CUSTOMIZING THE COLLEAGUE AAI Kami Jenks North Idaho College July 31, 2015 Information Technology...

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CUSTOMIZING THE COLLEAGUE AAI

Kami Jenks

North Idaho College

July 31, 2015Information Technology

Coeur d’Alene, Idaho

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SESSION RULES OF ETIQUETTE

Please turn off you cell phone/pager

If you must leave the session early, please do so as discreetly as possible

Please avoid side conversation during the session

Thank you for your cooperation!


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INTRODUCTION

How North Idaho College customized the Colleague Admissions Application Interface

Provides tips & tricks from our implementation


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SESSION AGENDA

1. AAI Environment

2. Online Admissions Applications

3. Admissions Office Web Application

4. Colleague

5. NIC Customizations

6. Reference Materials


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AAI ENVIRONMENT


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AAI ENVIRONMENT

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ONLINE ADMISSIONS APPLICATIONS


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Developed by: Working with the Admissions Office

Using reference materials: Common application

Colleague manual, “Using the Admissions Application Interface”

Admissions Application Interface Data Mapping File (Excel spreadsheet)


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NIC has 3 online applications: Degree

Dual Credit

Non-Degree

Data in dropdown lists corresponds to Colleague data (except for Start Term and Program of Study)

Data Orchestrator export from Colleague into NIC’s Data Mart

Data Mart feeds SQL database with data for dropdown lists

Helps avoid errors during the Colleague Import Process

Demo of Dual Credit application


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ADMISSIONS OFFICE WEB APPLICATION


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Developed by working with the Admissions Office

Application has authentication & authorization


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Allows the Admissions Office to: Process applications submitted online

Determine residency

Add CEEB Code for institution – VERY IMPORTANT!

Include/exclude applications from upload files

Create upload files for Colleague (Summary, Main, Institutions Attended)

Manage data relevant to the online applications Start Terms

Programs of Study

Perform File Maintenance

Demo of Admissions Office Web applicationCoeur d’Alene, Idaho

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COLLEAGUE


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COLLEAGUE

The Admissions Application Interface is an optional, purchased module

ELF Process

Setup AIFS screen

AIPS screen

Importing Data into Colleague – 3 Steps FTP Process

Populating Intermediate Files

Populating Colleague Files

Demo of Colleague File Import (EAPP screen)Coeur d’Alene, Idaho

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NIC CUSTOMIZATIONS


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NIC CUSTOMIZATIONS

Added ALTID to ELF Specification Ties institution record to the main record as well as to the non-

Colleague, SQL database record

Included in upload files (last entry in each record for main and institutions attended files)

Answernet 7221 (was 5151) – Modify Duplicate Record Merge Criteria


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REFERENCE MATERIALS


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REFERENCE MATERIALS

Colleague AAI Manual – “Using the Admissions Application Interface Reissued Manual as of November 21, 2011”

Download from Ellucian Hub

Search for Colleague AAI

Admissions Application Interface Data Mapping File (Excel spreadsheet)

Download from clients.datatel.com (as of July 21, 2015)

http://clients.datatel.com/uploads/5529384F-B744-11D5-AF4F0002A5070708/AAImapping.xls

Does not include mappings for IPEDS (Ethnicity & Race) – See Answernet 2328.22 - Updates to Using the Admissions Application Interface





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SESSION SUMMARY

The Colleague Admissions Application Interface is an optional, purchased module

Use Colleague data (Code Tables and Code Files) in online applications to avoid import errors

Include CEEB Code if importing institutions attended


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QUESTIONS & ANSWERS


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THANK YOU!Kami Jenks

[email protected]


CUSTOMIZING THE COLLEAGUE AAI Kami Jenks North Idaho College July 31, 2015 Information Technology...

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