures; and •appraisal standards, procedures and methodology.

Appraisal District Ratings: Exceeds – total point score exceeds 100. Meets - total point score ranges from 90 to 100. Needs Improvement – total point score ranges from 75 to less than 90. Unsatisfactory - - total point score is less than 75. The Dallas Central Appraisal District scored a perfect rating on the MAP review for 2011.

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101,

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301,

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565,

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120

558,

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254,

399,

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269,

211,

440

14,8

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3,04

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3,94

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1,88

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Dal

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Den

ton

Cou

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D #

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317,

260

5,77

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0(5

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0(5

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Den

ton

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& R

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NU

176,

544,

110

175,

301,

740

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481,

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Met

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GU

116,

839,

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115,

424,

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(1,4

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0.00

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Irvi

ng F

CD

, Sec

tion

IIF

328,

887,

550

318,

393,

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(10,

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0(1

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0.00

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Irvi

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tion

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1,59

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263,

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(10,

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Lan

cast

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28,1

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371,

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thw

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6,97

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0.05

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Val

woo

d Im

prov

emen

t Aut

horit

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1,83

4,37

4,15

01,

673,

105,

490

(161

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)13

4,04

0(1

61,4

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00)

-8.7

9%0.

01%

-8.8

0% R

ailro

ad R

ollin

g S

tock

TX0

00

00

12

For more information, visit our Website:

www.DallasCAD.org

For additional copies write:

Rick Kuehler, Director of Administration

Dallas Central Appraisal District

2949 N Stemmons Fwy

Dallas, TX 75247-6195

Dallas Central Appraisal District Annual Report 2011 Appraisal Year

Revised April 2012