About us

Cyclescheme provide administrative and promotional services to employers of all sizes wishing to provide a

Cycle to Work Scheme benefit for their employees. We offer the most admin-friendly scheme for employers

and the greatest choice of bikes and safety equipment for employees. We are a completely free of charge

service to employers and your employees.

What Cyclescheme want to help you achieve:

� To encourage more of your employees to cycle to and from work

� To encourage those employees to keep commuting by bike

� To educate employees on all of the health and fitness benefits of commuting by bike

� To support your employees throughout the scheme with fact sheets and guidance on commuting by

bike and looking after their bike and safety equipment

� To market the Cycle to Work Scheme and its benefits to all of your employees

� To provide the most simplified yet effective application process

� To reduce the amount of internal admin required to manage the scheme

� To reduce any administrative costs related to the scheme

� To contribute to lowering your company carbon emissions and improve you carbon footprint

� To help your company be part of reducing traffic congestion

� To provide a fantastic benefit for your current employees and to help you attract potential new

employees

• Cyclescheme successfully runs thousands of schemes every year for companies of all sizes in conjunction

with the Irish Revenue Commissioners guidelines

• We have heavily invested and continue to invest in a unique and secure online application system which

we call ‘MySchemes Extranet’ which ensures an automated application, approval and reporting process

for the scheme

• Our website and ‘MySchemes Extranet’ is fully mobile optimised, which makes entering or approving

requests easy on the go

• We only partner with Independent Bike Stores whose core products and services are dedicated to the

promotion of cycling, which also helps support the local economy

• Our network of partner bike stores provide an unrivalled customer service experience with access to over

500 bicycle brands and safety equipment

• We have knowledgeable and friendly helpdesk teams with years of invaluable industry experience to

answer both employee and administrator queries

• We provide an automatic notification to employees when they are next eligible to re-apply for the scheme

• We have a straightforward invoicing process that can be set to your required frequency and invoicing

requirements

• We manage all payments to retailers – reducing the need to manage multiple invoices and P.O’s

• We keep all our scheme material updated with any legislative changes

• You will have peace of mind that our schemes adhere to Irish Revenue Cycle to Work guidelines and are

always fully compliant

Why choose Cyclescheme

Our Online Systems – Benefits for your Employees

• Personalised own company website

• 24 hour access to your own company secure online request system

• A complete, quick and easy request process

• The option to choose an Electronic (eCertificate) or Paper Certificate

• Fully mobile optimised meaning easy of access for Employees

• MyCyclescheme area, where Employees can track their request, update their details, check their

eligibility date and view special offers

• ‘Community’ section which is updated monthly with new ‘How To’ and ‘Round Up’ articles

We also provide communication through the LifeCycle of the scheme, this includes:

� Updates on the participants request (Approved, Ordered, Invoiced and Issued )

� Opportunities for Employees to share their commuting story with Cyclescheme on our

website

� Helpful factsheets sent directly to your employees such as How to fix a puncture, Traffic

safety tips and useful information

� Updates on any legislation in connection with the cycle to work scheme

� Notification of when Employees are eligible to join again (a countdown date is also included

in their unique MyCyclescheme area)

Our online System – Benefits for your Administrators

• 24 hour access to our online system for nominated administrators – giving access to:

– Current and historical applications

– Payroll deduction files

– Invoices

• Option to have Multiple Administrators depending on Kerry Groups requirements

• We can set up schemes to suit your business needs – we can set schemes with specific parameters such as;

– 1/3/6/8/or 12 months repayment schemes

– Option to set Employees salary frequency (weekly, bi-weekly, 4-weekly or Monthly) or if multiple

salary set ups employee can choose their own

• Invoicing options:

– Provide the option of deposit schemes – meaning employees will received their Certificates as soon as

their request has been approved

– Or we can set invoicing to suit your needs – whether you require to be invoiced; daily, weekly, monthly

or at the end of a wave

– We have the ability to add any required PO’s so these are automatically populated onto the relevant

invoices

• LifeCycle process – we take your employees through the lifecycle of their scheme

• Our system is built with a Unique Identifier in place to help prevent Employees re-applying before they are

are next eligible to join the scheme again

Salary Sacrifice Deductions and Payroll Set up

Options available:

1. We will provide a Payroll Deduction File at then end of a wave or as and when required to suit your

specific payroll cut off dates or business needs. The file includes: employees details, number of payments,

salary sacrifice Gross amount, deduction period and more

2. Also via our online administration system MySchemes you can also download a payroll summary

spreadsheet, which has a more condensed list of information

In-House scheme v’s Cyclescheme Process

Your Historical Scheme Data

If you have or currently run a scheme in house Cyclescheme Ireland can seamlessly transfer all historical

scheme data to our online system.

It is a very simple process and means that your past applicants will get the same updates and reminders that

any new applicants will get.

• We will provide a template for you to populate with details of past applicants

• We will upload it to our online system which will ensure all historic and future applications are securely

stored in one place

• The benefits to your historical applicants:

� Receive scheme warm up emails

� Receive Email notification of when they are next eligible to join the scheme

� Not be able to re-apply until they are next eligible as their email address will be their unique

indicator

• The benefits to your company are:

� Your scheme is 100% Revenue compliant at all times

� All scheme data is kept in one place and is accessible 24 hours a day by nominated administrators

� There is a unique identifier in place to prevent employees applying before they are next eligible

� Your employees are taken through the entire LifeCycle of the scheme from their next application

onward

Our Scheme Marketing Suite

Our Partner Store Network: Giving your employees choice

� Partnered with 280 partner stores in Ireland

� Largest network of Independent Bike Stores

� 500+ brands available

� Excellent advice and after care service

� Pre-delivery inspection

Top Scheme Brands:

Giant, Trek, Felt, Cube & Lapierre – available in 58% of our partner

stores

Additional Partners

The Spokesman offers a mobile bike repair and service option for

your employees at your business location. They can fix any brand

of bike and offer a Bronze, Silver and Gold bike service to keep

your employees bikes in tip top condition.

Cyclist.ie promotes cycling as an integral part of local transport

and an important part of addressing pressing contemporary

problems, which include lowering greenhouse gas emissions,

traffic congestion, significant health problems arising from

sedentary lifestyles, the high cost of motorised transport and

the need to revitalise towns and cities.

Bike Locker provide secure lockers in many locations

throughout the country for your employees to rent. They also

provide secure lockers for companies to provide onsite. Their

lockers can store both your employees bike and cycling

equipment and are more secure than the usual bike stands and

sheds that some companies provide.

Cyclesure standalone bicycle cover is tailored for the real-life

risks that face cycling enthusiasts from commuters and leisure

cyclists to club cyclists. Cyclesure insurance is designed to

protect your employees bicycle against some of the most

common risks faced by cyclists, such as theft, crashes and

accidental damage. Your employees will get a 10% discount via

Cyclescheme

If you have any further questions about the scheme or are

interested in setting up a scheme please contact us by

phone 01 293 6200

or

email info@cyclescheme.ie